BI Community School Board Meeting Minutes

BICS Budget for 2016-2017

The following links take you to the documents that were sent to BINN for the BICS 2016-2017 school year.

Link to the 2016-2017 Expenditures

Link to the 2016-2017 Budget Hearing Agenda

Link to the 2016-2017 Revenues

Link to the Budget Acceptance Resolution for 2016-2017

Agenda for 9/12/16.................Public Packet fo r9/12/16

August 23, 2016 Special Meeting Minutes

August 8, 2015 Minutes

June 13, 2016 Board Packet

May 9, 2016 Board Packet

March 14, 2016 Board Packet

February 8, 2016 Board Packet

January 11, 2016 Board Packet

January 4, 2016 Board Packet

December 14, 2015 Board Packet

November 9, 2015 Board Packet

October 26, 2015 Board Packet

Reschedule Board Meeting for October, 102615

Special Meeting Called

September 14, 2015 Board Packet

September 14, 2015 Agenda

August 28, 2015 Board Packet

August 10,2015 Board Packet

Board Packet for July 13, 2015 Board Meeting

Includes Minutes, Agenda, and Finance Reports

Budget Hearing for June 29, 2015

Draft Agenda for June 29, 2015 Meeting

Proposed 2015-2016 Calendar

Budget Resolutions

Budget Revenues 2015-16

Budget Expenditures 2015-16

Board Packet for June 8, 2015

Includes Minutes for Regular and Special May 2015 Board Meetings, Agenda for Jun 8, 2015, meeting, and financial report.

Special Meeting notice for 5/15/15

Plan for Replacement of Superintendent/Principal

Board Meeting Packet for 051115

April 2015 Meeting Minutes............................Draft Agenda for May 11, 2015

April 2015 Agenda, March Regular Minutes, Special Minutes, and handouts for April 20th Board Meeting

Regular Meeting Minutes

Special Meeting minutes

Special Board Meeting Agenda, February 11, 2015

BICS Board Packet for February 2015 Meeting

Board Packet for Special Meeting January 27, 2015

BICS Board Packet for January 12, 2015

January 12, 2015 Minutes

December 8, 2014 Minutes

November 13, 2014 Minutes, December Agenda and attachements

Agenda for Rexcheduled November 13, 2014

 

Agenda for November 11, 2014 Board Meeting, and Minutes of October 2014 Board Meetings (Includes attachments)

Agenda for October 2014 Meeting, Minutes of September 8 and September 23 Special Meetings

Agenda for September 8, 2014 meeting and Minutes of August 11, 2014 Regular Meeting and August 29, 2014 Special Meeting

All minutes on this page are DRAFT minutes. Copies of approved minutes may be received by contacting BICS.

July Minutes and August Agend above

May Minutes and June agenda above, click on the thumbnail.

May Agenda and April Miniutes at link above.

Agenda for April 21, 2014 Minutes of March 2014 Regular Meeting and Minutes of March 19 Special Meeting and Minutes of April 8, 2014 Special Meeting

February 13, 2014 Special Meeting

February 10, 2013 Regular Meeting

January 31, 2014 Special Meeting

January 30, 2014 Special Meeting

January 13, 2014 Minutes Regular Meeting

December 8, 2013

November 11, 2013

October 14, 2013 Minutes HERE

With a FOI request, the minutes of the 2013 calendar year (Jan-Sept) have been obtained and are presented here:

9/23/13

9/9/13

8/23/13

8/12/13

7/18/13

6/24/13

6/10/13

5/13/13

4/15/13

3/25/13

3/11/13

2/18/13

1/17/13

1/14/13

1/9/13

1/8/13

Board Minutes for 5/13/13 including proposed resolution for adoption for Char-Em and Tax Request for 2013 and School Board Bylaws and Board Operations

Click HERE

(Updated December 12, 2012) (Thank you for your prompt submission of the minutes.)

DRAFT Minutes of December 5, 2012, Beaver Island Community School Special School Board Meeting

General - President Jessica Anderson called to order a Special Meeting of the Beaver Island Community School Board of Education at 7:30 p.m. on Wednesday, December 5, 2012, for the purpose of reviewing and considering applicants for the new Superintendent/Principal position.

Present - Jessica Anderson; Dawn Marsh; Karen Johnson; Dana Hodgson; Brian Cole; Barb Schwartzfisher; Nancy Tritsch.

Others - Kitty McNamara; Alice Belfy; and Mark Eckhardt.

Motion - Moved by Schwartzfisher, supported by Marsh, to adjourn from Open Session into closed Session* for the purpose of reviewing and considering applicants for the new Superintendent/Principal position. Motion Carried – Unanimous Decision.

Motion – Moved by Tritsch, supported by Schwartzfisher, to adjourn from Closed Session into Open Session. Motion Carried – Unanimous Decision.

Motion – Moved by Schwartzfisher, supported by Cole, to grant interviews to the following Superintendent/Principal candidates over the course of the period January 8-9, 2012:

•  Jennifer Verleger

•  Riley Justis

•  Melanie Allen

•  Greg Paxton

Yeas: Anderson, Marsh, Johnson, Hodgson, Cole, Schwartzfisher, Tritsch. Nays: None. Motion carried.

* 15.268 Closed sessions; permissible purposes.

Sec. 8. A public body may meet in a closed session only for the following purposes:

…. (f) To review and consider the contents of an application for employment or appointment to a public office if the candidate requests that the application remain confidential. However, except as otherwise provided in this subdivision, all interviews by a public body for employment or appointment to a public office shall be held in an open meeting pursuant to this act….

All applicants requested that applications remain confidential. All interviews will be held in open session.

The meeting adjourned at 9:10 p.m.

Respectfully submitted __By: Alice Belfy, Recording Secretary

 

Draft Minutes of November 12, 2012, Regular School Board Meeting

Beaver Island Community School

General : President Jessica Anderson called to order a regular meeting of the Beaver Island Community School Board of Education at 7:30 pm on Monday, November 12, 2012.

Present : Jessica Anderson, Dana Hodgson, Dawn Marsh, Karen Johnson

Absent: Nancy Tritsch, Barb Schwartzfisher, Brian Cole

Others : Kitty McNamara, Adam Richards, Liam Hodgson, Meg Works, Emily Boyle, Connie Boyle, McCauley Connaghan, JP Stigall

Public Comment : None

Approval of Minutes from Oct. 8, 2012 and October 22, 2012. Moved by Johnson supported by Hodgson. Motion carried –unanimous decision.

Student Presentation Connie Boyle's Algebra Two and Geometry students presented projects to the board. McCauley & JP showed a video on parabolas in nature, Liam showed a power point on geometry in nature, Meg & Emily presented a video on parabolas.

Lead Teacher Reports

Connie Boyle reported that teachers are currently planning for this year's Beaver Island History Day – an every-other-year event. High School teachers have reviewed the ACT Plan and Explore student scores and decided how to share the data with mentors & parents. The fall MEAP, ACT & SAT tests have been administered. Beth Croswhite attended trainings for the Michigan Merit Exam & Sex Ed assessment. Board members signed up to view senior presentations.

Mr. Richards presented on his participation in the Big History Project. He explained there are Theories of Big History and students make assessments on the following thresholds: What is Big History? The Big Bang - Stars & Elements; and the Solar System. The first half of the program is more science oriented and the second part is more world history.

Mr. Richards also presented an itinerary for the Washington, DC trip. He gave pros & cons of not contracting with World Strides, the student travel agency utilized in previous trips. Richards will develop the itinerary himself and proposes to save a substantial amount of money. The Board approved having Mr. Richards continue to plan the trip based without contracting with World Strides and recognizing that the students will be staying at a private residence.

Treasurer's Report:

•  Johnson discussed changes in budget (spelled out in the Miscellaneous Notes ).

•  The board looked at 3 year projected budget with projected fund balances.

•  After completing a line by line assessment, Kitty will have a Proposed Amended Budget for Adoption at the December board meeting.

•  Moved by Johnson, supported by Hodgson, to set the new superintendent's salary in the $85,000 to $95,000 per year salary range, plus benefits. Motion carried – unanimous decision.

•  Moved by Johnson, supported by Marsh, to approve the 2012-2013 snow plow bid to Adam Anderson. Abstaining: Anderson. Yeas: Johnson, Marsh, Hodgson. Motion carried.

•  Moved by Marsh, supported by Johnson, to grant Kitty permission to move forward with negotiations in the hiring of Janet Nank as a long term sub for a maternity leave. Motion carried – unanimous decision.

Minutes of November 12, 2012, Regular School Board Meeting – Page Two

School Improvement Team

Minutes of the October 29, 2012, School Improvement Team Meeting were distributed (see attached).

Policy

First readings were held on the following:

•  Suspension and Expulsion

•  Searches on School Property

Curriculum

McNamara reported that the second semester art class will be on online art class due to the unavailability of anyone local meeting mandated highly qualified criteria.

Moved by Hodgson, supported by Johnson, to authorize McNamara to negotiate with Northwest Academy for a teacher as Student Liaison for the second semester high school Spanish class. Motion carried – unanimous decision.

Administrative Update

McNamara reported on the November election results, parent-teacher conferences, NLL Girls Volleyball – first in league; assistant coaches training; Char-Em ISD Area-Wide Professional Development Day at Boyne City High School; superintendent search, Christmas party; college visitations, and 21 st CCLC Site Coordinator's Training Session on Beaver Island. More info to follow on Beaver Island's “Beating the Odds” designation by Michigan Department of Education.

Round Robin

Each board member has as opportunity to bring up a compliment or concern

Adjournment

The meeting adjourned at 9:50 pm.

Submitted by: Dana Hodgson, Secretary, Board of Education

Attachments:Minutes of October 29, 2012, School Improvement Team Meeting

 

October Work Session

October 2012 Minutes

September 2012 Minutes

August 2012 Minutes

July 2012 Minutes

June Budget Hearing

June 2012 Minutes

May 2012 Minutes

April 23, 2012 Special Board Meeting Minutes

April 16, 2012 Regular Board Minutes

March 15, 2012 Special School Board Meeting Minutes

March 12, 2012 Regular Board Minutes

February 6, 2012 Regular Board Minutes

January 2012 Report to the Board--Mathematics

2011-12 Amended Budget Summary

Approve January 9, 2012 Meeting Minutes

December 10, 2011 Regular Meeting Minutes

November 2011 Minutes

Lead Teacher Report November 2011

Policy Committee Minutes November 2011

October 2011 Minutes

September 2011 Minutes

Link to August Minutes

July Meeting Minutes

June Meetings' Minutes

June 13, 2011 Regular Board Meeting

June 27, 2011 Budget Meeting

June 30, 2011 Special Meeting

Board Work Session Minutes April 18, 2011 Here

Minutes of the April 2011 Meeting Here

Minutes of the March 2011 Meeting Here

Minutes of the February 2011 Meeting Here

Minutes of the December 2010 meeting HERE

Minutes of the November 2010 meeting HERE

Draft Minutes of the October Board Meeting

 

Draft Minutes of the September Board Meeting

August Board Meeting

Draft Minutes of the July Board Meeting

Technology Plan 2010-11

Budget 2009-10 ...............

Budget 2010-11.........

Budget Hearing minutes June 28, 2010 (draft)

Board Meeting June 14, 2010

___

Draft Agenda for June 14, 2010 meeting

Draft Minutes May 27, 2010

(These minutes from February through May were obtained with a Freedom of Information Request mailed on May 17, 2010.)

DRAFT Minutes of May 10, 2010
Regular School Board Meeting of the Beaver Island Community School

General –President Nancy Tritsch called to order the May 10, 2010, Regular School Board Meeting of the Beaver Island Community School Board at 7:30 p.m.

Present – Nancy Tritsch; Dawn Marsh; Barb Schwartzfisher; Dana Hodgson; Karen Johnson; Sharon Nix; Gail Weede.

Absent – None

Others - Kitty McNamara, Alice Belfy, Jessica Anderson, Beth Croswhite.

Additions/Deletions to Agenda — None

Public Comment — None.

Approval of Minutes – Moved by Schwartzfisher, supported by Marsh, to approve the minutes of the April 12, 2010, Regular School Board Meeting with the following correction: under "General" President Nancy Tritsch (not Vice-President Marsh) called the meeting to order on April 12, (not March 15), 2010, at 7:30 p.m. Motion carried – unanimous decision.

Treasurer's Report

Review Current Year Budget – Board will need to decide what do with an anticipated year end surplus. Always uncertainty at the state level, and the $433 per pupil deduct amounts to approximately $32,000.00 less in funding from the state.

Third Look at. Next Year's Budget – Next year's budget is being formulated based upon a 0 % increase in property tax revenues. Property tax revenue is constantly monitored and is updated by the county several times a year. Retirement and insurance costs will increase for FY 2010-11, and the district is obligated to a 2 % contractual increase.

Set June 28th as Date for Budget Hearing Moved by Schwartzfisher, supported by Marsh, to set the district's Annual Budget Hearing for Monday, June 28, 2010, at 7:30 p.m. at Beaver Island Community School. Motion carried – unanimous decision.

Approve Char-EM ISD General Fund Budget Resolution – Moved by Hodgson, supported by Johnson, to approve Charlevoix-Emmet ISD's Resolution for Adoption of 2010-2011 Budgets. Motion carried – unanimous decision. (See Attachment.)

Char-Em ISD Tech Ed Program – Moved by Marsh, supported by Weede, to adopt the Cooperative Agreement for Area Career-Technical Education Program. Motion carried – unanimous decision. (See Attachment.)

Moved by Schwartzfisher, supported by Weede, to Adopt the Constituent District Resolution to Continue Career and Technical Education Consortium. Motion carried – unanimous decision. (See Attachment.)

Lead Teacher Report — Beth Croswhite reported on the following:

• the recent college road trip for Juniors
• the Mi-PHY Survey
• the guidance curriculum Beth is currently teaching
• Connie Boyle's mentor recruitment for incoming 7th graders
• the adult computer class currently being offered the 5th/6th grade play and camp
• Deb Robert's work on finalizing next year's ELA & Math curriculum

Annual School Election

Results - Beaver Island Operating Millage 152 Yes 31 No
Char-Em Voc Tech Millage 134 Yes 38 No

Barbara Schwartzfisher 155 votes
Jessica Anderson 93 votes
Lynn Cary 87 votes

Administrative Update - McNamara reported that a Segment 1 driver education course will be offered on the island this summer. coaches contracts will include language for required training/professional development; boys basketball coaching vacancy; 215t Century Community Learning Center summer school program; contractual part-time counselor Sue Goss.

Round Robin

Nix — has heard complaints about graduation not being at the Hall.
Marsh didn't realize all the work that goes into Senior Bash
Weede — shard news on a small Idaho district and lead singer of Sting's perception on education.
Johnson — banquet is a beautiful tradition.
Schwartzfisher — welecomed newly elected board member Jessica Anderson and like the idea of the big screen at banquet.

Adjournment — Moved by Schwartzfisher, supported by Marsh, to adjourn at 8:58 p.m. Motion carried — unanimous decision.

Respectfully Submitted
Alice Belfy, Recording Secretary

Attached:

1. Char-Em's Resolutins for Adoption of Prposed 2010-2011 Operating Budgets
2. Cooperative Agreement for Area Career-Technical Education Program
3. Constituent District Resolution to Continue Career & Technical Education Consortium

Minutes of April 12, 2010
Regular School Board Meeting of the Beaver Island Community School

General — Vice-President Dawn Marsh Tritsch called to order the March 15, 2010, Regular (Rescheduled) School Board Meeting of the Beaver Island Community School Board at 7:30 p.m.

Present Dawn Marsh; Barb Schwartzfisher; Dana Hodgson; Karen Johnson; Sharon Nix; Nancy Tritsch.

Absent — Gail Weede.

Others - Kitty McNamara, Alice Belfy, Lynn Cary.

Additions/Deletions to Agenda — Three additions to the agenda:

(1) Report on Career Tech Education
(2) Report on Beaver Island Youth Consortium
(3) Include public comment section at the bottom of the agenda as well.

Public Comment – None.

Approval of Minutes — Moved by Hodgson, supported by Marsh, to approve the minutes of the March 15, 2010, Regular School Board Meeting with one correction: under those in attendance, Jessica Keehn needs to
'be changed to Jessica Anderson. Motion carried — unanimous decision.

Treasurer's Report — McNamara reported that final estimates from the county show revenue increases to the district in the form of personal property taxes and delinquent property taxes for the 2009 tax year. These are
dollars that are not currently reflected in the 09-10 budget. The board will allocate these dollars after reviewing and prioritizing needs for contingency and/or expenditure.

It is estimated that a $433.00 per pupil reverse categorical in 2010-2011 will cost the district $30,000.00.

Beaver Island Youth Consortium — Moved by Schwartzfisher, supported by Nix, to adopt the resolution to dissolve the Beaver Island Youth Consortium. Motion carried — unanimous decision.

Career Tech Ed - Kitty presented two resolutions for board approval that will be acted upon at the May meeting: (1) The Cooperative Agreement with Char-Em ISD for the Area Career Tech Ed Program; and (2) The
Resolution for Extending the Cooperative Agreement for Area Career Tech Ed Program. Board members unfamiliar with the program requested time to review the documents.

Annual School Election — An informational brochure on the upcoming school election will be sent to all box holders. The Election Committee will continue to count on staff and board members to get the voters out.

Nancy Tritsch announced that her term as president expires in July and she is not interested in seeking nomination for another term.

MEAP Results — MEAP results are tabled and will be reviewed at the May meeting.

Minutes of April 12, 2010, Regular School Board Meeting — Page 2

Staffing Needs for Next Year - McNamara is planning on the same staff for the upcoming school year, but due to the very low numbers in next year's early elementary population, may look at changes in classroom make-
up, including teaching assignments, to best meet district needs.

Administrative Update — Still working on getting someone over to teacher driver ed this summer. The position for a boy's basketball coach will be posted as Dan Martell is not interested in coaching next year. It is
hoped that all coaches will be hired before the end of this school year which will allow for professional development training over the summer. Beth Croswhite is working on scheduling the required sex education.
Kitty & Kerry Smith will attend the annual Northern Lights League Meeting April 19 in Manistique. Plans are underway for this year's Banquet/Bash. Summer school will be completely funded by the 21st Century
Community Learning Center (CCLC) grant. Some programming must take place in June.

Round Robin

Sharon — Curious to know what additional money has been made on the art sweatshirts donated by Joanne Symons.
Karen — Asked what substance abuse program the school uses.
Dana — Has a contact for possible 21st CCLC summer (August) art teacher.
Barb — Glad school starts tomorrow!
Nancy Was assured that our discipline policy addresses bullying.

Adjournment — Moved by Schwartzfisher, supported by Hodgson, to adjourn at 8:55 p.m. Motion carried — unanimous decision.

Respectfully Submitted Alice Belfy, Recording Secretary

Minutes of March 15, 2010
Regular (Rescheduled) School Board Meeting of the Beaver Island Community School

General – Vice-President Dawn Marsh Tritsch called to order the March 15, 2010, Regular (Rescheduled) School Board Meeting of the Beaver Island Community School Board at 7:30 p.m.

Present – Dawn Marsh; Barb Schwartzfisher; Dana Hodgson; and Karen Johnson; Sharon Nix

Absent – Gail Weede; Nancy Tritsch

Others - Kitty McNamara, Alice Belfy, Beth Croswhite; Jessica Keehn; and Dusty Cushman.

Public Comment – None.

Appointment & Oath of Office - Moved by Schwartzfisher, supported by Johnson, to appoint former board member Sharon Nix to finish out Tina Drost's term, Motion carried – unanimous decision. The Oath of Office
was administered to Nix.

Approval of Minutes – Moved by Johnson, supported by Hodgson, to approve the minutes of the February 8, 2010, Regular School Board Meeting as presented. Motion carried – unanimous decision.

Treasurer's Report – McNamara reviewed minutes of the February 23, 2010, Finance Committee Meeting. section 22d language is in the governor's and senate's budgets. McNamara will request a meeting with
township officials to discuss assessments and implications of a summer tax collection. McNamara recommended increasing the dollar amount of the already established contract with BIEMS due to
unanticipated instructional demands of BIEMS in the Health Occupations class. This is a class that is monitored by the Michigan Dept. of Ed and falls under strict guidelines and reporting requirements. A district
will loose their vocational certification for any program not offered more than two years in a row. The health program continues to be successful and is one area where there currently are jobs. Moved by Schwartzfisher,
supported by Hodgson, to increase the district's contract with BIEMS for the 2009-2010 school years by up to $3,000.00 with the stipulation that the district require from BIEMS a detailed accounting of the funds, and that
there are no additional increases this year to the contractual amount. Motion carried – unanimous decision.
Moved by Nix, supported by Schwartzfisher, to use $2,800.00 of unused pupil transportation dollars to offset expenses associated with an island-based driver education course. Motion carried – unanimous decision.

Lead Teacher Report – Beth Croswhite presented on behalf of Connie Boyle her Technology/Learner Support \Report. Connie has been researching handhelds for elementary students, and preparing for the upcoming
Learner Support meetings. The district received 12 Texas Instruments N-spire calculators from the Algebra 4 All workshops Connie & Matt Richie attended. The workshops began last August and met monthly.

Beth reported on MME, college visits, sex education, implementing a pre/K Guidance program, e-transcripts, and senior projects.

counseling – To meet short-term needs and to be pro-active in meeting future counseling needs, McNamara is recommending hiring counselor Sue Goss of Charlevoix. Moved by Hodgson, supported by Johnson, to hire
Sue Goss at $150.00 per day once a week for six weeks. Motion carried unanimous decision.

Minutes of March 15, 2010, Regular (Rescheduled) School Board Meeting Minutes – page 2

Annual School Election – The Election Committee will promote this year's school election as it has in the past -- by providing information to the voters. All box holders will receive an informational flyer, and the district will
depend on the board and employees to speak individually to people about the importance of the millages.

Administrative Update – The next regular scheduled board meeting is Monday, April 12, 2010. Mike Myers is the recipient of this year's OPIE (Outstanding Person in Education) Award. This is the time of year when much
off-island student travel takes place. Students will participate in St. Patrick Day activities at the school and attend a concert by Irish musicians in the afternoon at the Community Center. Dawn Marsh is interested as
Tina's replacement on the Policy Committee. McNamara will schedule a Policy Committee Meeting with Hodgson and Marsh to review the athletic policy as well as others. Our boys' basketball team took first place
in the Northern Lights League and first place at the Hannahville Tournament. The girls' team also had a successful season, as league co-champions, and second place at the Hannahville Tournament. McNamara has
contacted township representatives and will draft a resolution of dissolution for the Beaver Island Youth Consortium.

Round Robin – Sharon Nix reported that it was "good to be back." Karen Johnson commented on the high participation in the after-school program.

Adjournment – Moved by Hodgson, supported by Johnson, to adjourn at 8:58 p.m. Motion carried – unanimous decision.

Submitted by: Alice Belfy, Recording Sec

Minutes of February 8, 2010
Regular School Board Meeting of the Beaver Island Community School

General - President Nancy Tritsch called to order the February 8, 2010, Regular School Board Meeting of the Beaver Island Community School Board at 7:30 p.m.

Present — Nancy Tritsch; Barb Schwartzfisher; Dana Hodgson; Dawn Marsh; and Karen Johnson.

Absent — Gail Weede

Others - Kitty McNamara, Alice Belfy, Connie Boyle, Jessica Keehn; and Cindy Gillespie-Cushman,

Public Comment — Jessica Anderson expressed her interest (and submitted a letter) in serving on the board due to Tina Drost's resignation.

Approval of Minutes — Moved by Schwartzfisher, supported by Marsh, to approve the minutes of the January 11, 2010, Regular School Board Meeting as presented. Motion carried — unanimous decision.

Treasurer's Report — McNamara reviewed the minutes of the February 1, 2010, Finance Committee Meeting. Known revenue and expenditure adjustments will be incorporated into the amended budget. Still unknown at
this time are adjusted non-homestead tax numbers from the county that will not be received until April. There is roughly $9,000.00 in the '92 Debt Fund that needs to be closed out to the sinking fund or the general
fund. The State Treasury must approve this transfer. There is currently approximately $12,000.00 in the sinking fund. Sinking funds have strict guidelines on what the dollars can be used for; they are primarily used
for major maintenance items.

Moved by Schwartzfisher, supported by Hodgson, to adopt the Resolution to Amend the FY09-10 General Fund Budget as presented. Motion carried — unanimous decision.

Kitty will meet with legislators and members of the Northern Michigan Schools Legislative Association (NMSLA) in Lansing on February 17 regarding section 22d funding for isolated schools and encourages one or
two board members to also attend. Board members are also encouraged to attend the March 10 Michigan Association of School Boards (MASB)/Michigan Association of School Administrators (MASA) meeting

Lead Teacher Report — Connie Boyle distributed notes to members from her attendance at the Mentor Michigan Annual Conference and discussion with Trish Fiebing of Traverse City Area Public Schools (TCAPS)
Learn & Serve. Connie is now ready to launch an elementary learner support program, if this is something the board and staff still finds valuable. The document, 21st Century Learning on Beaver Island , that was adopted
by the board in 2000, calls for all students to be part of a 'learner support team'.

Beth Croswhite's Parenting Class is meeting once a week for five weeks with parents of teenagers. Beth has also been working on preparations for MME (Michigan Merit Examination) Testing, and made a site visit with
Beaver Island Youth Advisory Council (YAC) to the Charlevoix County Community Foundation (CCCF) to Challenge Mountain.

Minutes of February 8, 2010, Regular School Board Meeting – Page Two

Acceptance of Board Member Resignation – Moved by Marsh, supported by Schwartzfisher, to accept with the regret the resignation of School Board Secretary Tina Drost. Motion carried – unanimous decision.

Dana Hodgson expressed interest to serve as Secretary to the Board. Moved by Schwartzfisher, supported by Tritsch, to appoint Dana Hodgson Secretary to the Board of Education. Motion carried – unanimous decision.

The board discussed the process for appointing a replacement to the board due to Tina Drost's resignation. If only one person submits a nominating petition for Tina's vacancy, that person could be appointed. Otherwise,
if more than one nominating petition is submitted for Tina's vacancy, the board would prefer to appoint a former board member until July 2010, when the new member voted in by the public takes office.

Annual School Election – Moved by Hodgson, supported by Schwartzfisher, to adopt the resolution calling for the regular school election to be held May 4, 2010; along with Exhibit "A" (Operating Millage Renewal
Proposal), and utilization of the Petoskey News-Review for publication of notices in accordance with the election law requirements. Motion carried – unanimous decision.

Dawn Marsh agreed to serve as the board representative on the Election Committee. Kitty and Alice are also members of the Election Committee.

Administrative Update – McNamara reported on the following:

1. upcoming senior presentations;
2. the need to contract for short-term counseling services -- there are a few students who can benefit from meeting regularly with a counselor
3. February 12, 2010 full-day teacher professional development– all teachers will give input on after- school program; secondary teachers will learn to use data in the State of Michigan's data bank to look
at BICS student responses to MEAP test questions; and, elementary teachers will review reading curriculum materials.
4. the winter sports season is a little more than one-half over with scheduled games at Northport, Grand Marais, Hannahville Tournament, and Districts.
5. several students had no tardies and/or no absences the first semester. The percentage of students in Levels I & II (the highest levels of achievement) has increased since the level system was first initiated
in 1995.

Other

BIYC - McNamara is recommending to the townships that the BIYC (Beaver Island Youth Consortium) be dissolved. The new 21st CCLC after school programming is filling much of the void left by the BIYC's inactivity
over the past few years.

Driver Education - Belfy reported that contact was made with the same driving school that was here last summer. It is likely that a Segment I class will be offered on the island this summer. Anyone with knowledge
of affordable housing should contact Alice. McNamara is not ruling out the possibility of the district committing dollars to help offset the expense of the program.

Minutes of February 8, 2010, Regular School Board Meeting – page 3

Round Robin

Schwartzfisher would like to see us get back on track with reviewing board policy, particularly the board bylaws and the athletic policy.

Hodgson had not been to a home game in a while and was quite impressed with the girls' game she attended Friday night.

Marsh spoke of sportsmanship versus running up the score of the game.

Johnson wondered why there weren't more activities planned after home games, except for the Homecoming dance. McNamara responded that the athletes are pretty worn out by the time the games are over, they've
showered, and have had something to eat.

In reply to the concerns of Marsh & Johnson, Barb suggested a more active type of parent meeting at the start of the sports seasons.

Nancy Tritsch shared an article in the Michigan County Lines magazine – the Michigan Co-op Teen Days in Cadillac. Some of these students go on to Washington DC.

Adjournment Moved by Hodgson, supported by Marsh, to adjourn at 8:40 p.m. Motion carried – unanimous decision.

Submitted by: Alice Belfy, Recording Secretary

cc Resolution to Amend the FY09-10 General F nd Budget Regular School Election Resolution

 

Minutes of January 11, 2010 Regular School Board Meeting

General - President Nancy Tritsch called to order the January 11, 2010, Regular School Board Meeting of the Beaver Island Community School Board at 7:30 p.m.
Present – Nancy Tritsch; Barb Schwartzfisher; Dana Hodgson; Karen Johnson; Gail Weede (via phone for roll call, board recognition and air transportation services discussion and vote); and Dawn Marsh.
Absent –Tina Drost
Others - Kitty McNamara, Alice Belfy, Mary Delamater, Angel Welke, Jeanne Gillespie, and Olivia Schwartzfisher. School Board Recognition Month – Olivia Schwartzfisher, on behalf of HOSA (Health Occupation Students of America), thanked the board for all they do and presented each member with a plate of homemade cookies in recognition of School Board Recognition Month.
Air Transportation Services – Moved by Schwartzfisher, 2nd by Marsh, to approve the Memorandum of Understanding between Beaver Island Community School and Island Airways for Air Transportation Services.
Ayes: Schwartzfisher, Marsh, Johnson, Weede (via telephone), Tritsch. Abstaining: Hodgson Motion passed by 2/3rd’s majority.
Approval of Minutes – Moved by Hodgson, supported by Johnson, to approve the minutes of the December 14, 2009, Regular School board Meeting as presented. Motion approved – unanimous decision.
Public Comment – A concern was voiced by an audience member regarding meeting attendance. It was feltthat it appears to complicate things when members are gone for any length of time and doesn’t feel they
should sit on a board if they’re not going to be here. McNamara stated that there are state laws regarding the number of missed meetings; and, that the state does recognize meeting attendance by telephone.
Treasurer’s Report – McNamara distributed the monthly budget summary and finance report. She reported that the current year budget is sound – the district is able to run programs per the budget adopted in June.
Based on work with the bookkeeper and in anticipation of a February budget amendment, the report shows known changes in revenue and expenditures that have accrued since the June budget adoption. The finance
committee will meet prior to the February board meeting to finalize line items to be incorporated into the mid-year budget amendment. The budget will be amended a final time at the end of the fiscal year in June
2010.
President Tritsch asked what was being done in case next year we loose section 22d. McNamara responded that the district is continually monitoring finances and will continue to proceed cautiously into the future; the
finance committee will be meeting in late February to plan for next year’s budget. The finance committee has discussed priorities for spending depending on different revenue scenarios.
Race to the Top – BICS signed Michigan Department of Education’s (MDE’s) Race to the Top grant application. Regardless of whether Michigan is a grant recipient, legislation has been passed which mandates reforms for
all school districts in Michigan. Some of the reforms will affect the district more than others; some may benefit the district, but others will likely add another unfunded burden.
Moved by Schwartzfisher, supported by Hodgson, to adopt the “Resolution of Clarification” (see attached) stating the Board’s intent to “pull out” of the Race to the Top should it be determined that the state’s plan to
meet the requirements of this grant is not in the best interest of the district. Motion carried – unanimous decision.
School Election – Tuesday, May 4, 2010 – Barb Schwartzfisher’s term expires this year. Although Barb intends to seek re-election, the district will post information about the vacancy in case others want to run.
Moved by Schwartzfisher, supported by Hodgson, to place on the May, 4th School Election ballot a request to the voters a one year renewal of 15.7908 non-homestead operating mills. Motion carried – unanimous
decision. Char-Em ISD will also be requesting a .75 renewal millage (for four years) of the vocational-technical millage.
Beaver Island benefits greatly from this millage.
Northern Lights League Bylaws – Moved by Schwartzfisher, supported by Marsh, to approve as presented the Northern Lights League Bylaws. Motion carried – unanimous decision.
Administrative Update
The district’s tech plan is being updated and will be submitted to the state. This is necessary to receive USF. Board members were encouraged to attend the Learner Support Senior Presentations.
Beth Croswhite will teach a parenting class for parents of teenagers if enough interest is expressed. A video production class is being offered for 2nd Semester. Cheri Leach of Raven Hill will be in the building for two days teaching K-12 Science. The 21st CCLC Program is working on a ski trip for students in grades five through twelve. BICS entered into a homebound and hospitalized services agreement with Grand Rapids Public Schools.
Emmalee will receive onsite schooling four days per week with a certified teacher who meets the State requirements.
Round Robin
Marsh commented on 21st CCLC Program – she would prefer to receive information sooner than what she’s been receiving it and is torn between the availability of the afternoon programming and the length of day it
adds to the younger students.
Schwartzfisher has never met a nicer group of young men as that of the Petoskey Boys Club Team who played basketball here last weekend with our boys. Barb requested the coach’s and player’s names so that she could
write a thank you.
Adjournment – Moved by Marsh, supported by Hodgson, to adjourn at 8:50 p.m. Motion carried – unanimous decision.
Submitted by _ Alice Belfy, Recording Secretary
Attachments (2)
1. Memorandum of Understanding between Beaver Island Community School and Island Airways for Air Transportation Services
2. Resolution of “Clarification"

BICS School Board Meeting, December 14, 2009


General - President Nancy Tritsch called to order the December 14, 2009, Regular School Board Meeting of the Beaver Island Community School Board at 7:30 p.m.
Present – Nancy Tritsch; Barb Schwartzfisher; Dana Hodgson; Karen Johnson; Gail Weede (via phone)
Absent – Dawn Marsh, Tina Drost
Others - Kitty McNamara, Deb Robert, Sarah McCafferty, Mary Delamater, Angel Welke, Don Tritsch
Public Comment –Don Tritsch applauded the board’s hard work on the airline bid
Approval of Minutes – Moved by Hodgson, supported by Johnson, to approve the November 6, 2009, Regular School Board Meeting minutes; Motion carried, unanimous decision. Moved by Tritsch, supported by
Hodgson to approve the November 16, 2009 Special School Board minutes. Motion carried, unanimous decision.
Treasurer’s Report
McNamara reported that the current year budget is starting to stabilize. The 22d funding is a part of theschool aid act minus the state proration of $167.00 per students. Another proration of $125.00 implemented
by the Governor’s office has been rescinded. There is still no guarantee that yet another proration may happen later in the fiscal year. Char-Em ISD has committed additional special education funding for all districts in the ISD and BICS’ amount will be approximately $12,000.00 which will offset the state’s $167.00/student proration. Overall, the district’s revenue is adequate to carry out budgeted expenditures for this fiscal year. Additional revenue of $117,000.00 is included in the budget and is tied specifically to the 21st Century Community Learning Center Grant. McNamara distributed December 2009 budget summaries to the board and complete line-item budget updates to the finance committee members.


Air Transportation Services
Johnson fielded questions about the proposed contract with Island Airways. In the proposed contract, the school’s costs for flights and freight to and from Charlevoix are reduced, costs for athletic travel see a cost of
living increase, the district will receive frequent flyer miles for their own and other teams’ travel. Moved by Schwartzfisher, supported by Johnson to accept the Air Transportation Memorandum of Understanding between BICS and Island Airways as presented by the board-appointed negotiation committee. Roll Call vote on motion: Four Yeas – Karen Johnson, Barbara Schwartzfisher, Gail Weede, Nancy Tritsch. One Abstention because of declared conflict of interest – Dana Hodgson. McNamara expressed concern that because of a declared conflict of interest, voting on this contract must be in accordance with legal guidelines calling for a 2/3 vote (5 of 7 members) in favor of the contract. McNamara to confer with attorney on 12.15.09 and let board know if vote is valid or if it must be reconsidered at the next board meeting.
(NOTE: In 12.15.09 conversation with attorney, attorney confirmed that there must be 5 affirmative votes (2/3of full board) because of previously declared legal conflict of interest in this issue. The motion above will not
stand and will be entertained at the January 11, 2009 board meeting.)


Lead Teacher Report
Deb Robert, lead teacher for curriculum explained how the school’s K-12 curriculum map is developed and how it has evolved as teachers become more familiar with the process of updating the document.
Robert also reviewed her job description and noted that she works 2.5 hours a week on curriculum issues. Robert reviewed the districts assessment plan with the board and stressed that the goal of data collection is to
identify student gaps in learning early enough to be able to provide skill-specific interventions to close gaps before they become a bigger problem. Don Tritsch, member of public, asked what was being done for
students at the other end of the scale and Robert responded that the same assessments can be used to determine if a student is well ahead of expected standards. She indicated that all teachers have many
methods of challenging the higher end students, but that more needs to be done to provide consistent and challenging ongoing instruction for those students.
Sarah McCafferty, EMS director, gave an update on the work of her new vocationally-certified Allied Health Course. The Medical First Responder portion of the class will be completed by the end of January, students
are studying and training to take part in a state-wide HOSA (Health Occupation Students of America) competition at Ferris State University, and students will begin job-shadowing soon. McNamara commended
Sarah’s work as a classroom teacher – the board concurred and applauded McCafferty.


Northern Lights League Bylaws
McNamara discussed NLL rules and bylaws and requested that board members read the document in preparation for adoption at the January 11, 2010 board meeting. School board members in all league schools
will be asked to approve the document.


Administrative Update
Race to the Top Grant Memorandum of Understanding: McNamara gave each board member a 2-page document that is part of a Memorandum of Understanding (MOU) in support of a federal “Race to the Top”
grant. The State Superintendant and Michigan Department of Education has requested each local school district’s superintendent, board president and union representative to sign the MOU by early January so that
the State of Michigan can be an applicant in this competitive grant. McNamara will gather more information and email the board.


Stained Glass Windows:

Steve Haggerman, a local stained glass window artist, has agreed to complete three stained glass windows for the entrance tower. A tribal grant of $7,000.00 will pay for the windows. Steve is
currently working on the center window which is the school crest.

May 4th, 2010 School Election:

This election will include BICS non-homestead tax renewal (over 90% of district’s funding), Char-Em ISD voc-tech millage generates approximately $175,000.00 annually for our district
to fund 2 vocational programs, counseling salary and expenses, technology maintenance and technology capital outlay. It will be essential that both of these millage renewals pass. Also, Barb Schwartzfisher’s term
on the board expires.

Scholarship Donation from Wildlife Club:

The Beaver Island Wildlife Club made a $600.00 donation to the 21stCentury Learning Scholarship fund in memory of Harold Lounsberry. McNamara will write a thank you.

Round Robin – Each board member had a chance to make a comment or bring up a concern.
Dana Hodgson expressed concern that the board may have to go back and vote again on airway issue. She would like to further research legalities of state’s conflict of interest requirements. Karen Johnson expressed disappointment in potentially not having enough board members to vote on air transportation contract and put it to rest.
· Gail Weede expressed sentiment that all members are working for the same goals as a board - whether members agree or disagree on issues, still work together. Gail also reported that she had visited Emmalee
Antkoviak in the hospital and reported that Emmalee is doing well. Nancy Tritsch noted that she thinks it is the responsibility of board member to ask as many questions as needed to understand the issues so that once a decision is made; all board members can support the decision.

Closed Session
Moved by Schwartzfisher, supported by Hodgson to move into closed session to hear from the negotiations committee about contractual language relative to employee health insurance.

Adjournment
Moved by Schwartzfisher, to adjourn meeting at 8:57pm. Motion carried- unanimous decision
Submitted by K. McNamara, based on notes by B. Schwartzfisher and K. McNamara

Minutes of November 16, 2009, Special School Board Meeting

General The district posted notice for a November 16, 2009, Special School Board Meeting to discuss air transportation bids and determine next step in process.

Present Nancy Tritsch; Dawn Marsh; Barb Schwartzfisher; Tina Drost; Karen Johnson; Dana Hodgson; and Gail Weede.

Absent – None

Others - Kitty McNamara; Alice Belfy; Mary Delamater; Rachel Teague; Keith Teague;Mary Palmer; Paul Welke; Angel LeFevre-Welke; Dave Schwartzfisher; Eric Hodgson; Judy Boyle; Karen Wojan; Elaine West; Susi Myers; Neal Boyle ; Beth Croswhite; Liz Lanier; Lynn Cary; Kerry Smith ; Jeanne Gillespie; Diane McDonough; Jean Kinsley; Phil Wycoff.

President Nancy Tritsch called the meeting to order @ 7:30pm and asked for public comment. There was none.

Motion #1 by Barb Schwartzfisher, 2 nd by Karen Johnson: Grant a one year contract with Island Airways for freight, other travel and athletics; the whole of which is dependent upon successful negotiation of athletic transportation costs.  Final contract must be approved by the board.

Roll call vote on motion #1: Yeas – Karen Johnson, Barb Schwartzfisher, Dawn Marsh, Nancy Tritsch. Nays – Gail Weede, Tina Drost. Abstain because of declared conflict of interest – Dana Hodgson.

Motion Failed for lack of 2/3 vote which was needed because of declared conflicts of interest

Motion #2 by Gail Weede: Grant a one year contract for freight and other travel to Fresh Air Aviation and grant a one year contract for athletics with Island Airways pending successful negotiation of athletic transportation costs. Final contracts must be approved by the board.

Motion Failed for lack of a 2nd .

Motion #3 by Barbara Schwartzfisher, 2nd by Dana Hodgson: Reject both bids as presented and continue current services with Island Airways.

Motion Rescinded by Schwartzfisher after discussion by board

Motion #4 by Barbara Schwartzfisher, 2nd by Karen Johnson: Grant a one year contract with Island Airways for freight, other travel and athletics; the whole of which is dependent upon successful negotiation of athletic transportation costs.  Final contract must be approved by the board.

Roll call vote on motion #4: Yeas – Karen Johnson, Barb Schwartzfisher, Dawn Marsh, Nancy Tritsch, Gail Weede. Nays – Tina Drost. Abstain because of declared conflict of interest – Dana Hodgson.

Motion Passed.

Motion #5 by Barbara Schwartzfisher, 2 nd by Dawn Marsh: Allow staff when travelling individually on school business, to choose with which airline to fly.

Roll call vote on motion #5: Yeas – Karen Johnson, Barb Schwartzfisher, Dawn Marsh, Nancy Tritsch, Gail Weede, Tina Drost, Dana Hodgson.

Motion Passed.

Closed Session 7:50 Motion by Schwartzfisher, 2 nd by Marsh: Move into closed session to discuss and set parameters for negotiation with Island Airways.

Open Session Board appointed Karen Johnson, Barb Schwartzfisher and Kitty McNamara to meet with Island Airways to negotiate athletic travel rates.

Adjournment Moved by Marsh, supported by Hodgson, to adjourn at 8:30 p.m. Motion carried – unanimous decision.

Submitted by K. McNamara based on notes by Alice Belfy, Recording Secretary.

Minutes of November 9, 2009 Regular School Board Meeting

General - President Nancy Tritsch called to order the November 9, 2009, Regular School Board Meeting of the Beaver Island Community School Board at 7:30 p.m.

Present Nancy Tritsch; Barb Schwartzfisher; Tina Drost; Dana Hodgson; Karen Johnson; Gail Weede

Absent – Dawn Marsh

Others - Kitty McNamara; Alice Belfy; Brian Cole, Rose Cole, Cindy Cushman, Dusty Cushman, Mary Delamater, Angel Welke, Dave Schwartzfisher, Don Tritsch, Beth Croswhite.

Public Comment –Rose Cole commented she would like all business to go to one airline- Island Airways- Kitty McNamara clarified.

Brian Cole- Commented Island Airways is better set-up to accommodate the Sports Program. The board needs to look at what is best for the school and the sports program and who is going to help us support it better and needs to stay out of Island politics.

Approval of Minutes – Moved by Schwartzfisher, supported by Johnson, to approve the October 12, 2009, Regular School Board Meeting minutes; moved by Schwartzfisher, supported by Hodgson to approve the October 22, 2009 Special School Board minutes; moved by Schwartzfisher, supported by Hodgson to approve the October 28, 2009 Special School Board minutes. Motion carried, unanimous decision.

Treasurer's Report

McNamara distributed November 2009 Finance notes to board members.

Update on State funding: We need to thank legislators and government for keeping in the Section 22d line item. Before Jelenik leaves office and dependent on timing, the board may want to seriously consider making the 22d part of State Funding Legislation.

Current Year Budget – McNamara distributed a revenue summary sheet. Expenses are in line with budgeted amounts adopted in June.

Mileage reimbursement- District will start paying on this as long as state aid remains as it is.

Air Transportation Services-

Moved by Schwartzfisher to table discussion, supported by Weeded

Set November 16, 2009 at 7:30 as Special Board Meeting. Moved by Schwartzfisher and supported by Weede to take up discussion on Air Transportation Services and air transportation services only.

Lead Teacher Report

Beth Croswhite presented

•  Michigan Promise Scholarship cut

•  Michigan Competitive Grant-gone for good

•  Michigan State Loans gone

Michigan State University is providing some additional money for the Michigan Promise Scholarship.

Winter Sports

Moved by Johnson, supported by Schwartzfisher to officially hire Dan Martell and Diane McDonough as basketball coaches.

Administrative Update

We have signed a contract with Transworld to keep the T-1 line here and share some systems with CMU; CMU would like more than the T-1; Kitty only contracted with Transworld for one year; Will need to update tech plan and submit to State for USF; Congratulations to the Soccer and Volleyball teams; Boardmanship and Board Goals- Kitty will talk to Mark Eckhardt and see if January is good; MASB is offering online courses; Parent-Teacher Conferences- November 10, 2009; area Wide PD Day; After School program –second session a little smoother, still learning regulations.

Round Robin Each board member had a chance to make a comment or bring up a concern.

Question: Is Driver's Ed eligible as a program?

We will continue to try to schedule Segment I and II, there is a committed vendor from the Petoskey area.

Snow removal- Adam Anderson the only one to submit a bid and it was less than last year.

Mindful of concrete & salt

Rick Speck suggested Kitty write a letter to the township board requesting excess snow to be dumped at the playground parking lot.

In response to last month's round robin: Science testing with the ISD is part of a trial to develop ISD wide testing that meets state science objectives. Mr. Martell is not recording the grades on these tests.

Adjournment

Moved by Schwartzfisher, supported by Weede to adjourn meeting at 8:20 pm. Motion carried- unanimous decision

Submitted by Alice Belfy, Recording Secretary

Minutes of October 28, 2009, Special School Board Meeting

General The district posted notice for an October 28, 2009, Special School Board Meeting, at 9:00 a.m. at the Beaver Island Community School for the purpose of hearing presentations from air transportation services bidders and for the board to ask questions and seek clarifications of the bidders.

Present Nancy Tritsch; Dawn Marsh; Barb Schwartzfisher; Tina Drost; Karen Johnson; Dana Hodgson; and Gail Weede.

Absent – None

Others - Kitty McNamara; Alice Belfy; Jeff Crouse; Dereck DeRuiter, Keith Teague; Rachel Teague; Mary Delamater; Paul Welke; Angel Welke; Terry Saxton; Elaine West; Karen Wojan; Susan Myers; Beth Croswhite.

Air Transportation Services Presentations

Following McNamara's welcome, air transportation services bidder's Island Airways and Fresh Air Aviation presented information in support of their bids. Based on questions previously received from all board members, the committee questioned both airlines. Following committee questions, all board members were given an opportunity to question the airlines.

McNamara thanked Island Airways and Fresh Air in helping the school board to better understand some of the issues involved with air travel.

Submitted by Alice Belfy

Minutes of October 22, 2009, Special School Board Meeting

General The district posted notice for an October 22, 2009, Special School Board Meeting to open bids for air transportation services.

Present Nancy Tritsch; Dawn Marsh; Barb Schwartzfisher; Tina Drost; Karen Johnson; Dana Hodgson; and Gail Weede.

Absent – None

Others - Kitty McNamara; Alice Belfy; Mary Delamater; and Rachel Teague.

Bid Opening – Bids were opened from McPhillips Flying Service ( dba Island Airways/Welke Aviation) and Fresh Air Aviation for air transportation services. McNamara and Johnson reviewed each bid for the required attachments, and announced and recorded quotes received for athletic travel, freight, and other travel.

Proposer presentations will occur on Thursday, October 29, 2009, at 9 o'clock in the morning at Beaver Island Community School at which time board members may ask questions and seek clarifications of the bidders.

Submitted by Alice Belfy, Recording Secretary

Minutes of October 12, 2009, Regular School Board Meeting

General - President Nancy Tritsch called to order the October 12, 2009, Regular School Board Meeting of the Beaver Island Community School Board at 7:30 p.m.

Present Nancy Tritsch; Dawn Marsh; Barb Schwartzfisher; Tina Drost; Karen Johnson; Gail Weede.

Absent – Dana Hodgson

Others - Kitty McNamara; Alice Belfy; Adam Richards; Mary Delamater; Beth Croswhite; Angel Welke; Kerry Smith .

Additions to Agenda - None

New Staff – New social studies teacher Adam Richards was introduced to the board.

Public Comment – As a parent, coach, and athletic director, Kerry Smith does not want to see the athletic program downsized or cut if there is an dramatic increase in the bidding of air transportation services due to the possible splitting of services and asks that the board carefully consider the bids to make sure the athletic program stays intact.

Approval of Minutes – Moved by Schwartzfisher, supported by Weede, to approve the September 14, 2009, Regular School Board Meeting minutes as presented with one correction: Drost was not in favor of unit bidding air transportation services. Motion carried – unanimous decision.

Moved by Schwartzfisher, supported by Weede, to approve the September 28, 2009, Special School Board Meeting Minutes as presented. Motion carried – unanimous decision.

Treasurer's Report

Audit – Schwartzfisher reported that the Finance committee met last week with Lori Martinchek, Char-Em ISD Finance Assistant who worked with Hill Schroderus on this year's audit. Due to Kitty's deligance and hard work no deficiencies were noted and “the final actual revenues were within 3% of final budgeted amounts and final actual expenditures were within 2% of the original budgeted amounts.” The bookkeeping relationship with the ISD is working well and the audit reflects that. The audit shows that the district is in sound financial shape with an acceptable fund balance.

Section 22d - The Finance Committee reported that they had identified potential areas were cuts could be made if Section 22d funds are cut. Likely half would be made up through cuts to non-teaching and non-staff positions and the other half through the fund balance.

Current Year Budget – McNamara distributed a full line-item budget that can serve as a good reference for the members to use with future finance reports.

Air Transportation Bid

Timeline and Proposer Presentation Format – The timeline for awarding air transportation services is on track. A mandatory pre-proposal conference was held October 5 as scheduled. Moved by Marsh, supported by Johnson, to approve the RFP Addendum as presented (see attached) as a result of questions raised at the October 5 mandatory pre-proposal conference. Motion carried – unanimous decision.

Conflict of Interest Disclosure – Records of Disclosure pertaining to the Air Transportation Bid were made by members Dana Hodgson and Tina Drost.

21 st CCLC Hiring – Moved by Schwartzfisher, supported by Weede, to hire Patti Cull as a Program Activity Leader (PAL) for the 21 st CCLC after-school program. Motion carried – unanimous decision.

Administrative Update

McNamara reported on the first days of the 21 st Century Community Learning Center (21 ST CCLC) program; teacher professional development; MEAP Testing; the Beaver Island Boodle; the sports teams; old computers; strings program; coaching position for girls basketball, and the Health Occupations field trip to a NMC Lecture Series.

Round Robin Each board member had a chance to make a comment or bring up a concern.

McNamara will find out if new testing requirements allow students to have their tests returned to use in the future as study guides.

Adjournment

Moved by Marsh, supported by Weede, to adjourn at 9:30 p.m. Motion carried – unanimous decision.

Submitted by Alice Belfy, Recording Secretary

Attachments

1. Addendum to RFP for Air Transportation Services

Special Board Meeting September 28, 2009

Moved by Johnson, supported by Drost, to set Monday, September 28, 2009, at 7:30 p.m. as a Special Meeting for the purpose of approving a final air transportation bid packet. Motion carried – unanimous decision.

Hirings

Moved by Schwartzfisher, supported by Hodgson, to hire Adam Richards as the Social Studies teacher. Motion carried – unanimous decision.

Moved by Schwartzfisher, supported by Johnson, to hire Laura Gibson for the 21 st Century Community Learning Center Site Director. Motion carried – unanimous decision.

Alternative Education Contracts with Boyne City

Moved by Marsh, supported by Hodgson, to approve the Resolution for Cooperative Agreement for the Boyne City Public Schools' Alternative Education Programs . Motion carried – unanimous decision.

Request for New Language in Teacher Contract

A request was received to have the board look at new language that would allow insurance protection to be granted to family members defined as “Other Qualified Adult.” The board directed the negotiations committee to do further research on the matter.

Administrative Update

The first days of school went extremely well. The 21 st Century Community Learning Center (21 ST CCLC) will be up and running by October 1. New Booster Club Officers are: President Kathy Maudrie; Vice-President Judy Boyle; Secretary Theresa McDonough; and Treasurer Kerry Smith.

Round Robin Each board member had a chance to make a comment or bring up a concern.

Adjournment

Moved by Marsh, supported by Johnson, to adjourn at 9:30 p.m. Motion carried – unanimous decision.

Submitted by Alice Belfy, Recording Secretary

Minutes of September 28, 2009, Special School Board Meeting

General - President Nancy Tritsch called to order the September 28, 2009, Regular School Board Meeting of the Beaver Island Community School Board at 7:30 p.m.

Present Nancy Tritsch; Dawn Marsh; Barb Schwartzfisher; Gail Weede; Karen Johnson; Dana Hodgson.

Absent – Tina Drost

Others - Kitty McNamara; Alice Belfy; Mary Delamater; Paul Welke; Angel Welke; Neal Boyle.

Public Comment – There was no public comment.

Legal Update on Conflict of Interest

Information supplied by school attorney on conflict of interested was reviewed. The board member who has a conflict can still be counted for establishing a quorum for the board meeting. It should be noted that the board members who have a conflict may still participate in the discussion about the decision but they are not eligible to vote on the motion. The board determined two board members likely have a conflict of interest. It is expected that the conflicts of interest will be disclosed at the October board meeting. Kitty will clarify 2/3 vote regarding disclosure statements and conflict of interest.

Review Process for Air Transportation

Moved by Schwartzfisher, supported by Weede, to accept the document entitled Procedures for Contracting Air Transportation Services as presented. Motion carried – unanimous decision.

Discussion/Approval of Request for Proposal (RFP) for Air Transportation

Moved by Marsh, supported by Schwartzfisher, to approve the RFP for Air Transportation Services with the changes discussed at this meeting being incorporated into the final bid document. Motion carried – unanimous decision.

Submitted by: Alice Belfy, Recording Secretary

Minutes of September 14, 2009, Regular School Board Meeting – Corrected

General - President Nancy Tritsch called to order the September 14, 2009, Regular School Board Meeting of the Beaver Island Community School Board at 7:30 p.m.

Present Nancy Tritsch; Dawn Marsh; Barb Schwartzfisher; Tina Drost; Karen Johnson; Dana Hodgson.

Absent – Gail Weede.

Others - Kitty McNamara; Alice Belfy; Laura Gibson; Kimberly Read; Pete Plastrik; Mary Delamater; Beth Croswhite; Paul Welke; Angel Welke; Neal Boyle.

New Staff – Introductions were made for new special education teacher Kimberly Read and 21 st Century Community Learning Center Site Director Laura Gibson.

Public Comment – Paul Welke welcomed the new teachers to the island.

Approval of Minutes – Moved by Marsh, supported by Johnson, to approve the August 10, 2009, Regular School Board Meeting minutes as presented. Motion carried – unanimous decision.

Pete Plastrik Presentation Pete explained that discussions began roughly 1 ½ years ago pertaining to economic development opportunities for Beaver Island . From those discussions Pete came up with the concept of an island-based boarding school with a concentration on environmental science. The idea would be to be in partnership with the Beaver Island Community School , not in competition. In short, the state has funding for planning grants for charter school set-ups. With board approval, Pete offered his services to further explore the possibility of an island charter school. It was the board's feeling that some benefit could be realized regardless of what or what doesn't happen since there is no penalty for not going forward with the plan. Dawn Marsh agreed to serve on the soon to be established non-profit board as the board representative.

Treasurer's Report

Section22d - McNamara reported that the legislature has two more weeks to adopt a budget and will most likely put it off as long as they can. The best guess is a 15 % across the board cut. Conference Committee will be in closed session. Once it comes back to the floor we will need to hit our legislatures hard one more time.

L-4029 Tax Rate Request – Moved by Schwartzfisher, supported by Marsh, to approve the 2009 Tax Rate Request as presented. Motion carried – unanimous decision.

Air Transportation Bid

Continuity of service, safety factors, performance data, ownership/certificate holder, and ability to have a choice were some of the concerns regarding bid specifications for air transportation services.

Moved by Schwartzfisher, supported by Hodgson, to unit bid air transportation services. Ayes: Schwartzfisher, Hodgson. Nays: Tritsch, Johnson, Marsh, Drost. Motion failed.

Moved by Johnson, supported by Marsh, to solicit three separate air transportation bids namely (1) freight; (2) athletics; and, (3) student, staff, and all other approved flights by the district. Ayes: Johnson, Tritsch, Drost, Marsh. Nays: Schwartzfisher, Hodgson. Motion carried.

Schwartzfisher requested a cost breakout of air transportation services for the past five years as well as who can and who cannot vote on the acceptance of this bid.

Minutes of August 10, 2009, Regular School Board Meeting

General - President Nancy Tritsch called to order the august 10, 2009, Regular School Board Meeting of the Beaver Island Community School Board at 7:30 p.m.

Present Nancy Tritsch; Dawn Marsh; Barb Schwartzfisher; Tina Drost; Karen Johnson; Gail Weede.

Absent – Dana Hodgson

Others - Kitty McNamara

Public Comment – There was no public comment.

Approval of Minutes – Moved by Schwartzfisher, supported by Johnson, to approve the July 13, 2009, Organizational/Regular School Board Meeting minutes as presented. Motion carried – unanimous decision.

Treasurer's Report – McNamara reported about legislative contact concerning section 22d funding.

Moved by Schwartzfisher, supported by Marsh, to approve the attached Resolution Authorizing Issuance of Notes in Anticipation of Taxes --Current Fiscal Year . Motion carried – unanimous decision.

Moved by Drost, supported by Johnson, to approve the attached contract with Interquest for at least three canine detection site visits for the period August 2009 through June 2010. Motion carried – unanimous decision.

Bill Coaster, long-time Pupil Transportation Director at Char-Em, and Chief Financial Officer Jeff Crouse, have agreed to work with BICS to contract out airline services. Board representative on the committee will be Karen Johnson.

Approval of Student Handbooks

Moved by Marsh, supported by Weede, to approve the 2009-2010 Student Handbooks as presented. Motion carried – unanimous decision.

August 4 School Election

Moved by Tritsch, supported by Weede, to accept the operational millage results of the August 4, 2009, School Election. Motion carried – unanimous decision.

Hiring

Moved by Schwartzfisher, supported by Marsh, to hire Kimberly Read as the K-12 Special Ed Teacher. Motion carried – unanimous decision.

Moved by Drost, supported by Marsh, to approve the attached Site Director posting for the 21 st Century Community Learning Center. Motion carried – unanimous decision.

Administrative Update

McNamara reported on school technology including an internet technology grant, teacher work days prior to the start of students first day of school, and the visit from the Michigan Association of School Boards (MASB) Director of Marketing.

Round Robin Each board member had a chance to make a comment or bring up a concern.

Submitted by Alice Belfy, Recording Secretary

•  Resolution Authorizing Issuance of Notes in Anticipation of Taxes – Current Fiscal Year

•  Agreement for Provision of Health Occupations Course

•  Interquest 2009-2010 Contract

Minutes of July 13, 2009, Organizational/Regular School Board Meeting

General - President Schwartzfisher called to order the July 13, 2009, Organizational/Regular School Board Meeting of the Beaver Island Community School Board at 7:30 p.m.

Present - Barb Schwartzfisher; Gail Weede; Nancy Tritsch; Tina Drost; Dana Hodgson; Karen Johnson.

Absent – Dawn Marsh

Others - Kitty McNamara; Sarah McCafferty

Public Comment – There was no public comment.

Appointment of Pro-Tem, Nominations and Election of Officers Schwartzfisher appointed McNamara Chair Pro-Tem for the purpose of receiving board office nominations. Moved by Weede, supported by Hodgson, to approve the nominations of Tritsch for President; Marsh for Vice-President; Drost for Secretary; and Schwartzfisher for Treasurer. Motion carried – unanimous decision.

Approval of Minutes – Moved by Schwartzfisher, supported by Hodgson, to approve the June 15, 2009, Regular (Rescheudled) school board meeting minutes as presented. Motion carried – unanimous decision.

Moved by Schwartzfisher, supported by Weede, to approve the June 23, 2009, Special Board Meeting and Budget Hearing minutes as presented. Motion carried – unanimous decision.

Approval of Depositories and Signatories Moved by Weede, supported by Hodgson, to name Charlevoix State Bank as Depository and the President, Treasurer, Assistant Superintendent/Principal, and Senior Administrative Assistant as authorized signatories on all school accounts – General Fund Checking Government Security Now Account; Food Service Checking; Sinking Fund Checking; 2007 Debt Checking/MMA; 1992 Debt Checking; Activity Savings; Activity Checking; BIYC Checking; Athletic Fund Checking; Tax Anticipation Set Aside/MMA: and Bank of America MasterCard. Motion carried – unanimous decision.

Setting of Meeting Dates, Time, Location Moved by Schwartzfisher, supported by Hodgson, to set school board meetings for the 2 nd Monday of each month at 7:30 p.m. at Beaver Island Community School . Motion carried - unanimous decision.

Committee Assignments

Finance – Schwartzfisher, Johnson Building - Marsh

Curriculum & Technology – Tritsch, Weede Negotiations – Schwartzfisher, Tritsch

School Improvement – Weede, Hodgson Scholarship - Johnson

Policy & Personnel – Drost, Hodgson

Treasurer's Report – McNamara reported on the section 22d “strategy” meeting that she and Schwartzfisher recently attended at Eastern Upper Peninsula Intermediate School District (EUPISD), in Sault Sainte Marie , MI .

A “draft” of an air transportation bid will be available for the board to review at the August meeting.

A first draft of an Agreement for Provision of Health Occupations Course (see attached) was reviewed. Some changes were recommended.

August 4 Election - Although the community as a whole has always been very supportive of the school's operating millage renewals, McNamara still stressed the importance of board and staff to get out the vote.

Hiring Interviews will be scheduled this month for the special education teaching vacancy.

2009-2010 Calendar – Moved by Drost, supported by Johnson, to approve the attached 2009-2010 School Calendar as presented. Motion carried – unanimous decision.

Round Robin Each board member had a chance to make a comment or bring up a concern.

Adjournment – Moved by Hodgson, supported by Weede, to adjourn. Motion carried – unanimous decision.

Submitted by Alice Belfy, Recording Secretary

•  First Draft – Agreement for Provision of Health Occupations Course and 2009-2010 School Year Calendar

Minutes of June 23, 2009, Budget Hearing

General - President Schwartzfisher called to order a special meeting of the Beaver Island Community School Board on Monday, June 23, 2009, at 7:30 p.m. for a required Budget Hearing.

Present - Barb Schwartzfisher; Gail Weede; Nancy Tritsch; Tina Drost; and Dawn Marsh.

Absent - Sharon Nix; Brian Cole

Others - Kitty McNamara; Alice Belfy

Budget Hearing -

Public Review of FY10 (July 1, 2009 – June 30, 2010) Budget – McNamara reviewed the FY10 General Fund Budget for adoption with President Schwartzfisher verbally stating that the 2009-2010 General Fund Budget is based on levying 15.7908 mills.

Public Comment on Budget – There was no public comment on the budget.

Following review of the FY '109 Budget, President Schwartzfisher closed the budget hearing portion of the meeting and the following resolutions were made :

•  Moved by Tritsch, supported by Weede, to adopt the Resolution for Amendment of the 2008-2009 Operating Budget as presented. Motion carried – unanimous decision. (Resolution attached to original minutes.)

•  Moved by Marsh, supported by Tritsch, to adopt the Resolution for Adoption of the 2009-2010 Operating Budget as presented. Motion carried – unanimous decision. (Resolution attached to original minutes.)

Other - 

Update of Hiring of Special Education Teacher – Kim Newport could only be hired as a special education teacher if there are no certified special education candidates.

Hiring of Soccer and Volleyball Coaches - Moved by Marsh, supported by Weede, to hire Matt Ritchie as this year's soccer coach and Kerry Smith as this year's volleyball coach. Motion carried – unanimous decision.

Board Organization for Next Year – President Schwartzfisher notified the board of her desire to not continue as board president. Barb is willing to serve as Treasurer.

Board Notifications – Nancy Tritsch expressed interest in receiving board notifications electronically.

Section 22d Meeting – There is a meeting for the isolated school districts the week after the 4 th at EUPISD ( Sault Sainte Marie ) that Kitty and Barb will attend.

NMSLA (Northern Michigan Schools Legislative Association) Meeting – Kitty and one board member will attend this July meeting.

21 st Century Community Learning Grant – The district must accept the entire grant award ($110,000.00 every year for five years) but has some leeway in what areas it can be used. We must provide all components of the program.

Health Occupations (Career Tech Voc Ed) – Beaver Island EMS is interested in working with the district to provide a health occupations class under our state vocational certification. Sarah McCafferty has expressed interest in teaching the course along with Beaver Island Rural Health Center staff. The cost to the district of offering the course is $7,000.00. If a health occupations class is not offered this year the entire process of becoming re-certified would need to be completed and approved before another class could ever be offered. Certification lapses two years after no health occupations class. The program has proven beneficial with many of our past students becoming first responders and continuing their post-secondary education in the health fields.

Adjournment – Meeting adjourned at 8:15 p.m.

Submitted by Alice Belfy, Recording Secretary Board of Education

Minutes of June 15, 2009, Regular (Rescheduled) School Board Meeting 

General President Barb Schwartzfisher called to order a regular (rescheduled) Beaver Island Community School Board of Education Meeting at 7:30 p.m. on Monday, June 15, 2009.

Present Barb Schwartzfisher Gail Weede Dawn Marsh Sharon Nix Sharon Nix

Absent Brian Cole Nancy Tritsch Tina Drost

Others Present Kitty McNamara Alice Belfy Dana Hodgson Miranda Rooy Karen Johnson Kim Newport

Additions to Agenda Severance Pay and Administrator Compensation.

Public Comment None

Approval of Minutes Moved by Weede, supported by Marsh, to approve the minutes of the May 11, 2009, Regular School Board Meeting as approved. Motion carried – unanimous decision.

2009-2010 Staffing Moved by Weede, supported by Marsh, to approve the granting of tenure to teachers Kim Newport and Miranda Rooy. Motion carried – unanimous decision.

Moved by Schwartzfisher, supported by Nix, to continue employment of probationary teachers Matthew Ritchie and Timothy Eaton . Motion carried – unanimous decision.

Moved by Marsh, supported by Nix, to approve the attached tentative staff assignments for 2009-2010. Motion carried – unanimous decision.

Kitty will post for a full-time special education teacher to replace retiring teacher Judi Meister.

Treasurer's Report McNamara distributed Finance Notes for June 8, 2009, School Board Meeting and an information sheet for the General Fund Budget FY10, Draft for 09-10 School Year.

Gail Weede and Karen Johnson agreed to work on the operating millage renewal campaign to take place August 4, 2009.

Career Tech Ed Alice Belfy reported on the Career Tech Ed site visit recently completed by Char-Em ISD for Connie Boyle's BEST class.

Kitty met with EMS and Medical Center personnel to determine interest in collaborating to provide a health occupations class for 2009-2010. The board directed Kitty to continue discussions with Sarah McCafferty and BIRHC.

Severance Pay Moved by Marsh, supported by Weede, to approve $2,000.00 in severance pay to retiring teacher Judith Meister. Motion carried – unanimous decision.

Administrator CompensationMoved by Nix, supported by Weede, to approve a three year Assistant Superintendent Contract for Kathleen McNamara beginning July 1, 2009, and ending June 30, 2012. Motion carried – unanimous decision.

Moved by Marsh, supported by Nix, to grant Kathleen McNamara a retroactive two percent raise for the 2008-2009 school year. Motion carried – unanimous decision.

BIYC If a 21 st Century Community Learning Grant is implemented it may not be necessary to fund or staff the director's position of the Beaver Island Youth Consortium.. McNamara explained that the district is eligible for $110,000.00 a year for 5 years, beginning this fall, 2009. Under well-established guidelines the 21 st Century Community Learning Grant allocates dollars for before and after-school student programming.

MHSAA Resolution Moved by Nix, supported by Weede, to adopt the Michigan High School Athletic Association Membership Resolution (MHSAA) for 2009-1010. Motion carried –unanimous decision.

21 ST Century Kitty and Dawn will meet before the next meeting to ensure correct language for this Learning Scholarship summer's fundraising campaign.

Administrative The Crooked Tree Arts Center supported this year's string's program and will fund next year's program.

Board members received a copy of Voices of the Dunes, a collection of short essays and poems from students who meet weekly this spring under the guidance of volunteers Judy Taylor and Sandy Birdsall.

A draft copy of the 2009-2010 school year calendar was distributed.

Mike Myers will meet weekly throughout most of the summer to work with four students two hours a week. Summer packets have been sent to all families who have requested them.

Levi Connor was awarded the Darrell Dinwiddie Award to attend a HOBY Leadership Conference.

Round Robin Each board member had a chance to make a comment or bring up a concern.

Submitted by Alice Belfy, Recording Secretary

Attachments – Tentative Staff Assignments; Finance Notes for June 8, 2009; General Fund Budget FY10 Draft for 09-10 School Year; MHSAA Membership Resolution. 

Minutes of May 11, 2009, Regular Board Meeting

Call to Order President Barb Schwartzfisher called to order a regular meeting of the Beaver Island Community School Board of Education on Monday, May 11, 2009, at 7:30 p.m.

Members Present Barb Schwartzfisher Nancy Tritsch Dawn Marsh Tina Drost

Members Absent Gail Weede Sharon Nix Brian Cole

Others Present Kitty McNamara Alice Belfy Connie Boyle Caitlin Boyle Jake Drost Tim Eaton Doug Campbell Karen Johnson Beth Croswhite

Addition to Agenda Model UN student presentation.

Public Comment There was no public comment.

Approval of Minutes Moved by Marsh, supported by Schwartzfisher, to approve the April 13, 2009, Regular School Board Meeting Minutes as presented. Motion carried – unanimous decision.

Lead Teacher Beth Croswhite reported the following programming of lead teachers: a proposed summer school; previewing textbooks; EMS Week; RTI (Response to Intervention) work; Career Tech Ed site visit; senior projects, Planned Parenthood programming (anti-bullying, HIV and AIDS, and “Just Say No”); Sex Education; and the college visits road trip for Juniors.

Model UN Presentation Three high school students (Caitlin Boyle, Doug Campbell, and Jake Drost) gave a PowerPoint presentation of their week-long participation at the state-wide Model UN conference held in Kalamazoo , Michigan .

Treasurer's Report McNamara reported that the current year budget is being tracked closely. It is anticipated that the fund balance will exceed the previously established amount.

A transfer of money from the General Fund to the Food Service Fund will be necessary due to the increasing number of students throughout the year qualifying for free or reduced meals. The shortfall was also a result of the district subsidizing the cost of full priced meals in order to make the meals more affordable. All free, reduced and full priced meals also receive state reimbursement.

General Fund dollars will be transferred to the Athletic Fund for the extra costs incurred for travel when travelling teams spent extra nights on the mainland due to poor flying conditions.

Based on county equalization projections, a 3% increase is projected over this year's budget for FY10. The third draft budget (see attached) for next year is based on the same programming as this year with the addition of pupil transportation reimbursement and less in capital outlay. It includes increased expenditures in salary increases and insurance costs.

Tuesday, June 23, 2009, at 7:30 p.m. is the date set for the Budget Hearing.

Treasurer's Report Moved by Tritsch, supported by Marsh, to approve Char-Em ISD's 2009-2010 General Fund Budget Resolution as presented. Motion carried – unanimous decision.

Resignation The board accepted with regret the resignation of special education teacher Judi Meister. Judi is retiring after 16 years with the district.

Graduation Barb Schwartzfisher and Gail Weede will confer diplomas on June 6. Dawn Marsh will assist with the 8 th grade graduation May 28.

Building Update and Dedication Ceremony. An irrigation system, seeding, painting, and playground installation will occur this month and next

The next planning meeting for the May 23 dedication ceremony is Monday, May 18, at 7:30 p.m.

Resolution of Thanks The following individuals/organizations are being formally thanked by the district for their commitment to education: Kathleen Antkoviak, Dan & Carol Burton, Hartzler Travel, and Beaver Island Cultural Arts Association.

Administrative Update McNamara reported on summer school, driver education, summer camps, the strings concert, a thank you from the students for the Chicago trip, and the CMU Honors group who volunteered their services on island cleanup.

Board Member Round Robin Each board member had an opportunity to make a comment or bring up a concern.

Submitted by: Alice Belfy, Recording Secretary

Attachments – Third Draft Budget FY10

- Char-EM ISD 2009-2010 General Fund Bud get Resolution

 

Minutes of April 13, 2009, Regular Board Meeting

Call to Order President Barb Schwartzfisher called to order a regular meeting of the Beaver Island Community School Board of Education on Monday, March 13, 2009, at 7:30 p.m.

Members Present Barb Schwartzfisher Nancy Tritsch Dawn Marsh Sharon NIx

Members Absent Gail Weede Tina Drost Brian Cole

Others Present Kitty McNamara Alice Belfy Deb Robert

Approval of Minutes Moved by Tritsch, supported by Nix, to approve the March 9, 2009, Regular School Board Meeting Minutes as presented. Motion carried – unanimous decision.

Treasurer's Report The current year budget is right on track as it was amended last month. McNamara presented a second draft 2009-2010 general fund budget.

Lead Teacher Report Deb Robert reported on RTI (Response to Intervention) that she and Kim Newport received training in and what will be implemented as a preventive measure for reducing student failure.

MEAP Results Beaver Island students out-performed students in Charlevoix County and the State of Michigan on their MEAP test results.

Staffing Needs for Next Year McNamara is reviewing general education and special education staffing needs for next year.

School Elections Moved by Marsh, supported by Tritsch, to approve the resolution calling for an August 4, 2009, special election at which one operating millage renewal proposition will be put forth to the voters. Motion carried – unanimous decision. An informational mailing will be sent to all box holders about the May 5 school election.

Building Update and Dedication Ceremony McNamara reported on building projects that will be completed this spring including the playground, fencing, landscaping and seeding, painting and cement work. Input was gathered regarding the May 23 Dedication Ceremony.

Administrative Update McNamara reported on upcoming school trips, and several of the end-of-the-year activities. Each member will receive a calendar outlining events through the end of the school year.

Round Robin All present had an opportunity to participate in the round robin.

Submitted by: _Alice Belfy, Recording Secretary for the Board of Education 

Attachment – Resolution Calling for August 4, 2009, Special Election

 

Minutes of March 8, 2009, Regular Board Meeting

Call to Order President Barb Schwartzfisher called to order a regular meeting of the Beaver Island Community School Board of Education on Monday, March 9, 2009 at 7:30 p.m

Members Present Barb Schwartzfisher Tina Drost Brian Cole Nancy Tritsch

Members Absent Gail Weede Sharon Nix Dawn Marsh

Others Present Kitty McNamara Alice Belfy Connie Boyle

Approval of Minutes Moved by Tritsch, supported by Drost, to approve the February 18, 2009, Regular School Board Meeting Minutes as presented with the following correction: Under “Grand Opening” Nancy Tritsch should be listed as a “helper.” Motion carried – unanimous decision.

Treasurer's Report Building project expenditures were reviewed along with the various funding sources for these expenditures – overall the project was over budget by 1.5% - $61,000.00

Moved by Cole, supported by Schwartzfisher, to adopt the attached resolution amending the 2008-09 GF Operating Budget. The motion further stated that $12,718.00 from the sinking fund was to be used to offset the building project overage as was money from the general fund with the June 2009 GF fund balance not to go below $200,000.00. Motion carried – unanimous decision.

A first draft of the 2009-10 GF Operating Budget was presented.

Lead Teacher Report Connie Boyle reported on the work of lead teachers Deb Robert, Beth Croswhite, and Mike Myers.

Twenty-seven of 29 high school students will travel to Chicago April 7-9. The trip is possible due to ground transportation and lodging being provided by Mary Cook's parents, with additional funding from the Beaver Island Cultural Arts Association as well as from the district's general fund.

School Elections Missing a filing deadline necessitates a special election for the purpose of renewing our operating millage. Moved by Tritsch, supported by Cole, to set August 4, 2009, as the date for a special election. Motion carried – unanimous decision.

The May election is for the purpose of electing members to the Board of Ed.

Driver Education For the past couple of years the district has hosted a driver ed program. The $300.00 (approximate) per student tuition rate was possible last year because the licensed instructor resided on Beaver Island . Three weeks of summer housing to bring a certified instructor to the island this year could significantly increase the cost per student and it is unknown at this time whether a program will be offered. McNamara and Belfy will continue to work on this.

Dedication Ceremony Some of the details (who to invite, length of speeches, ribbon cutting, refreshments, etc.) of the May 23 dedication ceremony were discussed.

OPIE Award Beth Croswhite is the recipient of this year's OPIE (Outstanding Person in Education) Award and will be recognized on April 23 at Boyne Mountain .

Administrative Update McNamara reported on Michigan Merit Exam testing, the Model UN program held in Kalamazoo and attended by three of our high school students, teachers involved in National Board Certification, senior presentations.

Round Robin The “Round Robin” is a new item that will appear on the agenda giving each board member a chance to make a comment or bring up a concern.

Adjournment Moved by Cole, supported by Tritsch, to adjourn at 9:37 p.m. Motion carried – unanimous decision.

Submitted by: Alice Belfy, Recording Secretary

Attachment (1) – Amended 2008-09 Operating Budget Resolution

Minutes of February 18, 2009, Regular (Rescheduled) School Board Meeting

Call to Order President Barb Schwartzfisher called to order a meeting of the Beaver Island Community School Board of Education on Wednesday, February 18, 2009, at 7:30 p.m. at Beaver Island Community School .

Present Barb Schwartzfisher Brian Cole Nancy Tritsch Tina Drost Sharon Nix Dawn Marsh

Absent Gail Weede

Others Present Kitty McNamara Alice Belfy

Public Comment There was no public comment.

Additions to Agenda None

Approval of Minutes Moved by Cole, supported by Drost, to approve the minutes of the January 14, 2009, Regular (Rescheduled) School Board Meeting as presented. Motion carried – unanimous decision.

Treasurer's Report McNamara reported the following:

•  Current indications suggest a fund balance this year at approximately 12 percent which is higher than many districts.

•  Will need to keep an eye on Section 22d funding as the state pulls together their 2010 budget.

•  Beaver Island has been identified as a new potential district for approximately $12,000 in Section 31(a) At-Risk Dollars – McNamara will work with bookkeeper to apply for this.

•  Beaver Island is involved with Char-Em's 21 st Century Learning Grant Application which would provide funding for activities such as an extended school day and after school programs – McNamara will work with ISD staff on this grant.

•  The Michigan School Business Officials (MSB0) requested a list of projects that could be ready to go should federal stimulus funding comes through. McNamara responded with several projects.

Building Project Update The board toured the new building.

Technology Update The board viewed new technology as part of the building tour. New technology includes 18-station student computer lab; teacher laptops, new network server configuration, and classroom projection devices and document cameras.

Annual School Election Brian Cole, Dana Hodgson, and Karen Johnson filed nominating petitions for the May 5, 2009, election. Two of the candidates will be elected to the Board of Education at the May 5, 2009, election.

. Moved by Nix, supported by Cole, to adopt the Regular School Election Resolution for the May 5, 2009, Annual School Election. Motion carried •  unanimous decision.

Sharon Nix volunteered to help with getting election information to the public.

Grand Opening An open house of the new school is March 1 from 11:00 a.m. to 1:00 p.m. A dedication ceremony will be held on Saturday of Memorial Weekend from 11:00 a.m. to 1:00 p.m. Nancy Tritsch is planning committee member for the event.

Administrative Update Grand Traverse Band of Ottawa & Chippewa Indians awarded the school a 2% Grant Allocation for the commission of stained glass windows in the bell tower – amount of the award is $7,000.00.

The board is in the process of determining administrative compensation.

Regulations pertaining to administrator compensation packages differ depending on title or position. A sample contract provided by Char-Em Superintendent Mark Eckhardt will be reviewed and recommendations made at the March board meeting.

The regular winter sports season ends this weekend. Both teams will attend the NLL Tournament at Hannahville.

A closed campus lunch period has been initiated for secondary students except Juniors & Seniors who are in level 1 and 2. Freshmen and Sophomores are allowed weekly privileges if achievement level is maintained.

The question of whether the district ought to bid air travel was raised.

McNamara reported that the district meets state guidelines in its current agreement with Island Airways. McNamara will look into this further and develop bidding guidelines. 

Adjournment Moved by Tritsch to adjourn at 8:15 p.m.

Submitted by: Alice Belfy, Recording Secretary

 

Minutes of January 14, 2009, Regular (Rescheduled) School Board Meeting 

Call to Order President Barb Schwartzfisher called to order a meeting of the Beaver Island Community School Board of Education on Monday, December 8, 2008, at 7:30 p.m. at the St. James Township Hall.

Present Barb Schwartzfisher Brian Cole Nancy Tritsch Tina Drost

Absent Gail Weede Sharon Nix Dawn Marsh

Others Present Kitty McNamara Alice Belfy Beth Croswhite Patti Cull Maeve Green Anna Martell Kristy Bousquet

Public Comment There was no public comment.

Additions to Agenda None

Approval of Minutes Moved by Tritsch, supported by Cole, to approve the minutes of the December 8, 2008, Regular School Board Meeting as presented with the following correction: Tritsch was present. Motion carried – unanimous decision.

School Board Appreciation For School Board Appreciation Month, high school students attended the meeting to formally recognize and thank the board for their commitment and dedication to education.

Treasurer's Report McNamara presented estimated revenue and expenditure adjustments that most likely will be incorporated into an amended budget.

Building Project Update See Tom Sloan's Construction Progress Report dated January 9, 2009. McNamara prepared a timeline for migration into the new building.

Policy Committee Report Moved by Cole, supported by Schwartzfisher, to approve the third reading of the Valedictorian/Salutatorian policy as presented. Yeas: Cole, Schwartzfisher, Drost. Nays: Tritsch. Motion carried.

Technology Update Priorities for the new building include getting the new server up; rolling out new teacher laptops; and setting up the computer lab.

Annual School Election Terms expire this year for members Nix and Cole. Anyone seeking election to the board has until 4:00 p.m. on February 10, 2009, to submit a nominating petition. Language for the renewal of the district's operating millage will also appear on the ballot.

Set Date for February Meeting Moved by Cole, supported by Drost, to reschedule the regular February 8, 2009, school board meeting to Wednesday, February 18, 2009, at 7:30 p.m. Motion carried – unanimous decision.

21 st Century Learning Scholarship Concepts Update: McNamara reported a short term goal of the newly forming alumni association is to fund raise enough money this year to award a scholarship to every student meeting the graduate profile, with a long term goal of providing two years of college tuition to every incoming kindergartener.

Administrative Update McNamara reported on college coursework being completed by high school students, the learner support mentoring program; senior projects, first semester exam schedule, and second semester schedule. Now that the building is close to being completed, two part-time positions for a lunch aide and part-time custodian will be posted.

Adjournment Moved by Tritsch to adjourn at 8:35 p.m.

Submitted by: Alice Belfy, Recording Secretary

 

 

Correction: Nancy Tritsch was present.

Minutes of December 8, 2008, Regular School Board Meeting

Call to Order President Barb Schwartzfisher called to order a meeting of the Beaver Island Community School Board of Education on Monday, December 8, 2008, at 7:30 p.m. at the St. James Township Hall.

Present Barb Schwartzfisher Dawn Marsh Sharon Nix Tina Drost Gail Weede Absent Brian Cole

Others Present Kitty McNamara Alice Belfy Beth Croswhite

Public Comment There was no public comment.

Additions to Agenda None

Approval of Minutes Moved by Schwartzfisher, supported by Marsh, to approve the minutes of the November 10, 2008, Regular School Board Meeting as presented with the following correction: Tritsch was present (Nix was not). Motion carried – unanimous decision.

Treasurer's Report McNamara gave a monthly update on the current year General Fund Budget as well as the 2007 Capital Projects Budget. Nothing out of the ordinary was reported.

McNamara will be submitting a grant application to Grand Traverse Band of Ottawa and Chippewa Indians for the December 2% Funding Allocation Cycle.

Wells Fargo Bank as Depository Moved by Weede, supported by Tritsch, to approve Wells Fargo Bank as an authorized depository to facilitate payments to employee 403B accounts.

Building Project Update See Tom Sloan's Construction Progress Report dated December 8, 2008.

Policy Committee Report Beth Croswhite shared the results of the Valedictorian and Salutatorian Survey. Schwartzfisher requested that the results be reported in categories: student, parent, staff/board. The committee will meet again with a third policy reading to take place at the January meeting.

Technology Update Members reviewed a new network proposal submitted by William Sauter to replace the former equipment damaged by rainwater. The district will be reimbursed for damages sustained through the district's property/casualty insurance coverage.

Support Staff Benefit and Salary Schedules Moved by Tritsch, supported by Marsh, to adopt the proposed Support Staff Benefit and Salary Schedules as presented. Motion carried –unanimous decision.

Snow Plow Bid Moved by Tritsch, supported by Drost, to accept the low bid from Adam Anderson for 2008-2009 school year snow removal. Motion carried –unanimous decision. 

BICS Scholarship Concepts Informational Meeting Attending the scholarship concepts informational meeting were representatives from the State Treasury and Education Departments; Charlevoix County Community Foundation; BICS Board of Education and Administration; and BICS Alumni. Christina Heller Perdue and Erin McDonough are spearheading establishing an Alumni Association that would work with the school district in providing two years of community college tuition to each BICS graduate meeting its “Graduate Profile.”

Administrative Update McNamara reported on district air travel, the school Christmas program and party; the second semester schedule, her leave of absence/vacation; our basketball teams; and the Staff Meeting facilitated by Gus Bishop, Director of Instructional Services, Char-Em, on the Michigan Merit Curriculum.

Submitted by: Alice Belfy, Recording Secretary, Board of Education

Attachments

1. Construction Progress Report, December 8, 2008

2. Valedictorian/Salutatorian Selection Survey Results

3. Support Staff Benefit and Salary Schedules

4. BICS Network Analysis, William Sauter , 12/3/08

Minutes of November 10, 2008, Regular School Board Meeting

Call to Order President Barb Schwartzfisher called to order a meeting of the Beaver Island Community School Board of Education on Monday, November 10, 2008, at 7:30 p.m. at the St. James Township Hall.

Present Barb Schwartzfisher Dawn Marsh Sharon Nix Tina Drost Gail Weede

Absent Brian Cole Nancy Tritsch

Others Present Kitty McNamara Alice Belfy Deb Robert

Public Comment There was no public comment.

Additions to Agenda None

Approval of Minutes Moved by Marsh, supported by Drost, to approve the minutes of the October 13, 2008, 2008, Regular School Board Meeting as presented and the October 21, 2008, Special Board Meeting with the following correction: Tritsch was present (Nix was not). Motion carried – unanimous decision.

Lead Teacher Report Deb Robert reported on the professional development activities of the secondary staff and distributed the 2008-2009 K-12 Curriculum Map, relating that teachers lay out their areas based upon a two year rotation schedule in which constant updates and revisions are made to best reflect benchmarks and standards taught. Deb will email Dan Martell the curriculum map to put on school's website.

Treasurer's Report The board does not feel it necessary to receive a monthly detailed budget report, but will continue to receive one every other month.

McNamara reported on the section 22d meeting held October 16 in Sault Ste. Marie. Beaver Island 's FY '09 allocation is $114,000.00, one thousand dollars less that previous years. The current year budget is in good shape and McNamara feels we will be able to maintain our fund equity.

Moved by Tritsch, supported by Weede, to adopt the attached resolutions bringing the district in compliance with the new 403(b) regulations imposed on public school authorities. Motion carried –unanimous decision.

Building Project Update McNamara reported that the building project continues to move along and remains on budget. (Tom Sloan's Construction Progress Report for the period October 9 thru November 5, 2008, is attached.) A walk-through will be scheduled for all members of the original building steering committee.

Administrator Evaluation Goals for the current school year established at the September 21 administrator evaluation and board goal setting work session include:

•  the successful completion of the building project;

•  building stronger communication with all constituencies; and

•  improving instruction and student achievement.

Mark Eckhardt agreed to research administrator contract language and compensation standards and to share alternatives with the board for consideration.

Congratulations The volleyball and soccer teams came in first and second place respectively this year in the Northern Lights League. Academically our students are doing very well with above national ACT averages and above average level achievement.

Policy Committee Report The first reading of a proposed Transfer of Credit and Valedictorian/

Salutatorian Selection policy was held. The committee recommends not ranking students and input from students, staff, parents and other board members about whether or not to include any behavior standards in our qualifications.

Administrative Update Parent attendance rate at the elementary parent-teacher conferences was 100%; attendance at the secondary level was also very high.

Island Energies was the only bid received at $3.18 per gallon for fuel oil. Bids were also sent to two mainland companies.

An half hour of “team” time is scheduled once a week for secondary students to meet. This is common time used for announcements, to resolve issues students may have, and for holding Student Council and NHS meetings, for example.

Board members are invited to attend a presentation by Gus Bishop, Director of Instructional Services with Char-Em ISD, on Monday, November 17, regarding the new Michigan Merit Curriculum.

Connie Boyle will be formally recognized for all her years of coaching volleyball.

Evaluations are being conducted on probationary teachers.

Gail & Mike Weed are hosting this year's staff holiday party.

Adjournment Submitted by Alice Belfy, Recording Secretary for the Board of Education

Attachments (2) -- 2008-2009 Curriculum Map 403(b) Resolutions Construction Progress Report – Oct 9 thru Nov 5, 2008

Minutes of October 13, 2008, Regular School Board Meeting

Call to Order President Barb Schwartzfisher called to order a meeting of the Beaver Island Community School Board of Education on Monday, October 13, 2008, at 7:30 p.m. at the St. James Township Hall.

Present Barb Schwartzfisher Dawn Marsh Sharon Nix Nancy Tritsch Brian Cole Tina Drost Gail Weede

Others Present Kitty McNamara Alice Belfy Beth Croswhite

Public Comment There was no public comment.

Additions to Agenda ( 1) Early Monday Dismissals; (2) Drug Dogs; and (3) Bullying Education

Approval of Minutes Moved by Nix, supported by Marsh, to approve the minutes of the September 8, 2008, Regular School Board Meeting as presented. Motion carried – unanimous decision.

Treasurer's Report McNamara reported on possible revenue increases to this year's budget and the distribution of this year's Section 22d Isolated Schools Funding. Kitty has questioned the draft funding distribution amounts and plans to meet with the districts at the Eastern Upper Peninsula Intermediate School District (EUP ISD) in Sault Sainte Marie to review the original parameters established for allocating dollars.

Building Project McNamara reviewed with the board Tom Sloan's September 9 through October 8, 2008 , Construction Progress Report and Construction Trade Schedule. Board members will have an opportunity on Tuesday, October 21, at 9:30 a.m. for a building walk through on the new construction.

Char-Em Boards' Tina Drost, Nancy Tritsch, and Kitty attended the Char-Em Boards' Association Meeting

Association Meeting in Petoskey which centered on local school's responsibilities to identify and adopt course

Update objectives and measurements of success on the objectives and benchmarks of the new Michigan Merit Curriculum. McNamara suggested holding a work session on the Michigan Merit Curriculum for the entire board and staff. The Curriculum Committee will need to take further action.

Administrator Evaluation Mark Eckhardt and Mike Washburn will facilitate this year's administrator evaluation and

And Board Goal Setting board goal setting session on Tuesday, October 21, at 9:30 a.m. in the BITA Conference Room.

Hiring of Basketball Coaches Moved by Schwartzfisher, supported by Tritsch, to hire Mike Myers as this year's Girl's Basketball Coach and Dan Martell as this year's Boy's Basketball Coach. Motion carried – unanimous decision.

Policy Committee The Policy Committee has been asked to research Valedictorian, Salutatorian and Class Ranking determinations with a first reading to be done at the November board meeting so that policy may be approved by the January 2009 board meeting.

Administrative Update Christina Heller Perdue and Erin McDonough McPherson have volunteered to organize an Alumni Career Day for May 2009, with particular emphasis on scholarship fundraising. It is hoped that this can be tied in with a grand opening celebration of the new building.

MEAP Testing starts Oct 14 for two weeks; there were no major discipline issues reported.

Other The question of whether drug dogs would be coming was asked and why there are three dismissal times. McNamara explained that the 2:00 p.m. Monday dismissals allow for common teacher professional development time while still meeting the state mandatedminimum hours of student instruction. In response to alleged bullying, early elementary teachers are reviewing three social skills programs for possible implementation. And, the “teen-age” years is on this year's schedule for Beth Croswhite's Parenting Class.

Submitted by Alice Belfy, Recording Secretary

 

Minutes of October 21, 2008, Special School Board Meeting

Call to Order President Barb Schwartzfisher called to order a special meeting of the Beaver Island Community School Board of Education on Tuesday, October 21, 2008, at 9:30 a.m. at the Beaver Island Transportation Authority Building .

Present Barb Schwartzfisher Dawn Marsh Sharon Nix Tina Drost Gail Weede

Others Present Kitty McNamara Mark Eckhardt Mike Washburn

Public Comment There was no public comment.

Administrator Evaluation Mark Eckhardt and Mike Washburn facilitated the administrator evaluation session where board members and the administrator shared strengths and weaknesses and looked at ways of enhancing their working relationship.

Annual Goal Setting Session Prior years' goals were evaluated followed by discussion of set of goals for the current year. For more detail, please refer to Mike Washburn's notes of this meeting

Submitted by Kathleen McNamara, Recording Secretary

Minutes of September 8, 2008, Regular School Board Meeting

Call to Order Vice-President Dawn Marsh called to order a meeting of the Beaver Island Community School Board of Education on Monday, September 8, 2008, at 7:30 p.m. at the St. James Township Hall.

Members Present Dawn Marsh Sharon Nix Nancy Tritsch Brian Cole Tina Drost

Members Absent Barb Schwartzfisher Gail Weede

Others Present Kitty McNamara Alice Belfy Don Vyse

Public Comment There was no public comment.

Approval of Minutes Moved by Cole, supported by Nix, to approve the minutes of the August 11, 2008, Regular School Board Meeting as presented. Motion carried – unanimous decision.

Treasurer's Report Moved by Cole, supported by Tritsch, to approve the 2008 Tax Rate Request L-4029 (see attached), authorizing the collection of winter taxes. Motion carried - unanimous decision.

McNamara distributed a one page document (Section 22d Projections) summarizing the general fund budget for the years 2006/07; 2007/08; and 2008/09. Fund balance is higher than normal this year because non-instructional expenditures were kept low last year with the intention of ordering furnishings in 2008-2009 for the new school. Moved by Tritsch, supported by Cole, to approve the attached resolution authorizing the

use of general fund dollars for new building furnishings. Moved by Tritsch, supported by Cole, to approve a lease amount of up to $15,000.00 for new teacher laptops. Motion carried – unanimous decision.

Building Project McNamara updated the board on the construction progress. See attached Construction Progress Report for the period August 12 through September 8, 2008. Moved by Tritsch, supported by Nix, to approve lease agreements with Beaver Island

Christian Church and Central Michigan University Biological Station upon review of district legal counsel. Motion carried – unanimous decision.

Approval of Handbooks Moved by Cole, supported by Drost, to approve 2008-2009 student handbook changes.

Motion carried – unanimous decision. Handbook polices that will be reviewed this year include graduation requirements, internet policy, and Valedictorian and Salutatorian.

Administrative Update McNamara reported the new school year is off to a good start. She also brought up that although the support staff salary schedule has been updated to reflect a 2% raise. The support staff benefit schedule has not been changed in over many years. Alice and Kitty will bring a document to the board for discussion and approval soon.

Administrator Evaluation Mark Eckhardt is gathering salary information from other districts. Kitty is waiting to hear

back regarding a date for the administrator evaluation and goal setting session.

Other – Old Business Moved by Tritsch, supported by Drost, to award board members a $25.00 per meeting

stipend for each meeting in attendance to be paid bi-annually in December and June. Motion carried – unanimous decision.

Adjournment Moved by Tritsch, supported by Cole, to adjourn at 8:30 p.m. Motion carried –unanimous decision.

Submitted by: Recording Secretary for the Board of Education

Attachments (4) – 2008 Tax Rate Request L-4029; Section 22d Projectons; Resolution for Approval of Expenditure from General Fund Budget; Construction Progress Report Aug 12, 08, thru Sept 8, 08.

 

Minutes of August 11, 2008, Regular School Board Meeting

Call to Order President Barb Schwartzfisher called to order a meeting of the Beaver Island Community School Board of Education on Monday, July 14, 2008, at 7:30 p.m. at the St. James Township Hall.

Members Present Barb Schwartzfisher Sharon Nix Gail Weede Dawn Marsh Nancy Tritsch Dawn Marsh

Members Absent Brian Cole Tina Drost

Others Present Kitty McNamara Tom Sloan

Approval of Minutes Moved by Weede, supported by Nix, to approve the minutes of the July 14, 2008,

Organizational and Regular School Board Meeting with the following correction: Under “Hiring of Coaches” Mike Myers and Matt Ritchie will each be compensated at full salary as this year's soccer coaches. Motion carried –unanimous decision.

Treasurer's Report Moved by Tritsch, supported by Marsh, to adopt the resolution authorizing the issuance of notes in anticipation of taxes for the current fiscal year in the amount of $440,000.00. Motion carried – unanimous decision.

Building Project Kitty and Tom reported on the construction progress. The district will incur additional expenses due to the two off-campus locations; for example, rent, but it will also eliminate or significantly reduce other expenses during the construction (fuel oil, electricity). McNamara will have a more detailed report for board members at the September board meeting.

Staffing & Student Moved by Nix, supported by Weede, to approve the off-campus housing

Location throughout the new school construction period for students and staff at the following locations: grades five through 12 at the James Gillingham Academic Center at the CMU Biological Station and preschool through fourth grade at the Beaver Island Christian Church's Gregg Fellowship Hall. Motion carried – unanimous decision.

Handbook Approval Approval of the 2008-2009 Student Handbooks is tabled until the September board meeting.

Administrative Update Kitty reported on the Chicago Math curriculum, and the district's new website:

www.beaverisland.k12.mi.us . Graduation requirements will be reported on at a later date.

Closed Session There was no need to adjourn into closed session as there were no public present.

Approval of Teacher Moved by Marsh, supported by Nix, to approve a three-year teacher contract (see attached.) Motion carried – unanimous decision.

Adjournment Meeting adjourned at 8:45 p.m.

Respectfully submitted Nancy Tritsch, Secretary, Board of Education

Attachments (3) – Contract Agreement Date d August 4; R esolution for Tax Anticipation Notes; Construction Progress Report July 15 through August 11, 2008

Minutes of July 14, 2008, Organizational & Regular School Board Meeting 

Call to Order President Barb Schwartzfisher called to order a meeting of the Beaver Island Community School Board of Education on Monday, July 14, 2008, at 7:30 p.m. at the St. James Township Hall.

Members Present Barb Schwartzfisher Nancy Tritsch Dawn Marsh Tina Drost Sharon Nix

Members Absent Brian Cole Gail Weede

Others Present Kitty McNamara Alice Belfy

Oath of Office Newly-elected board members Tritsch and Marsh were sworn into office.

Approval of Chair Pro-temand election of Officers Schwartzfisher appointed McNamara chair pro-tem and opened the floorfor nominations of President, Vice-President, Treasurer, and Secretary.Moved by Tritsch, supported by Marsh, to nominate Barb Schwartzfisher as President; Dawn Marsh as Vice-President; Nancy Tritsch as Secretary and Sharon Nix as Treasurer. Motion carried –unanimous decision.

Approval of Minutes Moved by Nix, supported by Tritsch, to approve the minutes of the June 9, 2008, Regular School Board Meeting and the June 23, 2008, Special School Board Meeting as presented with one correction: Dawn Marsh was absent not present. Motion carried – unanimous decision.

Approval of Depositories and Signatories Moved by Drost, supported by Tritsch, to name Charlevoix State Bank as Depository and the President, Treasurer, Superintendent/Principal, and Senior Administrative Assistant as authorized signatories on all school accounts. Motion carried – unanimous decision.

Setting of Meeting Dates, Time, Location Moved by Marsh, supported by Tritsch, to set the second Monday of each month at 7:30 p.m. at locations to be announced. Motion carried –unanimous decision.

Committee Finance – Sharon Nix and Brian Cole

Assignments Curriculum & Technology – Dawn Marsh and Nancy Tritsch

School Improvement – Dawn Marsh and Sharon Cole

Policy & Personnel – Tina Drost and Gail Weede

Building – Barb Schwartzfisher and Brian Cole

Negotiations – Barb Schwartzfisher and Nancy Tritsch

BIYC – Gail Weede.

Building Project Kitty shared changes, including mandates from the state fire marshal and the completion first of Zone A rather than Zone B as initially planned; and distributed the attached Construction Progress Report prepared by Project Manager Tom Sloan for the period June 2 through July 14, 2008. Bids for furnishings (furniture) are out with technology bids to follow shortly. Progress meetings are scheduled to take place weekly with Kitty, Dennis Loveland (BETA Design), Tom Sloan, Beaver Gems, Inc., and pertinent subs.

Hirings Moved by Tritsch, supported by Marsh, to accept the recommendation of the Interviewing Committee by hiring Timothy Eaton as the new social studies teacher at the MA +15, Step 1 on the salary schedule. Motion carried – unanimous decision.

Moved by Schwartzfisher, supported by Tritsch, to reinstate the AmeriCorps worker program, if Char-Em ISD finds a suitable candidate for our district. Motion carried – unanimous decision.

A temporary bus driver position will be posted for transporting students back and forth from town to CMU. Other part-time positions to fill include a lunch aide and teacher aide position.

Hiring of Coaches Moved by Tritsch, supported by Marsh, to approve the hiring of Connie Boyle as this year's volleyball coach. Motion carried – unanimous decision.

Moved by Schwartzfisher, supported by Drost, to approve the hiring of Mike Myers and Matt Ritchie each to be compensated at full salary as this year's soccer “co-coaches.” Motion carried – unanimous decision.

'08-09 Calendar Moved by Tritsch, supported by Nix, to approve the attached 2008-2009 school year calendar as presented. Motion carried – unanimous decision.

Note: Graduation will take place on Saturday, June 6, 2009.

Administrative Update Joanne Symons donated over 300 sweatshirts and tee shirts printed with a watercolor of hers. Proceeds from the sale of the shirts (all 100% profit for BICS) will benefit the school's art program.

Student Handbook changes will be reviewed at the August meeting. The policy which outlines the criteria for naming a Valedictorian and Salutatorian needs to be re-visited.

Board compensation will be discussed the next time the entire board is in attendance.

Respectfully submitted Alice Belfy, Recording Secretary Board of Education

Attachments (2) – Construction Progress Report (June 2 – July 14, 08)

2008-2009 School Year Calendar

Minutes of June 23, 2008, Budget Hearing

General - President Schwartzfisher called to order a special meeting of the Beaver Island Community School Board on Monday, June 23, 2008, at 7:30 p.m. for a required Budget Hearing.

Present - Barb Schwartzfisher; Gail Weede; Nancy Tritsch; Tina Drost

Absent - Sharon Nix; Brian Cole

Others - Kitty McNamara; Alice Belfy

Budget Hearing -

Public Review of FY09 (July 1, 2008 – June 30, 2009) Budget – McNamara reviewed the FY09 General Fund Budget for adoption, stating that is based on levying 15.7908 mills.

Public Comment on Budget – There was no public comment on the budget..

Following review of the FY '08 Budget, President Schwartzfisher closed the budget hearing portion of the meeting and the following resolutions were made :

•  Moved by Weede, supported by Drost, to adopt the Resolution for Amendment of the 2007-2008 Operating Budget as presented. Motion carried – unanimous decision. (Resolution attached to original minutes.)

•  Moved by Weede, supported by Tritsch, to adopt the Resolution for Adoption of the 2008-2009 Operating Budget as presented. Motion carried – unanimous decision. (Resolution attached to original minutes.)

Other -

Board Compensation – Moved by Tritsch, supported by Drost, to re-institute meeting per diems for board members in the amount of $30.00 per regular, special, and/or committee meeting not to exceed 20 meetings per year, beginning FY09. Yeahs – Tritsch, Drost. Nays – Schwartzfisher, Weede. Motion failed. Board member compensation may be revisited again next month.

Update on Hiring – Most of the 30 applicants thus far are responding from the vacancy posted on GreatSchools.com. Although a July 14 application deadline was indicated, interviews will be scheduled as soon as qualified candidates are identified. Interviewing Committee will consist of Mike Myers, Sharon Nix, Kitty McNamara, Nancy Tritsch, and one parent.

Project Manager – Board members expressed gratitude in making their decision to hire a Project Manager.

Grand Traverse Band (GTB) of Ottawa & Chippewa Indians 2% Grant Application – Moved by Tritsch, supported by Schwartzfisher, to approve the 2% Grant Application to the GTB for the funding cycle ending June 30, 2008.

Bus Driver – Board member Weede knows of a certified bus driver on Beaver Island who would be interested in such a position

Adjournment – Meeting adjourned at 8:15 p.m.

Submitted by: Alice Belfy, Recording Secretary,Board of Education

Minutes of the June 9. 2008, Regular School Board Meeting

Call to Order President Barb Schwartzfisher called to order a regular meeting of the Beaver Island Community School Board of Education on Monday, June 9, 2008, at 7:30 p.m. at St. James Township Hall.

Members Present Barb Schwartzfisher Sharon Nix Nancy Tritsch Tina Drost Gail Weede

Members Absent Brian Cole Dawn Marsh

Others Present Kitty McNamara Alice Belfy Tom Sloan

Approval of Minutes Moved by Marsh, supported by Weede, to approve the minutes of the May 12, 2008, regular school board meeting with the following two corrections: (1) present was Nancy Tritsch and absent was Sharon Nix; and (2) prior to the meeting some of the members toured PABI's Community Center. Motion Carried-unanimous

Treasurer's Report Kitty answered questions board members had on current year budget and stated that next year's revenue projections show no significant increase. Moved by Marsh, supported by Weede, to authorize the Superintendent/Principal, Senior Administrative Assistand, Board President, and Board Treasurer as signatories on the Athletic Fund Checking Account. Motion carried-unamimous.

Moved by Nix, supported by Tritsch, to set June 23, 2008, at 7:30 p.m. for the Budget Hearing and Adoption. Motion carried-unanimous.

Moved by Marsh, supported by Nix, to initiate the layoffs, due to no building of maintenance and custodial workers for up to two months (mid-June through mid-August) Motion carried-unanimous.

Building Update Tom Sloan reported on the building project and distributed an updated budget and change order log as of June 9, 2008. The Building Committee will be informed of all change orders exceeding ten thousand dollars.

Tentative Assignments for 2008-09 McNamara reviewed the tentative staff assignments for the 2008-2009 school year. It will be necessary for some staff to commute between the two campuses for the first semester.

Full Day Kindergarten There is a possibility of holding kindergarten two full days a week for the first semester. Without adding more staff, full day year round kindergarten would be possible without eliminating high school art electives.

MHSAA Resolution Move by Tritsch, supported by Marsh, to adopt Michigan HIgh School Athletic Association's 2008-2009 Membership Resolution. Motion carried-unanimous.

Administrative Update Thank you's from students and adult who traveled on the 8th grade trip to Washington, DC, wre shared with the board.

Tenure McNamara asked the board to grant tenure to Kim Newport, Miranda Rooy, and Marianne Brown at the August 2008 meeting.

Other Tritsch requested that board compensation be put on the next agenda. McNamara reported that pay rate for other local school boards range from twenty to fifty dollars per meeting.

Closed Session Moved by Tritsch, supported by Schwartzfisher, to adjourn into closed session for the purpose of discussing contract negotiations. Motions carried-unanimous.

Open Session Moved by Tritsch, supported by Schwartzfisher, to adjourn into open session. Motion carried-unanimous.

Adjournment Moved by Weede, supported by Drost, to adjourn at 9:30 p.m. Motion carried-unanimous

Submitted by Alice Belfy, Recording Secretary

Board of Education meeting, May 12, 2008  

Call to Order President Barb Schwartzfisher called to order a regular meeting of the Beaver Island Community School Board of Education on Monday, May 12, 2008 at, 7:30 pm

Members Present Barb Schwartzfisher Dawn Marsh Brian Cole Tina Drost Sharon Nix Gail Weede

Members Absent Nancy Tritsch

Others Present Kitty McNamara Alice Belfy Kevin McDonough Beth Croswhite Tom Sloan Elaine West Bret Kronlein Mary Palmer Mike Myers

Public Comment None

Additions/Changes to Agenda Treasurer's Report will follow Sex Ed Curriculum.

Approval of Minutes Moved by Cole, supported by Marsh, to approve the minutes of the April 14, 2008, regular school board minutes as presented. Motion carried – unanimous decision.

Lead Teacher Report Mike's monthly discipline report incorporated stats from the last three years. Beth presented results of the sex ed survey given to parents, students, and teachers as well as a survey on college visitations.

Bond Proposal – Moved by Cole, supported by Marsh, to adjourn into closed session to discuss specifics of building contract with Beaver Gems, Inc. Motion carried – unanimous decision.

Moved by Marsh, supported by Tritsch, to adjourn into open session. Motion carried – unanimous decision.

Moved by Cole, supported by Schwartzfisher, to authorize $3,585,303 as the revised bid amount for remodeling and construction of bond proposal and to authorize Kathleen McNamara to sign the contract with Beaver Gems, Inc. Motion carried – unanimous decision.

Note: The cost of the project is based on a 3.95 million dollar bond proposal voters authorized in August 2007; therefore, there is only a set amount of money that can be collected from the taxpayers over the term of the loan -- taxes for the repayment of the loan cannot exceed the amount authorized by the voters.

A ground breaking ceremony will take place on Thursday, May 15, 2008, in the school yard.

Sex Ed Curriculum Moved by Tritsch, supported by Marsh, to adopt the attached sex education curriculum for grades four through ten. Motion carried – unanimous decision

Student Suspension Moved by Tritsch, supported by Cole, to approve a long-term suspension through the end of the school year. Motion carried – unanimous decision .

Administrative Update Both townships have expressed interested in keeping the Beaver Island Youth Consortium (BIYC) alive; although there is still discussion on what direction this might entail.

Administrative Update - Kitty informed the board on the schedule for Mike Flanagan's visit,banquet/bash, Advanced Placement (AP), results of the May election and the eighth grade and high school graduations. Nancy Tritsch and Gail Weede will participate in commencement on Saturday, June 7, at 1:00 p.m. The 5 th /6 th Grade Class are making a donation to the 21 st Century Learning Scholarship Fund and the animal fund and will also be putting some aside for next year's DC trip.

Treasurer's Report Moved by Cole, supported by Weede to approve Char-Em ISD's General Fund Budget Resolution. Motion carried – unanimous decision. (See Attached.)

The current year budget and a “first look” at next year's was reviewed (attached). Estimates for next year's tax dollars are conservative due to the state of the economy. Fund balance is looking good.

Negotiations The board did not go into closed session to discuss contract negotiations.

Other Board member Tritsch inquired about some sort of compensation for board members, even if only for gas. Kitty will see what other districts are doing.

Adjournment Moved by Cole, supported by Marsh, to adourn at 9:40 p.m. Motion carried – unanimous decision.

Submitted by: Alice Belfy, Recording Secretary

Attachments:

•  Student Survey Results Spring 2008 (Sex Ed)

•  Char-Em ISD Budget Resolution

•  BICS Projected 2008-2009 Budget

•  College Visitations Survey

Minutes of April 14, 2008, Regular Board Meeting 

Call to Order President Barb Schwartzfisher called to order a regular meeting of the Beaver Island Community School Board of Education on Monday, April 14, 2008 at 7:30 pm

Members Present Barb Schwartzfisher Dawn Marsh Brian Cole Nancy Tritsch Tina Drost Sharon Nix Gail Weede

Others Present Kitty McNamara Alice Belfy Don Tritsch Don Vyse Elaine West Beth Croswhite Bret Kronlein Tom Sloan

Additions to Agenda None

Public Comment None

Approval of Minutes Moved by Marsh, supported by Schwartzfisher, to approve the minutes of the March 10, 2008, regular school board minutes as presented. Motion carried – unanimous decision.

Treasurer's Report McNamara reported that property tax values will need to be amended back down from the General Fund Budget – overall, the 07-08 budget is in good shape.

There is still an issue with the county treasurer who is still not meeting posting deadlines on state website. Although the affect to our revenue is not as significant as last year, McNamara plans to ask the county to make up the difference again this year.

A draft of next year's budget will be available for the May board meeting.

A “Section 22d Schools” meeting is scheduled for April 17, in Saulte Sainte Marie. Jeff Crouse is attending on behalf of BICS.

Lead Teacher Report Beth Croswhite reported on the the work of the lead teachers

Sex Ed Moved by Nix, supported by Tritsch, to appoint the following persons to serve 4 year terms on the Sex Ed Advisory Committee. Bryan Timsak—student, Beth Croswhite —educator, Jane Dwyer—community member, Jayne Bailey—clergy, Sarah McCafferty—health professional, Tina Drost, Judy Boyle, Joe Moore , Dusty Cushman—parents. Motion carried – unanimous decision.

Moved by Nix, supported by Marsh, to appoint Beth Croswhite & Sarah McCafferty as C0-Chairs of the Sex Ed Advisory Board. Motion carried – unanimous decision.

Moved by Cole, supported by Weede, to appoint Beth Croswhite as Sex Education Coordinator. Motion carried – uaninmous decision.

Bond Proposal Building Project– Moved by Nix, supported by Coke, to adjourn into closed session for the purpose of discussing pending public bids to enter into contract(s). Motion Closed Session carried – unanimous. 

Open Session Architect and project manager will work with Beaver Gems to get the project total where it needs to be. The anticipated start date is May 19. A letter of commencement will be issued to Beaver Gems, Inc. 

Special Meeting A special board meeting will be scheduled for Monday, April 28, 2008, at 1 o'clock for the purpose of approving a contract with Beaver Gems.

Bond Proposal Building Project - Moved by Cole, supported by Nix, to modify the 07-08 school year calendar,

with May 30, 2008, the last student day. Motion carried – unanimous Modified 07-08 School Year Calendar decision.

Ground Breaking Ceremony A ground breaking ceremony will take place on Thursday, May 15, at 11:00 a.m. 

OPIE Moved by Marsh, supported by Drost, to accept the resolution recognizing Connie Boyle as an Outstanding Person in Education (OPIE). Motion carried –unanimous decision.

Kitty and Sharon Nix will attend awards recognition dinner May 8 at BoyneMountain.

Annual School Election Kitty stressed the importance of board and staff members to get information out to friends and relatives relative to the May 6 school election. The school is requesting a renewal of 15.7908 operating mills, which is 75 percent of the district's operating budget. It is important to note that this millage is only collected from non-homestead property owners but is essential to keeping the school operating. Dawn Marsh and Nancy Tritsch are also up for re-election, both running unopposed. Char-Em is asking for a renewal on their special education millage – 1.16 mills for 4 years. Voters have approved this same millage amount since 1981.

Administrative Update McNamara reported on upcoming activities and State Superintendent of Public Instruction Mike Flanaghan's visit.

PABI would like the board to tour the Community House prior to their May board meeting.

Not much has been done to jump start our 21 st Century Learning Scholarship. McNamara would like to see this fund grow to the point where every BICS graduate's post-secondary tuition is paid from this fund, similar to the “ Kalamazoo Promise.”

Closed Session Moved by Tritsch, supported by Cole, to adjourn into closed session for the purpose of discussing contract negotiations. Motion carried – unanimous decision.

By Alice Belfy, Recording Secretary

 

Minutes of March 10, 2008, Regular Board Meeting

 

Call to Order President Barb Schwartzfisher called to order a regular meeting of the Beaver Island Community School Board of Education on Monday, March 10, 2008 at 7:30 pm

Members Present Barb Schwartzfisher Dawn Marsh Brian Cole Tina Drost Sharon Nix

Members Absent Gail Weede Nancy Tritsch

Others Present Kitty McNamara Alice Belfy Deb Robert

Additions to Agenda None

Public Comment None

Approval of Minutes Moved by Marsh, supported by Cole, to approve the February 18, 2008, regular school board minutes as presented. Motion carried – unanimous decision.

Bond Proposal March 11 – Mandatory pre-bid walk through for all bidding contractors.

Building Project March 25 – Bid Opening at 4:00 p.m.

April 14 – Expectation that the board will enter into a formal agreement with the general contractor.

Lead Teacher Report Deb Robert updated the board on the work of lead teachers.

Treasurer's Report Moved by Cole, supported by Nix, to adopt the attached resolution for an amended 2007-08 operating budget. Motion carried – unanimous decision.

Annual School Election The May 6 th school ballot will request a renewal of 15.7908 mills of general operating millage. This millage is levied on non-homestead property. Alice will distribute voter information contact lists to board and staff. An informational flyer will be mailed to all island box holders.

Administrative Update Board members are welcome to sit in on next week's high school Humanities presentations. The students put a great deal of time and effort into these projects

McNamara stated that the Beaver Island Youth Consortium (BIYC) served its purpose although she would not want the funding to disappear if PABI's Events Coordinator provides quality programming for youth. BIYC board needs to meet to discuss whether to dissolve BIYC and to prioritize programming for youth.

Kitty will check into participating in Charlevoix County Sheriff's Department drug dog searches to see if they can be done based on school procedures.

There is an individual who may be performing some community service hours in the building.

Closed Session The board adjourned into closed session for the purpose of discussing upcoming teacher contract negotiations.

By Alice Belfy, Recording Secretary

Attachments (1) – Resolution for Adoption of AMENDED 2007-08 Operating Budget

 

Minutes of February 13, 2008, Special Board Work Session 

Call to Order President Barb Schwartzfisher called to order a special board work session of the Beaver Island Community School Board of Education on Wednesday, February 13, 2008, at 12 o'clock noon.

Members Present Barb Schwartzfisher Dawn Marsh Brian Cole Nancy Tritsch Sharon Nix Tina Drost

Members Absent Gail Weede

Others Present Kitty McNamara Alice Belfy Bret Kronlein, BETA Tom Sloan Bud Martin Elaine West

Building Project Answers were provided for questions unanswered at the last meeting with all

outstanding concerns satisfactorily addressed. Ninety percent of the architectural work is done -- BETA has 22 people working on the project. Bret is receiving between five and 25 calls per day from interested contractors and subs. There will be a mandatory pre-bid walk through for bidders. There will be four or five separate bid packages: main project/infrastructure/ /wiring; demolition of asbestos; furnishings; and technology. Bids are typically out for four weeks and usually another week or two is set aside to sort through bids after the opening. Bret predicts very hungry mainland contractors and the whole “ Beaver Island Cost Factor Issue” to play an important role in this particular project. Bret indicated that we are still on track with the bidding process and doesn't see any reason why we shouldn't be ready to go once the frost is out of the ground and waters are open to shipping. CMU has agreed to allow BICS to house students fall semester.

Meeting adjourned at 2:00 p.m.

Respectfully submitted,

Alice Belfy Recording Secretary

 

Minutes of February 4, 2008, Special Board Work Session

Call to Order Vice-President Dawn marsh called to order a meeting of the Beaver Island Community School Board of Education on Monday, February 4, 2008, at 7:30 p.m.

Members Present Dawn Marsh Brian Cole Nancy Tritsch Tina Drost

Members Absent Barb Schwartzfisher Gail Weede Sharon Nix

Others Present Kitty McNamara Alice Belfy Bret Kronlein, BETA Tom Sloan Carolyn Works Bud Martin

John Robert Colleen Martin Gerald LaFreniere Don Vyse Keith Albin Mary Palmer

Building Project Bret Kronlein presented site plan and timeline changes since the last meeting – see January 23, 2008, Site Visit Report. Tom Sloan estimated heating load calculations based on a total building size of 29,290 square feet. Hot water boiler will service the building best – whether heated with fuel oil or propane. Other discussion included the current boiler and whether to replace; preliminary figures to connect to the township sewer; and generator sizes. The board will schedule another special board work session for February 13, 2008, still hoping to accept the formal bid documents at their February 18, 2008, meeting.

Respectfully submitted

Alice Belfy Recording Secretary

Minutes of January 14, 2008, Regular School Board Meeting

Call to Order President Barb Schwartzfisher called to order a meeting of the Beaver Island Community School Board of Education on Monday, January 14, 2008, at 7:30 p.m.

Members Present Barb Schwartzfisher Sharon Nix Dawn Marsh Tina Drost Brian Cole

Members Absent Nancy Tritsch Gail Weede

Others Present Kitty McNamara Alice Belfy Bret Kronlein, BETA Tom Sloan Karen Stauffer, BETA Kerri Manley Bennett, BETA Bud Martin Beth Croswhite Maeve Green

Additions to Agenda None

 Public Comment On behalf of the National Honor Society, Maeve Green, and Beth Croswhite, on behalf of the teachers, formally recognized the board as part of School Board Recognition Month.

Approval of Minutes Moved by Cole, supported by Marsh, to approve the minutes of the December 10, 2007, Regular Board Meeting Minutes as presented. Motion carried - unanimous decision.

Bond Proposal - Bret Kronlein updated the board on the building project. Preliminary bid documents will be used for the purpose of pre-pricing by the project manager and a general contractor. Site plan updates were reported by Keri Manley of BETA Design. Floor plan and casework and floor coverings updates were reported by Karen Stauffer, BETA Tom Sloan and Bret Kronlein presented mechanical options. The board requested more cost information on the heating system. What will fuel the hot-water distribution system – geothermal, electric, fuel oil or propane. The possibility of completing the project in 12 months (rather than 18 months), appears feasible and will be further researched by Kitty and Tom.

Special Meetings The regular February 11, 2008, board meeting, will be re-scheduled for Monday, February 18, 2008, at 7:30 p.m. It is expected that the board will approve the final drawings at this meeting. A special meeting was scheduled for February 4, 2008, at 7:30 p.m. as a board work session relative to the building project.

Lead Teacher Report Beth Croswhite reported on the work of lead teachers and distributed December's discipline report. McNamara expects Beaver Island Community School 's new proposed graduation requirements to be adopted this year.  

Treasurer's Report The current year budget is on track; although, an amendment is likely in March to better reflect income and expenditure areas.

2007 Debt Fund Moved by Cole, supported by Nix, to establish a 2007 Debt Fund checking account at Charlevoix State Bank with the following signatories: President, Treasurer, Superintendent/Principal, and Senior Administrative Assistant. Motion carried – unanimous decision.

Tax Anticipation Set Moved by Cole, supported by Nix, to establish a tax anticipation set-aside savings

Aside Savings Account account at Charlevoix State Bank with the following signatories: President, Treasurer, Superintendent/Principal, and Senior Administrative Assistant. Motion carried – unanimous decision.

2 nd Reading of Policies The “Asset Capitalization” and “Investment of Funds” policies were presented for second readings.

Annual School Election February 13, 2008, is the filing deadline for individuals wishing to declare their candidacy for the regular May election. It is expected that incumbents Dawn Marsh and Nancy Tritsch will file nominating petitions. Members decided to keep the millage renewal question on the ballot on an annual basis (versus going to voters once every three years or five years, for example). This is the district's operational levy of 15.7908 mills.

Administrative Update Members were invited to learner support senior project presentations. Grades seven through twelve will participate in a two-day winter intersession. The future of BIYC is still undecided. A high school French language class is being added to the second semester schedule. Second semester exams for grades seven through twelve are scheduled January 17-18. The change over to PowerSchool (the new student management software program) is moving forward.

Closed Session Moved by Nix, supported by Marsh, to adjourn into closed session for the purpose of discussing contract negotiations.

Respectfully submitted

Alice Belfy, Recording Secretary

Minutes of December 10, 2007, Regular School Board Meeting

Call to Order President Barb Schwartzfisher called to order a meeting of the Beaver Island Community School Board of Education on Monday, December 10, 2007, at 7:30 p.m.

Members Present Barb Schwartzfisher Nancy Tritsch Dawn Marsh Tina Drost Gail Weede

Members Absent Sharon Nix Brian Cole

Others Present Kitty McNamara Alice Belfy Bret Kronlein John Fiegen Mike Myers Tom Sloan

Additions to Agenda Tritsch asked to be added to the agenda under “Other”.

Public Comment There was no public comment.

Approval of Minutes Moved by Tritsch, supported by Marsh, to approve the minutes of the November 8, 2007 Special School Board Meeting and the November 12, 2007, regular School Board Meeting minutes as presented with the following correction: Drost was not present at November 8, 2007, meeting. Motion carried - unanimous decision.

Bond Proposal Building Project - Bret Kronlein updated the board on the building design and on the anticipated timeline of the project. $3.7 million dollars from the sale of the building bond is being invested in a 60-day jumbo CD, earning 4.7% interest.

Treasurer's Report McNamara updated the board on the current year budget (see attached Finance Report – Summary for December 10, 2007, Board Meeting).

Moved by Tritsch, supported by Weede, to approve the application for a third credit card (Master Card/VISA). Motion carried – unanimous decision. Note: This card replaces a previously cancelled card.

1st Reading of Policies An “Asset Capitalization” and “Investment of Funds” policy was presented for the first of three readings.

Current Building Needs Three island contractors have been contacted with regard to blown off shingles from the last wind storm. At the least, portions of the roof will require minimal repair/patching. We are also experiencing some leaks in the newer part of the school that will need to be repaired with flashing.

Michigan Report Card McNamara reviewed the district's Michigan School Report Card. Beaver Island received a grade of “B.” Only 32 high schools in Michigan received an “A.”

Lead Teacher Report Mike Myers distributed a discipline report for the month of November to the board

Administrative Report McNamara reported on this year's participation in the Rotary Student Exchange Program as well as school board recognition month, the school Christmas program, and the board/staff Christmas party.

Other The relationship and role between the Board of Education and Superintendent/ Principal was discussed.

Closed Session Contract Negotiations- Moved by Tritsch, supported by Marsh, to adjourn into closed session for the purpose of discussing upcoming teacher contract negotiations. Motion carried – unanimous session.

Respectfully Submitted

Alice Belfy, Recording Secretary

Attachments (3): Finance Report – December 10, 2007, Draft Policy – Asset Capitalization Policy, Draft Policy – Investment of Funds Policy

Minutes of November 12, 2007, Regular School Board Meeting

Call to Order President Barb Schwartzfisher called to order a meeting of the Beaver Island Community School Board of Education on Monday, October 8, 2007, at 7:30 p.m.

Members Present Barb Schwartzfisher Nancy Tritsch Dawn Marsh Tina Drost Brian Cole Gail Weede Sharon Nix

Others Present Kitty McNamara Alice Belfy Connie Boyle

Public Comment There was no public comment.

Approval of Minutes Moved by Weede, supported by Marsh, to approve the minutes of the October 8, 2007 Regular School Board Meeting and the October 16, 2007, Special School Board Meeting minutes as presented. Motion carried•  unanimous decision.

Lead Teacher Report Connie Boyle reported on lead teacher work and sessions attended at Char-Em's Area Wide Professional Development Day November 1 at Boyne City .

Bond Proposal - Moved by Tritsch, supported by Nix, to approve the hiring of 45 th Parallel

Building Project Construction Management as the district's project manager for the building project. Motion carried – unanimous decision.

Moved by Marsh, supported by Nix, to approve the contract with BETA Design based on a project manager. Motion carried – unanimous decision.

BETA Design will be on the island for the board's December meeting. McNamara is hoping for detailed drawings.

Treasurer's Report McNamara reported receiving a clean audit. The current year expenditures and revenues are in line with the budget as adopted in June 2007..

Resolution of Thanks Resolutions of Thanks (to the Booster Club and Rob & Erin McPherson) were signed.

Administrative Report McNamara reported that the strings program is up and running; a 90 percent plus attendance rate at parent-teacher conferences; recent intersessions; upcoming probationary teacher evaluations; and the board/staff Christmas party.

Closed Session Contract Negotiations- Moved by Tritsch, supported by Nix, to adjourn into closed session for the purpose of discussing upcoming teacher contract negotiations. Motion carried – unanimous session.

Respectfully Submitted

Alice Belfy, Recording Secretary 

  Minutes of November 8, 2007, Special School Board Meeting

Call to Order President Barb Schwartzfisher called to order a special meeting of the Beaver Island Community School Board of Education on Thursday, November 8, 2007, at 7:30 p.m.

Members Present Barb Schwartzfisher Sharon Nix Nancy Tritsch Dawn Marsh

Others Present Kitty McNamara Alice Belfy Keith Albin Bret Kronlein, BETA Design Gordy Siebel, BETA Design

Public Comment There was no public comment.

Bond Proposal Interview Project Managers– The board, along with Bret Kronlein, interviewed two project manager applicants -- CSM Group and 45 th Parallel Construction Management. A third project manager applicant will be interviewed by the board on Monday, November 12, 2007.

CSM Group has a staff of approximately 85 and is currently overseeing about two dozen projects. Their work experience encompasses management of hospital, educational, and corporate projects. CSM group utilizes technology heavily in the management of their projects.

45 th Parallel Construction Management of Traverse City is a partnership between a retired facilities manager and a structural engineer who has construction work experience. The facilities manager was head of maintenance at Michigan State University , Lansing Public Schools and, most recently, Traverse City Area Public Schools. The two recently finished a school addition at Buckley , MI , and have managed work on Mackinac Island . They typically manage only one or two projects at any given time.

Adjournment The board moved to adjourn at 3:35 p.m.

Respectfully submitted

Alice Belfy, Recording Secretary

 

Minutes of October 16, 2007, Regular School Board Meeting

Call to Order President Barb Schwartzfisher called to order a special meeting of the Beaver Island Community School Board of Education on Tuesday, October 16, 2007, at 7:30 p.m.

Members Present Barb Schwartzfisher Nancy Tritsch Dawn Marsh Tina Drost Brian Cole Sharon Nix Gail Weede

Others Present Kitty McNamara Alice Belfy

Public Comment There was no public comment.

Bond Proposal – Moved by Cole, supported by Tritsch, to hire a project manger for the building

Building Project project based upon a November 12, 2007, hiring date. Motion carried – unanimous decision

It was suggested that project manager applicants include their last five jobs on proposals and the district conduct criminal records checks.

Moved by Marsh, supported by Nix, to enter into a contract with BETA Design based upon a project manager and general contractor construction method. Motion carried – unanimous decision.

Both contracts will be reviewed by the district's legal counsel.

Adjournment Moved by Tritsch, supported by Marsh, to adjourn at 8:15 p.m. Motion carried –unanimous decision.

Respectfully submitted

Alice Belfy, Recording Secretary 

Minutes of October 8, 2007, Regular School Board Meeting

Call to Order President Barb Schwartzfisher called to order a meeting of the Beaver Island Community School Board of Education on Monday, October 8, 2007, at 7:30 p.m.

Members Present Barb Schwartzfisher Nancy Tritsch Dawn Marsh Tina Drost Brian Cole

Members Absent Sharon Nix Gail Weede

Others Present Kitty McNamara Alice Belfy Deb Robert

Public Comment There was no public comment.

Approval of Minutes Moved by Tritsch, supported by Marsh, to approve the minutes of the September 10, 2007, Regular School Board Meeting as presented. Motion carried•  unanimous decision.

Lead Teacher Report Deb Robert reported on the fall testing (MEAP, MME, ACT, and ACT Plan) and an upcoming Financial Aid workshop at North Central Michigan College that Beth Croswhite will attend as well as a Youth Advisory Committee (YAC) meeting of the Charlevoix County Community Foundation Beth will attend with Beaver Island Community School's high school representatives – Brittany Crandall, Jenna Butler, and Maeve Green.

Our technology team (Kitty McNamara, Joe Moore, Connie Boyle, Dan Martell and William Sauter) are using a tech help portal to report problems. It is anticipated that this will become a valuable reference tool.

Deb distributed the 2007-2008 Curriculum Map for K-12 that she compiled and updated and September's discipline report. This comprehensive document describes our schools K-12 curriculum in all subject areas and most grade levels.

Bond Proposal Project Update - The decision to go with a construction manager versus a general contractor will

determine BETA'S contractual responsibilities to the district. Kitty is not convinced a construction manager is the best way to go. The Building Committee will meet on October 15 to discuss further the ramifications and a special board meeting will be called for October 16, 2007, at 7:30 p.m. to review more information and make a decision about how to manage the construction project.

Treasurer's Report Kitty reviewed the monthly budget update as it relates to the line item budget that was included in the mailing to all board members.

Our audit is done and Kitty has some preliminary information. The audit will be presented at the November meeting.

Resolution of Thanks Resolutions of Thanks (to B I Music Festival, TDS, Jim Carrow – Boyne Irrigation and the Beaver Island Cultural Arts Association) will be ready to sign a the next meeting. 

Technology McNamara reviewed the services of Processing Concepts Limited and asked that the contract with Central Solutions be accepted. Moved by Cole, supported by Tritsch, to accept Central Solutions proposal as presented. .

State Superintendent Mike Flanagan's October 16 visit to the school is postponed due to his illness and will be rescheduled in the spring. 

Administrative Update Our strings instruction with Crooked Tree Arts Council will most likely include two classes per week. No date has been set for the administrator evaluation. The Economic Future on Beaver Island Committee will meet again on the 26 th of October. Fifty-eight miles were chalked up on the “Walk to School Day.” All staff and substitute teachers will be fingerprinted as required by law. A contract is in place with Interquest (the drug dog company). Tina Drost expressed interested in attending the Oct 17 Char-Em School Boards' Association Meeting. 

Other – Sweep Account Moved by Schwartzfisher, supported by Nix, to move our general fund money from a Money Market Account to a cash management CASH SWEEP program account with Charlevoix State Bank. Motion carried – unanimous decision.

Respectfully submitted

Alice Belfy, Recording Secretary

  

Minutes of September 10, 2007, Regular School Board Meeting

Call to Order President Barb Schwartzfisher called to order a meeting of the Beaver Island Community School Board of Education on Monday, September 10, 2007, at 7:30 p.m.

Members Present Barb Schwartzfisher Nancy Tritsch Dawn Marsh Tina Drost Gail Weede Sharon Nix Brian Cole

Others Present Kitty McNamara Alice Belfy Beth Croswhite

Approval of Minutes Moved by Tritsch, supported by Marsh, to approve the minutes of the August 13, 2007, Regular School Board Meeting as presented. Motion carried –unanimous decision.

Treasurer's Report L-4029 Moved by Marsh, supported by Nix to approve 2007 Tax Rate Request (L-4029) as presented with 15.7908 mills to be levied on non-homestead for General Operation and 2.0 mills on all property for Debt Retirement. Motion carried – unanimous decision.

Update on Current Year Budget A detailed (i.e. line item) copy of the budget will be available for board members at the October meeting.

Update on Bookkeeping Process The changeover is running well. McNamara will prepare a press release on the changes in bookkeeping responsibilities.

Staff Hirings Moved by Nix, supported by Marsh, to approve hiring Ann Martell for 7-12 English. Motion carried – unanimous decision.

Moved by Tritsch, supported by Marsh, to approve the hiring of Dan Martell for boys basketball coach and Marianne Brown for girls basketball coach. Motion carried – unanimous decision.

Recognition Dinner Please RSVP to the school office is you are attending the September 15 recognition dinner for retiring staff.

Administrator Evaluation Kitty will check with Mark Eckhardt for times in October when he is available to facilitate the administrator evaluation.

Lead Teacher Update Beth Croswhite reported on the curriculum work of Deb Robert; Connie Boyle's Advanced Placement English; and her work placement and on-line course monitoring.

Char-Em Cooperative Moved by Marsh, supported by Cole, to approve the cooperative agreements

Agreements (alternative programs and academic centers) with Char-Em ISD. Motion carried – unanimous decision.

Administrative Update The first days of school went smoothly; a picnic was held the first week of school for all families and staff. Kitty would like a school newsletter distributed to the entire community two or three times a year. The strings program will be funded again this year in part by the Beaver Island Cultural Arts Association. Carol Burton, on behalf of the Beaver Island Music Festival, donated $500.00 to our music program. State Superintendent of Public Instruction Mike Flanagan is scheduled to be on the island October 16.

Building Update BETA Design (Jim VayDyk, Bret Kronlein & Tom Kayword) presented a timeline for the building project and provided information to the board on construction managers versus general contractors as project manager. The Board spent 40 minutes discussing the pros and cons of the issue and decided to make a decision on the question at its October meeting.

BETA will meet with staff in the morning to gather specific input with regards to classroom and office space.

Adjournment Moved by Tritsch, supported by Cole, to adjourn at 9:40 p.m. Motion carried – unanimous decision.

Respectfully submitted

Alice Belfy, Recording Secretary

Attachments – Cooperative Agreements

 

Minutes of August 13, 2007, Regular School Board Meeting 

Call to Order President Barb Schwartzfisher called to order a meeting of the Beaver Island Community School Board of Education on Monday, August 13, 2007, at 7:30 p.m.

Members Present Barb Schwartzfisher Nancy Tritsch Dawn Marsh Tina Drost Gail Weede Sharon Nix-Cole

Members Absent Brian Cole

Others Present Kitty McNamara

Approval of Minutes Moved by Marsh, supported by Tritsch, to approve the minutes of the July 9, 2007, Organizational & Regular School Board Meeting as presented. Motion carried – unanimous decision.

Treasurer's Report NcNamara reported that Hill Schroderus is conducting our audit and is being assisted by Char-Em. County Treasurer Marilyn Cousineau took county tax error to county board. Charlevoix County is willing to pay one-half, or approximately $11,000.00 to resolve the tax error; business manager thinks it is probably best to take what is offered and keep a close eye on future county tax calculations. The board would like Kitty to look into it further to see if the total amount of the error can be recouped.

Tax Anticipation Moved by Tritsch, supported by Nix, to adopt the attached resolution authorizing Note Resolution issuance of notes in anticipation of taxes. Motion carried – unanimous decision.

Teacher Hirings Moved by Marsh, supported by Tritsch, to accept the Interviewing Committee's recommendation to hire Math Teacher Matthew Ritchie. Motion carried – unanimous decision.

Moved by Marsh, supported by Tritsch, to authorize the Interviewing Committee, if needed, to offer employment for a new English Teacher. Motion carried – unanimous decision.

McNamara reported that there is a possibility that we will need to hire a para-professional as a special ed aide.

Student Handbooks Board members have until August 20 to respond to the proposed student handbook changes after which time the handbooks will be printed for use for the 2007-08 school year. As such, the handbooks become school policy.

Bond Election The district will formally thank the Beaver Island Citizens for Quality Education and the public for their support in the passage bond election.

Bond Resolution Moved by Marsh, supported by Nix-Cole, to adopt the attached resolution authorizing the sale of bonds for building expansion and remodeling. Motion carried – unanimous decision.

Adjournment Moved by Nix-Cole, supported by Marsh, to adjourn.

Respectfully submitted

Nancy Tritsch, Secretary

Attachments (2)