Peaine Township Meeting Minutes 2007-2016

These minutes are all DRAFT Minutes, not approved minutes.

Peaine Township Regular Meeting August 10, 2016 at 7:00PM at the Peaine Township Hall
 
Members Present: Bill Kohls, Colleen Martin, Larry Kubic, Ernest Martin, Paul Welke
Members Absent: None
 
Meeting called to order at 7:00p.m.
 
MOTION Kohls, second Kubic to approve the July 20, 2016 Election Commission meeting minutes, motion approved.
 
MOTION Kohls, second Welke to approve the July 13th, 2016 regular meeting minutes and the July 20th, 2016 special meeting minutes, motion approved.
 
Resolution #04-2016 Offered by Kohls, supported by Welke
WHEREAS, the Township Board of Peaine Township wishes to provide funding to the Beaver
Island Emergency Services Authority (BIESA) established under Act 57 of 1988 by St. James
Township and Peaine Township for emergency medical services; and
WHEREAS, townships may provide emergency medical services as authorized by MCL 41.801,
et seq and may incorporate an authority for purposes of providing emergency medical services,
pursuant to MCL 124.601, et seq; and
WHEREAS, an incorporating township may levy a tax and appropriate and contribute the
proceeds of the tax for emergency medical services under Act 57 of 1988, MCL 124.613; and
WHEREAS, townships may impose and levy ad valorem property taxes to for lawful public
purposes as authorized by the Michigan Constitution of 1963 and other laws; and
WHEREAS, Article IX, Section 6, of the Michigan Constitution authorizes an increase in the
millage limitation on general ad valorem taxes up to a maximum of 50 mills for a period of not
to exceed 20 years at anyone time if approved by a majority of the qualified electors voting on
the question; and
WHEREAS, the Township Board of Peaine Township wishes to levy up to 3.0 mills for a period
of four (4) years to appropriate and contribute to the BIESA for emergency medical services;
NOW, THEREFORE, BE IT RESOLVED that the Township Board of Peaine Township,
Charlevoix County, approves the following millage ballot question language and directs the
Clerk to submit it to the County Clerk to be placed on the November 8,2016 election ballot:
PEAINE TOWNSHIP
EMERGE
NCY MEDICAL SERVICES MILLAGE
This proposal is for a millage to contribute funds for emergency medical services
to the Beaver Island Emergency Services Authority, an emergency services
authority created by St. James Township and Peaine Township to provide
emergency services in both townships.
Shall the limitation on the amount of ad valorem taxes which may be levied by
Peaine Township imposed under Article IX, Section 6 of the Michigan
Constitution be increased by up to and including 3.0 mills ($3.00 per $1,000 of
taxable value) for the purpose of emergency medical services, and Peaine
Township be authorized to levy the new, additional millage for four (4) years,
2016 through 2019 inclusive, on all taxable property in Peaine Township?
If approved and levied in full, the new, additional millage of up to three (3) mills
will generate an estimated $200,691 to be disbursed to Peaine Township and the
 
Beaver Island Emergency Services Authority for emergency medical services
when first levied in 2016.
Roll Call Vote
AYES: Welke, Kohls, E. Martin
NAYS: Kubic, C. Martin
Resolution Adopted
 
Kohls reported that the lowest bid for lawn care at Peaine Township Hall and Font Lake Park was submitted by Jean’s Lawn Care.
 
Resolution# 05-2016 Offered by Kohls, supported by E. Martin
WHEREAS the Beaver Island Airport Commission (BIAC) was formed by St. James Township and
Peaine Township, Charlevoix County, Michigan, pursuant to an interlocal agreement authorized by
Section 134 of the Michigan Aeronautics Code, MCL 259.134 and they share equally in the costs
of operation and
WHEREAS the BIAC understands that the MDOT Office of Aeronautics is requesting the approval
of an updated Project description: Construction of terminal building - relocation of fuel monitor
reimbursement - construction, as further defined in contract No. M 15-04-C31. This further outlines
MDOT and Sponsor obligations with regards to the financial closure of the project.
The Project cost participation is estimated to be as shown below:
Maximum MDOT Share $9675.00
Sponsors Share $1075.00
Estimated Project Cost $10,750.00
 
NOW, THEREFORE BE IT RESOLVED that
1.       The Peaine Township Board approves this contract No. 2016-375
2.       The Peaine Board approves the Beaver Island Airport Commission Chair be authorized to
sign all necessary documents.
Roll Call Vote
AYES: Welke, Kubic, Kohls, C. Martin, E. Martin
NAYS: None
Resolution Adopted
 
MOTION Kohls, second Kubic to approve payment of current bills, motion approved.
 
MOTION Kohls, second Welke to adjourn (7:37 p.m.) motion approved.

July 2016 Agend and Minutes

Peaine Township Regular Meeting June 8, 2016 at 7:00PM at the Peaine Township Hall

Members Present: Bill Kohls, Colleen Martin, Larry Kubic, Ernest Martin, Paul Welke
Members Absent: None

Meeting called to order at 7:00p.m.

MOTION Kubic, second E. Martin to approve the May 11, 2016 regular meeting minutes,
motion approved.

MOTION Kohls, second Kubic to forward the draft of the amended Critical Dunes Ordinance to the DEQ as recommended by the Planning Commission, motion approved.

MOTION Kohls, second Kubic to reappoint Ernest Martin to the Beaver Island Airport Commission, motion approved.

MOTION Kohls, second E. Martin to approve payment of current bills, motion approved.

MOTION Kohls, second Kubic to contribute $300 to the Human Resources Committee for airfare for an upcoming Commission on Aging event, motion approved.

MOTION Kohls, second E. Martin to adjourn (7:31 p.m.) motion approved.

Peaine Township Regular Meeting May 11, 2016 at 7:00PM at the Peaine Township Hall

Members Present: Bill Kohls, Colleen Martin, Larry Kubic, Ernest Martin
Members Absent: Paul Welke

Meeting called to order at 7:00p.m.

MOTION Kohls, second Kubic to approve the April 13, 2016 regular meeting minutes,
motion approved.

MOTION Kohls, second C. Martin to use $5000 of the $7000 trails budget to pay to house two temporary DNR employees at the CMU Biological Station for nine weeks starting in June. The two DNR employees will be here to survey and do minor work on the existing trails. Motion approved.

MOTION Kohls, second Kubic to approve payment of current bills, motion approved.

MOTION Kohls, second E. Martin to adjourn (7:28 p.m.) motion approved.

Peaine Township Regular Meeting April 13, 2016 at 7:00PM at the Peaine Township Hall

Members Present: Bill Kohls, Colleen Martin, Larry Kubic, Ernest Martin, Paul Welke

Meeting called to order at 7:01 p.m.

MOTION Kohls, second Kubic to approve the March 9, 2016 regular meeting minutes,
motion approved.

MOTION Kohls, second C. Martin to approve the Proposed Budget Hearing minutes,                         the Annual Meeting minutes and the Special Meeting minutes of  March 26, 2016,                      motion approved.

MOTION Kohls, second Welke to appoint Dave Howell for a 3-yr. term on the Emergency Services Authority, motion approved.

MOTION Kohls, second Welke to approve the County Website Proposal for Peaine Township ($900.00 initial set up cost, $600.00 annual software cost and $50.00 monthly fee) all approved.

MOTION C. Martin, second Kohls to appoint Betty Scoggins, Colleen Martin, Carla Martin,
Sally Fogg, and Sue Welke as Election Inspectors for the May 3, 2016 Special School Election,
all approved.

MOTION Kohls, second Kubic to approve payment of current bills, motion approved.

MOTION Kohls, second Kubic to adjourn (7:18 p.m.) motion approved.

 

Peaine Township Regular Meeting March 9th, 2016 at 7:00PM at the Peaine Township Hall

Members Present: Bill Kohls, Colleen Martin, Larry Kubic, Ernest Martin, Paul Welke

Meeting called to order at 7:00 p.m.

MOTION Kohls, second Welke to approve the February 10, 2016 regular meeting minutes,
motion approved.

MOTION Kohls, second Welke to approve the renewal of the Road and Airport Millage that expires in 2016 for the August Primary Election, motion approved.

Kohls stated that the Fox Lake Property Purchase has closed.

MOTION Kohls, second Welke to approve Supervisor Kohls to sign the Memorandum of Understanding, to give our intent to participate in the Charlevoix, Antrim, Kalkaska, Emmett (CAKE) Cooperative Invasive Species Management Plan, motion approved.

Kohls stated that the DNR will be identifying trails on Beaver Island and come up with a management plan, and help with grant applications for trails.

MOTION Kohls, second Kubic to appoint Karen Whitecraft to the Beaver Island Library Board, motion approved.

MOTION Kohls, second Welke to appoint Larry Kubic and Dan Burton to the Planning Commission for a 3-year term, motion approved.

MOTION Kubic, second Welke to approve Kohls to write a letter to the County Commissioners specifying the need for the Commission on Aging services for Beaver Island, motion approved.

.MOTION Kohls, second Welke to approve payment of current bills, motion approved.

MOTION Kohls, second E. Martin to adjourn (7:50 p.m.) motion approved.

 

Peaine Township Regular Meeting February 10, 2016 at 7:00PM Peaine Township Hall


Members Present: Bill Kohls, Colleen Martin, Larry Kubic, Paul Welke, Ernest Martin
Meeting called to order at 7:01 p.m.
Motion Kohls, second Kubic to approve the 1/13/16 regular meeting minutes, motion approved.
Motion Kohls, second Kubic to approve the 1/21/16 special meeting minutes, motion approved.
Motion Martin, second Kohls to appoint Carla Martin, Betty Scoggins, and Colleen Martin, as election inspector on the March 8, 2016 Presidential Primary, motion approved.
Resolution #01-2016 offered by Kohls, and supported by Kubic to retain the Clerks wages at
$15,037.00 for the 2016-2017 fiscal Year.
Ayes: Kohls, Kubic, E. Martin, Welke
Nays: None
Abstain: C. Martin
Resolution passed.

Resolution #02-2016 offered by Kohls, and supported by Welke to retain the Treasurers wages
at $15,037.00 for the 2016-2017 fiscal year.
AYES: Kohls, C. Martin, Welke, E. Martin
Nays: None
Abstain: Kubic
Resolution passed.
Resolution #03-2016 offered by Kubic, and supported by Kohls to retain the Trustees wages at
                                                                                                $5,283.00 for the 2016-2017 fiscal year.        .
Ayes: Kohls, C. Martin, Kubic,
Nays: None
Abstain: E. Martin and Welke
Resolution passed.
Resolution #04-2016 offered by C.Martin, and supported by Kubic to retain the Supervisors
salary at $15,919.00 for the 2016-2017 fiscal year.
Ayes: C. Martin, Kubic, Welke, E. Martin
Nays: None
Abstain: Kohls
Resolution passed.

Motion Kohls, second Kubic to appoint Tom Kludt and Carol Burton as Board of Review member alternates, motion passed.

Motion Kohls, second C. Martin to accept Kirk Welter’s resignation from the Beaver Island
District Library Board, motion approved. The vacancy will be posted until March 7, 2016.
MOTION Kohls, second E. Martin to approve payment of current bills, motion passed.
MOTION Kohls, second Welke to adjourn (7:11 p.m.) motion passed.

 

Peaine Township Special Meeting January 21, 2016 at 11:00AM, Peaine Township Hall

Members Present: Bill Kohls, Colleen Martin, Larry Kubic, Ernest Martin
Absent: Paul Welke

Meeting called to order at 11:04 a.m.

MOTION Kohls, second Kubic to approve the lease agreement between Peaine Township and Central Michigan University for the communication tower located on East Side Drive, motion approved.

MOTION Kohls, second Kubic to adjourn (11:07a.m.) motion approved.

 

January 13, 2016 Regular Meeting

December 2015 Regular Meeting

September 2015 Regular Meeting

August 2015 Regular Meeting

June 2015 Regular Meeting

May 2015 Regular Meeting

April 2015 Regular Meeting

Annual Meetings, March 28, 2015

March 2015

February 2015

 

Peaine Township Regular Meeting January 14, 2015 at 7:00PM at the Peaine Township Hall

Members Present: Bill Kohls, Colleen Martin, Larry Kubic, Paul Welke

Meeting called to order at 7:00 p.m.

Motion Kohls, second Kubic to approve the 12/10/2014 regular meeting minutes, motion
approved.

Notices will be posted for the vacancy of a Beaver Island District Library board member and a Beaver Island Airport Commission member and new appointments will be made at the February meeting.

Kohls reported that full time paramedic, Joe Moore will be retiring at the end of March 2015.
Rachael Champenoy, BIEMS Director has resigned. The BIEMS Authority will appoint a new director. Kohls stated that the  BIEMS  is in need of restructure; short and long term. The BIEMS needs to find cost effective solutions to ongoing issues. There may be a need to outsource our paramedics. The BIEMS will continue to work with the Beaver Island Rural Health Center and the Charlevoix County Medical Control Authority.

Motion Kohls, second Kubic to accept Pete LoDico’s resignation as Peaine Township Trustee, motion approved.

Resolution #01-2015 offered by Kohls, and supported by Welke

WHEREAS, Pete LoDico served the residents of Peaine Township as Trusteee upon his election in November of 2004 through November 2014;

WHEREAS, Pete LoDico made important contributions to the residents of Peaine Township during his tenure as Trustee;

WHEREAS, Peter LoDico has made important contributions to the residents of Beaver Island through his affiliation with the Beaver Island Airport Commission, the Beaver Island Rural Health Center, the Beaver Island Community Development Corporation as well as other civic endeavors;

NOW THEREFORE, BE IT RESOLVED that this Board extends its sincere thanks and appreciation to Pete LoDico for his service to Peaine Township as well as his service to Beaver Island.

Resolution passed.

Motion Kubic, second Welke to appoint Ernest Martin to fill the vacancy of the Peaine Township Trustee, motion approved.

Motion Kohls, second Kubic to appoint Joan LaFreniere, Jean Kinsley, and Christina Morgan to the Peaine Township Board of Review for a 2-year term ending December 31, 2016, motion approved.

Motion Kohls, second Kubic to appoint Eileen Wolford as an alternative Peaine Township Board of Review member for a 2-yr. term ending December 31, 2016, motion approved.

MOTION Kohls, second Welke to approve payment of current bills, motion passed.

Public comment remarks:

  1.  Connie Wojan compliments Pete LoDico as a respective team player on the BI Medical Center Board, and is sorry to see him go.
  2.   Jon Fogg commented on the bad looking old buildings downtown, (one smelling really bad),  the dust control, and the junk yard. He had friends come to the Island and were turned away because of these problems, and chose to buy property in Charlevoix and Mackinaw Island. Jon said we need to bring people to the Island and not turn them away.
  3. Pam Grasmick asked about the County grader. The CCRC has agreed to give their old grader to Beaver Island providing we have a building to house it in.
  4. Cindy Ricksgers said that she will be applying for grant monies for phragmities.

MOTION Kohls, second Welke to adjourn (7:35 p.m.) motion passed.

 

 

 

 

 

 

 

 

Peaine Township Regular Meeting November 12, 2014 at 7:00PM at the Peaine Township Hall

Members Present: Bill Kohls, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke

Meeting called to order at 7:00 p.m.

Motion LoDico, second Welke to approve the 10/8/2014 regular meeting minutes, motion
approved.

Motion Kohls, second Kubic to approve the Election Commission meeting on October 23, 2014,
Motion approved.

A legal letter was sent to the Michigan Department of Natural Resources concerning the title , access and easement issues of the Fox Lake Pointe property for review.

An addendum to the 1991 Beaver Island Transfer Station Committee agreement will be presented at the December meeting.

The United States Coast Guard Preservation Office is still working on the preservation of the St. James Township Lighthouse Fresnel lens.

MOTION Kohls, second LoDico to approve payment of current bills, motion passed.

MOTION Kohls, second Welke to adjourn (7:18 p.m.) motion passed.

Peaine Township Regular Meeting October 8, 2014 at 7:00PM at the Peaine Township Hall

Members Present: Bill Kohls, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke

Meeting called to order at 7:00 p.m.

Motion Kubic, second Kohls to approve the 9//10/2014 regular meeting minutes, motion
approved.

Phragmities report by Cindy Ricksgers-the outer Island of Garden, High, and Whiskey were treated. Transportation to the outer Islands had several problems. Jeff Powers and Mike Collins were able to assist in getting people to these Islands. Jeff Powers would like to be reimbursed for his fuel cost and Mike Collins wants to be paid $1000.00 per day. Cindy needs a place to store the left over phragmities chemicals. It was suggested that the Transfer Station would be a good location.

MOTION Kohls and second LoDico to appoint Carla Martin to fill the vacancy of Donna Stambaugh on the Beaver Island Library Board, motion approved.

MOTION Kohls, second LoDico to confirm the NREC Peaine Township members at large are Pam Grasmick, Eric Myers, James Norgaard, and Cindy Ricksgers, motion approved.

MOTION Kohls, second Welke to approve payment of current bills, motion passed.

MOTION Kohls, second LoDico to adjourn (7:20 p.m.) motion passed.

Peaine Township Regular Meeting Sept. 10, 2014 at 7:00PM at the Peaine Township Hall

Members Present: Bill Kohls, Colleen Martin, Larry Kubic
Members Absent: Paul Welke, Pete LoDico

Meeting called to order at 7:00 p.m.

Motion Kohls, second Kubic to approve the 8/13/2/2014 regular meeting minutes, motion
approved.

MOTION Kohls, second Kubic to approve Mason, Kammerman & Rohrback’s proposal for accounting and audit services, motion approved.  The audit proposal has increased significantly since 2012. The township will solicit for bids prior to our 2016 audit.

MOTION Kohls, second Kubic to approve the 2014 Tax Rate Request of 8.1012 mills,
Motion approved.   The total tax revenue has been decreased by $10,000.00. EMS and Fire Department funds have been increased to equal St. James Township millage. St. James Township has agreed to allow Peaine Township to have three (3) out of five (5) representatives on the EMS Authority.

Roads Update- The road grader will come to the Island in the spring. Pat Harmon concerned about maintenance on the grader. The township needs to find a place to house the grader.

Cindy Ricksgers reported that the phragmities treatment has been delayed from September 6th to September 13th. The DEQ permit came through for the treatment of the outer Islands.

 

MOTION Kohls, second Kubic to approve payment of current bills, motion passed.

MOTION Kohls, second Kubic to adjourn (7:26 p.m.) motion passed

Peaine Township Regular Meeting August 13, 2014 at 7:00PM at the Peaine Township Hall

Members Present: Bill Kohls, Colleen Martin, Pete LoDico, Larry Kubic
Members Absent: Paul Welke

Meeting called to order at 7:00 p.m.

Motion Welke, second Kubic to approve the 7/9/14 regular meeting minutes, motion
approved.

Central Michigan University-High speed wireless network requires an antenna to be mounted on the East Side Fire Hall tower.  The High speed wireless network will serve the CMU Bioligical Center and the boat house at Whiskey Point.

Fox Pointe Property update-an appraisal is the next step.

Future road paving projects options could be (1) East Side Drive to the Beaver Island Golf Course, (2) Barneys Lake Road to the Barneys Lake Landing, (3) Tom McCauleys Road to East Side Drive and (4) Slop Town Road to Beaver Island Airport. It was suggested to survey property owners on which roads they feel would be top priority. Pete LoDico will talk to the Charlevoix County Road Commission about getting the road grader to Beaver Island

Cindy Ricksgers stated that the phgragmities funds include $7000 (DNR) $5000 (LTBB)
$2500 (St. James Twp) and  $2000 (Peaine Twp).  Beaver Island, High Island, Hog Island and Whiskey Island will be treated.                                                                                   

MOTION Kohls, second LoDico to accept Pams Invasive Plant Management proposal for phragmities treatment, motion approved.

MOTION Kohls, second Kubic to approve Supervisor Kohls to sign the Phragmities
Treatment Agreement, motion approved.

MOTION Kohls, second LoDico to approve payment of current bills, motion passed

MOTION Kohls, second Kubic to adjourn (7:27 p.m.) motion passed.

Peaine Township Regular Meeting July 9, 2014 at 7:00PM at the Peaine Township Hall

Members Present: Bill Kohls, Colleen Martin, Pete LoDico, Larry Kubic, Paul Welke

Meeting called to order at 7:00 p.m.

Motion Welke, second LoDico to approve the 6/11/2014 meeting minutes, approved.

Motion LoDico, second Kubic to adopt the following policy, all approved.


POLICY AND PROCEDURE FOR THE PUBLIC INSPECTION AND COPYING OF
PUBLIC RECORDS IN LIEU OF CUSTOMARY BUSINESS HOURS

  1. Requests for public inspection and copying of public records: may be made verbally
    and/or in writing.
  2. Said requests may be directed to the township/city official and/or authorized individual
    responsible for said public records,
  3. Any requests made pursuant to Michigan's Freedom of Information Act shall be made to
    the FOIA coordinator and shall be subject to the statutory requirements of FOIA
  4. If verbal request is made, the responding township/city official and/or authorized
    individual shall prepare a checklist of items/records requested to be copied and/or
    inspected, Said listing shall be presented to the requesting party on the date set for
    inspection or copying.
  5. The responding township/city official and/or authorized individual may require the
    requesting party to counter sign the check list to indicate compliance with the verbal
    request.
  6. The responding township/city official and/or authorized individual shall be responsible
    for the production of the requested copies.
  7. The requesting party shall be billed for the copies and preparation time, if applicable,
    pursuant to the schedule of charges established by the Township Board/City Council.
  8. If the request is for inspection of public record, the responding township/city official
    and/or authorized individual shall respond in a timely manner, not to exceed 5 business
    days, from the date of said request. Said response shall indicate the date, time and place
    when said public Inspection of the requested public records shall take place.
  9. The establishment of the date and time of the public inspection of the requested public
    records shall be in the discretion of the responding township official and/or authorized
    individual. The place designated for the requested inspection shall be the Township/City
    Hall or the location where said public records are officially retained.
  10. The responding township/city official and/or authorized individual shall allow such
    inspection between the hours of 9:00 AM and 5:00 PM Monday through Friday, unless
    mutually agreed to by the responding township official/city and/or authorized individual
    and the requesting party.

 

A letter received from St. James Township requesting Peaine Township to levy the same millage rate for EMS and Fire Department, instead of matching dollar for dollar. Kohls stated that if Peaine Township contributes 40% more in taxes than St. James Township then Peaine Township should have more representation on all of the boards and committees that represent the EMS and Fire Department. Kohls will send a letter to St. James Township.

Donna Stambaugh is resigning from the Beaver Island Library Board effective August 21, 2014. Notices will be
posted for the vacancy.

Motion Kohls, second Kubic to approve payment of current bills, motion approved.

Motion Kubic, second Welke to adjourn, motion approved.
Meeting adjourned at 7:23 p.m.

Peaine Township Regular Meeting May 14, 2014 at 7:00PM at the Peaine Township Hall

Members Present: Bill Kohls, Colleen Martin, Pete LoDico, Larry Kubic, Paul Welke

Meeting called to order at 7:02 p.m.

Motion Welke, second LoDico to approve the 4/19/14 regular meeting minutes, motion
approved.
Motion Welke, second Kubic to approve the 4/23/14 special meeting minutes, motion approved.

Kohls will respond to the article in the Beaver Island Property Association letter regarding Peaine Township Tax Dollars.

MOTION Welke, second LoDico to appoint bill Kohls to the Beaver Island Emergency Service Authority, motion approved.

MOTION LoDico, second Kubic to recommend Rachael Champenoy to the Beaver Island Emergency Service for the position of the Beaver Island EMS Director, motion approved. (Welke abstained)

Assessors 3-yr. contract expires April 2013. It was decided to table the renewal of the assessors contract until the board and the township attorney review the previous contract.

Motion Kubic, second Welke to appoint Bill Kohls as contact person for the Fox Pointe
(20 acre parcel on Fox Lake) project, motion approved.

Motion Kohls, second Welke to give permission to PABI to install radio equipment on the
Verizon Tower on Kings Highway for a Beaver Island Radio Station, motion approved.

Motion Kohls, second LoDico to appoint Rick Speck as Peaine Township Zoning Administrator
beginning June 1, 2014, motion approved.

Motion Kohls, second Welke to post bid notices for replacement of the Peaine Township Hall
Entry doors and a closure on the back entrance door, motion approved.

Motion Kohls, second Kubic to approve the payment of current bills, motion approved.

Motion Kohls, second Welke to support the Human Services Commission to engage with the Beaver Island Community Services in pursuing grants, motion approved.

Paving of East Side Drive to Welke Airport was discussed. Comments for and
against were heard. It was suggested that informational meetings be held and to move ahead with a 2-5 year road paving plan.

MOTION Kohls, second Welke to adjourn, motion approved.
Meeting adjourned 8:20 p.m.

 

Peaine Township Board Special Meeting April 23, 2014
7:00pm Peaine Township Hall

Members present: Bill Kohls, Colleen Martin, Larry Kubic, Pete LoDico
Members absent: Paul Welke

Meeting called to order at 7:05 p.m.

 

PEAINE TOWNSHIP, CHARLEVOIX COUNTY
RESOLUTION NO. #05-2014

WHEREAS, the Township Board of Peaine Township wishes to provide a waste transfer station
for the Township; and
WHEREAS, townships may acquire, own, improve, enlarge, extend, and operate, a solid waste
management system as authorized by Act 233 of 1955; and
WHEREAS, townships may impose and levy ad valorem property taxes for lawful public
purposes as authorized by the Michigan Constitution of 1963 and other laws; and
WHEREAS, Article IX, Section 6, of the Michigan Constitution authorizes an increase in the
millage limitation on general ad valorem taxes up to a maximum of 50 mills for a period of not
to exceed 20 years at anyone time if approved by a majority of the qualified electors voting on
the question; and
WHEREAS, the Township electors previously approved a levy of 2 mills for the purpose of
providing funds for the operation of the township transfer station; and
WHEREAS, the Township Board ofPeaine Township wishes to renew the Transfer Station
Millage of 2 mills for the purpose of the operation of the township transfer station for a period of
5 years; and
NOW, THEREFORE, BE IT RESOLVED that the Township Board ofPeaine Township,
Charlevoix County, approves the following millage ballot question language and directs the
Clerk to submit it to be placed on the August 5, 2014 election ballot:
PEAINE TOWNSHIP
TRANSFER STATION MILLAGE RENEWAL

This proposal will permit Peaine Township to restore the Township's 2 mills for
the operation of the township transfer station previously approved by the electors,
which expired after the December 2013 levy. The Headlee Amendment has
reduced the 2 mills approved by the electors to 1.9968 mills. This ballot proposal
renews the existing 1.9968 mills and increases it to 2 mills, restoring the 0.0032
mills that were reduced by the Headlee Amendment.
Shall the expired previous voted increase in the tax limitation imposed under
Article IX, Section 6 of the Michigan Constitution in Peaine Township,
Charlevoix County, Michigan, of up to 2 mills ($2.00 per $1,000 of taxable
value), reduced to 1.9968 mills ($1.9968 per $1,000 of taxable value) by the
required millage rollbacks, be renewed and increased up to the original voted 2
mills ($2.00 per $1,000 of taxable value) and levied for 5 years, 2014 through


 

Peaine Township Regular Meeting April 9, 2014

Peaine Township Regular Meeting April 9, 2014 at 7:00pm at Peaine Township Hall

Members Present: Bill Kohls, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
 
Meeting called to order at 7:00pm

Motion Kohls, second Welke to approve the minutes of the March 12, 2014 regular meeting, motion approved.

Motion Kohls, second Welke to approve the minutes of the Proposed Budget Hearing, Electors Meeting and Special Meeting on March 29, 2014 special meeting, motion approved.

Motion Martin, second Welke to appoint Donna Stambaugh, Betty Scoggins, Peg Hoogendoorn, and Bob Hoogendoorn to serve as Election Inspectors for the May 6, 2014 School Election,
Motion approved.

Motion Kohls, second Welke to hold a special meeting on April 23, 2013 to approve the ballot language for the millage renewals for the August Primary Election, motion approved.

Discussion on Beaver Island EMS Authority. Bill Kohls (Peaine Twp. board member) and Rick Speck (St. James Twp. board member) are willing to serve on the EMS Authority. It was suggested to get the EMS Authority in place with 2 members and change it to a 5 member board. Joe Moore is offering one more EMS class from May 1, 2014 through August 19, 2014. Paramedic classes now require a 2 year college course at a college and cannot be done online.
Joe Moore will resign from the EMS effective March 15, 2015. Danille Dedloff will resign from the EMS director on May 1, 2014.

Doug Tilly will resign from the Beaver Island Zoning Administrator job on June 1, 2014. Motion Kohls, second Welke to post for the Zoning Administrator job, motion approved.

Motion Kohls, second LoDico to approve payment of current bills, motion approved.

Motion Kohls, second Welke to appoint Cindy Ricksgers to the NRESC, motion approved.

Riley Justis present to explain the school millage renewals on the ballot for the May 6, 2014 school election.

Motion Kohls, second Kubic to adjourn, motion approved.

Meeting adjourned at 7:50pm.

Peaine Township Proposed Budget Public Hearing-March 29, 2014 at 11:00 am-Peaine Township Hall.

Members present: bill Kohls, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke

Meeting called to order at 11:00 am by Supervisor Kohls.

MOTION Welke, second Kubic to approve the March 30, 2013 Proposed budget hearing minutes, motion approved.

2014-2015 Proposed Budget were reviewed. Kohls stated that new item on the General Fund Budget was the Johnny Martin Trail work and new items on the Waste Management Budget are a new forklift and roll off truck.

MOTION Kohls, second LoDico to adjourn at 11:05 am  motion approved.

 

Peaine Township Annual Meeting-March 29, 2014 followed by the Budget Meeting-
Peaine Township Hall.

Members present: Bill Kohls, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke

MOTION Welke, second Kubic to approve the March 30, 2013 annual meeting minutes, motion approved.

MOTION Doug Tilly, second Julie Martin to give the township official a 3%  cost of living raise, motion approved.

MOTION Kohls, second Welke to adjourn at 11:17 am, motion approved.

 

Peaine Township Special Meeting-March 29, 2014 followed byPeaine Township
Annual Meeting at Peaine Township Hall

Members present: Bill Kohls, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke

Motion Kohls, second Welke to approve the March 30, 2013 special meeting minutes, all approved.

Motion Kohls, second Welke to adopt the Peaine Township Proposed Budget for 2014-2015 fiscal year, motion approved.

Motion Kohls, second Welke to adjourn, motion approved.
Adjourn at 11:20 a.m.

 

Peaine Township Regular Meeting March 12, 2014 at 7:00PM at the Peaine Township Hall

Members Present: Bill Kohls, Colleen Martin, Pete LoDico, Larry Kubic, Paul Welke

Meeting called to order at 7:00 p.m.

Motion Welke, second Kubic to approve the 2/12/14 regular meeting minutes, motion
approved.

The possibility of paving East Side Drive was discussed four corners to Welke Airport).
The Summary of Capital Improvement Bonds Procedures for funding of road paving projects was presented by Bill Kohls. Suggestions from the public included that a public meeting be held prior to any decisions being made in regards to the funding of any road paving projects.

MOTION Kohls, second Welke to appoint Joe Moore and Ernie Martin to the Beaver Island
Waste Management Committee, motion approved.

MOTION Martin, second Kubic to approve the renewal of the Operational (General Fund),
Fire, Waste Management, and Medical Center Millages, motion approved.

MOTION Kohls, second LoDico to reappoint Colleen Martin to the Beaver Island Airport Commission for a 2-year term, ending March 2016, motion approved.

MOTION Kubic, second LoDico to approve the Beaver Island Airport Commission to apply for a Tribal Council Grant for the Beaver Island Airport Terminal furnishings, motion approved.

Peaine Township Annual Budget Meeting will be held March 29, 2014 at 11:00 a..m.

MOTION Welke, second Kubic to approve payment of current bills, motion approved.

MOTION Kohls, second Welke to adjourn, motion approved.

Adjournment 7:53 p.m.

Peaine Township Regular Meeting February 12, 2014 at 7:00pm at Peaine Township Hall


Members Present: Larry Kubic, Colleen Martin, Bill Kohls, Paul Welke
Members Absent: Pete LoDico
 
Meeting called to order at 7:02 pm

Motion Welke, second Kubic to approve the minutes of the January 8th, 2014 regular meeting, motion approved.

Engineer cost estimates presented to pave East Side Drive to Welke Airport. The cost for a 22’ wide road would be $335,750.00 and a 24’ wide road would be $380,125.00.                             The board agreed to have Bill Kohls research the possibility of getting funding for this road paving project.

Discussion on Health Benefits for part time Transfer Station Employees. Research was done on
other part time township and county employees and found that benefits are not given to part-time employees. It was decided not to give health benefits to part time employees.

NRESC resolution and by-laws are being reviewed further by Kohls. Both township supervisors will meet with Brian Masterbrook in March to get a better feel on what will work best for Beaver Island.

Resolution #01-2014 offered by Kubic and supported by Welke to retain the Supervisor’s wages at $15,455.00 for the 2014-2015 fiscal year.
Roll Call Vote
Ayes: Welke, Kubic, Martin
Nays: None
Abstain: Kohls
Absent: LoDico

Resolution #02-2014 offered by Kohls and supported by Welke to retain the Clerk’s wages at $14,560.00 for the 2014-2015 fiscal year.
Roll Call Vote
Ayes: Welke, Kubic, Kohls
Nays: None
Abstain: Martin
Absent: LoDico

Resolution #03-2014 offered by Kohls and supported by Welke to retain the Treasurer’s wages at $14,560.00 for the 2014-2015 fiscal year.
Roll Call Vote
Ayes: Welke, Kohls, Martin
Nays: None
Abstain: Kubic
Absent: LoDico

Resolution #04-2014 offered by Kohls and supported by Kubic to retain the Trustees’ wages at $5,130.00 for the 2014-2015 fiscal year.
Roll Call Vote
Ayes: Kohls, Kubic, Martin
Nays: None
Abstain: Welke
Absent: LoDico

The Beaver Island Association requested that Peaine Township add the Beaver Island Association as an “additional insured” on Peaine Township’s insurance policy relating to the bird trails. The township board denied this request.

Kohls stated that the Trails Committee needs to be re-organized and have representatives             that have interests in the birding trails, bicycle trails, snowmobile trails and ORV trails.
Peaine Township will post for 2 Trails Committee members to be appointed at the March meeting.

MOTION Kohls, second Welke to pay current bill, motion approved.

Public comment:
Cindy Ricksgers reported on the Phragmites donations that are coming in.
Cindy will be attending a meeting in Lansing on Phragmites.

Motion Welke, second Kubic to adjourn, motion approved.

Meeting adjourned at 7:38 pm

Peaine Township Regular Meeting January 8, 2014 at 7:00PM at the Peaine Township Hall

Members Present: Bill Kohls, Colleen Martin, Pete LoDico, Larry Kubic, Paul Welke

Meeting called to order at 7:02 p.m.

Motion Welke, second Kubic to approve the 12/11/2013 regular meeting minutes, motion
approved.

MOTION Kohls, second LoDico to approve payment of current bills, motion approved.

Pete talked to Pat Harmon (CCRC) and asked that anyone interested in paving need to contact Rieth-riley Construction Company (231-439-5757) or Rayne & Dolan, Inc. (989-731-0700) for a paving estimate.

Bill Kohls has meet with Sandy Birdsall, and Pam Grasmick concerning the NRESC resolution
and by-laws. Bill has made changes and will send all board members copies to review before
the February meeting.

MOTION LoDico, second Welke to adjourn, motion approved.

Adjournment 7:13 p.m.

 

Peaine Township Regular Meeting December 11, 2013 at 7:00PM at the Peaine Township Hall

Members Present: Bill Kohls, Colleen Martin, Pete LoDico, Larry Kubic, Paul Welke

Meeting called to order at 7:00 p.m.

Motion Kubic, second LoDico to approve the 11/13/2013 regular meeting minutes, motion
approved.

Kohls reported that WM committee members; Bill Kohls, Paul Welke, Bill Haggard, and Jean Wierenga met to review the Beaver Island Waste Management Committee structure and responsibilities. St. James Township board appointed Joe Moore to the committee, Peaine Township will appoint a Peaine member. More complete reporting will be done from the committee to the township boards as discussions continue.

RESOLUTION #11-2013 offered by Kohls, and supported by LoDico,

WHEREAS, Don Welke served the residents of Beaver Island as Manager of the
waste transfer station;
WHEREAS, Don Welke made important contributions to the efficient operation
of the waste transfer station during his tenure as Manager;
NOW THEREFORE, BE IT RESOLVED that this Board extends its sincere
thanks and appreciation to Don Welke for his service to Beaver Island.
 
Ayes: Kohls, Welke, Kubic, LoDico, Martin 
Nay: None
Resolution passed.

MOTION Kubic, second LoDico to approve a Peaine Township letter of support to the Grand Traverse Band of Ottawa and Chippewa Indians for a $9000 grant for the Beaver Island Community Development Corporation (Forest View) air conditioning unit, motion approved.

MOTION Kohls, second Kubic to approve a Peaine Township letter of support to the Charlevoix County Road Commission in support of permits required to continue work on reopening the Johnny Martin Trail, motion approved.

The DNR has announced that Peaine Township has been approved to receive a Michigan Natural
Resources Trust Fund Acquisition Grant for $155,300 for the purchase of the Fox Lake Property.

MOTION Kubic, second LoDico to approve payment of current bills, motion approved.

MOTION LoDico, second Kohls to adjourn, motion approved.

Adjournment 7:26 p.m.

 

Peaine Township Regular Meeting November 13th, 2013 at 7:00PM at the Peaine Township Hall

Members Present: Bill Kohls, Colleen Martin, Pete LoDico, Larry Kubic, Paul Welke

Meeting called to order at 7:00 p.m.

Motion Welke, second Kubic to approve the 11/9/2013 regular meeting minutes, motion approved.

Kohls mentioned that there are numerous repairs needed at the Township Hall: exterior door frames, back door barrier, and repainting of the Peaine Township sign. New items to be purchased; a vinyl weather proof message sign and handicap parking signs.

NRESC revised resolution and amended by-laws will be tabled until further study can be done and advice received from the Township attorney.

The Beaver Island Waste Management Committee received nine applications for the manager’s position at the Beaver Island Transfer Station following the resignation of Don Welke. Four applicants were interviewed and the committee recommends Brad Swearingen to fill the position following a review of his resume and an interview.

Motion Kohls, second Welke to hire Brad Swearingen as manager at the Beaver Island Transfer Station. AYES: Kohls, Welke, Kubic, LoDico. NAYS: Martin (reason being Bob Marsh has been treated unfairly and feels he would have been a good choice for the position), motion approved.

Angel Welke, chairperson for the Beaver Island Waste Management Committee, stated that the Beaver Island Transfer Station is not in compliance as far as having a properly trained employee on the premises to deal with hazardous materials. Angel stated that she has a Hazmat Certificate for the airline, and could fill in as the certified person to collect hazardous materials until the Transfer Station employees become certified. Kohls will seek legal counsel to see if Angel’s certificate qualifies for the Transfer Station.

John McCafferty questioned when the price of Gaylord boxes increased from $90.00 to $125.00. This increase cost him an additional $500.00 on his last job.  He also stated he feels the millage needs to be reduced due to the large amount of money in the Beaver Island Waste Management Savings Fund.

Motion Kohls, second LoDico to approve current bills, motion approved.

Motion Kohls, second LoDico to approve the amended Airport Fund Budget, motion approved.

Motion Welke, second Kohls to adjourn, motion approved.

Meeting adjourned at 8:29 p.m.

 

Peaine Township Regular Meeting October 9, 2013 at 7:00PM at the Peaine Township Hall

Members Present: Colleen Martin, Bill Kohls, Pete LoDico, Paul Welke
Members Absent: Larry Kubic
 
Meeting called to order at 7:00PM

Motion Kohls, second Welke to approve the minutes of the September 11, 2013 regular meeting, motion approved.

Motion Kohls, second Welke to approve the minutes of the September 26, 2013 special board meeting, motion approved.

Motion Kohls, second LoDico to appoint Kirk Welter to the Beaver Island District Library Board, motion approved.

One vacancy on the Trails Committee will be posted following the resignation of Jim Luteyn.

The position of manager at the Beaver Island Transfer Station has been posted by the Waste Management Committee following the resignation of Don Welke.

Supervisor Kohls will be drafting a letter to be sent to the U.S. Coast Guard expressing the approval of the Peaine Township Board in complying with the suggestions made by the Beaver Island Historical Society concerning the preservation and placement of the existing light from the Whiskey Point lighthouse once it is replaced with an LED light.

The possibility of creating a comprehensive plan addressing the use of ORV’s on roads and trails in Peaine Township was discussed. The matter will be more closely examined by Supervisor Kohls, Doug Tilly (Zoning Administrator), and Mike and Sharon Hurkmans.

Motion LoDico, second Kohls to grant approval to the Waste Management Committee for the purchase of a new Toyota forklift for the Beaver Island Transfer Station using $31,000 in savings from the Waste Management Fund, motion approved.

Motion Kohls, second Welke to approve the payment of current bills, motion approved.

Motion LoDico, second Welke to adjourn, motion approved.

Meeting adjourned at 7:35pm.

 

 

Peaine Township Special Meeting September 26, 2013 at 2:00 p.m. at Peaine Township Hall.

Members Present: Bill Kohls Larry Kubic, Colleen Martin, Pete LoDico
Members Absent: Paul Welke

Meeting called to order at 2:04 p.m. by Supervisor Kohls.
Motion Kohls, second LoDico to approve the 2013 Tax Millage Rate Request of                 8.0972 mills, motion approved.
MOTION Kohls, second Kubic to adjourn, motion approved.
Meeting adjourned at 2:08 p.m.

Peaine Township Regular Meeting September 11, 2013

Members Present: Larry Kubic, Colleen Martin, Bill Kohls, Pete LoDico, Paul Welke
 
Meeting called to order at 7:03p.m.

Motion Welke, second Kubic to approve August 14, 2013 minutes, motion approved.

Millage report presented by Kohls. Motion Welke, second LoDico to accept the millage levy
amount of 8.1928 mills for the 2013 tax year.
AYES: Welke, Kubic, Kohls, Martin, LoDico
NAYS: None, Motion passed.

Natural Resources and Environmental Protection Act (Act 451 of 1994) on Recreational Trespass was available to the public.

Cindy Ricksgers was present to give an update on the Phragmites Program. Cindy stated that the Phragmites treatment was done in the first two weeks of September and is now completed. A letter was presented for review that will be sent out to Beaver Island Property Owners asking for a $50.00 donation to fund the Phragmites Program for 2014. The board approved the letter and authorized, Bill Kohls to sign it.

The Beaver Island District Library board member appointment will be tabled until the Township Board has time to review the Beaver Island District Library By-Laws.

The Tower Site Building on Kings Highway is in need of repairs. Darrell Butler will be replacing the roof.

Kohls reported that our wooden road signs are disappearing and is becoming costly to replace
them. It was suggested that Peaine Township go with the metal road signs that St. James Township has and have the Charlevoix County Road Commission maintain the road signs.

Discussion on the  bags of Calcuim Chloride purchased by Peaine Township for Peaine Township residents usage on the roads in front of their homes. There is a two bag limit per
resident, but it has been reported that there is a hoarding issue by certain township residents.
It was suggested that Peaine Township residents be charged for the bags of chloride or discontinue the program.

Motion Kohls, second Welke to approve the current bills for payment, motion carried.

Motion Kohls, second Welke to adjourn, motion carried.
Meeting adjourned at 7:44 p.m.

Peaine Township Regular Meeting August 14, 2013

Members Present: Larry Kubic, Colleen Martin, Bill Kohls, Pete LoDico, Paul Welke

Meeting called to order at 7:00 p.m.

Motion Welke, second Kubic to approve the minutes of the July 10, 2013 regular meeting, motion approved.

Motion Kohls, second LoDico to approve the payment of current bills, motion approved.

Resolution #10-2013 offered by Kohls, supported by Kubic
WHEREAS  the Beaver Island Airport Commission was formed by St. James Township and
Peaine Township, Charlevoix County, Michigan, pursuant to an interlocal agreement authorized
By Section 134 of the Michigan Aeronautics Code, MCL 259.134 and they share equally in the costs of operation and
WHEREAS Peaine Township understands that the use of a loan from the MDOT Office of  Aeronautics is necessary to support the construction of site improvements (parking lot, entrance road and terminal building site) associated with the construction of a new terminal building for the Beaver Island Airport and
WHEREAS the Michigan Department of Transportation, Office of Aeronautics has approved the allocation of a $1000,000 loan for the use noted above
NOW, THEREFORE BE IT RESOLVED that1) Peaine Township approves the acceptance of the $1000,000 loan to be used toward the construction administration services for the site improvements associated with the terminal building project and the payback schedule is over a ten year period and 2)Peaine Township approved the Beaver Island Airport Commission Chair be authorized to sign all necessary contract documents.
Ayes: Kohls, Martin, Kubic, Lodico,  Welke
Resolution passed.

Motion Kubic, second Welke to adopt the NRESC plan, give recognition to the NRESC for all their fine efforts, to encourage the NRESC to come back to the Peaine Township Board with an implementation proposal, and to be receptive to discussion on blight issues, motion carried.

Kathy Ruis, has resigned her position on the Beaver Island Library Board effective August 15, 2013. Peaine Township will post a notice to fill this vacancy.

Danielle Dedloff will be taking a leave of absence from her EMS Directors job. Gerry LaFreniere andVince Pichhardt will be assisting in helping out in her absence.

Air Ambulance agreement is up for renewal on August 1, 2013. The collection rate on billings has only been at 37 ½ %. By September 1, 2013 the EMS billing service will have a better handle on collections and should see the collection rate increase to about 80 or 90%.

Request by Rick Speck to renew the Beaver Island Rural Health Center millage in 2014.

Kohls stated that a representative from the DNR was here to look at the Fox Lake Property       (23 acres with 2000 ft of frontage on Fox Lake) that Peaine Township is hoping to purchase with a DNR Trust Fund Grant.

Cindy Risksgers has been hired as the Phagmities Coordinator.

Bill Kohls will send a Thank You letter to Jan Gerson for her purchase of several Pet Waste Stations located at Lake Geneserath, Iron Ore Bay and Font Lake.

Motion Kohls, second Welke to adjourn, motion approved.

Meeting adjourned at 7:40pm.

 

Peaine Township Regular Meeting July10, 2013 at 7:00PMat Peaine Township Hall

 

Members Present: Larry Kubic, Colleen Martin, Bill Kohls, Pete LoDico

Members Absent: Paul Welke

Meeting called to order at 7:03PM

Motion Kubic, second LoDico to approve the minutes of the June 12, 2013 regular meeting, motion approved.

Motion LoDico, second Kohls to approve the minutes of the June 19, 2013 special joint meeting, motion approved.

No applications were received for the position of Phragmites Administrator, the position will be re-posted.

Motion LoDico, second Kubic to approve the bid of 11,557.00 from Pam's Invasive Plant Management LLC for the treatment of Phragmites on Beaver Island, Garden Island, High Island, and Trout Island; and to approve Peaine Township Supervisor, Bill Kohls, as the decision maker in regards to the Phragmites program, including giving him the authority to hire a qualified applicant for the position of Phragmites Administrator, motion approved.

Supervisor Kohls will draft a letter to the Michigan Department of Natural Resources expressing interest in seeking financial assistance for the Phragmites treatment program due to the fact that many of the areas being treated are state-owned.

The discussion regarding the approval of the Beaver Island Recreation Plan as submitted by the NRESC has been postponed until the August 14, 2013 regular meeting.

Motion Kubic, second Kohls to approve the payment of current bills, motion approved.

Motion LoDico, second Kohls to adjourn, motion approved.

Meeting adjourned at 7:33pm.

Peaine Township Special Joint Meeting June 19, 2013 at 3:00pm at Peaine Township Hall

 

Peaine Members Present: Colleen Martin, Bill Kohls, Pete LoDico

Peaine Members Absent: Larry Kubic, Paul Welke

St. James Members Present: Jean Wierenga, Jim Wojan, Rick Speck, Tim McDonough

St. James Members Absent: Bill Haggard

Meeting called to order at 3:05 p.m.

RESOLUTION #10-2013

Offered by Kohls and supported by LoDico.

WHEREAS the Beaver Island Airport Commission was formed by Peaine Township and St.

James Township, Charlevoix County, Michigan, pursuant to an interlocal agreement authorized
by Section 134 of the Michigan Aeronautics Code, MCL 259.134 and they share equally in the
costs of operation and

WHEREAS Peaine Township understands that the Michigan Department of Transportation
Office of Aeronautics expects to provide an additional State/Local grant for $300,000 to
supplement the construction of the new Beaver Island Airport Terminal Building and

WHEREAS the transfer of the funds for this grant is expected to take place at the July 2013
Michigan Aeronautics Commission meeting

NOW, THEREFORE BE IT RESOLVED that

1. Peaine Township approves the receipt of a $300,000 grant, upon the transfer from the
Michigan Aeronautics Commission and supports the expenditure of the local funds necessary to
match this grant for the construction of the terminal building.

2. Peaine Township approves the Beaver Island Airport Commission Chair be authorized to sign
all necessary application documents.

Roll Call Vote

Ayes: Kohls, Martin, LoDico Nays: None

Absent: Kubic, Welke

Resolution Passed

RESOLUTION #11-2013

Offered by Kohls and supported by LoDico.

WHEREAS the Beaver Island Airport Commission was formed by Peaine Township and St.

James Township, Charlevoix County, Michigan, pursuant to an interlocal agreement authorized
by Section 134 of the Michigan Aeronautics Code, MCL 259.134 and they share equally in the
costs of operation and

WHEREAS Peaine Township understands that the Michigan Department of Transportation
Office of Aeronautics has authorized a Federal/State/Local grant for $205,000 to conduct the
site improvements necessary for the parking lot and entrance road improvements associated
with the new Beaver Island Airport Terminal building construction, as well as minimal crack
sealing and pavement marking associated with the runway and

WHEREAS the transfer of the funds for this grant took place in May 2013 at Michigan
Aeronautics Commission meeting and

WHEREAS the actual execution of the grant by the State of Michigan will take place as soon as
the funds are received from the Federal Aviation Administration (FAA)

NOW, THEREFORE BE IT RESOLVED that

1. Peaine Township approves the receipt of a $205,000 grant, upon the Aeronautics
Commission and supports the expenditure of the local funds necessary to match this grant for
the construction of the site improvements.

2. Peaine Township approves the Beaver Island Airport Commission Chair be authorized to sign
all necessary application documents.

Roll Call Vote

Ayes: Kohls, Martin, LoDico Nays: None

Absent: Kubic, Welke

Resolution Passed

RESOLUTION #12-2013

Offered by Kohls and supported by LoDico.

WHEREAS the Beaver Island Airport Commission was formed by Peaine Township and St.

James Township, Charlevoix County, Michigan, pursuant to an interlocal agreement authorized
by Section 134 of the Michigan Aeronautics Code, MCL 259.134 and they share equally in the
costs of operation and

WHEREAS Peaine Township understands that the construction of a new terminal building for
the Beaver Island Airport was bid on May 8,2013 and

WHEREAS the low bidder was McDonough Construction at a base bid of $798,217.68 and

WHEREAS the project architect, Kendra Thompson Architects, Inc. has recommended
awarding the bid and

WHEREAS the Michigan Department of Transportation, Office of Aeronautics have concurred
with the recommendation to award

NOW, THEREFORE BE IT RESOLVED that

1. Peaine Township approves the selection of McDonough Construction as the contractor for
the construction of the new Beaver Island Airport Terminal Building.

2. Peaine Township approves the Beaver Island Airport Commission Chair be authorized to sign
all necessary contract documents.

Roll Call Vote

Ayes: Kohls, Martin, LoDico Nays: None

Absent: Kubic, Welke

Resolution Passed

RESOLUTION #13-2013

Offered by Kohls and supported by LoDico.

WHEREAS the Beaver Island Airport Commission was formed by Peaine Township and S1.

James Township, Charlevoix County, Michigan, pursuant to an interlocal agreement authorized
by Section 134 of the Michigan Aeronautics Code, MCL 259.134 and they share equally in the
costs of operation and

WHEREAS Peaine Township understands that the construction of site improvements (parking
lot, entrance road and terminal building site) associated with the construction of a new terminal
building for the Beaver Island Airport was bid on May 8, 2013 and

WHEREAS the low bidder was McDonough Construction at a base bid of $289,857.31 and

WHEREAS the project engineer, Mead & Hunt, Inc. has recommended awarding the bid and

WHEREAS the Michigan Department of Transportation, Office of Aeronautics have concurred
with the recommendation to award

NOW, THEREFORE BE IT RESOLVED that

1. Peaine Township approves the selection of McDonough Construction as the contractor for
the site improvements associated with the terminal building project.

2. Peaine Township approves the Beaver Island Airport Commission Chair be authorized to sign
all necessary contract documents.

Roll Call Vote

Ayes: Kohls, Martin, LoDico Nays: None

Absent: Kubic, Welke

Resolution Passed

RESOLUTION #14-2013

Offered by Kohls and supported by LoDico.

WHEREAS the Beaver Island Airport Commission was formed by Peaine Township and St.

James Township, Charlevoix County, Michigan, pursuant to an interlocal agreement authorized
by Section 134 of the Michigan Aeronautics Code, MCL 259.134 and they share equally in the
costs of operation and

WHEREAS Peaine Township understands that construction administration services are
necessary to support the construction of site improvements (parking lot, entrance road and
terminal building site) associated with the construction of a new terminal building for the Beaver
Island Airport and

WHEREAS Mead & Hunt, Inc. has submitted a contract for $34,950 and

WHEREAS the funding for these services are included in a grant for $205,000 from the
Michigan Department of Transportation, Office of Aeronautics and

WHEREAS the Michigan Department of Transportation, Office of Aeronautics has concurred
with scope of services and fee for the project,

NOW, THEREFORE BE IT RESOLVED that

1. Peaine Township approves the contract with Mead & Hunt, Inc. to provide the construction
administration services for the site improvements associated with the terminal building project.

2. Peaine Township approves the Beaver Island Airport Commission Chair be authorized to sign
all necessary contract documents.

Roll Call Vote

Ayes: Kohls, Martin, LoDico Nays: None

Absent: Kubic, Welke

Resolution Passed

RESOLUTION #15-2013

Offered by Kohls and supported by LoDico.

WHEREAS the Beaver Island Airport Commission was formed by Peaine Township and St.

James Township, Charlevoix County, Michigan, pursuant to an interlocal agreement authorized
by Section 134 of the Michigan Aeronautics Code, MCL 259.134 and they share equally in the
costs of operation and

WHEREAS Peaine Township understands that the anticipated budget for the construction of a
new terminal building for the Beaver Island Airport, based upon the low bid received and

associated design and construction administration fees includes:

•  Construction Contract $ 798,217.68

•  Fees & Reimbursable costs $113,319.00

•  Other Costs $ 5,000.00

•  Contingency $ 33,000.00

•  Fireplace $ 36,300.00

Total $985,836.68

Note: no furnishings/fixtures/equipment is included in this budget.

WHEREAS the Michigan Department of Transportation, Office of Aeronautics has already
allocated a $650,000 grant and is anticipated to allocate an additional $300,000 grant at their
July 2013 meeting for a total of $950,000 and

WHEREAS local fund raising efforts have secured $36,300 for the construction of the fire place
within the terminal for a total funding source of $986,300 and

WHEREAS the project architect is working with the low bidder to identify reductions to the
project to reduce the project costs and

WHEREAS the Bid Bond associated with the successful bid is only valid for 45 from the bid date
(June 25, 2013),

NOW, THEREFORE BE IT RESOLVED that

•  1. Peaine Township approves the issuance of a Notice to Proceed to McDonough
Construction, for preconstruction services which will to be reviewed and approved by
the project architect. These services are anticipated to include:

•  Contracts

•  Scheduling

•  Shop drawings submittals/reviews

•  Utility arrangements

e. Insurances
f. Permits

•  Site Mobilization/Safety Fencing

•  Procurement of long-lead materials as approved by the Owner
i. Other items as approved by the project architect

2. Peaine Township approves the Beaver Island Airport Commission Chair be authorized to sign
all necessary contract documents.

Roll Call Vote

Ayes: Kohls, Martin, LoDico Nays: None

Absent: Kubic, Welke

Resolution Passed

RESOLUTION #16-2013

Offered by Kohls and supported by LoDico.

WHEREAS the Beaver Island Airport Commission was formed by Peaine Township and St.

James Township, Charlevoix County, Michigan, pursuant to an interlocal agreement authorized
by Section 134 of the Michigan Aeronautics Code, MCL 259.134 and they share equally in the
costs of operation and

WHEREAS Peaine Township understands that the anticipated budget for the construction of the
site improvements associated with the new terminal building for the Beaver Island Airport,
based upon the low bid received and associated design and construction administration fees

includes:

•  Construction Contract $ 289,857.31

•  Fees & Reimbursable costs $ 34,950.00

•  Contingency $ 15,000.00

Total $339,807.31

WHEREAS the Michigan Department of Transportation, Office of Aeronautics has already
allocated a $205,000 grant at their May 2013 Aeronautics Commission meeting and

WHEREAS the Beaver Island Airport Commission has been authorized to obtain a loan for
$100,000 to be used towards the cost of the site improvements which combined with the
previous grant total $305,000 in funds and

WHEREAS the airport engineer is working with the low bidder to identify reductions to the
project scope to reduce the project deficient and

WHEREAS the construction of the terminal building is predicated upon the initiation of some of
the site improvements to prepare the building site and

WHEREAS the Bid Bond associated with the successful bid is only valid for 45 from the bid date
(June 25, 2013),

NOW, THEREFORE BE IT RESOLVED that

•  Peaine Township approves the issuance of a partial Notice to Proceed to McDonough
Construction, for specific activities associated with preparing the terminal building
site.

•  St. James Township authorizes the Beaver Island Airport Commission to determine the
specific amount of funding to be used toward this effort which will be a combination of the
local match of the grant ($10,250) and additional funds from the Beaver Island Airport fund that will be reimbursed to the fund once the project grant is issued by the MDOT Office of

Aeronautics.

3. Peaine Township approves the Beaver Island Airport Commission Chair be authorized to
sign all necessary contract documents.

Roll Call Vote

Ayes: Kohls, Martin, LoDico Nays: None

Absent: Kubic, Welke

Resolution Passed

Motion Kohls, Second LoDico to adjourn, motion approved.

Meeting adjourned at 3:40p.m.

Motion Speck, second Wierenga to adjourn, motion approved.

Meeting adjourned at 3:40p.m.

 

Peaine Township Regular Meeting June 12, 2013 at 7:00pm at Peaine Township Hall

 

Members Present: Larry Kubic, Colleen Martin, Bill Kohls, Pete LoDico, Paul Welke

Meeting called to order at 7:03 pm

Motion Welke, second Kubic to approve the minutes of the May 13, 2013 regular meeting, motion approved.

Lisa Welke resigned as Phragmites Administrator; the position will be posted as soon as possible.

A request was made by the Beaver Island Cultural Arts Association regarding Township funding for brackets for signs that would be mounted on the lamp posts in town. The issue was tabled until more information would be available.

The Wildlife Club will donate money and provide labor for installing and removing the portable docks at Fox Lake and Lake Geneserath. The Trails Committee or the Planning Commission will determine the length of the docks.

Don Welke is now certified to handle hazardous materials at the Beaver Island Transfer Station.

The Trails Committee has an opening for a Peaine Township representative. The opening will be posted.

Peaine Township and the Trails Committee cannot permit use of any private or state trails.

The Trails Committee will provide the information needed as to what usage is allowed on the various trails.

Motion Welke, second LoDico to approve the payment of current bills, motion approved.

Motion LoDico, second Welke to adjourn, motion approved.

Meeting adjourned at 7:40p.m.

 

Peaine Township Regular Meeting May 13, 2013 at 7:00pm at Peaine Township Hall

 

Members Present: Larry Kubic, Colleen Martin, Bill Kohls, Pete LoDico, Paul Welke

Meeting called to order at 7:02 pm

Motion LoDico, second Kubic to approve the minutes of the April 10, 2013 regular meeting, motion approved.

Motion Kohls, second Welke to appoint Ernie Martin to the Peaine Township Planning Commission, motion approved.

Resolution #08-2013

Offered by Kohls, supported by LoDico to grant approval to the Beaver Island Airport Commission to apply for a $100,000 loan from the Michigan Aeronautics Commission Airport Loan Program subject to further action by the Peaine Township Board of Trustees before any loan is dispersed.

WHEREAS the Beaver Island Airport Commission was formed by St. James and Peaine
Township, Charlevoix County, Michigan, pursuant to an interlocal agreement authorized by
Section 134 of the Michigan Aeronautics Code, MCL 259.134

and they share equally in the costs of operation and

WHEREAS Peaine Township understands the requirement to obtain the approval of the
Michigan Department of the Treasury to borrow such funds and will obtain the required
approval prior to any loan proceeds being dispersed.

NOW, THEREFORE BE IT RESOLVED that

1. Peaine Township approves the Beaver Island Airport Commission apply for a
$100,000.00 loan from the Michigan Aeronautics Commission Airport Loan Program.

2. Peaine Township approves the Beaver Island Airport Commission Chair be authorized to
sign all necessary application documents.

Roll Call Vote

Ayes: Welke, Kubic, Kohls, Martin, LoDico Nays: None

Resolution Passed

Resolution #09-2013

Offered by Kohls, supported by Welke

WHEREAS the Beaver Island Airport Commission was formed by St. James and Peaine Township,
Charlevoix County, Michigan, pursuant to an interlocal agreement authorized by Section 134 of the
Michigan Aeronautics Code, MCL 259.134

and they share equally in the costs of operation and

WHEREAS the new Beaver Island Airport Terminal Building will be located within the existing
right-of-way (ROW) for Airport Road, and

WHEREAS Peaine and St. James Township, are owners of the Beaver Island Airport, Peaine Town-
ship will request that the Charlevoix County Road Commission (CCRC) vacate the existing ROW of
Airport Road, west of Fox Lake Road and reestablish a new Airport Road, that takes into account
the new terminal building and parking lot configuration which will be constructed in 2013.

NOW, THEREFORE BE IT RESOLVED that

•  Peaine Township approves making this request of the Charlevoix Road Commission as stated above.

•  Peaine Township Board authorizes (name Colleen Martin ) to obtain signatures from seven
(7) Peaine Township residents in support of this vacation effort that shall appear on the Abandonment
Petition that will be submitted to the CCRC.

 

Roll Call Vote

Ayes: Welke, Kubic, Kohls, Martin, LoDico Nays: None

Resolution Passed

Motion LoDico, second Welke that Peaine Township will contribute $3,000 to the phragmites fund to aid in the treatment of the bog at Green's Lake, motion approved.

Motion Kohls, second LoDico to authorize Supervisor Kohls to sign a letter to property owners requesting donations for the phragmites fund, subject to changes of the mechanics of the letter due to intentions to work toward making the donations tax deductible, motion approved.

Motion Kohls, second LoDico to accept the bid from Jean's Lawn Service for grass cutting services in Peaine Township for the 2013 season at the same cost as the previous year, motion approved.

Motion LoDico, second Welke to approve the payment of current bills, motion approved.

Motion LoDico, second Welke to adjourn, motion approved.

Meeting adjourned at 8:06pm.

Peaine Township Regular Meeting April 10, 2013 at 7:00pm at Peaine Township Hall

Members Present: Larry Kubic, Colleen Martin, Bill Kohls, Pete LoDico

Members Absent: Paul Welke

Meeting called to order at 7:00pm

Motion Kubic, second Kohls to approve the minutes of the March 13, 2013 regular meeting, motion approved.

Motion Kohls, second LoDico to approve the minutes of the March 30, 2013 special meeting, motion approved.

Motion Kubic, second Kohls to approve the payment of current bills, motion approved.

Peaine and St. James Township set May 15, 2013 at 7:00 pm at the Peaine township hall as a tentative Joint meeting date to accept the Beaver Island Airport Terminal Building Project bid and the Beaver Island Airport Site Development Bid.

Motion Kubic, second LoDico to appoint Gerald LaFreniere to fill the vacancy of Carol Burton on the Beaver Island District Library Board; term ending August 2016, motion approved.

Motion Martin, second Kohls to accept Carol Burton's resignation from the Beaver Island District Library Board, effective April 10, 2013, motion approved.

Kohls stated that the Beaver Island Waste Management governing document is to be reviewed and revised as needed. The current governing document requires two township board members from Peaine and St. James Townships. It was suggested to reduce the number of committee members from seven to five. LoDico is opposed to having a married couple serve on the Beaver Island Waste Management Committee.

Email request from Don Masini read requesting a boat dock at Lake Geneserath launch site. It was suggested that Doug Tilly, chairman of the Trails Committee work with the Wildlife Club and the Human Services Commission to identify and prioritize projects to improve access to the various recreational sites within Peaine Township.

Motion Kohls, second Kubic to adjourn, motion approved.

Meeting adjourned at 7:25pm.

Peaine Township Regular Meeting March 13, 2013 at 7:00pm at Peaine Township Hall

 

Members Present: Larry Kubic, Colleen Martin, Bill Kohls, Pete LoDico

Members Absent: Paul Welke

Meeting called to order at 7:00 pm

Motion Kubic, second Kohls to approve the minutes of the February 13, 2013 regular meeting, motion approved.

Motion Kohls, second Kubic to approve the minutes of the February 21, 2013 special meeting, motion approved.

Motion LoDico, second Kubic to authorize Bill Kohls to sign the lease agreement with Global Tower Partners, motion approved.

Motion LoDico, second Kohls to donate four airline tickets to the Human Services Commission (subject to legal interpretation), motion approved.

Motion Kohls, second Kubic to hold the annual meeting, budget hearing, and a special meeting on March 30, 2013 beginning at 11:00am, motion approved.

Resolution #05-2013

Offered by Martin, supported by LoDico to approve the Beaver Island Airport Layout Plan and Exhibit A Contract and to authorize Elaine West to sign to sign the contract.

Roll Call Vote

Ayes: LoDico, Martin, Kohls, Kubic Nays: None

Absent: Welke

Resolution Passed

Resolution #06-2013

Offered by LoDico, supported by Kohls to approve the Construction and Design of the Beaver Island Airport Terminal Building contract and to authorize Elaine West to sign the contract.

Roll Call Vote

Ayes: LoDico, Martin, Kohls, Kubic Nays: None

Absent: Welke

Resolution Passed

Resolution #07-2013

Offered by LoDico, supported by Kohls to approve the Expansion of Beaver Island Airport runway apron, the Airport access road, and the Airport parking lot contract and to authorize Elaine West to sign the contract.

Roll Call Vote

Ayes: LoDico, Martin, Kohls, Kubic Nays: None

Absent: Welke

Resolution Passed.

Beaver Island Airport Tree Clearing Bid went to Dave Schwartzfisher for $20,000.00.

The Beaver Island District Library Board of Trustees vacancy will be posted for two weeks.

The Planning Commission Member vacancy will be posted.

Motion Kohls, second Martin to reappoint Pete LoDico as a representative of the Peaine Township Board on the Beaver Island Airport Commission for a three year term expiring April 1 st , 2016, motion approved.

Motion Kohls, second LoDico to approve payment of current bills, motion approved.

Donna Stambaugh announced that the a $25,000 grant has been awarded to the Beaver Island Resale Shop for construction of Carol's Building.

Motion Kohls, second Kubic to adjourn, motion approved.

Meeting adjourned at 7:29pm.

Peaine Township Public Hearing February 21, 2013 at 10:00 a.m. at Peaine Township Hall

Members Present: Bill Kohls, Colleen Martin, Larry Kubic

Members Absent: Pete LoDico, Paul Welke

Others present: Elaine West

Public hearing called to order at 10:02 a.m.

Agenda: Peaine Township 5-yr. Recreation Plan

The only comments received by the Township Board on the Recreation Plan is to allow usage of ORV's on designated trails. The board has no objection to ORV usage on designated trails. There needs to be an evaluation study done on state and private land that would be environmentally acceptable for ORV usage with appropriate enforcement.

Public hearing closed at 10:19 a.m.

 

Peaine Township Special Meeting February 21, 2013 at 10:20 a.m. at Peaine Township Hall

Members Present: Bill Kohls, Colleen Martin, Larry Kubic

Members Absent: Pete LoDico, Paul Welke

 

Meeting called to order at 10:20 a.m.

 

MOTION Kohls, second Kubic to include environmentally ORV usage in the Recreation Plan

subject to enforcement mechanism, motion carried.

 

MOTION Kohls, second Kubic to adjourn, motion carried.

 

Meeting adjourned at 10:23 am

 

Regular Meeting February 13, 2013

Peaine Township Regular Meeting February 13, 2013 at 7:00pm at Peaine Township Hall

Members Present: Larry Kubic, Colleen Martin, Bill Kohls, Paul Welke

Members Absent: Pete LoDico

Meeting called to order at 7:00 pm

Motion Welke, second Kubic to approve the minutes of the January 9 th , 2013 regular meeting, motion approved.

Motion Kubic, second Welke to approve the minutes of the January 14 th , 2013 special joint meeting, motion approved.

Emergency Services Authority Agreement Update: Kohls stated that it is time to move forward and implement the Agreement. Bill Kohls, Bill Haggard, Danielle Dedloff , and Tim McDonough will review it.

Michigan Natural Resources Trust Fund is working on the Grant application for the Fox Lake Property. First and foremost on this purchase is the completion of the Peaine Township 5-yr. Recreation Plan. A public meeting will take place on February 21, 2013 to discuss the plan.

Airport Terminal Project Update: A meeting took place in Lansing on February 12, 2013 to discuss the Beaver Island Airport Terminal Project. Betsy Steudle, Engineer Manager of the Programming Unit of MDOT Department of Aeronautics stated that the Architect Drawing Plans are great and to move forward. The Michigan Department of Aeronautics have also agreed to give an additional 15% above the $650,000.00 amount given to the Beaver Island Terminal Project.

Motion Kohls, second Welke to appoint Eric Hodgson, Ernie Martin, Phil Becker, and Marie Shimenetto to the Peaine Township Trails Committee subject to the approval of the St. James Township Board in regards to the St. James Township residents (Hodgson, Becker, and Shimenetto), motion approved.

Resolution #01-2013 offered by Kubic and supported by Welke to retain the Supervisor's wages at $15,455.00 for the 2013-2014 fiscal year.

Roll Call Vote Ayes: Welke, Kubic, Martin Nays: None Abstain: Kohls Absent: LoDico

Resolution #02-2013 offered by Kohls and supported by Welke to retain the Clerk's wages at $14,560.00 for the 2013-2014 fiscal year.

Roll Call Vote Ayes: Welke, Kubic, Kohls Nays: None Abstain: Martin Absent: LoDico

Resolution #03-2013 offered by Kohls and supported by Welke to retain the Treasurer's wages at $14,560.00 for the 2013-2014 fiscal year.

Roll Call Vote Ayes: Welke, Kohls, Martin Nays: None Abstain: Kubic Absent: LoDico

Resolution #04-2013 offered by Kohls and supported by Martin to retain the Trustees' wages at $5,130.00 for the 2013-2014 fiscal year.

Roll Call Vote Ayes: Kohls, Kubic, Martin Nays: None Abstain: Welke Absent: LoDico

Motion Welke, second Kubic to adjourn, motion approved.

Meeting adjourned at 8:06 pm

Peaine Township Special Joint Meeting January 14, 2013 at 2:00PM at Peaine Township Hall

Peaine Township Members Present: Pete LoDico, Larry Kubic, Colleen Martin, Bill Kohls

Peaine Township Member Absent: Paul Welke

St. James Township Members Present: Jim Wojan, Jean Wierenga, Bill Haggard, Tim McDonough

St. James Township Members Absent: Ray Cole

Subject of Meeting: Beaver Island Airport Terminal Building Project

Meeting called to order at 2:03 pm

Kendra Thompson, Beaver Island Airport Terminal Project Architect, gave an update on the project.

Discussion took place on the cost of Geo-Thermal heat and the 5 year payback. There was also discussion on the size of the building, and possible cuts. Other concerns were a metal roof vs. a shingle roof. The “enhancements” wanted for the project will have to come from private funding.

MOTION Kubic, second LoDico to approve the following two grants, and four contracts:

•  State/Local Grant for Terminal Building Construction Total State/Local Project: $650,000

•  Fed/State/Local Grant for Site Improvement (parking lot, entrance road) $300,000 Federal funds plus State/Local funds

•  Exhibit A and Airport Layout Plan Update

•  Terminal Building Design Contract including subconsultant agreement

•  Site Improvement Design Contract including subconsultant agreement

•  Terminal Building Construction Administration Amendment

Motion approved.

MOTION LoDico, second Kubic to authorize Mike Scripps to sign the approved grants and contracts, motion approved.

MOTION Haggard, second Wojan to approve the following two grants, and four contracts:

•  State/Local Grant for Terminal Building Construction Total State/Local Project: $650,000

•  Fed/State/Local Grant for Site Improvement (parking lot, entrance road) $300,000 Federal funds plus State/Local funds

•  Exhibit A and Airport Layout Plan Update

•  Terminal Building Design Contract including subconsultant agreement

•  Site Improvement Design Contract including subconsultant agreement

•  Terminal Building Construction Administration Amendment

Motion approved.

MOTION Wierenga, second Haggard to authorize Mike Scripps to sign the approved grants and contracts, motion approved.

Motion Kohls, second Kubic to adjourn, motion approved.

Motion Wojan, second Haggard to adjourn, motion approved.

Meeting adjourned at 2:55p.m.

 

Peaine Township Regular Meeting January 9, 2013 at 7:00PM at Peaine Township Hall

Members Present: Larry Kubic, Colleen Martin, Bill Kohls, Paul Welke, Pete LoDico

Meeting called to order at 7:00 p.m.

Motion Kubic, second Welke to approve the minutes of the December 12 th , 2012 regular meeting, motion approved.

John Kurtz, of the Top of Michigan Trails Council, made a presentation regarding work to be done on Beaver Island trails. Kurtz requested that Peaine Township budget $2500.00 for the trails work he proposed.

A special meeting was set for January 14 th , 2013 at 2:00 p.m.to discuss the BI Airport Terminal updates and contracts.

Postings will be done to fill vacancies on the Planning Commission (2), Waste Management Committee (2), and Trails Committee (4).

Motion LoDico, second Kubic to appoint Joan LaFreniere, Jean Kinsley, Ernie Martin, and Tina Morgan (alternate), to the Board of Review for a 2-yr. term expiring December 31, 2014, motion approved.

Motion Welke, second LoDico to authorize the Supervisor to execute the contract with Verizon Wireless regarding the previously discussed tower swap, motion approved.

Motion Kubic, second Welke to approve the payment of current bills, motion approved.

Motion LoDico, second Welke to adjourn, motion approved.

Meeting adjourned at 7:50p.m.

Peaine Township Regular Meeting December 12, 2012 at 7:00PM at Peaine Township Hall

Members Present: Larry Kubic, Colleen Martin, Bill Kohls, Paul Welke

Members Absent: Pete LoDico

Meeting called to order at 7:00PM

Motion Kubic, second Welke to approve the minutes of the November 14, 2012 regular meeting, motion approved.

Motion Welke, second Kubic to approve the minutes of the November 28, 2012 Special Joint Meeting, motion approved.

Motion Kubic, second Welke to approve payment of current bills, motion approved.

It was announced by Treasurer, Larry Kubic, that he is reappointing Donna Kubic as Deputy Treasurer. It was also announced by the Clerk, Colleen Martin, that she is reappointing Carla Martin as Deputy Clerk.

Motion Kubic, second Welke to approve Julie Martin for the position of Supervisor's assistant, motion approved.

One vacancy on the Waste Management Committee will be posted with a deadline of January 2, 2013.

Motion Welke, second Kubic to appoint Bill Kohls as the Peaine Township Board's representative on the Waste Management Committee, motion approved.

Board of Review vacancies will be posted with a deadline of January 2, 2013.

Pam Grassmick will be posting one vacancy on the Human Services Commission.

It was discussed that there is a deed restriction on the property where the Beaver Island Transfer Station is located. This restriction prevents development on the part of the property where a new Charlevoix County Road Commission garage was going to be constructed. The importance of this project was emphasized and alternative locations will be explored.

Following correspondence with Bob Bradley from the CCE Central Dispatch 911 Darrell Butler completed some repairs on the building located at the tower location. Darrell reported that the building is in poor condition and needs further attention. The condition of the building will be further assessed to provide the Board with a better understanding of what action needs to be taken.

Resolution #20-2012 offered by Welke, supported by Kubic

WHEREAS, John Gallagher served the residents of Peaine Township as Supervisor upon his election in November of 2008 through November of 2012;

WHEREAS, John Gallagher made important contributions to the residents of Peaine Township during his tenure as Supervisor;

WHEREAS, John Gallagher has made and continues to make important contributions to the residents of Beaver Island through his affiliation with the Preservation Association of Beaver Island as well as other civic endeavors;

now therefore, be it resolved that this Board extends its sincere thanks and appreciation to John Gallagher for his service to Peaine Township as well as his service to Beaver Island

Roll Call Vote- Ayes: Martin, Kohls, Kubic, Welke Nays: none Absent: LoDico

Resolution Passed

It was agreed that Supervisor Bill Kohls will write a letter of support on behalf of the Beaver Island Fire Department Auxillary to assist them in seeking a grant to fund the construction of a pole barn behind the resale shop. The pole barn will be used to house large household items donated to the resale shop.

Motion Kohls, second Welke to adjourn, motion approved.

Meeting adjourned at 7:30PM.

 

Peaine Township Special Joint Meeting November 28, 2012 at 7:00PM at Peaine Township Hall

Peaine Township Members Present: Pete LoDico, Larry Kubic, Colleen Martin, Bill Kohls, Paul Welke

St. James Township Members Present: Jim Wojan, Jean Wierenga, Bill Haggard, Tim McDonough

St. James Township Members Absent: Ray Cole

Subject of Meeting: New Terminal Building Development (Beaver Island Airport)

Meeting called to order at 7:00pm

Mead & Hunt representatives Stephanie Ward, AICP and Rod Nettleton, PE along with MDOT representative Kelly Cranell visited the island for the purpose of giving an informative presentation pertaining to the construction of a new terminal building at the township airport. They also answered questions from both boards and the public.

Summary: A grant has been secured to fund the construction of a new airport terminal at the township airport. The funds are originating from taxes collected on the sale of aviation fuel and other aviation related products. The funds are dedicated strictly to aviation related projects. The budget for the Beaver Island terminal building is $650, 000 (95% state funds and 5% local funds) and must be completed by December 2013.

The timeline for the construction of the terminal building (as outlined by Mead & Hunt) is as follows:

December 3rd -Select Architect

Early 2013-Design and Coordination

April-May 2013-Bid Plans

June-December 2013-Construction of Terminal Building

Motion of support offered by LoDico, seconded by Kubic to move forward with Mead & Hunt on the airport terminal construction project, motion approved.

Motion of support offered by Wojan, seconded by McDonough to move forward with Mead & Hunt on the airport terminal construction project, motion approved.

Motion Welke, second LoDico to adjourn, motion approved.

Motion McDonough, second Wojan to adjourn, motion approved.

Meeting adjourned at 8:01pm.

Peaine Township Regular Meeting November 14, 2012

Members Present: Jack Gallagher, Colleen Martin, Pete LoDico, Larry Kubic, Paul Welke

Meeting called to order at 7:03PM

Motion Kubic, second Welke to approve the minutes of the October 10th , 2012 regular meeting and the October 22nd , 2012 special joint meeting, motion approved.

Motion LoDico, second Welke to appoint Bill Cashman, Pam Grassmick, Doug Tilly, Linda McDonough, and Brian Mastenbrook to the Natural Resources and Eco-Tourism Steering Committee with a term ending September 30th , 2015, motion approved.

Motion Welke, second LoDico to accept Pam Grassmick's recommendation to re-appoint Adam Richards, Cathy Tidmore, Alice Belfy, Bob Tidmore, Lois Williams, and Judy Meister to the Human Services Commission, motion approved.

A special joint meeting is set to be held on November 28th , 2012 at 7:00PM at the Peaine Township Hall to discuss the plans for the construction of a new airport terminal. Consultants from Mead & Hunt will be present at the meeting to participate in public discussion.

Motion Welke, second Kubic to approve the financial report as submitted,

Ayes: LoDico, Martin, Kubic, Welke

Nay: Gallgher

Motion approved.

Motion Kubic, second Welke to approve the current bills, motion approved.

Motion Welke, second LoDico to adjourn, motion approved.

Meeting adjourned at 7:35PM

PEAINE TOWNSHIP BOARD

Regular Meeting—Wednesday, November 14, 2012, 7:00 PM

AGENDA (draft)

•  Call to Order and Pledge of Allegiance

2. Public Comment and Agenda --

a. Receive Public Comments

b. Review, Revise if Needed, Approve Agenda

3. Review, Revise-if-Needed, Approve Minutes—October 10, 2012 Board Meeting and October 22, 2012 Special Joint Board Meeting

4. Review and Approve bills for payment

•  Review statement of work performed by deputy officers

•  Discuss any questions regarding bills submitted for approval

5. Commissions, Committees and Boards

a. Approval of NRESC Appointments for Terms Ending September 30, 2015 (Cashman, Grassmick (at large), Tilly (Peaine Trails), ?? (St. James Planning Commission), Brian Mastenbrook (DNR)

6. Township Updates

7 . Financial Reports 

8. Public Comments

9. Adjourn

Please Attend the Next Regular Board Meeting, December 12, 2012—7:00 PM

Peaine Township Special Joint Meeting October 22,2012 at 7:00PM at Peaine Township Hall

Peaine Township Members Present: Larry Kubic, Colleen Martin, Jack Gallagher, Paul Welke
Peaine Township Members Absent: Pete LoDico

St. James Township Members Present: Jim Wojan, Jean Wierenga, Rick Speck, Tim McDonough
St. James Township Members Absent: Ray Cole

Meeting called to order at 7:00pm

Bob Bradley from CCE Central Dispatch 911 made a presentation in regards to the issues pertaining to the removal and subsequent transfer of the EMS equipment as well as recent upgrades that have been done to improve emergency services communication on Beaver Island.

Verizon representative; John McCormick gave a presentation on a new Verizon cell phone tower to upgrade to 4G coverage for Beaver Island. Verizons current tower is not capable of handling a taller antenna. They will apply to the FAA for additional height for the tower because of the distance from the airports. Verizon will then remove all of the EMS equipment off of their tower and install it onto the old Verizon cell tower and remove the EMS Tower. The timeframe for this upgrade should be done within a year. This upgrade will still only cover the middle of the Island and possibly some ofthe north end of the Island.

Motion Kubic, second Welke to adjourn, motion approved.

Motion McDonough, second Wierenga to adjourn, motion approved.

Meeting adjourned at 8:20pm.

Meeting reconvened at 8:21pm

Motion McDonough, second Wierenga to approve the EMS Tower swap for the current Verizon cell tower,
motion approved.

Motion Gallagher, second Kubic to approve the EMS Tower swap for the current Verizon cell tower, motion
approved.

Motion Gallagher, second Kubic to adjourn, motion approved.

Motion McDonough, second Wierenga to adjourn, motion approved.

Meeting adjourned at 8:25pm.

Peaine Township Regular Meeting October 10, 2012 at 7:00PM at Peaine Township Hall

Members Present: Jack Gallagher, Larry Kubic, Colleen Martin, Pete LoDico, Paul Welke Meeting called to order at 7:05pm.

A moment of silence was observed in honor of EB Lange.

Motion Martin, second Welke to add to agenda the appointment of election inspectors for the November 6 th , 2012 General Election and a two-member Election Receiving Board, motion approved.

Motion Welke, second Kubic to approve the minutes of the September 12, 2012 regular meeting and the September 26, 2012 special meeting, motion approved.

Motion Martin, second LoDico to appoint Kathy Ruis, Donna Stambaugh, Janet O'Donnell, Betty Scoggins, Margaret Hoogendoorn, and Bob Hoogendoorn, as election inspectors for the November 6 th , 2012 General Election, motion approved.

RESOLUTION #19-2012 offered by Martin, and supported by LoDico to establish a Receiving Board for Elections held in Peaine Township and to appoint Kathy Ruis and Janet ODonnell

WHEREAS, the Township Clerk is responsible for conduction elections in Peaine Township, and

WHEREAS, MCL 168.679(a) provided the Election Commission of a township shall by resolution, provide that an election at which the ballots are counted and certified at the precinct, one or more additional boards of election inspectors be appointed to serve as a Receiving Board, and

WHEREAS, the Peaine Township Board is responsible for the duties as outlined in Section 168.679(a) of the Michigan Election Law (Article 116 of 1954); and

WHEREAS, the Election Commissioners shall appoint two or more election inspectors, with an equal number from each major political party to the Receiving Board prior to each election;

NOW THEREFORE, BE IT RESOLVED; The Election Commission authorizes the establishment of a Receiving Board and the appointment of two or more election inspectors, with an equal number from each major political party, for all future elections beginning November 6, 2012.

Roll Call Vote: Ayes: LoDico, Martin, Kubic, Welke, Gallagher Nays: None

Resolution Adopted

Motion Gallagher, second LoDico to appoint Pam Grassmick as the Peaine Township representative on the Beaver Island Human Services Commission with a term ending September 30, 2015, motion approved.

Motion Welke, second Kubic to require no lapse in availability of the EMS communication equipment on the tower involved in the lease agreement with Verizon, as well as to ask that a representative from Verizon hold a public meeting in Peaine Township, motion approved.

Jim Wojan (St. James Township Treasurer) was in the audience and offered to speak to the St. James Township Board in regards to holding a joint meeting regarding the Verizon Tower lease given that ownership of the tower is held by St. James Township.

EMS Director, Danielle Dedloff, made a request before the Board for additional funding in the amount of $3,500 to cover FAA consultant Michael Slattery, payroll and supplies due to delayed payments following a Medicare Revalidation this summer.

Motion LoDico, second Welke to approve the request for additional funding for EMS in the amount of $3,500, motion approved.

Motion Kubic, second Welke to approve payment of all current bills, motion approved.

Motion Welke, second Gallagher to adjourn, motion approved.

Meeting adjourned at 7:45pm.

 

PEAINE TOWNSHIP BOARD

Regular Meeting—Wednesday, October 10, 2012, 7:00 PM

AGENDA (draft)

•  Call to Order and Pledge of Allegiance

2. Public Comment and Agenda --

a. Receive Public Comments

b. Review, Revise if Needed, Approve Agenda

3. Review, Revise-if-Needed, Approve Minutes—September 12, 2012 Board Meeting

And September 26, 2012 Special Board Meeting

4. Review and Approve bills for payment

•  Review statement of work performed by deputy officers

•  Discuss any questions regarding bills submitted for approval

5. Commissions, Committees and Boards

a. Appointment of Peaine Township Representative – Human Services Commission – Term ending September 30, 2015

6. Modification of Lease Agreement with Verizon Wireless

7. Township Updates

a. Emergency Medical Services Agreement Signed

b. EMS request for additional funding

9 . Financial Reports

10. Public Comments

11. Adjourn

Please Attend the Next Regular Board Meeting, November 14, 2012—7:00 PM

 

PEAINE TOWNSHIP SPECIAL MEETING-Sept. 26, 2012 AT 7:00 P.M. AT PEAINE TWP HALL

Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke

Jack Gallagher and Pete LoDico attended the Charlevoix County Road Commission meeting in Boyne City. A grant was applied for to construct a new County Garage on Beaver Island for 1.8 million dollars, but the grant was not received. The County has $750,000 set aside for the County Garage. It was suggested that board members and individuals be encouraged to write letters to the Charlevoix County Commissioners to release the $750,000 money to construct the garage that will house the County Transit, Sheriff Department, and Charlevoix County Road Commission vehicles. The Charlevoix County Road Commission also agreed to pay for a hard road surfacing product to be applied to ¼ mile on the road right past the Transfer Station. If the township likes the product they would then pay for any additional product to be applied to the roads. Charlevoix County Road Commission stated that the money is not available to pave Kings Highway in 2013, but in 2014.

Millage report presented by Gallagher. MOTION Welke, second Kubic to accept the millage levy amount of 7.8395 for the 2012 tax year.

AYES: Gallagher, Martin, Welke, Kubic, LoDico

NAYS: None Motion passed.

Peaine Township hall furnace replacement options were discussed and tabled in May. One bid was received by DC Plumbing.

A new fuel oil furnace price was $4096.00, propane furnace price was $6195.00, and repair oil burner price was $943.00.

MOTION Welke, second LoDico to repair the existing oil burner, motion approved.

MOTION Welke, second LoDico to approve a 30 day property tax deferment request by a Peaine Township property owner, motion approved.

MOTION Kubic, second Welke to adjourn. Motion approved. Meeting adjourned at 7:25 p.m.

 

Peaine Township Regular Meeting September 12, 2012 at 7:00PM at Peaine Township Hall

Members Present: Jack Gallagher, Larry Kubic, Colleen Martin, Pete LoDico, Paul Welke Meeting called to order at 7:03pm

Motion LoDico, second Kubic to make additions to the agenda including Charlevoix County Leadership Program, Verizon Lease Agreement Update, and a Waste Management unemployment issue , motion approved.

Motion Welke, second Kubic to approve the minutes of the August 8, 2012 regular meeting, August 14, 2012 special meeting, and August 24, 2012 special meeting, motion approved.

A presentation was made by Fox Lake property owners and a Little Traverse Conservancy represenative regarding a 23-acre parcel on Fox Lake with a 2200 ft. lake frontage for sale. Grants are available for township recreation purposes, and the Conservancy would help with the grant process.. The first step towards pursuing this purchase would be to include this property in the Peaine Townships Recreation Plan.

Motion LoDico, second Kubic to move ahead with the Peaine Township Recreation Plan to include the 23-acre Fox Lake Parcel, motion approved.

Motion LoDico, second Kubic to donate $200 to the Chamber of Commerce to support Beaver Island's representative, Karen Johnson, in the Charlevoix County Leadership Program, motion approved.

Verizon Tower Lease Update: Verizon will build a new tower where the old EMS tower stands; and allow EMS to put their equipment on the new tower. Verizon will own the tower and lease the land from the Township.

A special meeting to set the millage rates will be held on September, 26 th , 2012 at 7:00pm, at the Peaine Township Hall.

EMS Agreement Update: EMS has approved the final agreement and Island Airways attorney is reviewing it now.

Motion Welke, second Kubic to correct the record with the Unemployment Agency and file no protest against the unemployment request being sought by the terminated Waste Management employee. Ayes: LoDico, Martin, Kubic, Welke Nays: Gallagher Motion approved.

Welke stated that he wants the document that gives the Beaver Island Waste Management Committee authority to hire and fire employees without Township Board approval to be modified. Paul stated that it is pathetic that the Peaine Township Board is not aware when an employee is either hired or fired.

Motion Welke, second LoDico to adjourn, motion approved. Meeting adjourned at 8:45 p.m.

 

PEAINE TOWNSHIP BOARD

Regular Meeting—Wednesday, September 12, 2012, 7:00 PM

AGENDA (draft)

•  Call to Order and Pledge of Allegiance

2. Public Comment and Agenda --

a. Receive Public Comments

b. Review, Revise if Needed, Approve Agenda

3. Review, Revise-if-Needed, Approve Minutes—August 8, 2012 Board Meeting

August 14, 2012 Special Board Meeting and August 24, 2012 Joint Township Special Board Meeting

4. Review and Approve bills for payment

•  Review statement of work performed by deputy officers

•  Discuss any questions regarding bills submitted for approval

5. Presentation – Little Traverse Conversancy/Prudential Preferred on Fox LakeProperty

6. Commissions, Committees and Boards

a. Posting vacancy for Human Services Commission – Term Ending 9/30/2015

7. Township Updates

a. Emergency Medical Services Agreement – Expected signing this week

8. Special Meeting to set 2013 – 2014 Millage Rates - September 26, 2012

9 . Financial Reports

10. Public Comments

11. Adjourn

Please Attend the Next Regular Board Meeting, October 10, 2012—7:00 PM

Special Joint Township Meeting—August 24, 2102—7:00 p.m. at Peaine Township Hall

Peaine Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke (in audience)

St. James Members present: Rick Speck, Jean Wierenga, Jim Wojan, Tim McDonough

St. James Member absent: Ray Cole

Meeting called to order at 7:03 p.m.

MOTION Gallagher, second LoDico to approve the Beaver Island EMS Air Ambulance Service Contract between the Beaver Island EMS and Island Airways as presented and send to attorney.

Ayes: Gallagher, Martin, Kubic, LoDico

Nays: None

Motion approved.

(2/3 of votes approved the contract)

MOTION Speck, second McDonough to approve the Beaver Island EMS Air Ambulance Service Contract between the Beaver Island EMS and Island Airways as presented, send to attorney and authorize Danielle Dedloff to sign contract.

Ayes: Speck, Wierenga, Wojan, McDonough,

Nays: None

Absent: Cole

Motion approved.

(2/3 of votes approved the contract)

MOTION LoDico, second Kubic to authorize Danielle Dedloff to sign the approved contract, motion approved.

OTION Wojan, second Wierenga to adjourn, motion approved.

MOTION LoDico, second Kubic to adjourn, motion approved.

Meeting adjourned at 7:14 p.m.

Peaine Township Special Meeting—August 14, 2102

Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke (in audience)

Meeting called to order at 7:00 p.m.

MOTION LoDico, second Kubic to approve a Joint Township meeting with EMS and Island Airways to approve the Air Ambulance Agreement to be held on August 24, 2012, motion approved.

Angel Welke stated that on July 3, 2012 Island Airways became FAA approved to be an Air Ambulance.

On July 13, 2012 Island Airways bounded the Insurance for the Air Ambulance. On August 6, 2012 Island Airways received a copy of the contract on which major changes had been made, but not by Island Airways. Paul Welke stated that the delay in the contract is not acceptable.

MOTION Kubic, second Martin to table any further discussion on the Air Ambulance contract until

The Joint township meeting with Island Airways and the EMS; Ayes: Martin, LoDico, Kubic,

Nays: Gallagher Motion approved.

MOTION LoDico, second Kubic, to adjourn. Motion approved.

Meeting adjourned at 7:44 p.m.

 

Peaine Township Regular Meeting August 8, 2012

Members Present: Larry Kubic, Colleen Martin, Pete LoDico, Jack Gallagher Members Absent: Paul Welke

Meeting called to order at 7:03pm

Motion Kubic, second LoDico to approve the agenda, motion approved.

Motion LoDico, second Kubic to approve the minutes of the July 11 th , 2012 regular meeting and the July 12 th , 2012 special meeting, motion approved.

Motion Kubic, second LoDico to approve the payment of current bills, motion approved.

Motion Gallagher, second LoDico to re-appoint Carol Burton and Donna Stambaugh to the Library Board for 4-year term ending 2016, motion approved.

Motion Gallagher, second LoDico to re-appoint Sandy Birdsall as the Peaine Township representative on the NRESC for 3-year term (ending September 2015), motion approved.

An update was given on the status of the Air Ambulance –Attorneys have reviewed the proposed agreement, it was agreed to hold a Joint Township meeting along with EMS and Island Airways to finalize the agreement. It was requested by Kubic to be read into the minutes a portion of the Peaine Township's Attorney's recommendation on 8/1/2012

Brief Answer------- “The Agreement's compensation provisions are arguably not in compliance with the Anti-kickback statute. However, the deficiencies in the compensation provisions are low risk, and likely do not evidence any intent to induce referrals, meaning that this agreement would likely not be sanctionable by the Office of Inspector General (“OIG”). However, a fee-for-service compensation schedule would create much less risk and would more fully comply with the Anti-kickback requirements. This sort of compensation arrangement could be easily generated in the present Agreement and would lower Anti-kickback concerns.”

Last Paragraph-------“That being said, on its face the compensation arrangement is questionable, and if the OIG were to initially view it, they may question its compliance (even if eventual conviction would not be possible). This is a situation wherein it would be relatively easy to determine a formula-based compensation arrangement whereby McPhillips provides a fee schedule depending on the distance of the transport, fuel needed, maintenance, etc. Engaging in this sort of compensation schedule better assures that the compensation is set in advance, better assures fair market value, and would not be in a percent compensation form that the OIG traditionally disproves. A fee-for-service, formula-based compensation schedule would be a lower risk option in this case and this is the compensation arrangement I would recommend”

Resolution #17-2012 offered by LoDico and supported by Kubic approving the Proposed Tower Lease Agreement with CCE911 for Peaine Township Fire Hall Communications Tower

Roll Call Vote Ayes: Gallagher, Martin, LoDico, Kubic Nays: None Absent: Welke Resolution Passed

Resolution #18-2012 offered by LoDico and supported by Kubic to approve the Verizon's Land Lease Agreement for Cell Phone Tower as presented.

Roll Call Vote Ayes: Gallagher, Martin, LoDico, Kubic Nays: None Absent: Welke Resolution Passed

Motion LoDico, second Kubic to adjourn, motion approved.

Meeting adjourned at 8:08pm.

 

PEAINE TOWNSHIP BOARD

Regular Meeting—Wednesday, August 11, 2012, 7:00 PM

AGENDA (draft)

•  Call to Order and Pledge of Allegiance

2. Public Comment and Agenda --

a. Receive Public Comments

b. Review, Revise if Needed, Approve Agenda

3. Review, Revise-if-Needed, Approve Minutes—July 11, 2012 Board Meeting; July 12, 2012 Joint Township Special Board Meeting

4. Review and Approve bills for payment

•  Review statement of work performed by deputy officers

•  Discuss any questions regarding bills submitted for approval

5. Commissions, Committees and Boards

a. Appointment of two District Library Trustees– Term Ending August 31, 2016

b. Appointment of Township Representative – NRESC – Term Ending September 30, 2015

6. Township Updates

a. Update on Beaver Island Emergency Medical Services

b. Set Joint Township Meeting Date to Approve EMS – Island Airways Medical Transport Agreement

c. Consider/Accept CCE 911 Tower Lease Agreement

d. Consider/Accept Verizon's Land Lease Agreement for Cell Phone Tower

e. Discuss GTP Land Lease Extension Offer of June 22, 2012 (Kings Highway

AT&T Cell Phone Tower

7 . Financial Reports

8. Public Comments

9. Adjourn

Please Attend the Next Regular Board Meeting, September 12, 2012—7:00 PM

Peaine Township Regular Meeting July 11, 2012 at 7:00PM at Peaine Township Hall

Members Present: Larry Kubic, Colleen Martin, Pete LoDico, Jack Gallagher, Paul Welke

Meeting called to order at 7:02pm

Motion Welke, second LoDico to approve the minutes of the March 8 th , 2012 special joint meeting, with the addition of appointment names of Donna Kubic, Jerry LaFreniere, Danielle Dedloff, Fresh Air Aviation ,and Island Airways to be added to the EMS Committee, motion approved.

Motion Kubic second LoDico to approve the minutes of the June 13 th , 2012 regular meeting, with typo changes, motion approved.

Motion LoDico, second Welke to approve the additional agenda items 1) Assessors quarterly payment and 2) Posting the vacancy for a Peaine Township representative on the NRESC, motion approved.

Motion Gallagher, second Welke to pay the quarterly assessor's payment with inflation adjustments, motion approved.

Motion Gallagher, second LoDico to set July 31 st , 2012 as the deadline for the Peaine Township appointed member of the NRESC, motion approved.

Waste Management report given by Jim Birdsall to state that there has been a termination of an employee; that the trucks are repaired and MDOT approved, and the 3 Phase Convertor has been replaced. Pete once again emphasizes that the Waste Management Committee needs to keep the Peaine Township Board better informed of the Waste Management activities. Paul agrees that the decisions made by the Waste Management Committee needs to have a procedure change to include the Peaine Townships Boards input.

Motion LoDico, second Welke to adopt the special joint meeting notice to be held July 12 th , 2012 at 7:00pm at the Peaine Township Hall, motion approved. Copies of EMS contract will be given to the Township Board Members prior to the meeting.

Motion Kubic, second LoDico to approve the purchase of used EMS equipment for the Air Ambulance for approximately $6000.00, motion approved.

Motion Martin, second LoDico to appoint Donna Stambaugh, Janet O'Donnell, Peg Hoogendorn, Betty Scoggins, Bob Hoogendorn, Kathy Ruis as Election Inspectors for the August 7, 2012 Primary Election, motion approved.

Motion LoDico, second Welke to adjourn, motion approved.

Meeting adjourned at 8:12pm.

 

PEAINE TOWNSHIP BOARD

Regular Meeting—Wednesday, July 11, 2012, 7:00 PM

AGENDA (draft)

 

•  Call to Order and Pledge of Allegiance

2. Public Comment and Agenda --

a. Receive Public Comments

b. Review, Revise if Needed, Approve Agenda

3. Review, Revise-if-Needed, Approve Minutes—June 13, 2012 Board Meeting

4. Review and Approve bills for payment

•  Review statement of work performed by deputy officers

•  Discuss any questions regarding bills submitted for approval

5. Commissions, Committees and Boards

a. Actions taken by Waste Management Committee

6. Township Updates

a. Update on Beaver Island Emergency Medical Services –

Special Joint Township Board Meeting July 12, 2012 - 7:00 PM

Peaine Township Hall

b. Update on Verizon's Cell Phone Tower Replcacement

c. Update on 911 Lease Discussion on Fire Hall Tower

6. Financial Reports

7. Public Comments

8. Adjourn

Please Attend the Next Regular Board Meeting, August 8, 2012—7:00 PM

Peaine Township Regular Meeting June 13, 2012 at 7:00PM at Peaine Township Hall

Members Present: Larry Kubic, Colleen Martin, Pete LoDico, Jack Gallagher, Paul Welke

Meeting called to order at 7:03pm

Motion Gallagher, second LoDico that the Peaine Township Board extends its appreciation to Island Airways for their work toward attaining air ambulance certification, motion approved.
(Kubic-Nay, Welke, abstained)

Motion LoDico, second Kubic to adopt the agenda with the addition of approving the accountant to perform the bi-annual audit, and approval of the MDOT Contract, motion approved.

Motion LoDico, second Welke to approve the May 9 th , 2012 regular meeting minutes and the May 26, 2012 special meeting minutes, motion approved.

Motion LoDico, second Welke to approve the changes to the Resolution to establish the Human Services Commission and By-Laws Ayes: LoDico, Martin, Kubic, Welke, Gallagher Nays: None
Motion approved.

RESOLUTION #14-2012 offered by LoDico, and supported by Welke,

WHEREAS, The Peaine Township Board determined that it would be helpful and instructive to hold a public meeting to obtain a better understanding of the Michigan Open Meetings and Freedom Of Information Acts by the Township Board, Commissions, committees and Boards created by it and the general public:

WHEREAS, Robin Luce-Herrmann of the law firm of Butzel Long agreed to conduct such a meeting at the Peaine Township Hall on May 23, 2012;

WHERAS, the meeting was held as scheduled, with significant audience participation, and proved to instructive and informative in enhancing our understanding of the Michigan Open Meetings and Freedom of Information Acts;

NOW, THEREFORE, BE IT RESOLVED that the Peaine Township Board expresses its appreciation and gratitude to Robin Luce-Herrmann for her presentation and counse at our May 23, 2012 meeting

Ayes: LoDico, Martin, Kubic, Welke, Gallagher Nays: None Resolution Passed

RESOLUTION #15-2012 offered by Welke, and supported by Kubic

WHERAS, the Planning Commission Secretary has completed the updating of the Zoning Ordinance for Peaine Township; and

WHEREAS, various zoning ordinances have been enacted by the Township since the date of the last Codified Zoning Ordinance of Peaine Township in April of 2004;

NOW THEREFORE PEAINE TOWNSHIP ORDAINS;

That the editing, arrangement and numbering or renumbering of the Peaine Township Codified Zoning Ordinance, attached hereto and incorporated herein, is hereby approved. Ayes: LoDico, Martin, Kubic, Welke, Gallagher Nays: None Resolution Passed

Motion Welke, second LoDico to approve the Phragmities Treatment program for 2012, motion approved.

Motion Welke, second Kubic to appoint the firm of Mason & Kammerman to perform the bi-annual audit, motion approved.

RESOLUTION #16-2012 offered by LoDico, an supported by Welke

WHEREAS, St. James Township and Peaine Township have previously been awarded funding under Contract #2009-0684 for approach clearing on Runway 9 at the Beaver Island Airport, Peaine Township hereby approved of Amended Contract 2009-0684/A1 and the revised exhibit 1 dated May 12, 2012, further Jack Gallagher, Peaine Township Supervisor is hereby authorized to sign Amended Contract 2009-0684/A1. Ayes: LoDico, Martin, Kubic, Welke, Gallagher Nays: None Resolution Passed

Motion Welke, second LoDico to adjourn, motion approved.

Meeting adjourned at 8:20pm.

PEAINE TOWNSHIP BOARD

Regular Meeting—Wednesday, June 13, 2012, 7:00 PM

Peaine Township Hall—36825 Kings Highway

Beaver Island, MI 49782

Phone: (231) 448-2389

AGENDA (draft)

•  Call to Order and Pledge of Allegiance

2. Public Comment and Agenda --

a. Receive Public Comments

b. Review, Revise if Needed, Approve Agenda

3. Review, Revise-if-Needed, Approve Minutes—May 9, 2012 Board Meeting and Special Board Meeting of May 26, 2012

4. Review and Approve bills for payment

•  Review statement of work performed by deputy officers

•  Discuss any questions regarding bills submitted for approval

5. Commissions, Committees and Boards

a. Posting Notice of Two Library Trustee Positions expiring 8/31/2016

b. Human Services Commission By-Law Changes

6. Township Updates

a. Resolution of Appreciation to Attorney for OMA and FOIA Meeting

b. Resolution Adopting Codified Zoning Ordinance

c. Approval of Phragmites Treatment Program for 2012

d. Update on County Storm Water Management Ordinance Meeting

e. Update on Verizon's Cell Phone Tower Replacement

f. Update on 911 Lease Discussions on Fire Hall Communication Tower

6. Financial Reports

7. Public Comments

8. Adjourn

Please Attend the Next Regular Board Meeting, July 11, 2012—7:00 PM

PEAINE TOWNSHIP SPECIAL MEETING-May 26, 2012 AT 9:00 A.M. AT PEAINE TWP HALL

Members Present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico Members absent: Paul Welke

Meeting called to order at 9:00 a.m.

PEAINE TOWNSHIP, CHARLEVOIX COUNTY

Resolution No. 11-2012

WHEREAS, THE Township Board of Peaine Township wishes to provide road construction and maintenance; and

WHEREAS, townships may provide road construction and maintenance and levy a tax for such
purpose, as authorized by MCL 247.670; and

WHEREAS, townships may impose and levy ad valorem property taxes for lawful public
purposes as authorized by the Michigan Constitution of 1963 and other laws; and

WHEREAS, Article IX, Section 6, of the Michigan Constitution authorizes an increase in the
millage limitation on general ad valorem taxes up to a maximum of 50 mills for a period of not
to exceed 20 years at any one time if approved by a majority of the qualified electors voting on
the question; and

WHEREAS, the Township electors previously approved a levy of 1 mill for the purpose of road
construction and maintenance; and

WHEREAS, the Township Board of Peaine Township wishes to renew the Road Millage of 1
mill for the purpose of road construction and maintenance for a period of 5 years; and

NOW, THEREFORE, BE IT RESOLVED that the Township Board of Peaine Township,
Charlevoix County, approves the following millage ballot question language and directs the
Clerk to submit it to be placed on the August, 2012 election ballot:

PEAINE TOWNSHIP
ROAD MILLAGE RENEWAL

This proposal will permit Peaine Township to restore the Township's 1 mill for
road construction and maintenance previously approved by the electors, which
expired after the December 2011 levy. The Headlee Amendment has reduced the
1 mill approved by the electors to .9210 mills. This ballot proposal renews the
existing .9210 mills and increases it to 1 mill, restoring the .0790 mills that were
reduced by the Headlee Amendment.

Shall the expired previous voted increase in the tax limitation imposed under
Article IX, Section 6 of the Michigan Constitution in Peaine Township,
Charlevoix County, Michigan, of up to 1 mill ($1.00 per $1,000 of taxable value),
reduced to .9210 mills ($.9210 per $1,000 of taxable value) by the required
millage rollbacks, be renewed and increased up to the original voted 1 mill ($1.00
per $1,000 of taxable value) and levied for 5 years, 2012 through 2016 inclusive,
on all taxable property in Peaine Township for the purpose of road construction
and maintenance and shall the Township levy such millage for these purposes

If approved and levied, this millage would raise an estimated $71,634 in 2012,
which will be disbursed to the Peaine Township,

Motion made by LoDico Seconded by Gallagher

Upon roll call vote the following voted:

Ayes: John Gallagher
Colleen Martin
Lawrence Kubic
Peter LoDico

Nays: None

Absent: Paul Welke

PEAINE TOWNSHIP BOARD

Regular Meeting—Wednesday, May 9, 2012, 7:00 PM

Peaine Township Hall—36825 Kings Highway

Members Present: Larry Kubic, Colleen Martin, Pete LoDico, Jack Gallagher, Paul Welke

Meeting called to order at 7:00pm

Motion LoDico, second Welke to add the Millage Renewals for the Roads and BI Airport, and the purchase of a computer and printer for the Zoning Administrator to the Agenda, motion approved.

Motion Welke, second LoDico to approve the minutes of the April 11 th , 2012 regular meeting, motion approved.

Motion Kubic, second LoDico to approve the minutes of the March 31, 2012 special meeting with proposed changes, motion approved.

Motion LoDico, second Kubic to have Pete contact the Charlevoix County Road Commission concerning the townships responsibility with the property owners in regards to snowplowing, motion carried.

Motion, Gallagher, second LoDico to appoint Larry Kubic to the Peaine Township Zoning Board of Appeals as the Peaine Township Board representative until November 2012, and to appoint Charlie Carey to the ZBA for a 3-yr. term ending April 2015, motion approved.

David Howell's ZBA term expired February 29, 2012. This ZBA position has been posted with a May 22, 2012 deadline.

Motion LoDico, second Welke to approve payment of current bills, motion approved.

One bid was received from DC Plumbing for the repair of the boiler for the fuel oil furnace with alternative costs to replace the furnace with a new fuel oil furnace or a propane furnace. Welke suggest we table this until the June meeting until we can get another price.

Motion Welke, second LoDico to accept the bid from Jean's Lawn Service for grass cutting at the Peaine Township Hall and Font Lake Park for the 2012 season, motion approved.

Motion Welke, second LoDico to hire Pam O'Brien to do the planting at the Peaine Township Hall if she agrees to do it for the same price she charged in 2011, motion approved.

Motion Welke, second LoDico to approve the purchase of a new computer and printer for the Zoning Administrator's office as long as St. James Township agrees to pay half of the cost, motion approved.

Motion Welke, second Kubic to have Pete LoDico speak with the Charlevoix County Road Commission about paving Kings Highway in 2013 with a follow up letter from Jack Gallagher, motion approved.

RESOLUTION #10-2012 offered by LoDico, and supported by Kubic to support the 1 Mill renewal for the Road Fund and 1 Mill renewal for the Beaver Island Airport Fund to be put on the August 7, 2012 primary election ballot. Ayes: Welke, Kubic, LoDico, Martin, Gallagher Nays: none Resolution passed.

Motion Gallagher, second Welke to establish that the deadline for submitting agenda items to the supervisor to be put on the agenda for the regular monthly township meetings will be the Wednesday prior to the meeting, motion approved.

Motion Welke, second Kubic to adjourn, motion approved.

Meeting adjourned at 8:00PM

AGENDA (draft)

•  Call to Order and Pledge of Allegiance

2. Public Comment and Agenda --

a. Receive Public Comments

b. Review, Revise if Needed, Approve Agenda

3. Review, Revise-if-Needed, Approve Minutes—April 11, 2012 Board Meeting and

Special Board Meeting of March 31, 2012

4. Review and Approve bills for payment

•  Review statement of work performed by deputy officers

•  Discuss any questions regarding bills submitted for approval

5. Commissions, Committees and Boards

a. Appoint Two or Three Regular Members to the Zoning Board of Appeals

6. Township Updates

a. Scheduling Visit by Charlevoix County Prosecutor (F.O.I.A.)

b. Public Meeting with attorney Robin Luce-Herrmann on F.O.I.A.

c. Codification of Zoning Ordinance (Planned Action for Adoption)

d. County Storm Water Management Ordinance

e. Verizon's Planned Replacement of Cell Phone Tower on Kings Highway

f. Request for Non-exclusive Lease of East Side Drive Tower by CCE 911

g. Replacement/Repair of Township Hall Heating Boiler

6. Financial Reports

7. Public Comments

8. Adjourn

Please Attend the Next Regular Board Meeting, June 13, 2012—7:00 PM

PEAINE TOWNSHIP BOARD

Peaine Township Regular Meeting April 11, 2012 at 7:00pm. at Peaine Township Hall

Members Present: Larry Kubic, Colleen Martin, Pete LoDico, Jack Gallagher

Members Absent: Paul Welke

Meeting called to order at 7:00pm

Motion LoDico, second Kubic to approve the minutes of the March 14th, 2012 regular meeting, motion approved.

Motion Kubic, second LoDico to approve payment of current bills, motion approved.

Motion Gallagher, second LoDico to appoint Lisa Welke as the new Phragmites Administrator for a one year term, motion approved.

Motion LoDico, second Kubic to sign agreement to cooperate with the DNRE on the survey and treatment of invasive species in the Beaver Island Archipelago, motion approved.

Motion LoDico, second Kubic to encourage the Charlevoix County Road Commission to act on a request submitted by Larry and Mary Rose Birch for snowplowing on Camp 3 Trail, motion approved.

RESOLUTION LoDico, second Kubic to set the year's dates for regular monthly meetings on the second Wednesday at 7:00 p.m.

Roll Call Vote: Ayes: LoDico, Martin, Gallagher, Kubic Nays: None Absent: Welke

LoDico reported that Jim Wojan Excavating got the bid for excavating and stockpiling 500 cubic yds. of clay for $2675.00; Susie Myers got the bid for 500 cubic yds. of clay for $1500.00, and R.E. Gillespie Enterprises got the bid for 2000 cubic yds. of gravel for 17.50 per cubic yd.

Motion LoDico, second Kubic to accept the bid for dust control at 69 cents/gallon from St. James Marine, motion approved.

Motion Kubic, second LoDico to adjourn, motion approved.

Meeting adjourned at 7:50PM

 

 

Peaine Township Hall—36825 Kings Highway

Beaver Island, MI 49782

Phone: (231) 448-2389

AGENDA (draft)

•  Call to Order and Pledge of Allegiance

2. Public Comment and Agenda --

a. Receive Public Comments

b. Review, Revise if Needed, Approve Agenda

3. Review, Revise-if-Needed, Approve Minutes—March 14, 2012 Board Meeting

4. Review and Approve bills for payment

•  Review statement of work performed by deputy officers

•  Discuss any questions regarding bills submitted for approval

5. Commission, Committee and Invasive Species Actions/Information

a. Vacancies on the Zoning Board of Appeals (Postings Attached)

b. Appointment of Phragmites Administrator

c. Planned Invasive Survey/Treatment Activities

6. Township Updates

a. Scheduling Visit by Charlevoix County Prosecutor (F.O.I.A.)

b. Status of Emergency Services Authority

7. Public Comments

8. Adjourn

Please Attend the Next Regular Board Meeting, May 9, 2012—7:00 PM

Peaine Township Regular Meeting March 14, 2012 at 7:00pm. at Peaine Township Hall

Members Present: Jack Gallagher, Larry Kubic, Colleen Martin, Pete LoDico, Paul Welke

Meeting called to order at 7:00pm

Motion LoDico, second Welke to approve the minutes of the February 8 th , 2012 meeting, motion approved.

Motion LoDico, second Welke to post for bids for road gravel, clay and excavation of clay authorizing LoDico and Welke to accept bids, motion approved.

Motion LoDico, second Kubic to move the agenda item #8 (EMS Air Ambulance Issue) up in the agenda, motion approved.

Motion LoDico, second Kubic to adopt the proposed resolution by Don Spencer: In Relationship to the additional work Leading Edge Aviation consulting, LLC is to perform for Beaver Island EMS, the Peaine Township Board of Trustees expects that: 1) The work will be completed by not to exceed 40 days. 2) The work will provide a plan that outlines the structure of the air medical program: a) Overall implementation plan b) Program reorganization c) Outline of required policies and procedures d) Aviation service provider contract e) Preliminary budget including non-recurring, recurring cost and revenue estimate. 3) An RFP that is prepared and could be issued providers which outlines the program requirement standards, qualifications and business arrangements. 4) The price to accomplish the above shall not exceed $2,560 exclusive of travel. and with the consent of the BIEMS, include Don Spencer as part of the study group, motion approved.

Motion Welke, second Kubic to approve payment of current bills, motion approved.

Motion Gallagher, second LoDico to appoint Gary Morgan to the Parks and Trails Committee, motion approved.

Motion Gallagher, second LoDico that LoDico and Welke will review and update documents establishing policies at the Beaver Island Transfer Station, motion approved.

Motion Welke, second LoDico to send a letter of support, with an addition, to the Charlevoix County Road Commission in regards to the construction of new County Garage in Peaine Township, motion approved.

Motion Gallagher, second LoDico to ask the Charlevoix County Prosecutor to hold a class regarding Open Meetings Act and Freedom of Information Act procedures, motion approved.

Motion Welke, second LoDico to form a committee consisting of Jack Gallagher, Larry Kubic, and a few members of the public to evaluate the status of the Beaver Island Emergency Services Authority and to decide whether or not to proceed with implementation of the Authority, motion approved.

Donna Stambaugh's letter of resignation from the Peaine Township Zoning Board of Appeals was read. The ZBA vacancy position will be posted.

Mike Scripps, Beaver Island Airport committee member term expires in April.

Motion Welke, second LoDico to adjourn, motion approved.

Meeting adjourned at 9:14PM.

 

PEAINE TOWNSHIP BOARD

Regular Meeting—Wednesday, March 14, 2012, 7:00 PM

Peaine Township Hall—36825 Kings Highway

Beaver Island, MI 49782

Phone: (231) 448-2389

AGENDA (draft)

•  Call to Order and Pledge of Allegiance

2. Public Comment and Agenda --

a. Receive Public Comments

b. Review, Revise if Needed, Approve Agenda

3. Review, Revise-if-Needed, Approve Minutes—February 8, 2012 Board Meeting

4. Review and Approve bills for payment

•  Review statement of work performed by deputy officers

•  Discuss any questions regarding bills submitted for approval

5. Commission, Committee and Invasive Species Actions/Information

a. Recommend Gary Morgan be appointed to Parks and Trails Committee

b. Appointment of Don Welke as Transfer Station Manager

c. Posting of Phragmites Administrator Position

d. Possible Funding of Invasive Species Activity/GPS (Grassmick)

6. Letter of Support for Beaver Island Multi Modal Garage

7. Beaver Island Townships' Airport Update

a. Payment of Albin Judgment

b. Open Meetings Act and Freedom of Information Act Concerns

Regarding Beaver Island Airport Commission

8. EMS Air Ambulance Project Update

a. Summary of Joint Township Meeting and McDonough Letter

9. B.I. Emergency Services Authority Update

a. Status of Action on Authority Agreement

10. Public Comments

10. Adjourn

Please Attend the Next Regular Board Meeting, April 11, 2012—7:00 PM and the Annual Electors Meeting, Budget Hearing Meeting and Special Township Board Meeting to Adopt the Budget on Saturday March 31, 2012

 

Peaine Township Regular Meeting-February 8, 2012 –7:00 p.m. at Peaine Township Hall

Members present: Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke

Members absent: Jack Gallagher

Meeting called to order by Martin. MOTION Martin, second Welke to appoint Pete LoDico to chair the meeting. Motion approved.

MOTION Kubic, second Welke to add two items to the agenda. 1.) Approve minutes 2.) Wildlife Club letter.

MOTION Kubic, second Welke to approve the January 11, 2012 minutes. Motion approved. MOTION Kubic, second Welke to approve the January 23, 2012 minutes. Motion approved.

MOTION Welke, second Kubic to approve payment of the current bills. Motion approved.

MOTION Welke, second Kubic to approve the improvements suggested by the Beaver Island Wildlife Club at Fox Lake, and to forward the letter to the Trails committee. Motion approved.

Resolution #01-2012 Airport Land Grant Authorization offered by Kubic, and supported by Welke

It is hereby resolved by the Board of Trustees of Peaine Township approves the Contract for a Federal/State/Local Airport Project under the Block Grant Agreement Program, Contract No.2012-0291 between the Michigan Department of Transportation and St. James Township and Peaine Township for the Project Defined in Exhibit I (Contract No. FM 15-04-Land). It is further resolved that Colleen Martin is authorized to sign the contract on behalf of Peaine Township, and Pete LoDico to sign the Resolution Certification. Ayes: Welke, Kubic LoDico, Martin Absent: Gallagher Resolution passed.

Resolution #02-2012 to Allow Local Residents to Protest in Writing to the Board of Review offered by Welke, supported by Kubic

In order to ease the burden on taxpayers, the assessor and the board of review and to ensure that all taxpayers have an equal opportunity to be heard by the board of review, the Township of Peaine of Charlevoix County, hereby resolves, according to the provisions of MCL 211.39 (7) of the General Property Tax Act, that the board of review shall receive letters of protest from resident taxpayers from the first Tuesday in March until it adjourns from the public hearings for which it meets to hear such protests. All notices of assessment change and all advertisements of March Board of Review meetings are to include a statement that the resident taxpayers may protest by letter to the board. Ayes: Kubic, Welke, Martin, LoDico Absent: Gallagher Resolution passed.

Resolution #03-2012"Poverty Exemption Resolution" Offered by Kubic, supported by Welke

Whereas, the adoption of guidelines for poverty exemption is within the purview of the
township board; and

WHEREAS, the homestead of persons who, in the judgment of the supervisor and board of
review, by reason of poverty, are unable to contribute to the public charges is eligible for
exemption, in whole or in part, from taxation under Public Act 390,1994 (MCL 211.7u); and

WHEREAS, pursuant to PA 390 of 1994, Peaine Township, Charlevoix County adopts

the following guidelines for the supervisor and board of review to implement. The guidelines
shall include but not he limited to the specific income and asset levels of the claimant and all
persons residing in the household (income of students under the age of 18 years shall not be
included), including any property tax credit returns, filed in the current or immediately preceding
year;

To be eligible, a person shall do all of the following on an annual basis:

1) Own and occupy as your principal residence, as defined in Section 7dd of the General
Property Tax Act, the property for which the exemption is requested.

2) File a claim with the supervisor or board of review, on an application provided by the
township assessor.
If you did not file a tax return then you MUST get a statement of benefits
paid from the Social Security Administration or Michigan Department of Social Services.

All applicants must submit most recent copies of the following:

•  Federal Income Tax Return (1040 or 1040A)

•  State of Michigan Income Tax Return

•  Homestead Property Tax Claim (MI-I040CR)

•  All statements of income (ex: W-2's, 1099's, etc)

NOTE: Applications may be reviewed by the Board of Review without applicant being present.
However, the Board of Review may request that any or all applicants be physically present to
respond to any questions they may have. This means that you could be called to appear on short
notice. You may have to answer questions regarding your financial affairs, health and status of
people living in your home, etc. before the board of review. Teleconferencing for the purpose of
asking questions of the applicant is allowable if the applicant is not able to attend.

3) Produce a valid driver's license or other form of identification if requested.

4) Produce a deed, land contract, or other evidence of ownership of the property for which an
exemption is requested.

5) Have an income less than or equal to the federal poverty income standards as defined and
determined annually by the United States Office of Management and Budget.

6) The application for an exemption shall be filed after January 1, but before the day prior to the
last day of the board of review. The board of review meets three times per year, each March,
July and December.

NOTE: Sign the application at the office of the assessor or supervisor when the application is
returned. If the applicant cannot personally return the application, a notarized application is
acceptable.

7) Additional eligibility requirements as determined by the township board:

a. The board of review shall follow the policy and guidelines established herein when granting
or denying an exemption.

b. The board of review may deviate from the guidelines if it determines there are substantial and
compelling reasons which are to be communicated, in writing, to the applicant. Compelling
reasons include, but are not limited to, excessive medical expenses or excessive expenses
necessary for the care of elderly or handicapped persons, etc.

c. Applicants may be subject to investigation of their entire financial and property records by the
Township. This would be done to verify information given or statements made to the board of
review or assessor in regard to the poverty tax claim.

d. All applicants will be evaluated based on data and statements given to the Board by the
applicant. The Board can also use information gathered from any other source.

e. The True Cash Value of property for which the poverty exemption is requested shall be a
consideration by the board of review when determining hardship.

f. Asset Eligibility: The value of property in excess of what is considered part of the original
homestead shall be considered an asset. Assets include, but are not limited to: real estate other
than the principal residence, motor vehicles, recreational vehicles and equipment, certificates of
deposits, savings accounts, checking accounts, cash, stocks, bonds, life insurance, coin
collections, boats, jewelry, retirement funds, etc. Assets (except the original homestead,
essential household goods and the first $ 5,000 of the market value of a motor vehicle), shall not
exceed $ 50,000 for an individual applicant and/or $ 15,000 per household if more than one
contributor.

g. The board of review will consider all assets of the owner, co-owner(s) and all qualifying
financial members of the household. Any attempt to hide and/or shift assets to another person,
business or corporation shall be grounds for denial.

 

Handicapped or mfirmed applicants may call the Clerk's office to make necessary arrangements
for assistance.

If the applicant fails to supply the required documents and/or fails to complete the application in
its entirety, or if the information supplied is found to be fraudulent, the application shall be

denied.

NOW, THEREFORE, BE IT HEREBY RESOLVED that the board of review shall follow the
above stated policy and federal guidelines in granting or denying an exemption, unless the board
of review determines there are substantial and compelling reasons why there should be a
deviation from the policy and federal guidelines and these are communicated in writing to the

applicant.

Ayes: Kubic, Welke, Martin, LoDico Absent: Gallagher Resolution passed.

Resolution #04-2012 offered by Kubic, supported by Welke to retain the supervisor's wages at $15,455.00 for the 2012-2013 fiscal year. Ayes: Welke, Kubic, LoDico, Martin Nays: None Absent: Gallagher Resolution passed.

Resolution #O5-2012 offered by Welke, supported by Kubic to retain the clerk's wages at $14,600.00 for the 2012-2013 fiscal year. Ayes: Welke, Kubic, LoDico Nays: None Abstain: Martin Absent: Gallagher Resolution passed.

Resolution #06-2012 offered by Welke, supported by LoDico to retain the treasurer's wages at $14,600.00 for the 2012-2013 fiscal year. Ayes: Welke, LoDico, Martin Nays: None Abstain: Kubic Absent: Gallagher Resolution passed.

Resolution #07-2012 offered by Martin, supported by LoDico to retain the trustees' wages at $5,130.00 for the 2012-2013 f iscal year. Ayes: Welke, Kubic, Martin, LoDico Nays: None Absent: Gallagher. Resolution passed.

Meeting announcements:

•  Special Joint Meeting to discuss the EMS-Air Ambulance March 8, 2012 at 7:00 p.m. St. James Township Hall.

•  Peaine Township Board of Review Organizational meeting March 6, 2012 at 2:00 p.m. at Peaine Township Hall.

•  Peaine Township Board of Review “Appeal Day” March 14, 2012 from 10:00 a.m. to 10:00 p.m. at Peaine Township Hall.

•  Annual Electors Meeting followed by the Peaine Township Budget Hearing, and the Special Board Meetings on March 31, 2012 beginning at 11:00 a.m.

MOTION LoDico, second Kubic to adjourn. Motion approved. Meeting adjourned at 7:25 p.m.

PEAINE TOWNSHIP SPECIAL MEETING-JAN. 23, 2012 AT 5:00 P.M. AT PEAINE TWP HALL

Members present: Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke

Members absent: Jack Gallagher

Meeting called to order by Colleen Martin, Clerk at 5:00 p.m. MOTION LoDico, second Welke to appoint Larry Kubic as chairman. Motion approved.

MOTION LoDico, second Welke to approve for the Waste Management Committee to post for 2 job openings: 1) Full time Manager and 2) part time bookkeeper. Motion approved.

MOTION LoDico, second Welke to hire Jo McNew for the cleaning position at the township hall at the rate of $18.00 per hr. Motion approved.

MOTION Welke, second LoDico to authorize Jack Gallagher to sign a letter of support for the NRESC grant application to the Conservancy Resources Alliance . Motion approved.

MOTION LoDico, second by Kubic to enter into closed session for the purpose of considering a confidential written legal opinion from the Township Attorney within the attorney-client privilege regarding the Beaver Island Emergency Services Authority. Roll call vote: Ayes: Martin, Kubic, Welke, LoDico Motion approved. (5:20 p.m.)

MOTION LoDico, second Welke to reconvene the special meeting. Motion approved. (6:10 p.m.)

MOTION LoDico, second Welke to appoint Danielle Dedloff as Executive Director of the BI Emergency Medical Services beginning April 1, 2012 with training beginning now and then transition her appointment to the Beaver Island Emergency Services Authority when both townships approve of the changes. Motion approved.

MOTION Welke, second LoDico to appoint Margaret Hogendoorn for an election inspector for the Presidential Primary Election on February 28, 2012. Motion approved.

MOTION Welke, second LoDico to adjourn. Motion approved.Meeting adjourned at 6:20 p.m.

PEAINE TOWNSHIP BOARD

Regular Meeting—Wednesday, January 11, 2012, 7:00 PM

Peaine Township Hall—36825 Kings Highway

Beaver Island, MI 49782

Phone: (231) 448-2389

AGENDA (draft)

•  Call to Order and Pledge of Allegiance

•  Public Comment--Review, Revise-if-Needed, Approve Agenda

•  Review, Revise-if-Needed, Approve Minutes—December 14, 2011 Monthly Board Meeting and December 21, 2011 Special Board Meeting

•  Review and Approve bills for payment

•  Review statement of work performed by deputy officers

•  Discuss any questions regarding bills submitted for approval

5. Townships' Airport Land Acquisition/Lawsuit Update - J. Gallagher

6. Scheduling of Joint Township Public Meeting Regarding EMS Air Ambulance

7. B.I. Emergency Medical Services

a. Present status of B.I. Emergency Services Authority and the challenges it presents for Peaine Township

b. Future direction and several complementary opportunities to consider:

1) Review, revise if necessary, and implement EMS Authority

2) Develop, hire, and position new leadership to implement EMS Authority

3) Honor Sarah McCafferty for her commendable service to the Island—select date and time for an appropriate occasion (…perhaps at the Peaine Township Annual Electors Meeting in late March?)

9. Public Comments:

10. Adjourn

Please Attend the Next Regular Board Meeting, February 8, 2012—7:00 PM

Peaine Township Special Meeting at the Peaine Township Hall, December 23, 2011 at 7:00PM

Members Present: Pete LoDico, Colleen Martin, Jack Gallagher, Larry Kubic, and Paul Welke

RESOLUTION #13-2011 offered by Welke and supported by LoDico:

WHEREAS: Peaine and St. James Townships filed an action in the Charlevoix County Circuit Court, as Plaintiffs to obtain property necessary for a runway protection zone from the owners William K. Albin and Christine F. Albin, as Defendants;

WHEREAS: A Circuit Court Jury rendered its verdict in such action finding for the Defendants;

WHEREAS: A Judgment in the amount of$1,085,992.61 will be entered by the Circuit Court against Peaine and St. James Townships;

WHEREAS: Peaine and St. James Townships may appeal such Judgment;

WHEREAS: Defendants have agreed that they will waive reimbursement of property taxes if Plaintiffs agree to forgo filing an appeal;

WHEREAS: Members of the Peaine Township Board are apprised of the right to appeal and understand the Township Attorney's belief that an appeal would not succeed;

BE IT RESOLVED: That the Peaine Township Board hereby waives its right to appeal and directs the Township Supervisor to advise the Township Attorney not to file an appeal.

ROLL CALL VOTE: AYES: Welke Kubic LoDico Martin Gallagher NAYS: None

RESOLUTION ADOPTED:

MOTION LoDico, second Welke to adjourn, motion approved.

Meeting adjourned at 7:07 p.m.

Peaine Township Regular Meeting December 14, 2011 at 7:00P.M. at Peaine Township Hall

Members Present: Larry Kubic, Colleen Martin, Pete LoDico, Jack Gallagher, Paul Welke

Meeting called to order at 7:00P.M.

MOTION Welke, second LoDico to approve the minutes of the November 9 th , 2011 meeting, motion approved.

MOTION Welke, second Kubic to approve the payment of current bills, motion approved.

MOTION LoDico, second Kubic to amend the agenda to include the approval of an amendment to the Zoning Ordinance. Ayes: LoDico, Martin, Gallagher, Kubic Nay: None Abstentions: Welke Motion Approved

Jack Gallagher reported that the jury upheld the Albin's claim in the Beaver Island Airport Land Acquistion Law Suit and the dollar amount is not known at this time.

Resolution #12-2011 Offered by Kubic and supported by LoDico

Ordinance No. 2 of 2011

AN ORDINANCE TO AMEND THE PEAINE TOWNSHIP ZONING ORDINANCE

THE TOWNSHIP OF PEAINE HEREBY ORDAINS:

Section1. Amendment of Section 6.10 (“AA” Airport District) (b)(2) of the Peaine Township Zoning Ordinance providing for limited residential use of airport hangars by certain persons.

Section (b)(2) is hereby amended to read as follows:

(b) Use Restrictions. Land and/or buildings in the Zoning District may be used for the following purposes only:

2. Airport, runway, terminals, hangars, fueling and incidental commercial activities and facilities normally associated with the operation of an airport. Incidental commercial activities shall include temporary living quarters in a hangar provided that occupancy is limited to pilots, mechanics, airport personnel and individuals related to the aircraft housed in the hangar, that the number of persons housed in the hangar not exceed four (4) persons at any one time and that any occupancy not exceed thirty (30) consecutive days. If a hangar is used for temporary housing, it shall be serviced by an on-site septic system approved by the Northwest Michigan Health Agency.

Ayes: Kubic, LoDico, Martin, Gallagher, Nays: None Abstain: Welke Resolution passed.

MOTION Welke, second LoDico to table the discussion by Peaine Township Board on a possible appeal for the Albin Lawsuit until Gallagher contacts Rick Speck to set a date for a joint meeting, motion approved.

NRESC Presentation by Pete Plastrick

Resolution by Welke, second Gallagher to accept to approve the two resolutions by the NRESC

1 )Approve to support NRESC partnering with the conservation Resource Alliance for a grant to develop a management plan for Iron Ore Bay Creek

2.) Approve to accept and support a proposal by the Nature Conservancy (TNC) to conduct a detailed inventory of Beaver Island's plant species and invasive species, and to provide Eastside fire hall housing free of charge to the TNC team as a token of the Island's support and appreciation for the inventory and invasive species control work.

Roll Call Vote: Ayes: Welke, Kubic, LoDico, Martin, Gallagher. Motion approved.

MOTION Gallagher, second LoDico to hold a Peaine and St. James Township Joint Meeting to be held on January 23 rd , 2012 to discuss the EMS Air-Ambulance, motion approved.

Angel Welke gave a brief presentation about Island Airways' involvement to date concerning Air-Ambulance Situation.

Discussion of the Emergency Authority: Jack suggests the Township Insurance agent come to the Island to discuss the East Side Fire hall insurance policy and gather more information on the Emergency Authority for the next meeting. Pete suggests the Emergency Authority be dumped since it was never implemented.

Motion Welke, second Kubic to adjourn, motion approved.

Meeting adjourned at 8:12 P.M.

PEAINE TOWNSHIP BOARD

Regular Meeting—Wednesday, December 14, 2011, 7:00 PM

Peaine Township Hall—36825 Kings Highway

Beaver Island, MI 49782

Phone: (231) 448-2389

AGENDA (draft)

•  Call to Order and Pledge of Allegiance

•  Public Comment--Review, Revise-if-Needed, Approve Agenda

•  Review, Revise-if-Needed, Approve Minutes—November 9, 2011 Board Meeting

•  Review and Approve bills for payment

•  Review statement of work performed by deputy officers

•  Discuss any questions regarding bills submitted for approval

5. Townships' Airport Land Acquisition/Lawsuit Update - Jack Gallagher

6. CCE 911 Central Dispatch – Posting by U.S. General Services Administration

7. NRESC Meeting Report – Planning Process - DNR/MSU – Pete Plastrik

8. Status of Possible EMS/BIRHC Merger - Update - Pete LoDico

9. Scheduling of Joint Township Public Meeting Regarding EMS Air Ambulance

10. Beaver Island Emergency Services Authority – Status and implications of current method of operations on Peaine Township

 Adjourn

Please Attend the Next Regular Board Meeting, January 11, 2012—7:00 PM

Peaine Township Regular Meeting –November 9, 2011 at 7:00 p.m. at Peaine Township Hall

Members present: Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke Members absent; Jack Gallagher

Meeting called to order by Clerk, Colleen Martin at 7:00 p.m. MOTION Martin, second Welke to appoint Larry Kubic as chairman, motion approved.

MOTION LoDico, second Welke to amend the agenda to include1.) Motion for a joint township meeting with Michael Stattery concerning the BIEMS Air Medical Program. 2.) Discussion concerning the Beaver Island Rural Health Center and the Beaver Island EMS merger. Motion approved.

MOTION Welke, second LoDico to approve the October 12, 2011 minutes, motion approved.

MOTION Welke, second LoDico to approve the payment of bills presented, motion approved.

Robert Bradley of C.C.E. Central Dispatch Authority presented a proposal to partner with St. James and Peaine Township to utilize the towers and equipment shelters on Donegal Bay Rd. and East Side Drive to use as part of their public safety law enforcement radio communications network, at no charge to the townships. MOTION LoDico, second Welke to proceed with a lease agreement between C.C.E. Central Dispatch Authority and Peaine and St. James Townships. It was suggested that Rick Speck and Jack Gallagher work with Robert Bradley on a lease agreement.

Sandy Birdsall gave a presentation stating that Michigan State University has been hired by the DNR to work with the NRESC steering committee to come up with a Natural Resource Plan for Beaver Island. MOTION LoDico, second Welke to approve the NRESC steering committee to work with MSU on the Natural Resource Plan for Beaver Island, motion approved.

Pete LoDico reported on the CCRC meeting he attended. The Kings Highway paving is scheduled for 2013-2014. The cost for 4 miles of Kings Highway is 1.4 million dollars. If there were more asphalt projects on the Island this would help the cost. Pete discussed the Road Hardening Solution, called Permazyme that has been used to harden gravel roads and suggested we get more information on this product and possibly try to do a ¼ mile and see what kind of results we get.CCRC said that after the summer of 2014, they will send a grader over to Beaver Island full time, and it needs to be stored inside. It was suggested to pursue the 3 acres next to the Transfer Station for the site of a new CCRC garage.

MOTION LoDico, second Welke to approve a special joint meeting with St. James Township to discuss the BIEMS Air Medical Program and to pay half of the cost of Mike Slattery's fee and transportation to Beaver Island, motion approved.

MOTION Welke, second LoDico to direct the BI Rural Health Center to explore the idea of the Beaver Island EMS and the Beaver Island Rural Health Center entering into a merger, motion approved. It was suggested that the BI Rural Health Center attorney work on this and the Township attorneys then review it.

Public comment: Security light out all summer at the corner of McCauley and Kings Highway. Great Lakes Energy will be contacted to fix it. Connie Wojan suggested that the board adopt a policy for the meeting agenda deadline, since the last two meetings Sarah McCafferty and Donna Kubic requested to be on the agenda but was omitted.

MOTION Welke, second LoDico to adjourn at 8:06 p.m., motion approved.

 

PEAINE TOWNSHIP BOARD

Regular Meeting—Wednesday, November 9, 2011, 7:00 PM

AGENDA (draft)

•  Call to Order and Pledge of Allegiance

•  Public Comment--Review, Revise-if-Needed, Approve Agenda

•  Review, Revise-if-Needed, Approve Minutes—October 12, 2011 Board Meeting

•  Review and Approve bills for payment

•  Review statement of work performed by deputy officers

•  Discuss any questions regarding bills submitted for approval

•  CCE 911 Central Dispatch – Communication Towers – Bob Bradley

6. NRESC Meeting Report – Planning Process - Sandy Birdsall

7. County Road Commission Meeting Report - Pete LoDico

8. Public Comment:

9. Adjourn

Please Attend the Next Regular Board Meeting, December 8, 2011—7:00 PM

Peaine Township Regular Meeting October 12, 2011, at 7:00 P.M. at Peaine Township Hall

Members Present: Larry Kubic, Colleen Martin, Pete LoDico, Jack Gallagher, Paul Welke

Meeting called to order at 7:00P.M.

Motion Gallagher, second Welke to amend the agenda to include an appointment to the Planning Commission and a presentation by representatives of the Beaver Island EMS and the Beaver Island Rural Health Center, motion approved.

Motion Kubic, second Welke to approve the minutes of the September 14, 2011 regular board meeting and the September 28, 2011 special meeting, motion approved.

Motion LoDico, second Welke to approve the payment of current bills, motion approved.

Motion Welke, second Kubic to appoint Jeff Powers as the Wild Life Club representative on the Natural Resources and Eco-Tourism Steering Committee, motion approved.

Motion Kubic, second LoDico to approve a letter of support to be sent to the Charlevoix, Cheyboygan, Emmett County Office of Emergency Management, motion approved.

Motion Welke, second LoDico to appoint Adam Wirth to the Planning Commission for the remainder of Cathy Jones' term, motion approved.

Presentation by SarahMcCafferty and Donna Kubic asking for the townships support to pursue legal advice on the possibility of the Beaver Island Rural Health Center and the Beaver Island EMS merging.

Motion Gallagher, second LoDico to have St. James Attorney give legal advice on the legality of the Intergovernmental Agreement between the Townships and the BIFD and the BIEMS, motion approved.

Motion Welke, second LoDico to approve a request for legal advice on every aspect of how and if the BI Rural Health Center and the BIEMS can enter into a merger, motion approved (this to be done following the opinion on the legality of the Intergovernmental agreement with the BIFD and BIEMS).

Motion LoDico, second Gallagher to express appreciation for the work done by the Beaver Island EMS, Beaver Island Rural Health Center, and the Beaver Island Fire Department, motion approved.

Motion Lodico, second Welke to write a letter of appreciation to Doug Bugai for all his years of service at the Beaver Island Transfer Station, motion approved.

Motion LoDico, second Welke to adjourn at 7:49 p.m. motion approved.

 

PEAINE TOWNSHIP BOARD

Regular Meeting—Wednesday, October 12, 2011, 7:00 PM

AGENDA (draft)

•  Call to Order and Pledge of Allegiance

•  Public Comment--Review, Revise-if-Needed, Approve Agenda

•  Review, Revise-if-Needed, Approve Minutes—September 14, 2011 Regular Board Meeting and September 28, 2011 Special Board Meeting

•  Review and Approve bills for payment

•  Review statement of work performed by deputy officers

•  Discuss any questions regarding bills submitted for approval  

•  Approve Jeff Powers as BI Wildlife Club Representative to NRESC

6. Approval of letter of support and participation for the Central Dispatch Authority for the Counties of Charlevoix, Cheboygan and Emmet (9-1-1 Service)

7. Public Comment

8. Adjourn:

Please Attend the Next Regular Board Meeting, November 9, 2011—7:00 PM

Peaine Township Regular Meeting September 14, 2011 at 7:00 P.M. at Peaine Township Hall

Members Present:, Jack Gallagher, Colleen Martin, Larry Kubic, Paul WelkeMembers Absent: Pete LoDico

Motion Kubic second Welke to approve the August 10, 2011 minutes, motion approved.

Motion Welke, second Kubic to approve current bills for payment, motion approved.

Motion Gallagher, second Welke to approve the proposed list of members of the Natural Resources and Eco-Tourism Steering Committee, motion approved.

Phragmites Update—Treatment began on Monday.

Motion Welke, second Kubic to approve a $200.00 donation toward the purchase of GPS equipment and software for use with the Phragmites Treatment Program, motion approved.

Motion Welke, second Kubic to allow the NRETSC to work with the Beaver Island Fire Department in burning the phragmites in January, motion approved.

Jacque LaFrenieresubmitted her letter of resignation from the position of Phragmities Administrator. The board thanked her for her hard work and contributions.

Motion Gallagher, second Kubic to bill the DNRE for the cost incurred in treating phragmites on state land, motion approved.

Motion Gallagher, second Welke to approve the reimbursementof the Zoning Administrator for mileage driven during completion of duties at the rate of 51 cents/mile retroactive to August 1 st , 2011, motion approved.

Motion Welke, second Kubic to hold the meeting to establish millage rates on September 28 th , 2011 at 7:00pm, motion approved.

Statement Read by Supervisor and to become part of minutes

of September 14, 2011 Board Meeting

I would like to give you an update on the current status of our lawsuit to acquire land adjacent to the airport for a runway protection zone required by the State and Federal FAA administration.

In June of 2010 the Townships filed an eminent domain lawsuit to obtain approximately 20 acres of land adjacent to the airport to meet State and Federal requirements arising from expansion of the airport runway in 2001. At that time, the Townships obtained title to the 20 acres and paid the property owners $191,000. This amount was considered to be its fair market value based upon appraisal of the property. The property owners objected to this valuation and claimed 1) that it was inadequate, 2) that their total property of 150 acres was taken and not just the 20 acres and 3) that the 150 acres were taken in 2003.

Efforts to reach agreement through negotiation were unsuccessful and the lawsuit has been scheduled for a jury trial on November 7, 2011. The jury will determine 1) the acreage actually taken (20 acres to 150 acres), 2) the value of the acreage taken and 3) the date on which the acreage was taken.

If the jury determines the value of the property taken exceeds the $191,000 paid in June 2010 and/or the property was taken earlier than June 2010, additional amounts must be paid to the property owners including possible legal fees, court costs and interest. To the extent that funds from the State and Federal government are not available to cover these additional costs, Peaine and St. James townships will be required to make up the difference.

We await the jury's decision.

Jack Gallagher 9 14 2011

Discussion on the Report of the Feasibility Evaluation Establishing a Fixed Wing Medical Evacuation Capability for Beaver Island EMS prepared by Michael Slattery, Aviation Consultant.

Motion Welke, second Kubic to adjourn, motion approved.

Meeting adjourned at 7:50pm.

Peaine Township Regular Meeting August 10, 2011 at 7:00P.M. at Peaine Township Hall

Members Present: Larry Kubic, Colleen Martin, Pete LoDico Members Absent: Jack Gallagher, Paul Welke

Meeting called to order at 7:00 p.m. by Clerk, Colleen Martin.

Motion Martin, second Kubic to appoint Pete LoDico to chair the meeting, motion approved.

Motion Kubic, second Martin to approve the regular meeting minutes of July 13, 2011, motion approved.

Motion Kubic, second Martin to approve the payment of current bills presented, motion approved.

Jacque LaFreniere gave an update regarding the Phragmites Treatment Program. JF New was awarded the bid for Phragmities Treatment for $11,900.00. Treatment is to be done beginning August 15, 2011 through October 1, 2011.

Motion LoDico, second Kubic to appoint Pam Grasmick to the Human Service Commission for a two-year term ending September 2013, motion approved.

A Feasibility Evaluation for Establishing a Fixed Wing Medical Evacuation Capability for Beaver Island EMS was available for review. No discussion.

Public Comment: A suggestion was made for the Trails Committee to erect a “Do Not Remove Rocks” sign at the Iron Ore Bay Public Beach. Rocks are being removed by the culvert causing problems.

Motion Kubic, second LoDico to adjourn, motion approved.

Meeting adjourned at 7:12 p.m.

 

Peaine Township Regular Meeting July 13, 2011 at 7:00P.M. at Peaine Township Hall

Members Present: Jack Gallagher, Larry Kubic, Colleen Martin, Pete LoDico, Paul Welke

Motion LoDico, second Welke to approve the minutes of the June 08, 2011 regular meeting, motion approved.

Motion Welke, second Kubic to approve the payment of current bills, motion approved.

Motion Welke, second LoDico to adopt the resolution identical to the one passed by St. James Township establishing the Natural Resources and Eco-tourism Steering Committee.

Roll Call Vote Ayes: Welke, Kubic, LoDico, Martin, Gallagher Nays: None

Resolution Adopted

Amended and Restated

Resolution Establishing the Beaver Island

Natural Resources and Ecotourism Steering Committee

Whereas, Beaver Island has abundant beautiful and accessible natural resources, and

Whereas, a strong foundation for economic development exists in our existing businesses and new home construction, and

Whereas our natural resources attract new full-time and summer residents and the construction of new homes, all of which are critical to the Beaver Island economy, and

Whereas habitat and wildlife should be preserved, used, and managed as a public trust for such activities as hunting, fishing, flora and fauna viewing, bird watching, academic research, and the general social and economic health of the Island, and

Whereas, Beaver Island has a need for increased tourism to provide economic development for the Island including but not limited to business for restaurants, Island shops, and lodging establishments, and increased exposure to the Island by tourists who may ultimately decide to live on the Island, and

Whereas, the Island has an opportunity to provide for a unique wilderness experience, and

Whereas, Beaver Island needs to plan for tourism growth in a way that will provide economic development and preserve the natural beauty of the Island, and

Whereas, the fastest growing sector of the tourism industry is ecotourism, encompassing such experiences as bird watching, hiking, cross-country skiing, mountain biking, kayaking, and nature walks, and

Whereas Central Michigan University, our Lake Michigan shoreline, our dunes, our forests, and our inland lakes provide exciting opportunities for research, recreation, home ownership, preservation, and ecotourism, Now, therefore,

It is hereby resolved by the Townships of St. James and Peaine that the Resolution establishing the Beaver Island Natural Resources and Ecotourism Commission is hereby amended and restated to form a Natural Resources and Ecotourism Steering Committee as follows:

The Steering Committee is formed to engage in the following activities:

1. Prepare an inventory and needs and assets assessment for Island resources.

2. Develop a plan for promoting the Island as a good place for home ownership in a manner consistent with maintaining the character of the Island and promoting preservation of the Island's character.

3. Develop a balanced plan for promoting preservation and achieving sustainable economic growth and development for the Island, working with state, county, federal, and local governments and private agencies engaged in preservation.

4. Identify threats to the Island's ecosystem and plan ways to manage those threats.

5. Foster improved understanding of our sensitive natural resources and habitat by Islanders and visitors.

6. Develop a plan for promoting the Island as a unique opportunity for an ecotourism experience. Such plan might include opportunity for guided nature walks, self-guided trips, classroom study, and nature photography. Work with state, federal and other agencies engaged in the promotion of tourism.

7. Advocate for preservation of areas where our natural resources should be preserved to enhance our ecotourism opportunities and to maintain the unique beauty of Beaver Island.

8. Identify areas for expanded and/or improved trails for nature walks. Propose improvements which would enhance the experience in those areas, such as board walks, benches, viewing areas, picnic tables, maps, signage, trail markers, brochures, and other such improvements.

9. Identify bird-watching opportunities on the Island and locations where improvements such as viewing stations and viewing equipment could be located. Create and distribute informational brochures.

10. Identify potential forest trails where forest land could be preserved, and identify old growth access sites.

11. Provide opportunities to appreciate the ecology of wetlands.

12 Share ideas and plans with the public and offer the public an opportunity for input before recommending actions.

13. With approval of the Townships seek grant funding to promote preservation, ecotourism, recreation, and academic research.

14. Engage in other activities as determined from time to time by the Townships to further the purpose of preservation of the Island's natural resources and promotion of ecotourism.

In engaging in its activities, the Steering Committee shall:

1. Act as a committee of the Townships, reporting to each Township with recommendations for action. Any plan, regulations, laws, or ordinances proposed by the Steering Committee shall be presented to the public, the Planning Commissions of each Township, and the St. James and Peaine Township Boards, who shall be the decision-makers for their respective Townships.

2. Inform the public of its activities and solicit input from the public.

3. Inform the Township Boards of its activities and solicit input from the Township Boards. The Steering Committee shall prepare an annual written report to the Townships for presentation at each Township's annual meeting.

4. Balance the need for preservation with the need for recreation and sustainable economic growth for the Island.

Further, the Executive Board shall attend an annual open meeting with the combined Boards of the Townships and describe the activities, accomplishments, and plans of the Steering Committee and answer any questions.

The Townships agree that the Steering Committee and its activities are important to the Island and agree that the Township Board members will read the materials presented to them by the Steering Committee, and will meet with the Steering Committee if they have any questions or concerns about the activities engaged in by the Steering Committee.

The Steering Committee shall be formed and have members appointed as follows:

1. Peaine Township and St. James Township shall each appoint a representative to the Steering Committee.

2. The following organizations may each designate a representative to the Steering Committee, which the Steering Committee shall nominate for the approval of both Township Boards:

•  Central Michigan University;

•  the Beaver Island Wildlife Club;

•  the Beaver Island Association;

•  the Peaine Township Trails Committee;

•  the Grand Traverse Band of Ottawa and Chippewa Indians;

•  the Peaine Township Plan Commission;

•  the St. James Township Plan Commission;

•  the Michigan Department of Natural Resources;

•  the Beaver Island Historical Society;

•  the Little Traverse Conservancy;

•  the Little Traverse Bay Band of Odawa Indians;

•  the Beaver Island Chamber of Commerce;

•  the Beaver Island Community School;

•  the real estate and construction businesses on the Island; and

•  the Beaver Island Conservation Club.

A Member may be appointed who represents more than one of the above interested organizations. If any organization declines to designate a representative, the Steering Committee can nominate someone to fill that slot; they will become a Member upon written approval of both Townships.

4. These appointed Members can nominate additional Members with certain areas of expertise in natural resource preservation or eco-tourism; they will become a Member upon written approval of both Townships.

5. Upon the resignation or departure of an approved Member the Steering Committee shall ask the organization that person represented to suggest a replacement, whom the Steering Committee shall nominate to the Townships for their approval.

6. The Steering Committee members shall serve three year terms. Upon initial organization, the first terms shall be staggered so that the initial Members serve 1, 2, or 3 year terms, so that a roughly-equal number of terms are expiring annually. Members added after the initial term selection shall initially be appointed for a term length which will balance the number of terms expiring in any given year.

The Steering Committee may receive donations, which shall be held for it in a separate fund by Peaine Township. The Steering Committee shall prepare an annual budget and annual financial statement for presentation to the Townships. Requests for funds for operations must be consistent with this budget. All grants and contracts creating liability for the Steering Committee shall be approved in advance by both Townships.

The Steering Committee's meetings shall comply with the Open Meetings Act and any additional regulations regarding meetings provided by the Townships. The Steering Committee shall also comply with the Freedom of Information Act. The Steering Committee shall make all efforts to keep the public informed and to make meetings convenient and open to the public. The By-laws attached as exhibit A hereto shall govern the Steering Committee.

GENERAL FUND EXPENDITURE BUDGET AMENDMENT

RESOLUTION # ????-2011 - On motion by Welke, second by LoDico:

WHEREAS, The General Fund Expenditure Budget for the year beginning April 1, 2011 was adopted at a Special Board meeting on March 26, 2011; and

WHEREAS, This Budget authorized expenditures for certain investments in software and computer equipment to maintain compatibility with Charlevoix County and State of Michigan Rules and Processes in the Township Treasury and Assessment activities; and

WHEREAS, The Expenditure Budget amount authorized for these and other anticipated investments was set at $30,000; and

WHEREAS, This Budget amount was shown on the adopted Budget but was not included in the Budget total; and

WHEREAS, The General Fund balances are sufficient to cover this understated budget amount;

NOW THEREFORE, BE IT RESOLVED: The General Fund Expenditure Budget is hereby amended to increase the total General Fund Expenditure Budget from $307,050 to $337,050.

AYES: Welke, Kubic, LoDico, Martin, Gallagher

NAYS: None

ABSENT: None

RESOLUTION ADOPTED

CREATION OF CHECKING ACCOUNTS FOR NRESC AND PEAINE TOWNSHIP EMERGENCY GENERATOR ACCOUNTS

1) Adopt a Resolution creating the Beaver Island Natural Resources and Ecotourism Steering Committee Fund checking account in the form required by Charlevoix State Bank with authorized signers to be the Peaine Township Treasurer, Peaine Township Clerk and the Peaine Township Deputy Treasurer.

AYES: Welke, Kubic, LoDico, Martin, Gallagher

NAYS: None

ABSENT: None

RESOLUTION ADOPTED

2) Adopt a Resolution authorizing creation of the Peaine Township Emergency Generator Account number 2000838 at the Charlevoix State Bank to receive RD grant funds with authorized signers to be Peaine Township Treasurer, Peaine Township Clerk and the Peaine Township Deputy Treasurer.

AYES: Welke, Kubic, LoDico, Martin, Gallagher

NAYS: None

ABSENT: None

RESOLUTION ADOPTED

PROPOSED RESOLUTION OF RECOGNITION FOR AMVETS MEMORIAL PARK AND FOREST VIEW COMPLEX

Amvets Park

WHEREAS, BEAVER ISLAND has a long and distinguished history of present and former residents of the Island serving in the United States military services, some of whom have made the ultimate sacrifice in defense of our Country; and

WHEREAS, current members of the Emmet Burke AMVETS Post No. 46 of Beaver Island conceived and mobilized the effort to create a Memorial Park to recognize and commemorate those who have served, now serve or will serve their Country; and

WHEREAS, members of Post No. 46, with the support and assistance of many on Beaver Island, have created the AMVETS MEMORIAL PARK which was dedicated on July 3, 2011 and will represent a symbol of appreciation and respect for those who serve well into the future;

NOW THEREFORE, BE IT RESOLVED,: The Peaine Township Board commends AMVETS Post No. 46 and those who supported and assisted Post No. 46 in this endeavor and expresses its appreciation and gratitude for this very important Memorial.

AYES: Welke, Kubic, LoDico, Martin, Gallagher

NAYS: None

ABSENT: None

RESOLUTION ADOPTED

Forest View Community

WHEREAS, members of our Beaver Island community recognized the need for senior housing on the Island more than a decade ago; and

WHEREAS, these members recognized the need for a collaborative effort to plan, finance and construct such housing; and

WHEREAS, such recognition led to the organization of the Beaver Island Community Development Corporation; and

WHEREAS, after many years of effort in planning, financing and construction and many difficulties, Forest View Community was dedicated July 11, 2011 with representatives of many levels of government and many others who contributed to this effort in attendance; and

WHEREAS, Forest View Community is and will remain a symbol of Beaver Island's concern for its senior citizens and a glowing example of the fruits of collaborative effort;

NOW THEREFORE, BE IT RESOLVED: The Peaine Township Board commends the current and past Board of Directors of the Beaver Island Community Development Corporation and all the governmental agencies, organizations, businesses and individuals for their collaborative efforts to make Forest View Community a reality.

AYES: Welke, Kubic, LoDico, Martin, Gallagher

NAYS: None

ABSENT: None

RESOLUTION ADOPTED

Motion Welke, second Gallagher to appoint Tina Walker to the Parks and Trails Committee for a term ending October 31, 2012, motion approved.

Motion LoDico, second Kubic to authorize a review and reprinting of the Driving Guide brochure, motion approved.

Motion Welke, second Kubic to adjourn, motion approved.

Meeting adjourned at 8:10 p.m

PEAINE TOWNSHIP BOARD

Regular Meeting—Wednesday, July 13, 2011, 7:00 p.m.

Peaine Township Hall—36825 Kings Highway

Beaver Island, MI 49782

Phone: (231) 448-2389

AGENDA (draft)

•  Call to Order and Pledge of Allegiance

•  Supervisor and Public Comment

•  Review, Revise-if-Needed, Approve Agenda

•  Review, Revise-if-Needed, Approve Minutes of June 8, 2011 Regular Board meeting

•  Review and Approve bills for payment

•  Review statement of work performed by deputy officers

•  Discuss any questions regarding bills submitted for approval

•  Re-Instatement of NRETC as Natural Resources and Ecotourism Steering Committee (NRESC)

•  General Fund Budget Amendment for year beginning April 1, 2011.

8. AMVETS Memorial Park and FOREST VIEW Facility Recognition 

9. Committees, Boards, Commissions:

a. Recommended Appointment of Tina Walker to Parks & Trails (Term ending October 31, 2012)

b. Posting Planning Commission Vacancy (Term ending February 28, 2013)

c. Airport Commission Update (Martin/LoDico) 

10. Township Updates

a. Approval of grant for emergency generators (Benishek letter)

b. Phragmites Program

11. Public Comment:

12. Adjourn:

Please Attend Next Regular Board Meeting, August 10, 2011—7:00 p.m.

Peaine Township Regular Meeting June 08, 2011

Peaine Township Regular Meeting June 08, 2011 at 7:00P.M. at Peaine Township Hall
Members Present: Jack Gallagher, Larry Kubic, Colleen Martin, Pete LoDico, Paul Welke
Motion LoDico, second Gallagher to approve the Special Meeting on April 30, 201 l, motion approved.
Motion Kubic, second Welke to approve the regular meeting minutes of May ll, 201 l, with Jack Gallaghers suggested modifications, motion approved.
Motion LoDico, second Welke to approve the payment of current bills, motion approved.
Beaver Island Transportation Authority Presentation by Barbara Schwaztztisher to inform the township board that bids have gone out to hire a company to design a new ferry for the Beaver Island Boat Company. The estimated cost of a new boat is 8 million.
Phragmities Discussion-Jacque LaFreniere stated that the state would not be paying for the cost of treating the phragmities. Cost is estimated to be $14,000 for private land and $6,000 to $8,000 for state land.
Motion LoDico, second Kubic to post for bids to treat phragmities on state land, as well as private property, on Beaver Island, and to post the position for a GPS assistant, motion approved.
Motion Welke, second Kubic to have the Peaine and St. James Township Supervisors draft a letter to be sent to all former members of the previously existing NREC in which they make it known that it is their intent to pass the newly drafted/revised resolution/bylaws establishing the NREC as a Steering Committee of Peaine and St. James Townships subject to a review by Peaine and St. James Township’s attomeys, motion approved.
Motion Gallagher, second LoDico to accept Pam O’Brien’s bid for the 2011 planting to be done at the Peaine Township Hall, motion approved.
Motion LoDico, second Welke to reduce the number of members on the Parks and Trails Committee from seven to tive, motion approved.
Motion Welke, second LoDico to adjourn, motion approved.
Meeting adjourned at 8:37 p.m.

AGENDA (draft) for June 8, 2011 meeting

•  Call to Order and Pledge of Allegianc

•  Supervisor and Public Comment

•  Review, Revise-if-Needed, Approve Agenda

•  Review, Revise-if-Needed, Approve Minutes of May 11, 2011 Regular Board meeting

•  Review and Approve bills for payment

•  Review statement of work performed by deputy officers

•  Discuss any questions regarding bills submitted for approval

•  Beaver Island Transportation Authority (BITA) – Status of Boat Design Process

•  2011 Phragmites Program – Change in funding – Job Posting for GPS Assistant

•  Re-instatement of NREC as Natural Resources and Ecotourism Steering Committee

•  Acceptance of Bid – Township Hall Planting and Maintenance

•  Committees, Boards, Commissions: Posted Vacancies on Parks and Trails

•  Public Comment:

•  Adjourn:

Please Attend Next Regular Board Meeting, July 13, 2011—7:00 p.m.

Corrected May 11, 2011 Minutes

Regular Meeting-May 11, 2011

Peaine Township Regular Meeting-May 11, 2011 at 7:00 p.m. at Peaine Township Hall.
Members Present: Jack Gallagher, Colleen Martin, Larry Kubic, Paul Welke
Members Absent: Pete LoDico
Meeting called to order at 7:02 p.m. by Supervisor Jack Gallagher
MOTION Kubic, second Welke to approve the April 13, 2011 minutes with the correction of a typo error of the Assessors quarterly wages of $6285.00 and Gallagher stated that he does not believe the that the spokespersons were to be just Pete LoDico and
Paul Welke concerning the NREC information to the attorney, motion approved.
MOTION Kubic, second Welke to approve the current bills presented for payment, motion approved.
RESOLUTION #09-2010 offered by Kubic, supported by Welke to accept Phragmities Budget:
WHEREAS: The Peaine Township Phragmities Fund Expenditures budget for 2011-2012 was set at $10,000 and;
WHEREAS: Peaine Township and the Michigan Department of Natural resources have developed a proposed 5-yr. Plan for the treatment of Phragmities on the Island, and;
WHEREAS: The projected cost of such treatment program for the year begimting April 1, 2011 is projected to cost approximately $14,000 based upon the 5 Year Plan;
THEREFORE: The Phragmities fund Budget is hereby amended and the total Budget is set at $14,000
Roll Call: AYES: Welke, Kubic, Martin, Gallagher
ABSENT: LoDico
Resolution Passed.
RESOLUTION #10-2011 offered by Welke, supported by Kubic to adopt Peaine Township Road Fund Budget;
WHEREAS: The Peaine Township Road Fund Expenditure Budget for 2011-2012 was set at $66,000 and:
WHEREAS: The budgeted expenditures for both dust control and road maintenance are less than the currently anticipated amounts for such services, and;
WHEREAS: The Township Board has agreed to purchase road clay and excavating services for road maintenance at a cost of approximately $4,500 on behalf of the Charlevoix county Road commission, and;
WHEREAS: The expenditures made for the clay and excavating services will be reimbursed to the Township by the County Road Commission;
THEREFORE: The Road Fund Budget is hereby amended and the total budget is set at $75,000.
Roll Call Vote: AYES: Welke, Kubic, Martin, Gallagher
ABSENT: LoDico

MOTION Welke, second Martin to accept Jeans Lawn Service bid of $375.00 per cutting for Peaine Township Hall and BI Transfer Station of $75.00 per cutting for the seasonal lawn cutting services.
Ayes: Welke, Martin, Kubic
Nays; Gallagher Motion approved:
Welke suggested that next year the Peaine Township Hall and Transfer Station bid notification be combined and not separate bids.
MOTION Welke, second Kubic to approve the St. James Marine bid for dust control at .69 per gallon, motion approved.
MOTION Welke, second Kubic to endorse the Charlevoix County Planning Commission and the Charlevoix County Planning Department to remain in place, motion approved.
Jack Gallagher read the minutes from the former NREC public hearing and requested it to be part ofthe minutes. See Attachment #1, Paul and Pete (if Pete agrees) will meet with former NREC members, Sandy Birdsall, and Pam Grassrnick; along with Ed Wojan to further discuss maj or concerns and report back to the Township Board. Paul and Pete together will contact attorney to get a legal definition of a committee verses a commission of the township and how they operate.
Jack announced that Sally Akerley scored 200 out of 200 on the 14-point review with the State Tax commission. Sally Akerley sent a letter dated April 19, 2011 to the Township board and read by Colleen Martin, and entered into the minutes. See Attachment #2.
MOTION Welke, second Kubic to adjourn at 8:36 p.m., Motion approved.

Peaine Township Regular Meeting-April 13, 2011

Peaine Township Regular Meeting-April 13, 2011 at 7:00 p.m. at the Peaine Township Hall.
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico
Members absent: Paul Welke
Motion LoDico, second Kubic to authorize the Township Attorney to give the Peaine Township Board an opinion on whether the NREC needs to be a commission or if it can be formed as a joint committee of Peaine and St. James Townships to carry out their mission, and to authorize Pete LoDico and Paul Welke (or Larry Kubic if Paul declines)
to be the spokespersons to provide the attorney with information on the NREC, motion approved.
Motion LoDico, second Kubic to correct the salary amounts in the Feb. 9, 2011 minutes from the budgeted amount to the actual amounts, motion approved.
Motion Martin, second LoDico to change the paragraph on NREC discussion to state that there is to be a small private meeting with concerned community members and fonner NREC members before the public hearing, motion approved.
Motion Gallagher, second LoDico to correct the minutes of the March 26, 2011 special meeting to change the assessors quarterly payment from $6200 to $63 85 and to correct the intent in the Charlevoix Airport letter, motion approved.
Motion LoDico, second Kubic to table the decision on payment of legal fees for the Airport Intergovernmental Agreement paid by Peaine Township until St. James Township Board, St. James Township Attorney and Peaine Township Attorney review Jack Gallagher’s letter of facts and reasons to reconsider the payment, motion approved.
Connie Wojan requested copies of all attorney bills concerning the Airport Intergovernmental Agreement.
Motion LoDico, second Kubic to approve a 3-yr contract with the assessor; Sally Akerley for $17,480.00 a year, and to authorize the supervisor to sign the contract with the change from a 4- year contract to a 3- year contract, motion approved.
RESOLUTION #07-2011 offered by Kubic, and supported by LoDico to dissolve the old Planning Commission;
WHEREAS, the Township previously creating a planning commission by resolution under the provisions of the Township Planning Act, Act 168 of the Public Acts of 1959 as amended;
WHEREAS, the Township has created a new planning commission by ordinance under the provisions ofthe Michigan Planning Enabling Act, Act 33 of the Pubic Acts of 2008; and

WHEREAS, the Township desires to dissolve the old planning commission effective on the day the new planning commission ordinance becomes effective.
NOW THEREFORE, BE IT RESOLVED that the Peaine Township Board hereby dissolves the planning commission created by resolution under the provisions of the Township Planning Act, Act 168 of the Pubic Acts of 1959, as amended.
BE IT FURTHER RESOLVED that this resolution shall be effective on the day the new plarming commission ordinance enacted under the provisions of the Michigan Planning Enabling Act, Act 33 of the Public Acts of 2008, become effective.
AYES: Gallagher, Kubic, LoDico, Martin
NAYS1 None
ABSENT: Welke
Resolution adopted.
RESOLUTION #08-2011 offered by Kubic, and supported by LoDico to adopt Peaine Township Ordinance # 01 of 201 1 ; an ordinance to bring the Township’s Planning Commission into compliance with Act 33 ofthe Public Acts of 2008, as amended to provide for its organization, and to define its powers and duties; and to appoint David Howell, for a one-year term ending February 2012, appoint Cathy J ones and Larry Kubic for a 2-year term ending February 2013, and to appoint William Markey and Krys Lyle for a 3-year tenn ending February 2014.
AYES: Kubic, LoDico, Martin, Gallagher
NAYS: None
ABSENT: Welke
Resolution passed.
Sarah McCafferty, EMS Director spoke on the Air Ambulance Service and the need for the Beaver Island EMS to become a State Approved Licensed Agency. EMS will be hiring Michael Slattery, owner of Leading Edge Aviation Consulting, to establish a fixed wing air ambulance program for Beaver Island.
MOTION LoDico, second Kubic to approve of the EMS hiring Michael Slattery, motion approved.
Public Comment: Concern was expressed regarding the absence of a flag at the Peaine Township Hall.
Motion LoDico, second Gallagher to adjourn at 9:36 p.m,, motion approved.

............................................................................................................................................................

The minutes between the dotted lines are the minutes that were revised at the Peaine Meeting in April 2011

PEAINE TOWNSHIP SPECIAL MEETING-MARCH 26, 2011 at 12:30 p.m. at the Peaine Township Hall.

Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke

Meeting called to order at 1:15 p.m. by supervisor, Jack Gallagher

MOTION Welke, second LoDico to approve the March 27, 2010 special meeting minutes, motion approved.

MOTION Welke, second LoDico to approve the final payment of $6285.00 to the Peaine Township Assessor, motion approved.

MOTION LoDico, second Kubic to authorize Supervisor Gallagher to sign the Letter presented by Bill McDonough to the Charlevoix Mayor, Charlevoix City Manager, and the Charlevoix City Council that we rely on the assurance that any increase in parking or any additional fees would not be required to operate the airport.

Ayes: Kubic, LoDico, Martin, Gallagher

Nays: None Abstain: Welke

Motion approved.

MOTION Welke, second LoDico to purchase three computers for the Assessor, Clerk, and Treasurer, and computer software for the Assessor for approximately $15,000, motion approved.

The board gave Pam Grassmick permission to erect 18' Chimney swifts on the Font Lake Park property behind the Peaine Township Hall.

MOTION Gallagher, second Lodico to adjourn the meeting at 1:28 p.m. Motion approved.

Peaine Township Regular Meeting-March 9, 2011 at 7:00 p.m. at Peaine Township Hall

Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke

Meeting called to order at 7:05 p.m. by Supervisor Gallagher. A moment of silence was observed in memory of David Broder.

MOTION Welke, second LoDico to approve the February 9, 2011 meeting minutes. Motion approved.

MOTION Welke, second Kubic to approve the payment of bills presented. Motion approved.

Letter from the Beaver Island Association by Paul Glendon was read concerning reconsideration to recommission the NREC.

Sandy Birdsall read her remarks concerning the NREC.

After much discussion, it was decided that some of the former members of the NREC, along with Jim Wojan, Ed Wojan, Jeff Powers and other interested parties get together in a small private meeting to discuss their concerns. A public hearing will then take place to discuss their views and reconcile their differences concerning the former NREC. LoDico stated that he needs to be convinced that the NREC should be an umbrella under the Townships and not a private committee.

It was stated that no one would have any authority to contact the DNR on behalf of Beaver Island during this 90-day period.

MOTION Welke, second Gallagher to readdress the NREC recommission matter after a 90 day cooling off period in which all interested parties are to meet within that time period to discuss concerns about the NREC and reconcile their differences and come back to the township boards with recommendations for approval or disapproval of recommissioning the NREC.

Ayes: Welke, Kubic, LoDico, Martin, Gallagher

Motion approved.

Board of Review will meet on March 16 th and March 17 th , 2011 at the Peaine Township Hall.

The EMS, Health, Center along with Island Airways and Fresh Air Aviation will be meeting to discuss Air ambulance options.

Bids for 250-300 yards of clay will be posted. LoDico will contact Pat Harmon to inquire about the Charlevoix County Road Commission stockpiling the clay.

MOTION Welke, second Martin to adjourn at 9:35 p.m. Motion approved.

Peaine Township Regular Meeting February 09, 2011 at 7:00P.M. At Peaine Township Hall

Members Present: Jack Gallagher, Larry Kubic, Colleen Martin, Pete LoDico Members Absent: Paul Welke

Supervisor's comments were read and requested to be included in the minutes, SEE ATTACHED.

Motion LoDico, second Kubic to add items to the agenda including the reading of letters from Don Vyse and Ed Wojan, as well as for Peaine Township to decide on support of the NREC. Ayes: LoDico, Martin, Kubic Nays: Gallagher Motion Approved

Motion Kubic, second LoDico to approve the minutes of the January 12, 2011 regular meeting, motion approved.

Jeff Powers made a presentation of information concerning an outline of the request for approval to seek Wildlife Certification from the DNRE.

Motion Gallagher, second LoDico to approve the plan to seek Wildlife Certification for Beaver Island from the DNRE, motion approved.

Motion Gallagher, second Kubic to appoint Christina Morgan as the alternate on the Board of Review with a term ending December 31, 2012, motion approved.

Motion Gallagher, second Kubic to re-appoint Cathy Jones to the Peaine Township Planning Commission with a term ending December 31, 2012, motion approved.

Resolution #01-2011 to Allow Local Residents to Protest in Writing to the Board of Review Proposed by Gallagher, supported by LoDico

In order to ease the burden on taxpayers, the assessor and the board of review and to ensure that all taxpayers have an equal opportunity to be heard by the board of review, the Township o f Peaine of Charlevoix County, hereby resolves, according to the provisions of MCL 211.30 (7) of the General Property Tax Act, that the board of review shall receive letters of protest from resident taxpayers from the first Tuesday in March until it adjourns from the public hearings for which it meets to hear such protests.

All notices of assessment change and all advertisements of March Board of Review meetings are to include a statement that the resident taxpayers may protest by letter to the board.

Roll Call Vote

Ayes: Martin, LoDico, Kubic, Gallagher Nays: None Absent: Welke Resolution Adopted

Resolution #02-2011”Poverty Exemption Resolution” Offered by Gallagher, supported by LoDico

Whereas, the adoption of guidelines for poverty exemption is within the purview of the township board; and

WHEREAS, the homestead of persons who, in the judgment of the supervisor and board of review, by reason of poverty, are unable to contribute to the public charges is eligible for exemption, in whole or in part, from taxation under Public Act 390, 1994 (MCL 211.7u); and

WHEREAS, pursuant to PA 390 of 1994, Peninsula Township, Grand Traverse County adopts the following guidelines for the supervisor and board of review to implement. The guidelines shall include but not be limited to the specific income and asset levels of the claimant and all persons residing in the household (income of students under the age of 18 years shall not be included), including any property tax credit returns, filed in the current or immediately preceding year;

To be eligible, a person shall do all of the following on an annual basis:

1) Own and occupy as your principal residence, as defined in Section 7dd of the General Property Tax Act, the property for which the exemption is requested.

2) File a claim with the supervisor or board of review, on an application provided by the township assessor . If you did not file a tax return then you MUST get a statement of benefits paid from the Social Security Administration or Michigan Department of Social Services.

All applicants must submit most recent copies of the following:

A. Federal Income Tax Return (1040 or 1040A)

B. State of Michigan Income Tax Return

C. Homestead Property Tax Claim (MI-1040CR)

D. All statements of income (ex: W-2's, 1099's, etc)

NOTE: Applications may be reviewed by the Board of Review without applicant being present. However, the Board of Review may request that any or all applicants be physically present to respond to any questions they may have. This means that you could be called to appear on short notice. You may have to answer questions regarding your financial affairs, health and status of people living in your home, etc. before the board of review. Teleconferencing for the purpose of asking questions of the applicant is allowable if the applicant is not able to attend.

3) Produce a valid driver's license or other form of identification if requested.

4) Produce a deed, land contract, or other evidence of ownership of the property for which an exemption is requested.

5) Have an income less than or equal to the federal poverty income standards as defined and determined annually by the United States Office of Management and Budget.

6) The application for an exemption shall be filed after January 1, but before the day prior to the last day of the board of review. The board of review meets three times per year, each March, July and December.

NOTE: Sign the application at the office of the assessor or supervisor when the application is returned. If the applicant cannot personally return the application, a notarized application is acceptable.

7) Additional eligibility requirements as determined by the township board:

a. The board of review shall follow the policy and guidelines established herein when granting or denying an exemption.

b. The board of review may deviate from the guidelines if it determines there are substantial and compelling reasons which are to be communicated, in writing, to the applicant. Compelling reasons include, but are not limited to, excessive medical expenses or excessive expenses necessary for the care of elderly or handicapped persons, etc.

c. Applicants may be subject to investigation of their entire financial and property records by the Township. This would be done to verify information given or statements made to the board of review or assessor in regard to the poverty tax claim.

d. All applicants will be evaluated based on data and statements given to the Board by the applicant. The Board can also use information gathered from any other source.

e. The True Cash Value of property for which the poverty exemption is requested shall be a consideration by the board of review when determining hardship.

f. Asset Eligibility: The value of property in excess of what is considered part of the original homestead shall be considered an asset. Assets include, but are not limited to: real estate other than the principal residence, motor vehicles, recreational vehicles and equipment, certificates of deposits, savings accounts, checking accounts, cash, stocks, bonds, life insurance, coin collections, boats, jewelry, retirement funds, etc. Assets (except the original homestead, essential household goods and the first $ 5,000 of the market value of a motor vehicle), shall not exceed $ 50,000 for an individual applicant and/or $ 15,000 per household if more than one contributor.

g. The board of review will consider all assets of the owner, co-owner(s) and all qualifying financial members of the household. Any attempt to hide and/or shift assets to another person, business or corporation shall be grounds for denial.

Handicapped or infirmed applicants may call the Clerk's office to make necessary arrangements for assistance.

If the applicant fails to supply the required documents and/or fails to complete the application in its entirety, or if the information supplied is found to be fraudulent, the application shall be denied.

NOW, THEREFORE, BE IT HEREBY RESOLVED that the board of review shall follow the above stated policy and federal guidelines in granting or denying an exemption, unless the board of review determines there are substantial and compelling reasons why there should be a deviation from the policy and federal guidelines and these are communicated in writing to the applicant.

Upon roll call vote, the following voted:

“Aye”: LoDico, Kubic, Martin, Gallagher

“Nay” None

“Absent” Welke

Resolution Adopted.

Ed Wojan's letter concerning the NREC read by Pete Lodico.

Don Vyse's letter concerning the NREC read by Colleen Martin,

Pam Grassmick read her letter concerning the NREC.

James Norgaard's email concerning the NREC read by Jack Gallagher.

Motion Martin, second Kubic to rescind the resolution by the Peaine Township Board for the creation of the Natural Resources and Ecotourism Commission as a commission of the Peaine Township Board.

Ayes: Martin, Kubic, LoDico Nays: Gallagher Motion approved.

Resolution #03-2011 to retain the supervisors wages at $15,455.00 for the 2011-2012 fiscal year. AYES: Martin, LoDico, Kubic NAYS; None ABSTAIN: Gallagher ABSENT: Welke Resolution passed.

Resolution #04-2011 to retain the clerks wages at $14,600.00 for the 2011-2012 fiscal year. AYES: Gallagher, LoDico, Kubic NAYS: None ABSTAIN: Martin ABSENT: Welke Resolution passed.

Resolution #05-2011 to retain the treasurers wages at $14,600.00 for the 2011-2012 fiscal year. AYES: Martin, Gallagher, LoDico NAYS: None ASTAIN: Kubic, ABSENT: Welke Resolution passed.

Resolution #06-2011 to retain the trustees wages at $5130.00 for the 2011-2012 fiscal year. AYES: Gallagher, Martin, Kubic NAYS: None ABSTAIN: LoDico ABSENT: Welke Resolution passed.

The Annual Elector's Meeting, Budget Hearing and Special Board Meeting are to be held on March 26, 2011. Times are as follows: Annual Elector's Meeting at 11:00A.M, Budget Hearing: at 11:45 A.M, and Special Board Meeting: at 12:30 P.M. at the Peaine Township Hall.

Jack Gallagher read the letter he wrote to the DNRE withdrawing Peaine Township's interest in being involved in ownership of the DNRE property on Paradise Bay. The board agreed that the letter was acceptable and should be sent.

Motion LoDico, second Kubic to approve payment of the current bills, motion approved.

Motion LoDico, second Gallagher to adjourn, motion approved.

Meeting adjourned at 10:59P.M.

............................................................................................................................................................

Proposed Budget Public Hearing-March 27, 2011

Peaine Township Proposed Budget Public Hearing-March 27, 2011 at 11:45 am-Peaine Township Hall.
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
Meeting called to order at 11:45 am by Supervisor Gallagher.
MOTION Welke, second Kubic to approve the March 27, 2010 Proposed budget hearing minutes, motion approved.
Airport Budget reviewed. Welke suggested to leave the Airport Budget figures for the
Aviation Gas Sales and Purchases as the Beaver Island Airport Commission has prepared and approved.
MOTION Welke, second LoDico to continue the $5000.00 revenue from the Peaine and St. James Township General F tmds to the Airport Fund, motion approved.
MOTION Martin, second Kubic not to have the Beaver Island Airport Fund reimburse the Peaine Township General Fund forthe $13,800 attorney fees incurred forthe creation of the Beaver Island Airport Agreement.
Ayes: Martin, Kubic, LoDico
Nays: Gallagher
Abstain; Welke Motion passed.
MOTION Welke, second LoDico to approve to adopt the Beaver Island Waste Management Proposed budget,
Ayes: Gallagher, Welke, Kubic, LoDico, Martin
Nays: None Motion passed.
MOTION Welke, second LoDico to approve to adopt the Peaine Township Road Fund Budget,
Ayes, Gallagher, Welke, Kubic, LoDico, Martin
Nays: None Motion passed.
MOTION Welke, second LoDico to approve to adopt the Peaine Township General Fund Budget,
Ayes: Gallagher, Welke, Kubic, LoDico, Martin
Nays: None Motion passed.
MOTION Welke, second LoDico to approve to adopt the Phragmities Budget with the eradication change from $2000 to $9000
Ayes: Gallagher, Welke, Kubic, LoDico, Martin
Nays: None Motion passed.
MOTION Welke, second Kubic to adjourn at 1:09 pm, motion approved.

Annual Electors Meeting-March 26, 2011

Peaine Township Annual Electors Meeting-March 26, 2011 at 11:00 am-Peaine Township Hall
Members present: Jack Gallagher, Colleen Ma_rtin, Larry Kubic, Pete LoDico, Paul Welke
MOTION Welke, second LoDico to approve the March 27, 2010 minutes with the correction that the electors approved that the township oflicial’s would receive no increase in salary for the 2010-2011 fiscal year, motion approved.
MOTION Jim Birdsall, second Angel Welke to approve the February 9, 201 1 Peaine Township resolution to hold the current wages for the township officials for the 2011-2012 fiscal year, motion approved.
Supervisor Gallagher reported on the past year’s activities:
Reassessment of Peaine Township properties
Board of Review reviewed 49 petitions
Attorney hired
Airport Commission Agreement
Expanded Bidding Process
Joint Township budgets
New Accounting Format
New Budget Process
Withdrawal of support of the NREC
Gallagher stated that Cell Phone Service will be pursued this coming year.
Bill Markey stated the Master Plan would need to be updated this coming year.
Gallagher commended all the Township Employees for all of their work efforts. The Waste Management Employees, also Darrell Butler, Jacque La_Freniere, the volunteer Fire Department, the EMS, the Medical Center stafi and all citizens who have enhanced the Island.
MOTION Jim Birdsall, second Angel Welke to adjourn at 11:37 am, motion approved.

SPECIAL MEETING-MARCH 26, 2011

PEAINE TOWNSHIP SPECIAL MEETING-MARCH 26, 2011 at 12:30 p.m. at the Peaine Township Hall.
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
Meeting called to order at 1:15 p.m. by supervisor, Jack Gallagher
MOTION Welke, second LoDico to approve the March 27, 2010 special meeting minutes, motion approved.
MOTION Welke, second LoDico to approve the final payment of $6200.00 to the Peaine Township Assessor, motion approved.
MOTION LoDico, second Kubic to authorize Supervisor Gallagher to sign the Letter presented by Bill McDonough to the Charlevoix Mayor, Charlevoix City Manager, and the Charlevoix City Council with the change in the last sentence to say “We rely on the assurance with no increase in parking or any other fees”.
Ayes: Kubic, LoDico, Martin, Gallagher
Nays: None Abstain: Welke
Motion approved.
MOTION Welke, second LoDico to purchase three computers for the Assessor, Clerk, and Treasurer, and computer software for the Assessor for approximately $15,000, motion approved.
The board gave Pam Grassmick permission to erect l8’ Chimney swifts on the Font Lake Park property behind the Peaine Township Hall.
MOTION Gallagher, second Lodico to adjourn the meeting at 1:28 p.m. Motion approved.

Peaine Township Regular Meeting-March 9, 2011

Peaine Township Regular Meeting-March 9, 2011 at 7:00 p.m. at Peaine Township Hall
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
Meeting called to order at 7:05 p.m. by Supervisor Gallagher. A moment of silence was observed in memory of David Broder.
MOTION Welke, second LoDico to approve the February 9, 2011 meeting minutes. Motion approved.
MOTION Welke, second Kubic to approve the payment of bills presented. Motion approved.
Letter from the Beaver Island Association by Paul Glendon was read concerning reconsideration to recommission the NREC.
Sandy Birdsall read her remarks concerning the NREC.
After much discussion, it was decided that some of the former members of the NREC, along with Jim Wojan, Ed Wojan, Jeff Powers and other interested parties get together along with the public at a public hearing to discuss their views and reconcile their differences concerning the former NREC. LoDico stated that he needs to be convinced that the NREC should be an umbrella Luider the Townships and not a private committee. It was stated that no one would have any authority to contact the DNR on behalf of Beaver Island during this 90-day period.
MOTION Welke, second Gallagher to readdress the NREC recommission matter after a 90 day cooling off period in which all interested parties are to meet within that time period to discuss concerns about the NREC and reconcile their differences and come back to the township boards with recommendations for approval or disapproval of recornrnissioning the NREC.
Ayes: Welke, Kubic, LoDico, Martin, Gallagher Motion approved.
Board of Review will meet on March 16th and March 17th, 2011 at the Peaine Township Hall.
The EMS, Health, Center along with Island Airways and Fresh Air Aviation will be meeting to discuss Air ambulance options.
Bids for 250-300 yards of clay will be posted. LoDico will contact Pat Harmon to inquire about the Charlevoix County Road Commission stockpiling the clay.
MOTION Wclke, second Martin to adjourn at 9:35 p.m. Motion approved.

Peaine Township Regular Meeting, February 9, 2011

(Letters read at this meeting are also included if they were available)

Peaine Township Regular Meeting February 09, 2011 at 7:00P.M. At Peaine Township Hall
Members Present: J ack Gallagher, Larry Kubic, Colleen Martin, Pete LoDico
Members Absent: Paul Welke
Supervisor’s comments were read and requested to be included in the minutes, SEE ATTACHED.
Motion LoDico, second Kubic to add items to the agenda including the reading of letters from Don Vyse and Ed Woj an, as well as for Peaine Township to decide on support of the NREC.
Ayes: LoDico, Martin, Kubic Nays: Gallagher. Motion Approved
Motion Kubic, second LoDico to approve the minutes ofthe January 12, 2011 regular meeting, motion approved.
Jeff Powers made a presentation of information concerning an outline ofthe request for approval to seek Wildlife Certification from the DNRE.
Motion Gallagher, second LoDico to approve the plan to seek Wildlife Certification for Beaver Island from the DNRE, motion approved.
Motion Gallagher, second Kubic to appoint Christina Morgan as the alternate on the Board of Review with a term ending December 31, 2012, motion approved.
Motion Gallagher, second Kubic to re-appoint Cathy Jones to the Peaine Township Planning Commission with a term ending December 31, 2012, motion approved.

Resolution #01-2011 to Allow Local Residents to Protest in Writing to the Board of Review Proposed by Gallagher, supported by LoDico

In order to ease the burden on taxpayers, the assessor and the board of review and to ensure that all taxpayers have an equal opportunity to be heard by the board of review, the Township of Peaine of Charlevoix County, hereby resolves, according to the provisions of MCL 211.30 (7) of the General Property Tax Act, that the board of review shall receive letters of protest from resident taxpayers from the first Tuesday in March until it adjoums from the public hearings for which it meets to hear such protests.
All notices of assessment change and all advertisements of March Board of Review meetings are to include a statement that the resident taxpayers may protest by letter to the board.
Roll Call Vote' Ayes: Martin, LoDico, Kubic, Gallagher Nays: None Absent: Welke Resolution adopted.

Resolution # 02-2011“Poverty Exemption Resolution” Offered by Gallagher, supported by LoDico
WHEREAS, the adoption of guidelines for poverty exemptions is within the purview of the township board; and
WHEREAS, the homestead of persons who, in the judgment of the supervisor and board of review, by reason of poverty, are unable to contribute to the public charges is eligible for exemption, in whole or in part, from taxation under Public Act 390, 1994 (MCL 211_7u); and
WHEREAS, pursuant to PA 390 of 1994, Peninsula Township, Grand Traverse County adopts the following guidelines for the supervisor and board of review to implement. The guidelines shall include but not be limited to the specific income and asset levels of the claimant and all persons residing in the household (income of students under the age of 18 years shall not be included), including any property tax credit returns, filed in the current or immediately preceding year;
To be eligible, a person shall do all of the following on an annual basis:
1) Own and occupy as your principal residence, as defined in Section 7dd of the General Property Tax Act, the property for which the exemption is requested.
2) File a claim with the supervisor or board of review, on an application provided by the township assessor. If you did not file a tax return then you MUST get a statement of benefits paid from the Social Security Administration or Michigan Department of Social Services.

All applicants must submit most recent copies of the following:
A. Federal Income Tax Retum (1040 or 1040A)
B. State of Michigan Income Tax Retum
C. Homestead Property Tax Claim (MI-l04OCR)
D. All statements of income (ex: W-2’s, 1099’s, etc)
NOTE: the Board of Review may review Applications without applicant being present. However, the Board of Review may request that any or all applicants be physically present to respond to any questions they may have. This means that you could be called to appear on short notice. You may have to answer questions regarding your financial affairs, health and status of people living in your home, etc. before the board of review. Teleconferencing for the purpose of asking questions of the applicant is allowable if the applicant is not able to attend.
3) Produce a valid driver’s license or other form of identification if requested.
4) Produce a deed, land contract, or other evidence of ownership of the property for which an exemption is requested.

5) Have an income less than or equal to the federal poverty income standards as defined and determined annually by the United States Office of Management and Budget.
6) The application for an exemption shall be filed after January l, but before the day prior to the last day of the board of review. The board of review meets three times per year, each March, July and December.
NOTE: Sign the application at the office of the assessor or supervisor when the application is returned. lf the applicant cannot personally return the application, a notarized application is acceptable. '
7) Additional eligibility requirements as determined by the township board:
a. The board of review shall follow the policy and guidelines established herein when granting or denying an exemption.
b. The board of review may deviate from the guidelines if it determines there are substantial and compelling reasons, which are to be communicated, in writing, to the applicant. Compelling reasons include, but are not limited to, excessive medical expenses or excessive expenses necessary for the care of elderly or handicapped persons, etc.
c. Applicants may be subject to investigation of their entire financial and property records by the Township. This would be done to verify information given or statements made to the board of review or assessor in regard to the poverty tax claim.
d. All applicants will be evaluated based on data and statements given to the Board by the applicant. The Board can also use information gathered from any other source.
e. The True Cash Value of property for which the poverty exemption is requested shall be a consideration by the board of review when determining hardship.
f. Asset Eligibility: The value of property in excess of what is considered part of the original homestead shall be considered an asset. Assets include, but are not limited to: real estate other than the principal residence, motor vehicles, recreational vehicles and equipment, certificates of deposits, savings accounts, checking accounts, cash, stocks, bonds, life insurance, coin collections, boats, jewelry, retirement funds, etc. Assets (except the original homestead, essential household goods and the first $ 5,000 of the market value of a motor vehicle) shall not exceed $ 50,000 for an individual applicant and/or $ 15,000 per household if more than one contributor.
g. The board of review will consider all assets of the owner, co-owner(s) and all qualifying financial members of the household. Any attempt to hide and/or shift assets to another person, business or corporation shall be grounds for denial.

Handicapped or infirmed applicants may call the Clerk’s office to make necessary arrangements for assistance. If the applicant fails to supply the required documents and/or fails to complete the application in its entirety, or if the information supplied is found to be fraudulent, the application shall be denied,
NOW, THEREFORE, BE IT HEREBY RESOLVED that the board of review shall follow the above stated policy and federal guidelines in granting or denying an exemption, unless the board of review determines there are substantial and compelling reasons Why there should be a deviation from the policy and federal guidelines and these are communicated in writing to the applicant.
Upon roll call vote, the following voted: “Aye": LoDico, Kubic, Manin, Gallagher “Nay” None “Absent” Welkc Resolution adopted


Ed Wojan’s letter concerning the NREC read by Pete LoDico.
Don Vyse’s letter concerning the NREC read by Colleen Martin,
Pam Grassmick read her letter concerning the NREC.
James Norgaard’s email concerning the NREC read by J ack Gallagher.

Motion Martin, second Kubic to rescind the resolution by the Peaine Township Board for the creation ofthe Natural Resources and Ecotourism Commission as a commission of the Peaine Township Board, Ayes: Martin, Kubic, and LoDico Nays: Gallagher Motion approved.
Resolution #03-2011 to retain the supervisors wages at $15,600 for the 2011-2012 fiscal year, AYES: Martin, Lodico, Kubic, NAYS; None ABSTAIN: Gallagher ABSENT: Welke Resolution passed.

Resolution #04-2011 to retain the clerks wages at $15,000 for the 2011-2012 fiscal year, Ayes: Gallagher, LoDico, Kubic, NAYS: None ABSTAIN: Martin, ABSENT: Welke Resolution passed

Resolution #05-2011 to retain the treasurers wages at $15,000 forthe 2011-2012 fiscal year, AYES; Martin, Gallagher, Lodico NAYS: None ABSTAIN: Kubic ABSENT: Welke Resolution passed.

Resolution #06-2011 to retain tl'1€tI11Sf€€S wages at $5,250.00 for the 2011-2012 fiscal year, AYES: Gallagher, Martin, Kubic NAYS: None ABSTAIN: Lodico ABSENT: Welke Resolution passed.
The Annual Elector’s Meeting, Budget Hearing and Special Board Meeting are to be held on March 26, 2011. Times are as follows: Annual Electors Meeting at 11:OOA.M,Budget Hearing: at 11:45 ANI, and Special Board Meeting: at 12:30 PM. at the Peaine Township Hall.

Jack Gallagher read the letter he wrote to the DNRE withdrawing Peaine Township’s interest in being involved in ownership of the DNR_E property on Paradise Bay. The board agreed that the letter was acceptable and should be sent.
Motion LoDico, second Kubic to approve payment of the current bills, motion approved.
Motion LoDico, second Gallagher to adjourn, motion approved. Meeting adjourned at 10:59P.M.


Supervisor’s Comments: To be read into the record. (2-9-11)

The agenda I prepared for tonight’s meeting reflects two particularly significant issues.


First, we will hear about and review an outline prepared by Jeff Powers, Tom Kludt and Don Tritsch on behalf of the Wildlife Club. Their outline frames an important first step for Beaver Island to obtain Wildlife Certification from the DNR. A meeting with the DNR on wildlife certification is eminent-and a supportive vote for the Wildlife Club’s outline will indicate Island-wide support for the certification efforts. Based on their urgent timeline and the thoughtful work undertakenwl have put them on the agenda to explain their plans and the benefits of certification so we can respond to their request to approve their outline.

The Second significant item on tonight’s agenda concerns our Natural Resources and Ecotourism Commission. I want to make several key points here.
1. The reason we must attend to this tonight is that the St. James Board unexpectedly withdrew their support for the Natural Resources and Ecotourism Commission (NREC) at their meeting last week,
2. Efforts are underway to have the Peaine Township Board also withdraw support for the NREC at tonight’s meeting. Withdrawing support ofthe Commission at this time would not provide our Board or the public adequate time or opportunity to know and understand the facts and issues that should inform any such decision.
3 Peaine Township’s commitment to the NREC-and to any and all Peaine Township committees and commissions for that matter-is to treat them with dignity and appreciation for the generous time and talent they give. We may understandably disagree on issues and actions from time to time-but Peaine Township will not treat any one of them with disrespect. Dismissal without the opportunity to explain actions taken is the ultimate form of disrespect.
4. Consider the officers of the NREC-Sandy Birdsall, Pam Grassmick, and Jacque LaFreniere-three hard-working women leaders from Peaine Township who have made significant contributions of their time and talent here. We should not permit any “lynch-mob” mentality to dismiss the importance of their contributions.
5. Consider the important organizational members of the NREC:
a. Beaver Island’s Wildlife Club,
b. The Grand Traverse Band of Ottawa and Chippewa Indians
c. The Little Traverse Band of Odawa Indians,
d. The Beaver Island Association,
e. The Land Trust Conversancy,
f. Central Michigan University,
g. The Beaver Island Community School,
h. The Planning Commissions from both Townships,
i. Peaine’s Trails Committee, ~
j. Two representatives from the Island’s Eco-Tours
k. The Michigan DNR
l. The BI Conservation Club
m. The BI Chamber of Commerce
n. A representative from each Township, and three from the Island Community at large

o. Beaver Island Historical Society


We should not summarily dismiss this diverse group of talented members without hearing from them-as well as our citizens and residents of Peaine.
6. But in addition to courtesy and respect, there is another reason we should not “rush to judgment” of the NREC tonight. Peaine Township includes the vast majority of the natural resources of concern to the DNR-whereas only a very small part of Michigan’s sensitive areas are located in St. James. We must all become much more knowledgeable about these areas before we decide on our next steps in regard to our Natural Resources and Ecotourism Commission.

7. Tonight’s agenda does @‘, therefore, include time to decide on the future of the NREC for Peaine Township. Instead, the agenda gives time for our Board and the public to suggest questions we would like the NREC to address at a later meeting devoted to their role solely within Peaine Township.

With special attention given to these two agenda items-I will entertain a motion to approve the agenda as proposed.

Statement from Ed Wojan - Peaine Township Board Meeting 2/9/11


The NREC was the idea of a small group of people who wanted a management plan for Beaver Island’s natural resources. When both Townships were asked to set it up the officials had no idea what it would become. (The previous Supervisor of St. James Township, Don Vyse, said at a recent meeting that he would never have supported its formation if he had known what it was going to become.) The member organizations that were asked to join NREC were privately selected without real public input. The organizations and businesses that were asked to be members were selected because the organizers thought they would go along withtheir agenda. There was no real public input into the organization of this commission. There was also no balance to the membership list in that property owners, hunters and the major business interests ofthe Island were not asked to participate. It was formed as a self-serving group of like-minded people who the organizers thought would rubber-stamp their ideas and promote their personal desires for a plan.


Unfortunately, the chairman and the secretary of the NREC have pushed through this organization their personal views of what the Island should and should not do. I believe that these two officers’ personal program for controlling what happens on Beaver Island is anti~hunting, anti-property owners’ rights, and anti-business. It’s also unfortunate that the chairman and secretary ofthe NREC have been speaking for this commission on their own without clear direction and/or the assent and/or action of the 21 members ofthe NREC. Only under pressure and very late in the process was NREC forced to add to its mernbership the B.I. Chamber of Commerce and a new and important hunting and fishing group, Beaver Island Conservation Club.


lt’s obvious from recent actions taken by Sandra Birdsall and Pam Grassmick in their communications to the Michigan DNRE that their attitude is “we don’t care what hunters want, we don’t care what the property owners of Beaver Island want, we don’t care what the residents of Beaver Island want, we don’t care what the businesses of Beaver Island say or want, we’re going to do what WE want done for Beaver Island. It’s very obvious that Pam Grassmick and Sandra Birdsall knew what they would be doing to the quality deer management program for Beaver Island when they spoke out against wildlife certification forthe Island that the DNR wanted. They wanted Biodiversity Stewardship Area designation for the whole Island regardless of what it did to the QDM program put forward by the Island’s hunters, residents, and Township Boards. This is just one example of their “we don’t care what you want” attitude.

Nobody is asking the NREC to stop whatthey are doing. We are not asking St. James Township or Peaine Township to put them out of business, They can continue doing exactly what they are doing right now without any change to their organization or its officers if that’s what the 21 members of NREC want. They can continue to prepare a management plan for Beaver Island’s natural resources and present their ideas to the Townships for approval and/or enactment. THE ONLY THING THAT DESPERATELY NEEDS TO BE DONE RIGHT NOW IS FOR PEAINE TOWNSHIP TO WITHDRAW ITS MOTION OR RESOLUTION FOR THE CREATION OF NREC AS AN OFFICIAL COMMISSION OF THE TOWNSHIP. Instead of it being the NRE COMMISSION it should become the NRE COMMITTEE. It needs to become a private organization just like the Beaver Island Association that lobbies for good on the Island. If their plans and arguments put forward to the Island Townships are reasonable and acceptable they should be able to get, by information, communication, and discussion, the Island’s hunters, property owners, and residents approval of their plan and support for implementation of all or parts of it..

Just as important as Peaine Township’s action on NREC is the need for the individual members of that organization to stand up to their officers and say, STOP!, we need to have discussion and voting on any matter that is going to be put forward to the Townships, the State or the public before you take any actions. After' the Township withdraws its support of the organization as an OFFICIAL COMMISSION ofthe Township this might be an opportunity for the 21 members to reorganize as an independent, private organization under new leadership - leadership that will be effective by being open and working with all parties who one way or another have an interest in Beaver Island’s natural resources. It has been suggested by a number of the members that NREC could become a committee under the Beaver Island Association. This seems likea natural fit with the concems and goals of the Beaver Island Association being partlyfaccomplished by the formation and approval of a 'CAMP by one of the Association’s committees.


The Peaine Township Board needs to act immediately as St. James Township did to rein in the out-of-control leadership of NREC by de-commissioning it. If the Board does not take this action now there is going to be severe action taken by groups of hunters, groups of property owners and groups of Island residents that will result in a terrible waste of time by Island people and much anguish and waste for everyone that could come from continued, severe in-fighting and lawsuits, not to mention severe damage to our economy. Township Board members, please do what you know is right and what your conscience tells you that you need to do. .


Sincerely,
Edward B. Wojan ,Second home owner in, large property owner of, significant taxpayer of, and business owner doing business primarily in Peaine Township

Letter from Don Vyse

February 9, 2011
To Peaine Township Board Members

First, I will acknowledge that I am not a resident of Peaine Township. However, I hope that my comments will clarify events forthe Peaine Township Board in their deliberations regarding the Natural Resources and Ecotourism Commission (NREC). As a previous St. James Township Board member, I voted to go forward with the formation of the NREC. Unfortunately, what was presented to the Board at that time is not what has evolved.

My support for the St. James Board decision at the February 2, 2011 meeting was based on the following points:
1. The NREC, as it is functioning, is operating without controls or direction from both Townships.
2. It appears that the NREC can add members of their own choosing at will, even though it is a Township Commission.
3. The NREC has no clear rules for organization or operation; contrast this with the Beaver Island Airport Commission that has 19 pages of organization and rules.
4. It appears to me that some NREC members have a personal agenda, a situation that is not in the best interests of all Beaver Island residents.
5. The NREC, while acting as a Township Commission without adequate controls, exposes the Township to the possibility of liability issues arising from their actions.
6. No member of the NREC has explained to Beaver Island property owners the consequents of the BSA.
7. The revelation of the letters written by Peaine Supervisor, Jack Gallagher and NREC Chair, Sandra Birdsall to the State of Michigan offices without authorization of their board or members must be regarded as a serious matter. The contents of both letters affect all of Beaver Island residents and visitors. Sadly, some members of NREC have chosen to personalize the existing controversy. At no time have I heard that the NREC should be disbanded, rather that it would not be a Township Commission in the future. We should all keep in mind that a conservationist is a person who already has their
cabin in the woods


Dori Vyse

Letter from Pam Grassmick

Dear PeaineTownship Board Members:

I understand that you will be asked to dissolve the township relationship with NREC, an action taken by St. James at its meeting this week. Their action was based on incomplete information. Currently, 21 members make up the NREC. If one or two people have offended you as a township board, it would seem prudent to solve that problem directly versus offending off island organizations such as the Tribes, Little Traverse Conservancy, DNRE, CMU, as well as island organizations who participate in our collaborative organization. It is a wonderful assortment of people and organizations. Your action at the upcoming township meeting has the potential to impact future funding and professional organizational relationships with the Island. Whether or not the Township should continue to work with the Commission is a very small issue compared to the major issues that the townships faces related to a decreasing population, declining school populations, and changing tax base. While we may get a few more deer hunters, we need more families to come and stay. It would be misguided to believe that hunting alone will solve all of our Island's economic problems. We need taxpayers to sustain the economy. The NREC recognized the need to develop an economic plan and work with the Island to provide for needed stimulus through our partnerships.

A few questions for the township board to ponder based on recent developments:

•  When did Beaver Island's designation change from a Game Area to an Experimental Game Area?

•  Why did the Town Boards adopt QDM if so doing would force it to renounce its previous support of enhancing biodiversity?

•  Why didn't the BICC alert the Town Boards that adopting QDM would force it to renounce its previous support of biodiversity?

•  Who were the voices in Lansing advocating for only hunters interests without informing the townships that it was lobbying and speaking for the Island?

•  And who had led the DNRE to believe that the township government had endorsed Wildlife Certification?

By now, most of you will have read the NorthernIslander which reads “Breach of Public Trust.” The article does little to support the claim but takes statements out of context.

What the article doesn't tell you :

•  Areas can have more than one designation-there are many areas classified as Game Areas, Natural Areas, Forest Areas, State Forests and National Parks that will have the BSA designation along with multiple other designations including Wildlife Certification when it is developed.

•  That Beaver Island was the only island severely modified from the DNRE Core Design Teams recommendations.

•  That I asked Jack Gallagher to clarify an e-mail statement sent to me by Russ Mason in which Russ had been lead to believe that the townships had discussed and endorsed Wildlife Certification without having a document to review. The following statement in an e-mail by Russ Mason was inaccurate. “ As you know, the Wildlife Division is moving forward with Wildlife Certification for   Beaver Island   in partnership with all of the wildlife and conservation groups on the island and with the approval of the township governments. While QDM was the precipitant for discussions and remains an important component of the Wildlife Certification, much broader considerations are involved, and in ways entirely consistent with the preservation of unique biotic features and the effective management of both game and nongame wildlife. As asked by the township governments and the various wildlife and conservation groups on the island, we, in partnership with the residents, will be considering the values and desires of everyone on   Beaver Island   to assure that Certification means something both for the residents and for the island economy.”

•  Wildlife Certification does not exist and is not defined at this time. It may have relevance to the islands in the future but it is Russ Mason's idea which has not been put to paper or approved by the DNRE. The Wildlife Club is proposing an outline of a potential certification plan and proposing to involve the NREC in that plan. Wildlife Certification would not be in jeopardy by the designation of a Biodiversity Stewardship Area.

•  Some DNRE lands within potential Biodiversity Stewardship Areas have been purchased or are maintained with funds that carry a specific intent for the management of these lands (e.g., hunting and trapping). These lands will continue to be managed for their intended purpose. Where practical, the BSA planning designation may modify some of the  land management activities  used to meet the intended purpose on these lands. Which means hunting, logging, and other recreational activities will continue.(DNRE)

•  Non-DNRE lands within BSAs are equally important to Michigan's biological heritage, but it is up to  individual landowners to determine if and how they will use that information .  The DNRE hopes that this designation will lead to partnerships that help to conserve Michigan's unique biological heritage. It is voluntary and would provide education, inventories, and monitoring for the landowner who may own a high value conservation site. (DNRE)

•  BSA designation has nothing to do with management of the deer herd or QDM. According to the DNRE, it would be a nightmare for each township to come up with a deer management plan and expect the DNRE to manage each area given their staffing model. The Antler Point Restriction was the only agreed upon part of QDM with the DNRE and it will be presented by Jeff Powers on February 10 at the Natural Resources Commission meeting in Lansing.

•  Not all the public land on Beaver Island was acquired under State Game funding and none was purchased with Pittman-Robertson funding. 1/3 of the State holdings were acquired from tax reverted lands. None of the   lands that were so acquired necessarily have hunting as its primary purpose. 

•  I did go to a DNRE public meeting in Lansing in December as a citizen and comments made at the St. James Township meeting by Pete Lodico suggest that my attendance was wrong. I do hope that Peaine Township does not advocate the silence of the public.

•  The Northern Islander attributes the hold on QDM plans and Wildlife Certification to be due to my letter and offered a quote from Brent Rudolph. In an apology to me written by Brent Rudolph: “ I did not intend to convey in my note or the later conversation with Gavin that you were providing an official statement on behalf of the group, but I probably did not realize the importance of being very clear about that.” I would be happy to submit Rudolph's e-mail for your inspection.

•  A draft proposal for a policy related to all NREC correspondence was submitted by Tom Bailey of the Little Traverse Conservancy and is being put before the commission which will address the Township's concerns.

•  Beaver Island Archipelago Complex would have been working to preserve these interior specific types of habitats under the BSA (Biodiversity Stewardship Areas) as was proposed by the DNRE Core Design Team and listed below as confirmed not by NREC members :

•  1.)     Boreal Forest  – One of highest ranked examples documented in state

•  2.)     Coastal Fen  – One of the highest ranked examples documented in state

•  3.)     Dry-mesic Northern Forest  

•  4.)     Great Lakes  Marsh  – Two of highest ranked ex. in region

•  5.)     Hardwood-Conifer Swamp  – Highest ranked example documented in state

•  6.)     Interdunal Wetland  

•  7.)     Limestone Cobble Shore  

•  8.)     Mesic Northern Forest 

•  9.)     Northern Wet Meadow  – Highest ranked example documented in state

•  10.)   Open Dunes  

•  11.)   Poor Fen  

•  12.)   Rich Conifer Swamp  

•  13.)   Sand and Gravel Beach  – Gr. Lk. Ver.; one of highest ranked ex doc in state

•  14.)   Wooded Dune and Swale Complex  

•  The head waters of Iron Ore Creek-a cold water brook trout stream.

•  At the BSA meeting held in December, Mike Donovan of the Wildlife Division (DNRE) stated that hunting interests were the only ones expressed by Beaver Island and that if we wanted a broader focus, we should write letters to the DNRE. Other taxpayers who were aware of the situation also have provided public comment to the DNRE. The deadline for public comment was January 14. The NREC meeting of December 27 was canceled due to many members being off island and we were unable to discuss BSA as a group. At a January meeting, BICC reported that they were aware of the BSA meetings for 60 days. Why did they not share the information with the Island and the NREC only to find out from a Petoskey News Review article?

Please consider that good decisions should be based on the best possible information and not a personal vendetta against one or more people at the risk of destroying relationships of the other 20+ members. The NREC has followed the directions of the Township as evidenced by working QDM into our planning documents and placing the Chamber of Commerce, the Beaver Island Conservation Club, and other organizations on our Commission. St. James Township did not grant an opportunity for the NREC to respond to their charges nor were we notified by the Township that their dissolution from the NREC was going to be on their agenda. Our officers were not available to attend the meeting or answer questions. I urge you to take time to carefully study and deal with the situation and not be swayed to make a quick decision by ½ truths, statements taken out of context, and misrepresentations. Considering the amount of work our group has accomplished to benefit the Township and the future potential of such a collaborative effort, it seems unreasonable to pull out because of the actions of St. James. Most of Beaver Island state land is in Peaine Township and we have been an active contributor to to the Township. When Peaine Township considers the example of St. James Township actions without fully understanding the ramifications and related consequences, you should take into consideration: the suspension of future well attended publicly supported seminars and upcoming multi-agency meetings, the Phragmites program, state/federal technical and financial aid, ramifications with the property owner supported SOS savings account, tribal and DNRE support, unfinished conservation planning, cancellation of badly needed restoration work, and hundreds of volunteer hours. The actions that you each take at the next Peaine Township meeting will speak volumes to all township commissions, future volunteer work, and the best interests of our Township.

Sincerely, Pam Grassmick

Attachments: January 17, 2011 NREC minutes and public record documents.

Letter from Jeff Powers

Dear Peaine Township Board

From: Jeffrey F Powers DVM

RE: Wildlife Certification

Tonight we will be presenting the BIWC plan for wildlife certification. It is an initial outline in the development of a mechanism to manage the islands' wildlife. This plan would be a component of the management of the Natural Resources of Beaver Island and will be successful if there is cooperation and resources from other stakeholders on the island who participate in the management of the islands resources.

The wildlife club's intent is for this to be a working plan that will be developed by working with MDNR as each species management goes through a certification process. The BIWC will update the townships periodically on any new developments of elaboration in the development of this plan.

The following comments are my own personal thoughts that relate to the future of Natural Resources Management on Beaver Island.

Completion of a wildlife and for that matter a Natural Resources Management plan for Beaver Island will take many organizations working together to achieve success. It will require those working in a collaborative effort as many times conflicting viewpoints will occur yet the end result will only be successful to the overall benefit of Beaver Island if all viewpoints are taken into account and an effort made to synergistically develop a plan that benefits everyone. Last spring when a conflict existed between the BIWC and the BICC concerning the number of doe permits to be issued on Beaver Island it was the NRETC along with the MDNR that facilitated the resolution of this conflict.

If the township governments wish to have a role in this process then they will need to develop a method to facilitate such planning. I have personally reviewed the bylaws and approved motions that created the NRETC organization and find the work of the townships in this matter to be in line with what will be needed in the long run to successfully create and manage the Natural Resources of Beaver Island.
You must decide if you have made an error in participating in the creation of an envelope organization, or that the NRETC or some of its members have made errors in judgment or action that violate its bylaws or mission, or simply that the NRETC needs to be guided to develop a framework for decision making that will lead to more sound decision making in the future.

Since the vast majority of Natural Resources on Beaver Island are in Peaine Township it is imperative that you objectively look at the Bylaws and Rules that govern the NRETC, the actions of the NRETC and the actions of the individuals of the NRETC.

If you remove support for the organization, then I suggest that you bring forth a methodology for volunteers and volunteer organizations to interact with the townships.

Letter from Seamus Norgarrdt

Greetings Township Board Members,
              cc NREC members

I am writing you in support of the fine accomplishments of the Natural Resource and Ecotourism Commission, and out of concern over the attacks and accusations of a few. I am emailing you asking you to continue your sponsorship of the Commission, and to use this opportunity to affirm its accomplishments and value to our community. I began volunteering with the NREC a year ago. My interest came after recognizing their efforts on behalf of the Beaver Island community. From the cleanup on Garden Island to the monitoring for invasive species, the NREC has worked to protect both the immediate values of our properties and the long term interests of our tourism and outdoor recreation industry.

I don't wish to comment or involve myself with the personality issues in the present dispute. Where I might be able to be of help though is to add some information about how the current controversy developed over DNRE designations  (“Biological Stewardship Areas” and “Wildlife Research Area.”) First and foremost, it's important to recognize that the DNRE gave Islanders little notice or information concerning the management options it is now weighing for Beaver Island's public lands. As a volunteer with the NREC who attended its successful Public Forest Symposium last summer, I was there when our DNRE representatives congratulated Beaver Islanders for the Symposium process. We were told then by DNRE representatives Brian Mastenbrook and Tim Reiss that the DNRE looked towards Islander's leadership in helping them determine the Island's future public lands management priorities.

After the August Forest Symposium, things began to happen very quickly with little public announcement or awareness. The DNRE apparently had decided the Island's unique environments merited its designation as a “Biological Stewardship Area” (BSA.) This designation was later withdrawn, without any notice to Islanders that it had originally even existed, what it actually meant, and why it had suddenly been withdrawn. The first opportunity to learn more about these DNRE designations and respond to them came with the DNRE's announcement of public presentations on Biological Stewardship Areas, which it was now calling its “Living Legacies Program.” These public presentations were scheduled for December, a hard month for many of us to get involved.

I believe the only official NREC Commission member who was able to attend was Pam Grassmick, and she did so clearly as an individual citizen (see her followup letter to the DNRE.) Sandra Birdsall had a death in her family and on sudden notice traveled to Chicago, so the monthly NREC meeting was cancelled. What this meant is that the NREC had no formal opportunity to discuss and weigh these fast-moving developments within the DNRE during that busy holiday month of December.

I personally was able to attend the DNRE “Living Legacies” informational program on BSA's in Gaylord on December 15. (I had not yet been appointed as a member of the NREC commission, and was attending as a interested citizen.) What I learned was that the BSA designation basically was a rather weak one, that it had no legal status, and that it was not a “set aside” of any kind. Rather it aimed the management priorities for those areas towards “biodiversity stewardship” - meaning DNRE managers administering those areas would gear their decisions towards benefiting the diversity of all plants and animals. The real effects of it on public lands would be small. From an outdoor recreation point of view, management would continue largely as usual with minimal changes. All current uses would continue (hunting, trails maintenance, ORV use, etc.) The only detectable change might be that logging would continue but perhaps is some environments at a decreased rate, with managers weighing its effects on biodiversity (towards the benefits of all species.)

The accusations made towards the NREC - that it was "secretly" lobbying for something without the townships blessing - and the singling out of Pam Grassmick and Sandra Birdsall in particular - is largely misplaced. The DNRE asked for individuals to quickly send in their letters of public comment before January 14 th . There was no time for the NREC to organize another symposium for the public on the issue at hand. Rather individuals within our community - both within and outside of the NREC - rushed to assess the situation, and get their letters in. It is my impression that members within the BICC and the Chamber of Commerce did just this, in some cases even traveling downstate and lobbying the DNRE in Lansing, representing what they felt to be Beaver Island's best interests. I'm not sure if all the Chamber of Commerce's individual business members were informed of these efforts or asked if they agreed. I would just suggest that the DNRE gave no one much time to cross their “t's” and dot their “i's” before registering their opinions.

In conclusion, before attacking the Chamber of Commerce, the BICC, or the NREC for overstepping their bounds, let's instead applaud all the individuals involved who took action on behalf of what they sincerely believed to be best for the Island. If blame has to be assigned, it belongs to the DNRE for not giving members of this Island community either the complete information, or the response time needed to publicly study these management options. Let's now move on to do our best to elicit accurate information on these various options, allowing all concerned parties the opportunity to bring knowledgeable advocates forth for each to a future public forum on the Island. I sincerely believe that nothing has been "caste in stone" for the Island's future, no matter what immediate designation the DNRE decides upon. I sincerely believe that we will all continue have a voice in these matters, and we can use our voices best now not by making attacks on each other, but by seeking accurate information for the benefit of our community as a whole.  

Sincerely, Seamus Norgaard, 231.347.7957

Peaine Township, January 12, 2011

Peaine Township Regular Meeting January 12, 2011 at 7:00pm at Peaine Township Hall
Members Present: Jack Gallagher, Larry Kubic, Colleen Martin, Pete LoDico, Paul Welke
Requested to be read into the minutes was a letter from Ken Taylor, see attached.
Motion Welke, second LoDico that the Beaver Island Airport Commission establish a policy requiring members of the Beaver Island Airport Commission to review the airport bills and make a recommendation for approval before the bills are brought before either the Peaine Township Board or the St. James Township Board for approval, motion approved.
Motion Welke, second Kubic to approve the minutes ofthe December 8, 2010 regular meeting minutes, motion approved.
Motion Kubic, second LoDico to approve payment of the current bills, motion approved.
Motion, second to appoint Jean Kinsley, Jim Birdsall and Joan LaFreniere to the Board of Review for a two-year term ending on December 31” 2012, motion approved.
Motion LoDico, second Welke to allow members of the Planning Commission to contact the township attorney in the interest of preparing for the July lst 2011 deadline changes, as well as to make a posting for a vacancy on the Planning Commission that will be coming up in February 2011, motion approved.
Motion LoDico, second Kubic to appoint Paul Welke as a representative of the Peaine Township Board on the Beaver Island Waste Management Committee following Pete LoDico’s resignation, motion approved.
Motion Kubic, second LoDico to modify the bylaws as presented by the Beaver Island Waste Management Committee to change the ntunber of consecutive terms permitted from two terms to three terms, motion approved.
Motion Welke, second LoDico to approve to proceed with new health insurance carrier for the Beaver Island Waste Management employees, motion approved.
Motion Kubic, second LoDico to have Jack Gallagher write a letter to the DNRE expressing that Peaine Township withdraws any interest in joint ownership of the DNR property on Paradise
Bay in St. James Township for Whiskey Island, and supports St. James Township.
Ayes: Kubic, Welke, LoDico, Gallagher Nays: Martin Motion approved,
Motion Welke, second LoDico to adjourn at 8:35 p.m., motion approved.

Peaine Township, December 8, 2010

Peaine Township Regular Meeting December 8, 2010 at 7:00pm at Peaine Township Hall
Members Present: Jack Gallagher, Larry Kubic, Colleen Martin, Pete LoDico, Paul Welke
Motion Welke, second LoDico to approve the minutes of the November 10, 2010 regular meeting, as corrected, motion approved.
Motion Welke, second Kubic to approve the minutes ofthe November 19, 2010 special meeting, motion approved.
Resolution #14-2010 offered by LoDico, and supported by Kubic to accept the Michigan Department of Transportation Grant for the funding of the Beaver Island Land Acquisition in the Runway 9 approach and to approve to authorize Michael Scripps, Beaver Island Airport Commission Chairman to sign all contracts, agreements and payments relating to this project.
Roll Call Vote: Ayes: Welke, Kubic, LoDico, Martin, Gallagher Nays: None Resolution passed.
Pete LoDico a.nd Larry Kubic have agreed to communicate with St. James Township concerning Peaine Townships interest in 50% ownership of a potential deep-water launch site on Paradise Bay.
Motion Welke, second Lodico to accept the Emerald Isle Fuel bid for two 500 gallon propane tanks to be installed to supply propane for the emergency generators at the Peaine Township Hall and the Beaver Island Fire Department Substation, if it is verified that the bid price includes the purchase ofthe two 500 gallon propane tanks.
Ayes: Welke, Kubic, Gallagher, LoDico Nays: None Abstentions: Martin Resolution passed.
Motion Welke, second LoDico to adopt the revised amendments and bylaws presented by the NREIC to include the additional members, motion approved.
Motion Kubic, second LoDico to approve payment ofthe current bills, motion approved.
Motion Welke, second Kubic to adjourn, motion approved. Meeting adjourned at 8:04 P.M.

PEAINE TOWNSHIP, November 10, 2010

PEAINE TOWNSHIP REGULAR MEETING-November 10, 2010 at 7:00 p.m. at
Peaine Township Hall
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
MOTION Kubic, second LoDico to approve the October 12, 2010 special meeting minutes with changes, and October 13, 2010 regular meeting minutes, motion approved.
MOTION LoDico, second Kubic to appoint Carol Burton as a Trustee on the Beaver Island Library Board to till the vacancy of Laurain Dawson, tern ending August 31, 2012, motion approved.
MOTION LoDico, second Kubic to adopt the Beaver Island Intergovernmental
Agreement creating Beaver Island Airport Commission and the Beaver Island Airport Rules of Procedure, motion approved.
(Prior to voting, Paul Welke stated that he feels he had no conflict of interest and he is the owner of Island Airways and Welke Airport.)
Roll Call Vote: LoDico, Kubic, Welke, Martin, Gallagher, Motion approved unanimously.
MOTION LoDico, second Kubic to appoint Colleen Martin as a Peaine Township board member to the Beaver Island Airport Commission member for a three-year term, expiring November 2013.
Roll Call Vote, LoDico, Kubic, Welke, Martin, Gallagher. Motion approved unanimously.
MOTON Martin, second Welke to appoint Pete LoDico as a Peaine Township board member to the Beaver Island Airport Commission member for a two-year term, expiring November 2012.
Roll Call vote, LoDico, Welke, Kubic, Martin, Gallagher. Motion approved unanimously.
MOTION Martin, second LoDico to appoint Mike Scripps as the member at large to the Beaver Island Airport Commission for a one-year tenn expiring November 2011. Roll call vote, LoDico, Welke, Kubic, Martin, Gallagher. Motion approved unanimously.
Birdsall stated that the Peaine Township Assessor will be holding a meeting on Friday, December 3, 2010 at the Peaine Township Hall to explain the assessing process, and the assessor will have appointments if needed on Saturday, December 4, 2010.
MOTION LoDico, second Kubic to approve payment of the current bills, motion approved.
MOTION LoDico, second Martin to adjourn. Meeting adjourned at 8:30 p.m.

(These minutes were received in the mail on Friday, November 5, 2010, twenty-three days after the meeting.)

Peaine Township Special Meeting - Oct.12, 2010

Peaine Township Special Meeting - Oct.12, 2010 at 3:00 p.mf-Peaine Twp Hall.
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico
Members absent: Paul Welke
Meeting called to order at 3:18 p.m.
MOTION LoDico second Kubic to go into closed session at 3:20 p.m., motion approved. Closed session was to have a conference call with Peaine Township attorney to discuss his legal opinion on the Beaver Island Airport Agreement draft doctunent.
MOTION LoDico, second Kubic to go back into open session and to close the closed session at 4:30 p.m., motion approved.
It was suggested that the working draft agreement for the Beaver Island Airport be given to the St. James Township Attorney, and then to the St. James Township Board members
It was also suggested that Pete and Jack meet with two appointed members of St. James Township Board to review the Beaver Island Draft Agreement before the joint township meeting.
MOTION LoDico, second Gallagher to adjourn at 4:40 p,m., motion approved.

Peaine Township Regular Meeting October 13, 2010

Peaine Township Regular Meeting October 13, 2010 at 7:00pm at Peaine Township Hall
Members Present: Jack Gallagher, Larry Kubic, Colleen Martin, Pete LoDico
Members Absent: Paul Welke
Motion Kubic, second to approve the September 8, 2010 minutes, motion approved.
Motion LoDico, Second Kubic to approve the Special Meeting minutes of September 22, 2010 with correction,
motion approved.
Motion Kubic, second LoDico to approve the bills, motion approved.
RESOLUTION #2010-13 to approve the transfer ofa Resort Class C Liquor License to Joseph and Colleen Martin at 26300 Old Church Crest Rd.
Ayes: LoDico, Gallagher, Kubic
Nays: N one
Abstentions: Martin
Resolution Passed
Motion LoDico, second Kubic to issue a posting for a Trustee vacancy on the District Library Board for the remainder ofthe term ending August 31, 2012 with an application deadline of November 4"‘, 2010, motion
approved.
Motion Martin, second LoDico to appoint four certified election inspectors for the November 2, 2010 General Election including Janet O’Donnell, Kathy Ruis, Betty Scoggins, a_nd Donna Stambaugh, motion approved.
A Joint township meeting will be held on October 27, 2010 to address the adoption of an airport governance agreement.
Motion LoDico, second Kubic to write a letter to Don Vyse requesting him to contact Mead & Hunt to schedule a meeting with the public and both townships regarding discussion of the 10-year plan for the Beaver Island Airport
Motion approved.
Motion LoDico, second Gallagher to appoint LoDico and Kubic to work with St. James Township to develop a mutually acceptable agreement regarding ownership of the DNR property on Paradise Bay once transfer of
ownership has been approved by the DNR, motion approved.
Motion LoDico, second Kubic to approve the purchase of software for a reappraisal record card system that would make property assessment information available via the internet, motion approved.
Motion Gallagher, second Kubic to review the options and enter into a lease for a new copy machine, motion approved.
Motion LoDico, second Kubic to include in the budget the extraction and stockpiling of additional clay for use on Township roads, motion approved.
Requested to be included in the minutes was a letter from Mr. Gary Voogt, Engineering Consultant. SEE ATTATCHED
Motion LoDico, second Kubic to adjourn, motion approved.
Meeting adjourned at 8:38 P.M.

Gary Voogt Attachment

 

(These meeting minutes were received in the mail on 9/25/2010, seventeen days after the meeting took place.)

Peaine Township Regular Meeting-September 8, 2010

Peaine Township Regular Meeting-September 8, 2010-7 :00 p.m. at Peaine Twp Hall.
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
MOTION LoDico, second Welke to approve the August 11, 2010 regular meeting minutes, motion approved.
MOTION LoDico, second Martin to table the approval of the July 14, 2010 minutes, motion approved.
MOTION Welke, second Kubic to approve the payment of current bills, motion approved.
Motion LoDico, second Welke to pass a resolution to recognize the phragmities volunteers, motion approved.
Gallagher stated that a letter was sent to the DNRE Director requesting shared ownership of the DNRE property and shared responsibility towards a boat launch facility.
RESOLUTION #2010-ll offered by LoDico, and supported by Kubic supporting Quality Deer Management Plan for Beaver Island;
WHEREAS, Beaver Island recognizes a need to actively manage natural resources, and;
WHEREAS, Whitetail Deer are recognized as the top gave species in the State, with over 1.2 million licenses sold in 2009, and;
WHEREAS, hunting related tourism is an important component of Beaver Island economy and can play an increased role in the future, and;
WHEREAS, Quality Deer Management has been scientifically proven to improve the health and well-being of deer herds, and;
WHEREAS, the Michigan Department of Natural Resources has signed a historic memorandtun agreeing to Work with the Quality Deer Management Association, and;
WHEREAS, the Beaver Island Wildlife Club and the Beaver Island Conservation Club have agreed on a Quality Deer Management Plan, and;
WHEREAS, the Beaver Island Chamber of Commerce has endorsed a resolution supporting QDM representing over 120 island related businesses, and;
WHEREAS, the NRETC’s guest speaker, Eric Ellis, endorsed the Beaver Island QDM Plan;

NOW, THEREFORE BE IT RESOLVED, that on this day the Township of Peaine endorses the proposed Beaver Island Quality Deer Management Plan and Will provide support for the inclusion of this plan in the 20ll Hunting Regulations.
AYES: Welke, Kubic, LoDico, Martin, Gallagher
Resolution passed with an understanding that there will be an annual review on the deer habitat.
Special meeting will be held on September 22, 2010 to determine the millage rate for 2011 tax year.
MOTION Welke, second LoDico to adjoum at 8:27 p.m., motion approved.

PEAINE TOWNSHIP BOARD

AGENDA (draft) for September Board Meeing

•  Call to Order, Pledge of Allegiance, and Moment of Silence to Remember Laraine Dawson

•  Public Comment--& Review, Revise-if-Needed and Approve Agenda

•  Review, Revise-if-Needed, Approve Minutes—August 11, 2010 Regular Board Meeting and July 14, 2010 Regular Board Meeting

•  Review and Approve bills for payment

a. Review statement of work performed by deputy officers

•  Discuss any questions regarding bills submitted for approval

•  Committees, Boards, Commissions

a. Phragmites report (Jacque LaFreniere)

b. Report on health insurance program

c. Letter to Michigan DNRE regarding boat launch

•  Millage rates for April 1, 2011 to March 31, 2012:

a. Impact of taxable value reduction

b. Millage required to match jointly-funded operations

c. Alternatives for maintaining current millage rates

d. Schedule date and time for Special Meeting

•  Township Updates

•  Airport governance agreement

•  August 2010, financial statements

•  Township road conditions

•  AMVETS Memorial Park

•  Posting for generator installation

•  Public Comment

•  Adjourn

Please Attend: Next Regular Board Meeting, October 13, 2010—7:00 p.m

These minutes were handed directly to the editor on August 25, 2010, two weeks after the August meeting. Thank you.

Peaine Township Regular Meeting-August 11, 2010

Peaine Township Regular Meeting-August 11, 2010 at 7:00 p.m. at the Peaine Township Hall.
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico
Member absent: Paul Welke
Motion to approve July 14, 2010 minutes was tabled due to a disagreement on the interpretation of what Mike Scripps stated about the Beaver Island Airport 10-year plan.
RESOLUTION 2020-09 offered by Kubic, and supported by LoDico
WHEREAS: the Michigan Aeronautics has authorized transfer of the sum $191,000 to the Townships’ Airport Fund and said amount has been received and deposited;
WHEREAS: St. James and Peaine Townships have been awarded title to the property needed for expansion of the Township Airport and have been directed bythe Charlevoix County Circuit
Court to transfer $191,000 to the owners of the property (Albins):
NOW, THEREFORE BE IT RESOLVED: That Peaine Township, administrative party for collection and disbursements of funds in the Townships Airport Ftmd, shall adjust the Airport Fund Budget for the year ending March 31, 2011 by increasing the anticipated revenue by $191,000 to reflect thc receipt of these funds and shall also increase the anticipated expenditures by the amount of $191,000 to reflect the disbursement required by the court;
BE IT FURTHER RESOLVED: That the disbursement of $191,000 made on August 2, 2010 to the Albins pursuant to Court Order is hereby ratified and approved.
AYES: Kubic, LoDico, Martin, Gallagher
ABSENT: Welke
RESOLUTION ADOPTED.
MOTION LoDico, second Kubic to adopt the following resolution to recognize the extensive work completed by the Boy Scouts of America at the Bill Wagner Campground complex and to express our gratitude and thanks for their efforts and for the enhancement of our Island’s natural resources:
RESOLUTION 2010-10
WHEREAS; Part ofthe Bill Wagner Campground complex was in need of bridges over certain areas of wetlands to permit greater use and enjoyment of the area by the public;
WHEREAS; Members of the public and residents of Peaine Township recognized the need and solicited help from the Boy Scouts of America, Troop 176 of Grand Blanc, Michigan, Tall Pines Council and Judy Gratsch, Assistant Scout Leader and also participated in the effort;
WHEREAS; through the efforts of the above groups, seven crossing bridges were constructed over wet spots in the complex thereby permitting greater use and enjoyment of the are;
NOW, THEREFORE BE IT RESOLVED: The Peaine Township Board expresses its thanks and gratitude, and that of the public, for the efforts of Troop 176, Grand Blanc, Michigan, Tall Pines Council and local Scout, Daniel LaFreniere, in constructing seven crossing bridges at the Bill Wagner Campground complex;

BE IT FURTHER RESOLVED: The Peaine Township board commends all those who participated to the enhancement of our natural resources and the symbol they represent of youths involved in community service.
AYES: Kubic, LoDico, Martin, Gallagher
ABSENT: Welke
RESOLUTION ADOPTED
MOTION Kubic, second LoDico to approve payment of all current bills, motion approved.
Report from the Beaver Island Waste Management Committee on costs for transporting and burying of trash. There will be approximately 15% savings if the Beaver Island Transfer Station changes from the Waste Management of Northern Michigan and the Beaver Island Boat Company to American Waste and St. James Marine.
MOTION Kubic, second Martin to approve to execute an agreement with American Waste Company and St. James Marine beginning September 1, 2010 through August 31, 2011, motion approved. (LoDico abstained)
MOTION Lodico, second Kubic to approve an approximate $1000.00 payment from the SOS fund for safety gear and supplies, motion approved.
MOTION Martin, second LoDico to establish the formation of the Beaver Island Airport Committee to consist of two township board members from each township, one member at large from each township, and the six appointed members to the Beaver Island Airport Committee will appoint a 7th member. Motion approved.
Supervisor Gallagher suggested that the Peaine Township Board meet with Mead & Hunt in September and have a public hearing to discuss the 10-year plan. The board then decided to have the Beaver Island Airport Committee structure and the Beaver Island Airport Agreement between Peaine and St. James Township in place before any public hearing ta_ke place. The board decided that the Township Attorney be contacted and request that a Beaver Island Airport Agreement be drafted and presented to the Township Board by September l5th.
MOTION LoDico, second Gallagher to contribute $1300.00 toward an Am Vets Memorial Bench, motion approved.
MOTION LoDico, second Kubic to approve the July 6, 2010 and July 28, 2010 special meeting minutes, motion approved.
Supervisor Gallagher will contact Pat Harmon at Charlevoix County Road Commission concerning the terrible road conditions this summer. Supervisor Gallagher agreed to send a letter requested by Bud Martin to the DNR expressing that Peaine Township has continued interest in the property where the Deputy resides since Peaine Township has always shared 50% of the expenses.
MOTION LoDico, second Kubic to adjourn at 8:55 p.m., motion approved.

These minutes were received in the mail on August 11, 2010, the eighth business day after the meeting. Thank you.

PEAINE TOWNSHIP MINUTES ---- SPECIAL MEETING July 28, 2010


This meeting was called to begin a dialogue with the recently hired law firm of Smith, Haughey, Rice, and Roegge. Attorneys in attendance were Chuck Judson and Rachel Roe who will have primary responsibility for the Peaine Township account. The meeting was held at the Peaine Township Hall.
Board Members Present: LoDico, Gallagher, Kubic, Welke. Absent: Martin There was no public in attendance.
Meeting was called to order at 11:15 am.
The meeting began with a general discussion by board members of their individual histories regarding the Township and their current activities regarding the other institutions on the Island. This discussion evolved into a generalized discussion of the intergovernmental arrangements in place with St. James Township and a consensus emerged that the first priority for Peaine was the creation of a comprehensive airport agreement. It was further agreed that all were desirous of reducing the level of conflict between the Townships and all are confident that having a separate attorney can do much to address the perception that joint agreements between the Townships may not fully address issues important to one or the other Township.
The attorneys spent some time relating their previous experiences that they would be able to use in helping to handle the Peaine issues on the airport as well as the other problems that confront the Township.
A general discussion ensued regarding the types of agreements that could be used by the two Townships and some initial thoughts regarding specific issues surrounding an airport agreement were expressed by the board members and the attorneys. No decisions or consensus was reached as this exercise was primarily exploratory in its nature.
Some discussion about what first steps are needed. Chuck Judson has stated that he has a good working relationship with the previous township attorney and feels that they can work together with a minimum of dificulty. Chuck Judson will contact Jim Young to begin the re- work that will meet Peaine’s needs regarding oversight, authority to be granted and authority to be retained, public reporting, conflict resolution, appointment of
members, termination conditions, and funding authority. Judson also will send to the Peaine Board a memo regarding the various pros and cons of the several different types of intergovernmental agreements that are possible.
It was also decided that Judson and Roe will provide the Township recommendations on a Conflict of Interest policy for their review with the objective of providing an understanding of the potential issues and guidelines before the Board is called upon to cast votes regarding the airport agreement or any committee structure.

There was additional generalized discussion of other township functions, and township millage rates.
Chuck Judson asked that the township provide him with copies of the following:
All Township Ordinances
All Township Resolutions
Meeting minutes for the past year
Lease agreement with Fresh Air
Airport committee minutes
Consensus from all Board Members and the attorneys as well that Peaine should move forward on the airport agreement as expeditiously as possible. Specific steps will be easier to identify after Chuck Judson has a chance to speak with the former attorney.
Meeting was closed at 2:20 pm.
Jim Birdsall, Temporary Secretary

(These minutes were received in the mail today, August 5, 2010, 21 days after the July 14, 2010, meeting.)

Peaine Township Board Meeting-July 14, 2020

at 7:00 p.m. at the Peaine Township Hall
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
MOTION LoDico, second Kubic to rescind the motion from the June 10, 2010 meeting to amend the Beaver Island Airport Ordinance. Motion approved.
MOTION LoDico, second Gallagher to approve the June 10, 2010 meeting minutes. Motion approved.
MOTION LoDico, second Kubic to approve the J une 29, 2010 special meeting minutes, Motion approved.
MOTION LoDico, second Kubic to approve the June 30, 2010 special meeting minutes. Motion approved. ~
MOTION Gallagher, second Martin to appoint Kathy Ruis, Betty Scoggins, Janet O’Donnel1, and Donna Stambaugh to be election inspectors for the August 3, 2010 Primary Election. Motion approved.
MOTION Welke, second LoDico to accept Martin Gas & Oil fuel oil bid of $3.19 per gallon for a one-year period ending June 30, 2011. Motion approved. (Martin abstained)
MOTION Welke, second LoDico to have Rick Speck; St. James Twp Supervisor, Jack Gallagher; Peaine Twp Supervisor and Don Vyse; Beaver Island Airport Chairperson meet to come up with a date to hold a public meeting with Peaine & St. James Township Boards, the Beaver Island Airport Committee and the engineers for the Beaver Island Airport to go over the 10-year plan, no later than November 30, 2010. Motion approved.
Planning Commission chairman Bill Markey reported that a one-year pemiit was issued to Bryan Kubesh for the Salvage yard on Bameys Lake Road.
LoDico stated that Beaver Island Chamber of Commerce has requested that the NRETC amend their resolution to include one of the chamber members. Jack will send a letter to BI Chamber of Commerce to make their request directly to the NRETC.
MOTION Welke, second LoDico to approve of the current bills presented. Motion approved.
MOTION Welke, second LoDico to adjourn at 8:50 p.m. Motion approved

Peaine Township Special Meeting-July 6, 2010

at 1:30 p.m. at Peaine Township Hall.
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico
Members absent; Paul Welke
Agenda: Attorney Interview
Chuck Judson fiom Smith, Haughey, Rice & Roegge present for interview. Supervisor Gallagher gave a brief summary on Peaine Township and what are some of
the issues we have to deal with at the present time. Chuck Judson gave a brief history of his law firm. His firm has worked with governmental municipalities. He has had dealings with Airports, Fire Department
Authorities, and Libraries. He had done intergovernmental agreements. He has acted as a mediator. Chuck Judson will be our contact person, along with Todd Mylar and Rachael Roegge. This firm has Worked with Jim Young’s law firm. Mr. Judson has no problem with all members of the board having contact with him. All members need to be well informed.
MOTION LoDico, second Kubic to adjourn at 2:40 p.m. Motion approved.


Peaine Township Special Board Meeting-July 6, 2010

at 3:15 p.m. at Peaine Township Hall.
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico
Members absent: Paul Welke
Agenda: Hire Peaine Township Attomey
MOTION LoDico, second Martin to hire Smith, Haughey, Rice & Roegge Law Firm from Traverse City to represent Peaine Township, and to allow every Peaine Township Board Members the authority to contact the law firm. Motion approved.
Discussion took place that each and every Peaine Township Board member will have the authority to contact the township attorney with any questions/issues they feel need to be addressed. All email correspondence from the attorney concerning any issues will be sent to every Peaine Township Board member. It is very important that all township board members are fully informed on all issues concerning township matters.
MOTON Lodico, second Kubic to adjotun at 3:35 p.m. Motion approved.

Peaine Township Regular Board Meeting-June 9, 2010

(The minutes of this meeting were received by BINN on June 23, 2010, 14 calendar days after the meeting and ten business days after the meeting. This makes this at least two days tardy of the FOI Act requirement of eight days, if the days are business days and six days tardy if the days are calendar days. Interestingly enough, the envelope has a Gaylord postmark)

Peaine Township Regular Board Meeting-June 9, 2010 at 7:00 p.m.-Peaine Twp Hall
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico
Members absent: Paul Welke
Meeting called to order by Supervisor Gallagher at 7:03 p.m.
MOTION Lodico, second Kubic to approve the May IZ, 2010 minutes with the correction of the word “sent” to “send”. Motion approved
MOTION Kubic, second Lodico to approve the current bills for payment. Motion approved.
Ken Scoggins requested the township for assistance in boat launches
Bill Markey, Planning Commission Chairman stated that the Planning Commission is in need of a 5th member. Brian Kubesh has applied for a Special Use Permit for a Salvage Yard.
MOTION Kubic, second Lodico to approve Bloomers bid for the township hall’s gardening needs. Motion approved.
MOTION Kubic, second Martin to approve J'ean’s Lawn Service bid for grass cutting at the Peaine Township Hall, Beaver Island Transfer Station, and Font Lake Park. Motion approved.
MOTION LoDico, second Martin to approve DC Plmnbing, Heating & Service for Peaine Township’s plumbing & heating services. Motion approved.
MOTION LoDico, second Martin to create a Beaver Island Airport Subcommittee consisting ofthe fomier Beaver Island Airport Committee members (Peaine Township members being Mike Scripps, Colleen Martin, and Terry Saxton) and have the subcommittee report to the Peaine Township board on the Airport I0-yr.plan, and hold a public hearing on the Beaver Island Airport I0-yr. plan. Motion approved.
MOTION LoDico, second Martin that whenever a new Airport Agreement is reached the Beaver Island Airport Committee members will consist of two township board members from Peaine and St. James Townships, one member at large from Peaine and St. James Townships, and then the six appointed members will pick the seventh member. (No Vote)
MOTION Lodico, second Martin to amend the portion of the Beaver Island Airport Ordinance that states the Township Boards are to be the Beaver Island Airport Committee.
Ayes: Kubic, LoDico, Martin
Nays: Gallagher. Motion approved.

Discussion then took place as to the why we would amend the ordinance. LoDico stated once again that the airport committee needs to be changed from the entire township boards as stated in the Airport Ordinance to a committee of two township board members from each township, a member at large from each township and a 7th member chosen by the six members. Gallagher stated that he would change his vote if that was LoDico’s intent.
LoDico commented that once the new attorney is hired by Peaine Township that all members ofthe township board have access to him, not just one member.
LoDico presented a request from the BI Conservation Club requesting to become a member ofthe NRETC. Sandy Birdsall will take this request to the Committee. Sandy Birdsall reported that a group of volunteers went to Garden Island to clean up the trash.
MOTION LoDico, second Kubic to increase the Road Fund Budget by $6000.00 Motion approved.
MOTION Gallagher, second LoDico to approve the letter of support for Island Airways application for Unicom frequency 122,800 MHZ to the Federal Communications Commission. Motion approved.
John Works requested from the supervisor an accounting of revenues from the Beaver Island Community School, and the Commission on Aging that goes into the Beaver Island Community Center.
MOTION LoDico, second Kubic to adjourn at 9: 12 p.m.. Motion approved.

Peaine Regular Township Meeting, May 12, 2010

(These meeting minutes were received in the mail on May 27, 2010.)

PEAINE TOWNSHIP REGULAR MEETING-MAY 12, 2010 at 7:00 p.m. at Peaine Township Hall.

Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
Meeting called to order at 7:02 by Supervisor Gallagher.

MOTION LoDico, second Welke to approve the April 14, 2010 minutes with the change that the motion for the Medical Center millage be a resolution, motion approved.

RESOLUTION #2010-08 offered by LoDico, supported by Kubic:

WHEREAS: The Peaine Township Board has received a presentation from Don Spencer, member of the Beaver Island Rural Health Center Board, concerning the financial
position of the Health Center;

WHERAS: The existing millage in support of the Health Center expired on December 31, 2009, and Township wishes to continue its support;

THEREFORE, BE IT RESOLVED: The Peaine Township Board hereby authorizes the Township Clerk to place a Ballot Proposal for the August 2010 Primary Election re-
establishing the 2 mils Health Center millage, previously approved by the electors, for four years (2010 thru 2013 inclusive)
AYES: Kubic, Welke, LoDico, Martin, Gallagher
Resolution Adopted.

MOTION LoDico, second Welke to move that Peaine Township Board withdraw our consent to dual representation by James Young and the law firm of Young, Graham,
Elsenheimer and Wendling, that we terminate the contract with the law firm and sent the required notice of that termination to the firm, that we request that they incur no further
expenses on behalf of Peaine Township, and that we authorize the Township Supervisor to prepare and distribute an RFP for legal services in a manner similar to that used in the
search for an assessor. Ayes, LoDico, Welke, Gallagher, Nays: Kubic, Martin. Motion
approved.

MOTION Gallagher, second Welke to appoint David Howell to fill the Zoning Board of Appeals member vacancy for a 3-yr. term ending April 30, 2013, motion approved.

MOTION Gallagher, second Welke to appoint Jacque LaFreniere to the Phragmities Administrators Position as an indefinite multi summer position with an annual review.
Motion approved.

MOTION Kubic, second Martin to appoint Doug Tilly as the Peaine Township Zoning Administrator. Motion approved.

MOTION LoDico, second Kubic to modify the zoning administrator appointment of Doug Tilly to state that Doug step down as Peaine Township Planning Commission
chairman, for possible conflict of interest. MOTION approved.

MOTON Lodico, second Welke to approve the new Health Plan for the Waste Management employees and the Township Maintenance employee, and have the Waste
Management Committee enter into an agreement with the Health Carrier. Motion approved.

MOTION Welke, second Kubic to give the Waste Management Committee the authority to make decisions on the waste transportation companies and the trash burial companies.
Motion approved.

MOTION Welke, second Lodico to approve the soliciting of bids for Grass Cutting, Flower Planting, Plumbing & Heating, Electrical Services, and Heating Fuel bids and to
request the proper insurance coverage. Motion approved.

MOTION Welke, second Kubic to approve the purchase of a server computer & software for the Township Clerk's office. Motion approved.

MOTION Welke, second LoDico to authorize Gallagher to explore with St. James Supervisor to acquire Whiskey Island and hold a special meeting to acquire the property.
Motion approved.

MOTION Welke, second LoDico to approve the current bills presented for payment. Motion approved.

MOTION LoDico, second Kubic to approve a $150.00 donation for the Symposium. Motion approved.

MOTION Welke, second Lodico to modify the previous Attorney motion to allow the current work being done on the zoning ordinance revision. Motion approved.

MOTION Welke, second Lodico to adjourn at 8:45 p.m. Motion approved.

Peaine Regular Township Meeting, April 14, 2010

(These meeting minutes were not received as of May 6, 2010 from the Subscriptive Freedom of Information Act Request. The April 2010 minutes were received on May 27, 2010, via mail after a freedom of information request was made by certified mail on May 17, 2010.)

Peaine Township Regular Meeting-April 14, 2010 at 7:00 p.m. at Peaine Township Hall

Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico
Members absent: Paul Welke

Meeting called to order at 7:04 p.m by Gallagher.

MOTION LoDico, second Kubic to approve the March 27, 2010 Electors meeting minutes. Motion approved.
MOTION LoDico, second Kubic to approve the March 27, 2010 Special meeting minutes, Motion approved.

MOTION Kubic, second Lodico to approve the current bills for payment. Motion approved.

RESOLUTION #2010-05 offered by LoDico, supported by Kubic to approve the meeting dates to be the second Wednesday of every month at 7:00 p.m.
AYES: Kubic, Martin, Lodico, Gallagher
ABSENT: Welke
Resolution adopted.

MOTON Gallagher, second LoDico to approve Carolyn Works as the alternative member of the Peaine Township Board of Appeals for a 2-year term ending April 30, 2012. Motion approved.

RESOLUTION #2010-06 offered by LoDico, supported by Kubic to dissolve the Beaver Island Youth Consortium:

WHEREAS: In 1999 the Beaver Island Youth Consortium was founded by St. James Township, Peaine Township, Beaver Island Community School and the Preservation Association of Beaver
Island as a non-profit consortium to provide ongoing programs for the youth of Beaver Island. In 2009, the Beaver Island Community School received 21st Century Community Learning Center
grant to provide such programming for at least 5 years. It is no longer necessary for the supporting organizations to fund the consortium.

WHEREAS: The current balance of $5,090.10 is held in an "agency account" by the consortium's fiscal agent, BICS.

WHEREAS: The amount of $2,090.10 balance to be reserved for an organization willing to sponsor the 4th of July Carnival;

WHEREAS: The $3,000.00 balance will be split equally between Peaine Township, St. James Township and the Beaver Island Community School totally $1000.00 each:
WHEREAS: The consortium's desktop computer will be cleared of consortium files and become property of the BIEMS.

WHEREAS: The consortium's other supplies (craft & athletic) shall be given to the 21st Century Community Learning Center program.

THEREFORE, BE IT RESOLVED that Peaine Township agrees to formally dissolve the Beaver Island Youth Consortium and redistribute funds and equipment as stated.

AYES: Kubic, LoDico, Martin, Gallagher
Absent: Welke
Resolution adopted.

Gallagher stated that the Reappraisal contract has been signed and work began on April 1, 2010.

Phragmities Administrator and Zoning Administrator positions are posted with an April 29, 2010 deadline.

Don Spencer gave a presentation on the Medical Center financial situation.

MOTION Lodico, second Kubic to approve to place the 2 mill proposal for the Beaver Island Rural Health Center Millage for the August Primary Election ballot. Motion approved.

RESOLUTION #2010-07 offered by Kubic, and supported by Lodico to adopt alternative dates for March, July, and December Board of Review Meetings;

WHEREAS: MCL 211.30(2) allows the governing body of the city or township to authorize, by adoption of an ordinance or resolution, one or more of the following alternative meeting dates for
the purpose of this section:
(a) An alternative meeting date during the week of the second Monday in March, and
WHERAS: MCL 211.53b(7) allows the governing body of the city or township to authorize, by adoption of an ordinance or resolution, one or more of the following alternative meeting dates for
the purpose of this section:
(a) An alternate meeting date during the week of the third Monday in July and
(b) An alternate meeting date during the week of the second Monday In December

NOW, THEREFORE, BE IT RESOLVED that the Township Board approves alternate meeting dates for the March, July, and December Board of Review meetings.

AYES, Kubic, LoDico, Martin, Gallagher
ABSENT: Welke
Resolution adopted.

MOTION Lodico, second Kubic to approve St. James Marine to be selected to apply dust control materials to designated Township roads considering its low bid and advantage in avoiding rainy
weather conditions while applying this material. Motion approved.

MOTION Gallagher, second Kubic to approve Pete LoDico be authorized to negotiate purchase price of approximately 2,000 cubic yards of gravel for maintenance of Township roads with local
gravel suppliers. Motion approved.

Donna Stambaugh requested that the township board try to find a Zoning Board of Appeals member to fill the vacancy.

MOTION LoDico, second Kubic to adjourn at 8:10 p.m. Motion approved.

 

PEAINE TOWNSHIP SPECIAL MEETING-MARCH 27, 2010

(Received at the April 14, 2010 meeting and not by subscriptive Freedom of Information Act request)

PEAINE TOWNSHIP SPECIAL MEETING-MARCH 27, 2010 at 12:15 p.m. at the Peaine Township Hall.
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
Meeting called to order at 12:37 p.m. by supervisor, Jack Gallagher
RESOLUTION #2010-O3 Proposed Budget Adoption Resolution offered by LoDico, and supported by Kubic
WHEREAS: The Peaine Township Board has given notice as required by law of its Public Budget hearing and incorporated the “Truth in Taxation Hearing” notice in the sarne notice;
WHEREAS: The Peaine Township Board had held its Public Budget Hearing, today, March 27, 2010 at the Peaine Township Hall as provided in its notice;
WHEREAS: The Peaine Township Board has provided copies of the Proposed Budget and additional information to the attendees at the meeting and has provided opportunityto all attendees to discuss and comment on the Proposed Budget;
WHEREAS: The Peaine Township Board has reviewed the Proposed Budget prior to this Public Budget Hearing and has considered the discussion issues and comments of the attendees and believes the Proposed Budget reasonably reflects the anticipated revenues and expenditures of the Township for the next fiscal year;
THEREFORE: The Peaine Township Board hereby adopts the Proposed Budget as the actual Budget for the next fiscal year and authorizes a total millage levy of 8,1 178 mills for such year.
Roll Call Vote: AYES, Welke, Kubic, Gallagher, Martin, LoDico
Resolution Adopted.
RESOLUTION #2010-O4 offered by Welke, and supported by LoDico
WHEREAS: The State of Michigan requires that Peaine Township file an Annual Fiscal Report as of the end of its fiscal year;
WHEREAS: The Annual Report for its fiscal year ending March 31, 2007 has been prepared by its Auditors, Mason and Kammermann, based upon information provided by Peaine Township;
WHEREAS: The Annual Report and the underlying financial information provided by Peaine Township has been reviewed by its Township Board and is believed to be accurate;

BE IT RESOLVED: that the Peaine Township Supervisor is hereby authorized and directed to sign the Annual Report on behalf of the Peaine Township and its Board and to file it promptly.
Roll Call Vote: AYES Welke, Kubic, Gallagher, Martin, LoDico
Resolution adopted.
MOTION Welke, second Kubic to post the Phragmities Administrators position with a detailed job description. Motion approved,
MOTION Welke, second Kubic to terminate Kevin White as Peaine Township Assessor and Peaine Township Zoning Administrator, as of March 31, 2010 and to post the Peaine Township Zoning Administrators position with a detailed job description. Motion approved. Doug Tilly will assist in the Zoning Administrators duties until the position is filled.
MOTION Welke, second LoDico the Board authorizes the Township Supervisor to execute an agreement with Sally Ann Akerley to conduct a complete re-assessment of all Township Properties as an independent contractor at a cost of $32,200 and to enter into an employment agreement with Sally Ann Akerley, only for certification of the Assessment Roll as of March 31, 2011 and attendance at the July and December 2010 Board of Review meetings. Compensation for such limited employment shall be a total of $500.00 with reimbursement of travel costs to and from Beaver Island and lodging and meal expenses while on the Island in attending Board of Review meetings. Motion
approved.
MOTION Welke, second Kubic to adjourn the meeting at 1:18 p.m.. Motion approved.

PEAINE TOWNSHIP ANNUAL ELECTORS MEETING-MARCH 27, 2010

PEAINE TOWNSHIP ANNUAL ELECTORS MEETING-MARCH 27, 2010 -11:00 a.m. at the Peaine Township Hall.
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
Meeting called to order at 11:02 am. by Supervisor, Jack Gallagher
Supervisor’s annual report consisted of the following:
Website Expanded
Meeting openness
Job Positions Posted
TDS Island Wide Internet Service (except for 90 Donegal Bay homes)
Financial Management Monthly Reports
Peaine & St. James Township joint budgets
Millage Reduction
Competitive bidding
Committee membership
New assessor hired/reassessment
MOTION Kubic, second LoDico to approve the March 21, 2009 annual electors meeting minutes. Motion approved.
Beaver Island Human Service Commission and the Beaver Island Natural Resou1ces/Eco-Tourism Commission gave a report.
MOTION Kubic, second LoDioo to adjoum meeting at 11:48 p.m. Motion approved.

PEAINE TOWNSHIP PROPOSED BUDGET PUBLIC HEARING-March 27, 2010


PEAINE TOWNSHIP PROPOSED BUDGET PUBLIC HEARING-March 27, 2010 at 11:30 a.m. at the Peaine Township Hall.
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
Meeting called to order at 11:49 a.m. by supervisor, Jack Gallagher
MOTION Welke, second Kubic to approve the March 21, 2009 proposed budget hearing minutes. Motion approved.
Proposed budget was reviewed by the board and the public. No changes were made to the budget.
MOTION LoDico, second Welke to adjourn at 12:32 p.m. Motion approved.

SPECIAL JOINT TOWNSHIP MEETING-March 16, 2010

SPECIAL JOINT TOWNSHIP MEETING-March 16, 2010 at 7:00 p.m. at the St. James Township Hall.

St. James Township Members present: Rick Speck, Jean Wierenga, Jim Wojan, Tim McDonough, Raymond Cole
Peaine Township members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico
Peaine Township members absent: Paul Welke

Meeting called to order at 7:04 p.m. by St. James Township Supervisor, Rick Speck

A JOINT RESOLUTION AUTHORIZING THE ACQUISTION OF PROPERTY BY NEGOTIATION OR EMINENT DOMAIN IF NECESSARY AND DECLARATION OF TAKING

ST. JAMES TOWNSHIP RESOLUTION was offered by Wojan, and supported by Cole

PEAINE TOWNSHIP RESOLUTION #2010-03 was offered by LoDico and supported by Martin

WHEREAS, the Beaver Island Airport (the "Airport") is owned and operated by Peaine and St. James Townships, Charlevoix County, Michigan (the "Townships"), pursuant to the Aeronautics Code of the
State of Michigan, 1945 P.A. 327; andWHEREAS, in 2001, Runway 09/27 was extended and paved to its present length of 4300 feet, meeting the runway design criteria for a Category BII airport; and
WHEREAS, the extended Runway 09 requires a new Runway Protection Zone (the "RPZ") which is described as "an area off the runway end used to enhance the protection of people and property
on the ground" (FAA Policy and Procedures Memorandum (PPM) 5300.1B); andWHEREAS, Federal Aviation Administration (the "FAA") design standards dictate the length, width and configuration of the RPZ and the Airport's Airport Layout Plan has shown the need to acquire and expand the RPZ since 2001; and WHEREAS, FAA Advisory Circular 150/5300-13 provides that the Airport is required to control
the RPZ and to clear the RPZ areas of incompatible objects and activities, including residences; and WHEREAS, the Airport receives federal funding under the Airport Improvement Program and is
obligated to adhere to grant assurances mandated in 49 USC §47107(a)(9), specifically Sponsor's Assurance No. 20, which states that the Airport will take appropriate action to assure that such terminal
airspace as is required to protect instrument and visual operations to the Airport (including established minimum flight altitudes) will be adequately cleared and protected by removing, lowering, relocating,
marking, or lighting or otherwise mitigating existing airport hazards and by preventing the establishment or creation of future airport hazards; andWHEREAS, FAA PPM 5300.1B provides that for Airport Improvement Program improvements involving runway extensions at existing airports, the required RPZ should be acquired in fee; and WHEREAS, the FAA, through the Michigan Department of Transportation Bureau of
Aeronautics, has directed the Townships to acquire the required RPZ in fee; and WHEREAS, there are no alternative options for the placement of the RPZ other than the property
that is the subject of this Resolution, and it is determined that it is reasonable to acquire the RPZ in fee; and WHEREAS, the Boards of Trustees of the respective Townships believe it is necessary for the public
health, safety and welfare to improve the Airport and, specifically, to acquire land for RPZ for Runway 09 (the "Project') and have determined that the Project constitutes a public purpose and a public use; and

WHEREAS, in order to do so, the Townships need to acquire the property described on the attached Exhibit A (the "Property"); and

WHEREAS, the Townships are bodies corporate possessing the authority, including, without limitation, that provided by the Aeronautics Code of the State of Michigan, as amended, MCL 259.126, et seq., to acquire such property by eminent domain; and

WHEREAS, the Uniform Condemnation Procedures Act, 1980 P.A. 87, as amended (the "Act"), MCL 213.51 et seq., establishes certain procedures for the taking of property by eminent domain; and

WHEREAS, Township representatives have contacted the owners of the Property indicating the intention to acquire the Property even to the point of using its eminent domain powers, if necessary, but the owners have so far rejected the good faith offer; and

WHEREAS, should the good faith offer fail to achieve a voluntary purchase agreement, the Townships will acquire title and possession of the Property for the Project by eminent domain.

NOW THEREFORE, be it resolved and declared as follows:

The undertaking of the Project is necessary to protect and enhance the public health, safety, and welfare and is within each Township's scope of powers. The Peaine and St. James Township Boards of Trustees find that there is immediate public need to acquire land for Runway Protection Zone.The Township Supervisors and staff, the Airport's engineers and consultants, and the Airport's special legal counsel, Law, Weathers & Richardson, P.C. and their respective representatives, are authorized and directed to take any and all steps necessary to acquire the Property either by a negotiated acquisition or by eminent domain including, without limitation, establishing the amount of just compensation; making of good faith written offers; executing, completing, filing, and recording on behalf of the Townships deeds, declarations of taking, and other documents; filing of one or more complaints;
engaging, as needed, appraisers, engineers, environmental consultants, title examiners and other experts; determining whether to reserve or waive rights to bring federal or state environmental cost recovery claims; undertaking litigation; and entering into agreements in lieu of litigation.

The Townships waive the right to bring federal or state cost recovery actions against the present owners of the Property described herein arising out of the release or threat of release of hazardous substances on the property.

The Townships authorize that the estimated just compensation offered to the owners of the Property be deposited and set aside and held for the benefit of the owners and interested parties, and to pay same to the persons respectively entitled thereto upon order of the circuit court in which condemnation proceedings are held.

All just compensation is subject to delinquent taxes in accordance with MCL 213.291, as amended, and proration of taxes in accordance with the provisions of MCL 211.2(3), as amended.

The Townships declare that they are acquiring the Property.This Resolution shall take effect only upon passage by both Townships.All resolutions or parts of resolutions are, to the extent of any conflict with this resolution,
rescinded.

St. James Township: YEAS: McDonough, Cole, Wojan, Speck, Wierenga Resolution passed.

Peaine Township: YEAS: Kubic, Martin, LoDico, Gallagher ABSENT: Welke Resolution passed.

Motion Wojan, second McDonough to adjourn. Motion approved.

Motion LoDico, second Kubic to adjourn. Motion approved

Meeting adjourned at 7:20 p.m.

Peaine Township Regular Board Meeting-March 10, 2010


Peaine Township Regular Board Meeting-March 10, 2010 at 7:00 p.m. at the Peaine Township Hall.

Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico
Members absent: Paul Welke

MOTION LoDico, second Kubic to approve the February 10, 2010 minutes with the correction noted. Motion approved.
MOTION Kubic, second LoDico to approve the payment of all current bills presented. Motion approved.

RESOLUTION 2010-01 supporting Deer Management Survey on Beaver Island was offered by LoDico and supported by Gallagher:

WHEREAS; Beaver Island recognizes a need to actively manage natural resources, and;

WHEREAS; Whitetail Deer are recognized as the top game species in the State, with over 1.2 million licenses sold in 2009, and;

WHEREAS: It is believed that a significant reduction in the size and quality of the Beaver Island deer herd has occurred in the past few years, and;

WHEREAS: it is believed that a significant reduction in the size and quality of the Beaver Island deer herd has occurred in the past few years, and;

WHEREAS: Prior to developing a plan to manage deer, the Island must first obtain sound scientific and factual information;

THEREFORE BE IT RESOLVED: That the Township of Peaine supports a survey to be conducted by the Michigan Department of Natural Resources, in cooperation with the
Beaver Island Conservation Club. the Beaver Island Wildlife Club and the Beaver Island Natural Resources and Eco-Tourism Commission, to document the current composition
of the Beaver Island deer herd, including sex ratio, age distribution and total population;
BE IT FURTHER RESOLVED: That the survey information and relevant scientific and factual information be used to develop a strategy for subsequent years;

Ayes: Martin, LoDico, Kubic, Gallagher
Absent: Welke
Resolution passed.

PEAINE TOWNSHIP SPECIAL MEETING-March 7, 2010

PEAINE TOWNSHIP SPECIAL MEETING-March 7, 2010 at 1:15 p.m. at the Peaine Township Hall.

Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Peter Lodico
Members absent: Paul Welke

Special meeting was for the purpose of doing initial interviews with the three applicants applying for the reappraisal project of all Peaine Township properties as required by the Michigan Tax Commission.

Applicant AD Assessing Inc. bid was for $68,800.00 with all necessary qualifications. Applicant Sally Ackerly's bid was for $32,200.00 with all necessary qualifications Applicant Frischman Appraisal's bid was for $70,275.00 with all necessary qualifications.

Township board members asked the applicants several questions on different aspects of their assessing practices.

The township board will make their decision at the March 10, 2010 regular meeting.

MOTION Kubic, second LoDico to adjourn. Motion approved. Meeting adjourned at 3:06 p.m.

Special Meeting, February 12, 2010

Peaine Township Special Meeting, February 12, 2010, at 9:00 a.m. at the Governmental Center.

Members present: Jack Gallagher, Colleen Martin, and Larry Kubic Members absent: Peter LoDico, Paul Welke

Meeting called to order at 9:10 a.m.

Purpose of meeting to discuss the possible engagement of Sally Aherly for the reappraisal of Peaine Township property.

Sally Aherly has 10 years experience in assessing. She is a Level 3 assessor, and is working towards being a Level 4 assessor. Sally is a full time assessor in Peninsula Township. She has performed 14-point reviews and passed. She expressed a comfort level to complete the reappraisal job in the 1-year time frame.

Jack stated to Sally that Peaine Township has scored the lowest in the state since audits began. Sally requested to get a copy of the 14-point review, and commented that knowing this information she would have to start from scratch.

Sally will give two bid prices. One bid price will be to do the reappraisal work on her own, and another bid price would include Kevin White's assistance. -Sally asked to review Kevin's records.

Motion Kubic, second Martin to adjourn. Motion approved.
Meeting adjourned at 10:50 a.m.

Regular Board Meeting-February 10, 2010

Peaine Township Regular Board Meeting-February 10, 2010 at 7:00 p.m. at the Peaine Township Hall.

Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke

MOTION Gallagher, second LoDico to have the monthly township bills available at the Peaine Township hall 48 hrs. in advance of the regular monthly meeting. Motion approved.

The Electors Meeting, the Public Budget Hearing Meeting, and the Budget Adoption Meeting will be held at 11:00 a.m. on March 27, 2010 at the Peaine Township Hall.

MOTION Welke, second LoDico to re-appoint Joan LaFreniere, and Jacque LaFreniere to the Peaine Township Board of Review, terms ending December 31, 2010, motion approved.

MOTION Lodico, second Kubic to appoint Angel Welke and Jim Birdsall to the Beaver Island Waste Management Committee to fill vacancies of the terms ending December 31, 2010.
Motion approved.

Requests for reappraisal proposals have been mailed-response due February 23, 2010. Larry Kubic and Colleen Martin expressed interest to be included in the meeting with the
assessor coming to Beaver Island on Friday, February 12, 2010 to meet with Jack Gallagher, and Kevin White.
A Special board meeting will be held on Friday, February 12, 2010 at the Governmental Center to meet with the assessor interested in the Peaine Township re-appraisal work.

MOTION Lodico, second Welke to retain the same wages for the Peaine Township board members as the previous year. MOTION approved.

Our application for Hi-Speed Internet stimulus funding has been denied by the Department of Agriculture, but has been sent on to the Department of Commerce.

Doug Tilly has determined that the emergency generators needs to be 60 amps for the Beaver Island Fire Hall Substation, and 43 amps for the Peaine Township Hall.

Marianne Weaver has been hired to be the Township Hall cleaning person.

MOTION LoDico, second Kubic to approve the current bills presented. Motion approved.

MOTION LoDico, second Kubic to approve the January 13, 2010 regular meeting minutes. Motion approved.

MOTION LoDico, second Kubic to approve the January 11, 2010 special joint meeting with the change requested. Motion approved.

MOTION LoDico, second Kubic to adjourn. Motion approved. Meeting adjourned at 8:39 p.m.

Peaine Township Regular Meeting, January 13, 2010

Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke

Motion Welke, second LoDico to approve the December 14, 2009, minutes with the additions and corrections made, motion approved.

Motion Kubic, second Welke to reappoint Pete LoDico to the Medical Center Board for a 2-year term ending February 28, 2011, motion approved.

Gallagher stated that the Michigan State Tax Commission approved the proposed plan and timetable to correct the deficiencies disclosed in 14 Point Review Corrective Plan in
Peaine Township assessing processes, practices and records to comply with state requirements. Peaine Township will be requesting bids from 3-5 outside appraisal firms to assist the assessor, supervisor and deputy supervisor to correct our assessing practices and assessing records. The dollar amount for this re-appraisal is unknown at this time.

Peaine Township Board will request bids for a Peaine Township cleaning person. Bids will be mailed to Pete LoDico and the position will be filled by Jaanuaary 22, 2010.

Cost of the communication equipment for the Peaine Township hall was $800.00 more than the $2000.00 amount previously approved. MOTION LoDico, second Kubic to approve the additional $800.00 for the communication equipment. Ayes: Gallagher, Kubic, LoDico, Welke Nays: Martin; motion approved

Motion Martin, second Gallagher to request teh supervisor to have the meeting agenda to the township board members 48 hours in advance of the township meetings, motion approved.

Motion Gallagher, second Kubic to pay the current bills presented, motion approved.

Motion Welke, second LoDico to adjourn, motion approved. Meeting adjourned at 8:03 p.m.

Joint Township Meeting


Peaine Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke


St. James Members present: Rick Speck, Jean Wierenga, Jim Wojan, Raymond Cole
St. James Member absent: Tim McDonough

Meeting called to order by Peaine Township Supervisor, Jack Gallagher at 7:03 p.m.

Don Vyse, Beaver Island Airport Committee Chairman gave a very detailed report on all the Beaver Island Airport improvement projects done at the Beaver Island Airport over the last 10 years. The report included
all the Township meeting dates and resolutions passed by the Peaine & St. James Township Boards that approved all of the Beaver Island Airport improvements. Vyse also commented on the tree clearing project
and the need for the Land Acquisition. Letters of support for the Beaver Island Airport were read from Mr. Ed Welter and the Pilot for Mr. Gary Morse. Mr. Vyse stated that the Aeronautics is now requesting
Airports to have a 10-yr Capital Improvement plan.

Mike Scripps, Beaver Island Airport committee member stated that all of the Beaver Island Airport Improvement projects have been 95% Federally Funded. He also stressed the importance of the Land
Acquisition project to be done in closed meeting sessions.

Peter Wendling, township attorney gave the Township Boards three main recommendations and three avenues to pursue for the Beaver Island Airport. 1.) Airport Authority 2.) Urban Corporation Act 3.)
Intergovernmental Agreement

MOTION Speck, second Cole to pursue the Airport Authority and to work with the Township Attorney to work out the specifics, motion approved.
MOTION LoDico, second Welke to pursue the Airport Authority, only if the two townships can have 50% funding and 50% representation, or else go with the Intergovernmental Agreement, motion approved.

LoDico recommends that the structure for the Airport board should consist of two township board members from each township, one member from each township (preferably pilots) and the 7th member to be
appointed by the other six members.

The four appointed board members, Rick Speck, Ray Cole, Jack Gallagher, and Paul Welke will meet with the township attorney and discuss if an airport authority or a intergovernmental agreement will be in the
best interest of the townships. A decision will be made at the next joint township meeting with our township attorney present; provided the two Township Boards have agreed on all terms of any proposed
agreement.

St. James moved to have Don Vyse continue with the business of the Beaver Island Airport.

MOTION Martin, second LoDico to continue to have Don Vyse conduct the business of the Beaver Island Airport, motion approved.

Connie Wojan recommended that the townships move on with the first stage of the 5-yr. Airport Improvement Plan.

MOTION LoDico, second Kubic to table the Beaver Island Waste Management Committee discussions, Motion approved.
MOTION Speck, second Wojan to table the Beaver Island Waste Management Committee discussions, motion approved.

MOTION Kubic, second LoDico to adjourn, motion approved.
MOTON Speck, second Wojan to adjourn, motion approved.
Meeting adjourned at 9:15 p.m.

Peaine Township Regular Meeting December 14, 2009

Peaine Township Regular Meeting December 14, 2009 at 7:00pm at Peaine Township Hall
Members Present: Jack Gallagher, Larry Kubic, Colleen Martin, Pete LoDico, and Paul Welke

Motion LoDico, second Welke to approve the November 11, 2009minutes. Motion approved.

Motion Kubic, Second Welke to approve the Special Joint Meeting minutes of November 23, 2009 with correction. Motion approved.

Motion Welke, second LoDico to approve Jim Luteyn for a three year term on the Trails Committee ending October 31, 2012. Motion approved.


Motion Welke, second LoDico to approve the letter of support to PABI regarding a funding request to the Grand Traverse Band. Motion approved.

Requested to be recorded: Jim Wojan stated, "I want this in the minutes that you're willing to let it ride. We are in a serious matter here and this assessing could cost the township $100,000 and you're arguing with a lady about a meeting that has already taken place. I would like this reflected in the minutes. It appears your ready to move on and let this go. This is a very serious matter." During the discussion regarding the assessment problems, the supervisor stressed the importance of dealing with solving the problems first and then, as Mr. Wojan requested, we work to establish blame for our problems.


PROPOSED RESOLUTION REGARDING THE TOWNSHIP'S MODIFICATION OF PEAINE ASSESSMENT POLICIES AND PRACTICES
RESOLUTION 2009-09
Resolution offered by Welke and supported by LoDico

Whereas: The State of Michigan has advised Peaine Township that its assessment policies, practices, and appraisal records have numerous deficiencies that must be corrected as soon as possible; and,


Whereas: The State's recently completed 14-point review gave Peaine Township a score of 88 (out of 200) which made Peaine Township "substantially non-compliant with the General Property Tax Act and State Tax Commission Rules"; and,

Whereas: The State has ordered Peaine Township to provide a detailed plan for correcting these deficiencies by December 15, 2009—with detailed timetables showing how the corrections can be made by March 31, 2011;

Whereas: The Peaine Township Supervisor, Deputy Supervisor, and Assessor have conferred with Larry Griggs of the State's Assessment and Certification Division regarding the necessary steps that must be taken; therefore,

Be it resolved: With the full support of the Peaine Township Board, the Peaine Township Supervisor and Assessor shall take all steps necessary to comply with the requirements of the Michigan Property Tax Act and State Commission Rules; and,

Be it further resolved: The Supervisor and Assessor shall be authorized to obtain additional assistance from outside reappraisal services—recognizing that these costs could reach as has $60,000 to $100,000; and,

Be it further resolved: The assessment property records, policies, and practices of Peaine Township shall be in place to provide 95% reappraisal accuracy of all Peaine Township properties by March 31, 2011; and,

Be it further resolved: The Supervisor shall prepare a request for Board approval of any and all needed special reappraisal assistance that will incur added costs—and will follow all proper bidding procedures; and,

Be it further resolved: The Peaine Township Supervisor, Deputy Supervisor, and Assessor shall prepare and submit a detailed plan with detailed timelines for correcting these problems by December 15, 2009, to the Tax Commission for approval—it will show how we can obtain 95% accuracy—with much of the word done by us and some completed on a consulting basis by outside appraisal services; and,

Be it further resolved: The Peaine Township Supervisor, Deputy Supervisor, and Assessor shall work cooperatively with the St. James Township Supervisor to realize all work and financial efficiencies that might be possible.

FURTHER RESOLVED: The Peaine Township Board enthusiastically support the Township Plan to correct all deficiencies identified by the State Tax Commission in its 14-point review
FURTHER RESOLVED: The Peaine Township Board shall provide the necessary resources to correct the identified deficiencies and to maintain the necessary property records and practices to comply with all requirements of the Property Tax Act and the Rules and Practices of the State Tax Commission

Roll Call
Ayes: Welke, Kubic, LoDico, Martin, Gallagher
Resolution Passed

Motion Welke, second Kubic to authorize Supervisor to submit a letter to the State on Peaine Township's plan for the steps to correct the assessing for December 15, 2009 deadline. Motion approved.

PROPOSED RESOLUTIONS REGARDING THE TOWNSHIP'S FINANCIAL RECORDS and STATE REPORTING FOR 2007, 2008, and 2009
RESOLUTION 2009-10
Resolution offered by Welke and supported by LoDico

Whereas: The State of Michigan has informed Peaine Township that the required annual financial report for the year ending March, 31 2007 has never been filed; and,

Whereas: The State has now withheld state revenue sharing funds from Peaine Township and will continue to do so until the 2007 financial report is filed; and,

Be it resolved: The Supervisor, with any necessary assistance from the Township auditor, shall file this report as soon as possible; and,

Be it resolved: The Clerk and the Treasurer shall assist in locating and providing the necessary information for completion of the report.

Roll Call
Ayes: Welke, Kubic, LoDico, Martin, Gallagher
Resolution Passed

RESOLUTION 2009-11
Resolution offered by Welke and supported by Kubic

Whereas: Peaine Township accepted two loans of $140,000 each in the year ended March 31, 2008, neither of which have been recorded on our Township books to date; and,

Whereas: Payments on the principal and interest on these loans to-date (totaling approximately $225,000) have been recorded on our Township books; and,

Whereas: an annual financial report was filed for the year ended March 31, 2008 which failed to disclose the liability of approximately $70,000; and,

Whereas: A balance of approximately $55,000 remains unpaid;

Whereas: The annual financial report for 2009 remains to be completed (with the balance of a loan for approximately $55,000 included); therefore,

Be it resolved: That the unpaid liability be entered on the financial records of the Township

Be it resolved further: That the annual financial report for the year ended March 31, 2009 be completed reflecting the unpaid balance of the loan; and,

Be it resolved further: That the annual financial report for the year ending March 31, 2008 be amended to properly disclose the loan(s) taken out in that fiscal year.

Roll Call
Ayes: Welke, Kubic, LoDico, Martin, Gallagher
Resolution passed

Motion Welke, second LoDico to approve having the auditor come to Beaver Island in March, 2010 and begin the audit. Motion approved.

RESOLUTION 2009-12
Resolution offered by Welke and supported by Kubic

WHEREAS: Peaine Township has signed as a borrower with St. James Township on a Promissory Note and Security Agreement on December 1, 2007 in the amount of $140,000

WHEREAS: The lender, Charlevoix State Bank, has agreed to modify the terms of this promissory note by waiving payment of the principal amount due December 1, 2009

WHEREAS: The interest required to be paid of $2,574.08 on December 1, 2009 will be paid immediately from the joint Waste Management Fund managed by Peaine Township

WHEREAS: Charlevoix State Bank has agreed to re-amortize the approximate remaining principal balance of $55,000 over the remaining eight year term of the promissory note with annual payments of $8,396.16 due on December 1stof each year beginning December 1, 2010

THEREFORE, BE IT RESOLVED: That John A. Gallagher, Peaine Township Supervisor, shall execute the attached modification agreement on behalf of Peaine Township

FURTHER RESOLVED: The promissory note and security agreement shall remain, otherwise, in full force and effect

FURTHER RESOLVED: After execution by John A. Gallagher, this Modification Agreement shall be forwarded to St. James Township for execution and return to the Bank with a copy returned to the Peaine Township Clerk

Roll Call
Ayes: Welke, Kubic, LoDico, Martin, Gallagher
Resolution Passed

Motion LoDico, second Kubic that the township board has reviewed the memo dated December 9, 2009 from the township's law firm, Young, Graham, Elsenheimer & Wendling, P.C., the township board consents to the continued dual representation by the law firm in connection with joint island operations between Peaine and St. James Township, agrees to follow the procedures outlined in the memo and authorizes the township supervisor to sign the memo on behalf of the township as well as to act as the Peaine Township contact person, and to appoing Jack Gallagher; supervisor as the township contact person, and to be assisted by Paul Welke; trustee. Paul added that the agreement be reviewed in 6 months.

Roll Call
Ayes: Welke, Kubic, Gallagher, Martin, LoDico
Motion approved

Motion Welke, second LoDico to instruct all boards, committees, and commissions to comply with the Open Meetings Act and send minutes to Krys Lyle for the Peaine Township website as well as the newspapers. Motion approved.

Martin requested that meeting agendas be distributed 48 hours prior to the monthly meetings.

Terry Saxton suggested that the Township answering machine have a recording to announce any meeting cancellations or changes.

Motion Welke, second LoDico to approve bills. Motion approved.

Motion Kubic, second Welke to adjourn. Motion approved.

Meeting adjourned at 9:23P.M.

Special Peaine and St. James Townships Meeting November 23, 2009 at 7:00pm at Peaine Township Hall

Peaine Townsip Members: Jack Gallagher, Larry Kubic, Colleen Martin, Pete LoDico, and Paul Welke

St. James Township Members: Rick Speck, Jean Wierenga, Jim Wojan, Tim McDonough, and Ray Cole

Meeting called to order by Supervisor, Jack Gallagher at 7:00pm.

Motion LoDico, second Martin to direct township attorney to draw up a proposal for an airport intergovernmental contract agreement and an airport authority containing advantages and disadvantages of each for Peaine and St. James townships to review. Motion approved.

Motion Cole, second Speck that St. James Township adopt a resolution authorizing the township attorney to draw up a proposal for both an intergovernmental contract agreement and an airport authority. Motion approved.

Motion Speck, second Cole to hold a joint township meeting on January 11 th , 2010 to discuss the issue of the airport committee composition and to review the related documents prepared by the township attorney. Motion approved.

Motion Speck, second Cole to table discussion of resolution of necessity. Motion approved.

Motion LoDico, second Welke to table discussion of resolution of necessity. Motion approved.

Motion Cole, second McDonough to repost notices for the solicitation of applicant letters for an at large member to the Waste Management Committee. Motion approved.

Motion LoDico, second Kubic to request the township attorney to create a presentation and outline of guidelines for the operation of the Waste Management Committee. Motion approved.

Motion McDonough, second Cole that the township attorney provide recommendations regarding the guidelines for the operation of the Waste Management Committee. Motion approved.

Motion LoDico, second Kubic to adjourn. Motion approved.

Meeting adjourned at 9:05pm.

Peaine Township Regular Meeting November 11, 2009

Peaine Township Regular Meeting November 11, 2009 at 7:00pm at Peaine Township Hall


Members Present: Jack Gallagher, Larry Kubic, Colleen Martin, Pete LoDico, and Paul Welke
Motion LoDico, second Kubic to approve the October 14, 2009 regular board minutes. Motion approved.
Motion LoDico, second Kubic to approve October 16, 2009 special meeting minutes. Motion approved.
Motion Kubic, second Welke to approve the current bills presented. Motion approved.
Motion Kubic, second LoDico to table the airport committee discussion until the joint meeting on November 23, 2009. Motion approved.
Motion LoDico, second Welke to seek legal council on the airport committee issues and request township attorney to be present at joint meeting on November 23, 2009. Motion approved.
Motion Welke, second LoDico to instruct the Peaine Township appointed airport committee members not to attend the airport committee meeting on November 16, 2009 until such time that a legal opinion is obtained from the township attorney regarding the legality of the airport committee. Ayes: Gallagher, Welke, Kubic, LoDico Nays: Martin Motion approved.
Motion Welke, second Kubic to pay the travel expenses to Beaver Island for Larry Griggs, from the State Treasury Department, for a meeting with the township assessor. Motion approved.
Motion Welke, second LoDico to adopt the federal poverty guidelines necessary for tax adjustment related to income level and property value set by the federal government. Motion approved.
Joint meeting to be held on November 23, 2009 at 7:00pm at the Peaine Township hall. Agenda items to include airport committee matters, waste management committee matters and other jointly funded/shared activities and services.

Motion LoDico, second Welke to approve expenditure not to exceed $2000 for microphones and conference phone for the Peaine Township hall. Ayes: Gallagher, Welke, LoDico Nays: Martin, Kubic Motion approved.
Motion Gallagher, second Welke to adjourn. Motion approved. Meeting adjourned at 8:35pm.

PEAINE TWP MEETING-OCTOBER 14, 2009 7:00 p.m.

Members present: Jack Gallagher, Larry Kubic, Colleen Martin, Pete LoDico, Paul Welke

MOTION LoDico, second Welke to approve the September 9, 2009 minutes, motion approved.
MOTION Welke, second Kubic to approve the September 29, 2009 special meeting minutes, motion approved.

MOTION LoDico, second Kubic, to approve the revised Beaver Island Airport Terminal Nonexclusive Lease, Yeas; Kubic, Gallagher, LoDico, Martin
Abstain: Welke, motion approved.

MOTION Kubic, second Welke to table the Authorization Resolution for the grant money for the approach clearing on Runway 9 at the Beaver Island Airport until the Special Meeting to be held on October 16, 2009 at 4:00 p.m., motion approved.

MOTION Welke, second LoDico to appoint Jack Gallagher to the Beaver Island Waste Management Committee, and to nominate Jim Birdsall and Angel Welke to be members at large for possible appointment at a Peaine and St. James Township joint meeting, motion approved.

Discussion on requesting bids from the Beaver Island Boat Company and Fogg Towing for the removal of waste material from the Beaver Island Transfer Station. The board agreed that it was too late in the season to begin this process and to wait until spring to start the bidding process.

RESOLUTION #2009-8 offered by Kubic, and supported by Welke to approve the Peaine Township Planning Commission recommendation to name the private road in Section 19, T38N, R1OW to be "Angeline's Trail" and to name the private road off of McCaskey's Road in Section 30, T38N, R1 OW to be " McFadden's Trail".

Ayes: Welke, Kubic, LoDico, Gallagher, Martin Resolution passed.

The Peaine Township Board agreed to appoint the Peaine Township Supervisor to contact Rick Speck, St. James Township Supervisor to set up a Peaine and St. James joint township meeting to be held in November to discuss matters concerning the Beaver Island Airport Committee and the Beaver Island Waste Management Committee.

MOTION LoDico, second Kubic to approve the bills presented for payment, motion approved.

MOTION LoDico, second Welke to adjourn, motion approved. Meeting adjourned at 8:17 p.m



PEAINE TWP SPECIAL MEETING-OCTOBER 16, 2009 4:00 p.m.

Members present: Jack Gallagher, Larry Kubic, Colleen Martin, Pete LoDico
Members absent: Paul Welke

Meeting called to order by Gallagher at 4:05 p.m.

Don Vyse, Beaver Island Airport Committee chairman presented the complete contractfrom the Michigan Department of Transportation; Bureau of Aeronautics, to the St. James and Peaine Township Boards for a Block Grant. The Michigan Aeronautics Commission has approved a $75,000 project for the approach clearing on Runway 9 atthe Beaver Island Airport. The townships local share is $1,875.00.

RESOLUTION #2009-9 offered by LoDico and supported by Kubic;

WHEREAS, the Beaver Island Airport has been awarded funding for the approach clearing on Runway 9, Donald Vyse, the Chairman of the Beaver Island Airport Committee, is authorized to sign all contracts, agreements, and approved payments relating to this project,
Ayes: Kubic, LoDico, Gallagher, Martin
Absent: Welke
Resolution passed.

MOTION Kubic, second LoDico to adjourn, motion approved. Meeting adjourned at 4:10 p.m.

Peaine Special Meeting-September 29, 2009

at 7:00 p.m. at the Peaine Township Hall.

Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
Meeting called to order by Gallagher at 7:07 p.m.

Agenda: Establish millage rate for the fiscal year beginning April 1, 2010

Budget figures were presented for review.

RESOLUTION #2009-8 offered by Paul Welke and supported by Pete LoDico

WHERAS, the Peaine Township Board having reviewed data and anticipated expenditures and revenues for the fiscal year beginning April 1, 2010;

BE IT RESOLVED that the millage rate of 8.1178 be adopted for the fiscal year beginning April 1, 2010;

Upon roll call vote the following voted; Ayes: Welke, Kubic, LoDico, Gallagher, Martin Resolution adopted.

MOTION Welke, second Kubic to adjourn, motion approved. (Meeting adjourned at 7:32 p.m.)

Peaine Township Regular Meeting-Sept. 9, 2009

Members present: Jack Gallagher, Larry Kubic, Colleen Martin, Pete LoDico, Paul Welke

MOTION LoDico, second Kubic to approve the July 29, 2009 Special Meeting minutes, motion approved.

MOTION LoDico, second Welke to approve the August 12, 2009 minutes with the proposed change presented by Gallagher, motion approved.

Jacque LaFreniere gave a Phragmities report stating that the Phragmities treatment was done about 3 weeks ago, Beaches were all surveyed and that approximately half to 1 acre was infested on Beaver Island. Garden Island and High Island had approximately 2 acres infested and Hog Island was highly infested.

MOTION Gallagher, second Welke to request that St. James Township provide Peaine Township with copies of all original invoices for payment, motion approved.

MOTION Welke, second Kubic to approve to transfer the $1000.00 Youth Consortium Budget item into the Parks & Trails Budget, motion approved.

Tom Kludt has resigned from the Waste Management and the deadline for applications for the opening will be September 25, 2009.

Budget Review and Millage Rate Determination was discussed. The rates set by St.James Township for the joint funds are as follows:
Airport Fund $43,714.00, Fire Department Fund $46,017.00, Waste Management Fund $72,666.00, EMS Fund $47,376.00, Historical Society $11,195.00, Cemetery Fund $6,000 (carried over from this fiscal year)

Peaine Township will hold a Special Meeting to review the budgets and establish millage for the April 1, 2010 fiscal year on Monday, September 28, 2009 at 7:00 p.m.

PROPOSED RESOLUTION REGARDING TOWNSHIP FUNDING
OF JOINTLY OPERATED ISLAND ACTIVITIES

Whereas: St. James and Peaine Township jointly fund and operate certain activities that provide service to the entire Island; and,
Whereas: It is the intent and desire of Peaine Township to cooperate to the fullest extent possible with St. James Township in the funding and management of these joint activities and services; and,
Whereas: St. James Township historically establishes its millage rates prior to the time Peaine Township establishes its millage rates; and,
Whereas: Peaine Township has historically matched the funds determined by St. James Township millage rates (50/50); and,
Whereas: Certain of these jointly funded activities and services receive tax support through specific millages assessed by each Township; and,
Whereas: Certain of these jointly funded activities and services are not determined by Peaine millage decisions; they are determined instead by St. James' millage decisions with the expectation that matching funds will be provided by Peaine Township from its general fund; and,
Whereas: The timing of the two Townships' millage decisions, combined with the matching arrangement, has prevented the Peaine Township Board from exercising its legal right and responsibility to establish tax rates and authorize expenditures; and,
Whereas: This arrangement creates tax burdens on Peaine Township taxpayers without regard to the Peaine Township Board's determination of needed and required revenues and expenditures to support the jointly funded activities; and,
Whereas: The Peaine Township Board's determination must be supported by analysis and planning of these jointly operated activities and services and should be based upon sound budgetary practices and pertinent information;

Therefore, Be it resolved: The Peaine Township Board shall base its funding decisions for these shared operations on a thorough review of their activities and services, employing a budgetary process that establishes projections of needed revenues and expenditures, and is conducted by their duly appointed joint committees, commissions, and departments.

Be it resolved: The determinations made thought this review shall be reported directly to each of the tow township Boards for their review, discussion, and modification (if needed).
Be it resolved: The St. James and Peaine Township Boards must jointly agree and establish budgets for all jointly administered operations.
Be it resolved: the Peaine Township Board will work cooperatively with the St. James Township board to execute a written agreement concerning joint management and funding of these shared committees, commissions, and departments.
Be it resolved: Whenever Peaine Township is responsible for maintaining financial and operational records for a jointly managed/funded committee or commission, it shall provide reports to the respective committees or commissions in St. James Township (not less than quarterly but more often if requested) for their review.
Be it resolved: This resolution shall take effect on October 1, 2009. Upon roll call vote, the following voted: "Aye: Welke, Kubic, Gallagher, Martin, LoDico "Nay"
The Supervisor declared the resolution adopted.

Colleen Martin Township Clerk

CERTIFICATE
I, Colleen Martin, the duly elected and acting Clerk of Peaine township, hereby certify
that the foregoing resolution was adopted by the Township board of said Township at the
regular meeting of said Board held on September 9, 2009, at which meeting a quorum
was present, by a roll call vote of said members as hereinbefore set forth; that said
resolution was ordered to take effect as of October 1, 2009.

MOTION LoDico, second Welke to accept the Beaver Island Medical Center budget as presented, motion approved.

Beaver Island Airport Terminal Building 3-yr. Lease with Fresh Air Aviation expires on October 19, 2009. MOTION Martin, second Kubic to approve the lease renewal presented by the township attorney, Ayes; Martin, Kubic, LoDico, Nays: Gallagher, Abstained: Welke. Motion approved. Gallagher will contact the township attorney with his concerns and contact Keith Teague from Fresh Air Aviation by September 15, 2009.

The 5-year plan for the Beaver Island Airport was discussed. An article appeared in the Beaver Beacon on the Beaver Island Airport Improvements. Mr. Don Vyse stated that the 5-year plan is only a plan and no decisions have been made towards improvements.

RESOLUTION #2009-07 offered by Jack Gallagher, and supported by Paul Welke

Whereas: Peaine Township acquired ownership of a Communication Tower in December, 2008 with an appraised value of $160,000 to facilitate and improve
communication capabilities on Beaver Island; and,

Whereas: St. James Township also acquired ownership of a Communications Tower in December, 2008 with an appraised value of $160,000 to facilitate and improve communication capabilities on Beaver Island; and

Whereas: St. James and Peaine Townships, through certain Board Members have investigated the possibility of utilizing such towers to attract a provider of Broadband Internet and/or cellular telephone service to provide such service Island wide; and

Whereas: To date, such "Island wide" service is not available; and

Whereas: St. James and Peaine Townships became aware and believed that United States Stimulus Funding was available to a "remote and rural" location such as Beaver Island to finance the infrastructure necessary to develop "Island wide" Broadband Internet service; and

Whereas: St. James and Peaine Townships believed the preferred approach to applying for such Federal Funding was to jointly create a Michigan non-profit
corporation to apply for such funding and to engage a "technical partner" to assist in the preparation of the funding request and to assist in the design and management of an Island wide Broadband Internet service if the application for funding was approved; and

Whereas: St. James and Peaine Townships held a joint Special Board meeting on July 29, 2009 at the Peaine Township Hall and authorized execution of an agreement with Cherry Capital Connection to assist in the preparation of a funding request and the immediate payment of the sum of $7,500 by each Township for such assistance and to engage Cherry Capital Connection as its "technical partner"; and

Whereas: St. James and Peaine Township Boards were informed of the plan to organize Beaver Island Broadband Inc as the Michigan non-profit corporation and that certain legal fees would be incurred in this work; and

Whereas: Supervisor John Gallagher authorized John F.X. Brown, Professional Engineer, to provide his written opinion of the design, installation and capability of the proposed network, as required by the funding request, for a fee of $2,000 as the total cost of the project was estimated to exceed $1,000,000; and

Whereas: St. James and Peaine Township supervisors, Donald Vyse and John Gallagher, acted as incorporators of Beaver Island Broadband Inc and made the followingappointment of Directors and Officers: William J. McDonough, DirectorJohn Gallagher, Director and President Donald Vyse, Director and Vice President Richard Speck, Director and Treasurer Paul Welke, Director and Secretary; and

Whereas: The legal and engineering fees referred to above have not yet been paid; and

Therefore, Be It Resolved: The act of creating Beaver Island Broadband Inc and the act of appointing its Directors and Officers are hereby ratified and approved; and

Be It Resolved: The legal and engineering fees described above incurred in the preparation of the funding request are hereby ratified and approved for payment; and

Be It Resolved: Members of the Board or its Officers, or any one of them are hereby authorized to file the necessary documents to obtain tax exempt status under the U.S. Internal Revenue Code and to obtain necessary licensing or permits to operate a Broadband Internet service, as required and to incur reasonable charges in such efforts; and

Be It Resolved: St. James Township shall be requested to provide fifty percent (50%) of the legal, engineering and associated fees referred to above; and

Be It Resolved: This resolution shall take immediate effect. Upon roll call vote, the following voted: "Aye" Welke, Kubic, Gallagher, Martin, LoDico "Nay"
The Supervisor declared the resolution adopted.

Colleen Martin Township Clerk

CERTIFICATE
I, Colleen Martin, the duly elected and acting Clerk of Peaine Township, hereby certify that the foregoing resolution was adopted by the Township Board of said Township at the regular meeting of said Board held on September 9, 2009, at which meeting a quorum was present, by a roll call vote of said members as hereinbefore set forth; that said resolution was ordered to take immediate effect.

MOTION Kubic, second LoDico to approve payment of current bills, motion approved.

MOTION LoDico, second Welke to adjourn meeting, motion approved.
Meeting adjourned at 10:00 p.m.

PEAINE TOWNSHIP REGULAR MEETING-August 12, 2009 at 7:00 p.m. Peaine Hall.


Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico
Members absent: Paul Welke

MOTION LoDico, second Kubic to approve the 7/8/09 minutes, motion approved.

MOTION Kubic, second LoDico to approve the payment of current bills, motion approved.

MOTION LoDico, second Kubic to appoint Pam Grassmick to the Beaver Island Human Services Commission, motion approved.

MOTION Lodico second Kubic to appoint Sandy Birdsall to the Beaver Island Natural Resources and Eco-Tourism Commission, motion approved.

Township Board and audience participated in open discussion about Peaine Township's budgeting practices and the manner in which millage rates were determined each September for the following fiscal year.The process for determining Peaine Township's contributions was to match in dollar amount the
taxes generated by St. James millage rates. This process denied the Peaine Township Board its own power to tax and authority to spend since they had historically matched certain of these jointly funded activities without the opportunity to determine the appropriateness of the revenues generated or the level of expenditures.Discussion followed in which there seemed to be general agreement that this process should be changed and that the Peaine Township Board should approach the St. James Township Board to resolve this issue.

Letter and pictures presented from the residents living down Redding's Trail Road concerning the washouts on the Redding's Trail Road after a heavy rainfall. Residents are asking for the township or county to help correct the problem. Pete LoDico will look into this matter.

MOTION LoDico, second Kubic to adjourn, motion approved.
Meeting adjourned at 8:58 p.m.

Peaine Township Regular Meeting-July 8, 2009 at 7:00 p.m. at Peaine Township Hall

Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke

MOTION Welke, second Kubic to approve the June 10, 2009 minutes with the changing of the motion concerning Committee relationships and possible conflict of interest issues to read:

"MOTION Welke, second LoDico to form a committee that will produce insight and guidelines for the Peaine Township Board in its relationships with Peaine Township commissions, Committees and Boards and address the concerns about Conflicts of Interest matters. This work to be done with the assistance and counsel of the Township attorney. Motion approved."

MOTION Welke, second Kubic to approve the payment of the current bills presented. Motion approved.

MOTION Welke, second LoDico to approve the creation of an Ad Hoc Committee to resolve the Conflict of Interest issues. Motion approved. Paul Welke and Larry Kubic will serve on this committee and three other members will be appointed at the next regular meeting.

MOTION Welke, second Kubic to approve to reduce the Peaine Township Budget by $31,800.00. Motion approved.

The Peaine Township Board supports the Charlevoix County's ORV Ordinance, which will allow ORV operation on all township roads except Kings Highway from the four corners to the St. James Township line.

MOTION LoDico, second Kubic to authorize the creation of a High Speed Internet Committee to include members from the Beaver Island Community School, the Lighthouse School, Peaine Township, St. James Township, Beaver Island Library, Beaver Island Medical Center, Beaver Island Fire Department and other organizations to file grant applications for High Speed Internet. Motion approved.

MOTION LoDico, second Kubic to accept the Resolution establishing a Beaver Island Human Services Commission, and the Resolution establishing the Beaver Island Natural Resources and Eco-Tourism Commission,

Resolution Establishing a Beaver Island Human Services Commission

Whereas, Beaver Island has senior citizens in need of various types of assistance such as meals on wheels, financial assistance, housekeeping, medical visits, and other types of aid to build a higher quality of life, and Whereas Beaver Island has other citizens who from time to time need assistance with
meals, housing, finances and other types of resources, and Whereas, there are agencies on the mainland who provide these services or do not always
think of Beaver Island or make Beaver Island aware of services or do not make certain services available on Beaver Island, and Whereas Beaver Island residents constantly demonstrate a willingness to help provide for those in need, and Whereas these concerned residents and those who are in need would be aided in
obtaining additional funding and services by a strong voice speaking for the island,

Now therefore, be it resolved as follows: There is hereby established, the Human Services Commission which shall have the
following duties and responsibilities: 1. Identify and prioritize the island's human needs. 2. Identify sources for providing for those needs.3. Advocate for the island with federal, state, tribal, county, and non-profits and work toward providing for the needs of islanders. 4. Advocate for those individuals who need services, which are not currently being provided. 5. Assist when requested by those on the island already providing services with
finding sources of additional funding. 6. Add additional duties and responsibilities as the Commissioners determine are necessary from time to time.

The Commission shall be formed as follows: 1. The Commission shall consist of seven commissioners selected in the following
manner: A. Peaine Township shall appoint one representative to the Commission. B. St. James Township shall appoint one representative to the Commission.
C. A representative of the Beaver Island Rural Health Center, a representative of Hospice, a representative from the Beaver Island School,
and the island representative to the Council on Aging shall also be named Commissioners, each appointed by their own organization. D. The Commissioners shall meet and select one additional commissioner. 2. At the first meeting of the Commission, commissioners shall draw for one, two or three year terms so that the terms shall be staggered so that terms expire every year. 3. The Commission shall report to the Townships annually the activities of the
Commission, and if the Commissioners determine that funds are needed, the Commission shall provide to the Township any proposed budget annually and
Provide an annual financial report. 4. The Commissioners shall select the following officers: a chair, a vice-chair, and a secretary. Officers shall serve two-year terms. 5. The Commission shall keep minutes of all meetings. The Commission shall operate under the Open Meetings Act and Freedom of Information Act, and HIPPA privacy rules.

Resolution Establishing the Beaver Island Natural Resources and Eco-Tourism Commission

Whereas, Beaver Island has abundant beautiful and accessible natural resources, and Whereas, Beaver Island has a need for increased tourism to provide economic development for the island including but not limited to business for restaurants, island shops, and lodging establishments, and Whereas, the Island has an opportunity to provide for a unique wilderness experience, and Whereas, Beaver Island needs to plan for tourism growth in a way that will provide
economic development and preserve our beautiful and valuable natural resources and Whereas, a strong foundation for economic development exist in the assets already present on the island, and Whereas, the fastest growing sector of the tourism industry is eco-tourism, encompassing such experiences as bird watching, hiking, cross country skiing, mountain biking, kayaking, and nature walks, and Whereas Central Michigan University, our Lake Michigan shoreline, our dunes our
forests, and our inland lakes provide exciting opportunities for preservation and ecotourism,

Now, therefore, It is hereby resolved by the Townships of St. James and Peaine and there is established the Beaver Island Natural Resources and Eco-tourism Commission.The commission shall engage in the following activities: 1. Obtain an inventory and needs and assets assessment for Island resources. 2. Identify areas for expanded and/or improved trails for nature walks. Propose improvements, which would enhance the experience in those areas, such as boardwalks, benches viewing areas, picnic tables, maps, signage, trail markers, brochures, and other such improvements. 3. Identify bird watching opportunities on the island and locations where improvements such as viewing stations, viewing equipment could be located and informational brochures, which could be created. 4. Identify potential forest trails where forestland could be preserved, and identify old growth access sites. 5. Advocate for preservation of areas where our natural resources should be preserved to enhance our eco-tourism opportunities and to maintain the unique beauty of Beaver Island. 6. Provide opportunities to appreciate the ecology of wetlands.7. Develop a plan for promoting preservation on the island, working with state, county, federal, and local governments and private agencies engaged in preservation. 8. Develop a plan for promoting as a unique opportunity for an eco-tourism experience. Such plan might include opportunity for guided nature walks, self-guided trips, classroom study, and nature photography. Work with state, federal and other agencies engaged in the promotion of tourism. 9. Share ideas and plans with the public and obtain public input. 10. Foster improved understanding of our sensitive natural resources and habitat by
Islanders and visitors. 11. Engage in other activities as determined from time to time to further the purpose
of preservation of the Island's natural resources and promoting eco-tourism.

The Commission shall be formed as follows: 1. Peaine Township shall name one member of the public to the commission.2. St. James Township shall name one member of the public to the commission.3. An additional eight members shall be appointed from the following organizations: a representative from Central Michigan University, a representative from the Beaver Island Wildlife Club, a representative from the Beaver Island Association, a representative from the Trails Committee, a representative from the Tribe, a representative from the planning commissions of each township, a representative from the Michigan Department of Natural Resources. A member may be appointed who represents more than on of the above interested organizations. If any organization has no interested member, then the Commission can elect to fill that slot as provided in paragraph 4 below. 4. Those ten appointed commissioners shall name an eleventh person to serve on the Commission. The Commissioners can elect to add additional members with certain areas of expertise in natural resource preservation or eco-tourism.
5. The commissioners shall serve three-year terms. Upon initial organization, the first terms shall be staggered so that the initial commissioners serve, 2 or 3 year
terms, so that terms are expiring annually. 6. The Commissioners shall elect a chair, vice-chair, and secretary who shall serve two-year terms.

If the commission needs any funds, such funding request shall be presented to the townships and the commission shall prepare an annual budget and annual financial statement for presentation to the townships.

The Commission's meetings shall comply with the Open Meetings Act and any additional regulations regarding meetings provided by the townships. The Commission shall also comply with the Freedom of Information Act. The Commission shall make all efforts to keep the public informed and to make meetings convenient and open to the public.
Motion approved.

MOTION Welke, second Kubic to adjourn at 8:50 p.m. Motion approved.

PEAINE TOWNSHIP REGULAR MEETING-JUNE 10, 2009 at 7:00 p.m. at Peaine Township Hall.


Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
Meeting called to order at 7:03 p.m. by Supervisor, Jack Gallagher
MOTION Welke, second Kubic to approve the deputy treasurer's and deputy supervisor's hours, motion approved.
MOTION LoDico, second Welke to appoint Darlene Dooley for a 2-year term on the Trails Committee, with term ending December 31, 2010, motion approved.
MOTION Welke, second Kubic to stager the other Trails Committee members terms, making Tina Morgan's, Tina Walker's and Sharon Hurkman's terms a 3-year term, ending on December 31, 2011; and Darrell Butler's term a 2-year term ending December 31, 2010, motion approved.
MOTION LoDico, second Welke to appoint Colleen Martin for a 3-year term on the Beaver Island Airport Committee, term ending December 31, 2011, motion approved.
MOTION LoDico, second Welke to stagger the other Beaver Island Airport Committee member's terms; making Mike Scripps term a 2-year term ending December 31, 2010, and Terry Saxton's term a 1-year term ending December 31, 2009, motion approved.
MOTION Welke, second LoDico to form a committee that will gain insight and guidelines for the Peaine Township Board, Peaine Township committees, and Peaine Township commissions relationships with the help of our Township Attorney, motion approved.
MOTION Welke, second LoDico not to allow any individual township board member to contact the township attorney on any conflicts of interest issues, motion approved.
MOTION Welke, second LoDico to table the ORV ordinance decision until the July 8, 2009 Peaine Township meeting, motion approved.
MOTION LoDico, second Kubic to approve the May 13, 2009 regular meeting minutes, motion approved.
MOTION Kubic, second Welke to adjourn at 9:00 p.m., motion approved.

PEAINE TOWNSHIP MEETING-May 13, 2009 7:00 p.m. at Peaine Twp Hall.

Meeting called to order at 7:08 p.m. by Jack Gallagher, Supervisor

Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke

MOTION to approve the April 8, 2009 minutes by Welke, second by Kubic, motion approved.

Bid notice will be posted for the plumbing work to be done at the DNR building.

MOTION to reappoint Donna Stambaugh to the Peaine Township Zoning Board of Appeals Board for a 3-yr. term, May 1, 2009 to April 30, 2012 by Kubic, second by LoDico, motion approved.

Three positions to be filled for the Beaver Island Airport Committee:

MOTION LoDico, second Kubic to reappoint Mike Scripps to the Beaver Island Airport Committee, for a 3-yr. term; May 1, 2009 to April 30, 2012,

Ayes: Kubic, LoDico, Martin, and Nays: Gallagher, Welke, motion approved.

MOTION LoDico, second Kubic to reappoint Terry Saxton to the Beaver Island Airport Committee, for a 3-yr.term; May 1, 2009 to April 30, 2012,

Ayes: Kubic, LoDico, Martin, and Nays: Gallagher, Welke, motion approved. MOTION LoDico, second Kubic to reappoint Colleen Martin to the Beaver Island Airport Committee for a 3-yr. term, May 1, 2009 to April 30, 2012,

Ayes, Kubic, LoDico, Nays: Gallagher, Welke, tie vote, Martin abstained, motion failed. MOTION Gallagher, second Welke to appoint Don Langford to the Beaver Island Airport Committee,

Ayes: Gallagher, Welke, Nays; Kubic, Martin, LoDico, motion denied.

MOTION Gallagher, second Welke to appoint Kevin Boyle to the Beaver Island Airport Committee,

Ayes: Gallagher, Welke, and Nays: Kubic, Martin, LoDico, motion denied.

MOTION Gallagher, second Welke to appoint Bob Tidmore to the Beaver Island Airport Committee,

Ayes: Gallagher, Welke Nays: Kubic, Martin, LoDico, motion denied.

MOTION Gallagher, second Welke to appoint Jeff Connors to the Beaver Island Airport Committee,

Ayes; Gallagher, Welke, Nays: Kubic, Martin, LoDico, motion denied.

MOTION Gallagher, second Welke to appoint Vince Pickhardt to the Beaver Island Airport Committee,

Ayes: Gallagher, Welke, and Nays: Kubic, Martin, motion denied.

MOTION Kubic, second Welke to reappoint Krys Lyle to the Peaine Township Planning Commission for a 3-year term, May 1, 2009 to April 30, 2012, motion approved.

MOTION Welke, second Kubic to appoint Sharon Hurkman, Tina Walker, and Darrell Butler, Jr., and Christina Morgan, to the Trails Committee for a 3-yr. term; May 1, 2009 to April 30, 2012, motion approved.

MOTION Welke, second Kubic to recommend to the Beaver Island Waste Management Committee to do an evaluation on the operation of the Beaver Island Transfer Station, motion approved. It was agreed to pay Tim Myers for the three months of bookkeeping at the salary that John McNeil got paid and then evaluate this position for future payment.

MOTION Welke, second LoDico to appoint Jacque LaFreniere to the Phragmities Administrator position at the rate of $20.00 per hr., motion approved.

MOTION Kubic, second Lodico to approve the employment of Amy Burris as the part-time employee for the Beaver Island Transfer Station, motion approved.

MOTION Welke, second LoDico to authorize Jack Gallagher to continue to pursue all options for high speed Internet service for Beaver Island , motion approved.

Dust Control materials were discussed. St. James Marine Company can provide calcium liquid at 26% and the CCRC can provide 38% calcium liquid provided by Bay Dust Control. MOTION Welke, second Gallagher to authorize Pete Lodico to do further research on these two dust control products and contact the board members on his information and decision, motion approved.

Road Gravel discussed. 2000 cubic yards of road gravel is required to maintain Peaine Township road along with 300-400 yds. of clay. Last year Rich Gillespie provided the township with 23A road gravel. MOTION Lodico, second Kubic to accept Rich Gillespie's price of $13.50 per cubic yard for gravel, motion approved.

Materials to be reviewed for next months meeting are:

Operating Guidelines for committees, boards, and commissions. Resolution for Natural Resources and Eco-tourism commissions Purchasing and Bidding Policies

Resolution for a Beaver Island Human Services Commission

ORV Public Hearing will be scheduled for May 31, 2009 at 2:00 p.m.

MOTION Welke, second Lodico to approve Jean's Lawn Service bid for Peaine Township Hall at $350.00 per cutting, Font Lake Park at $110.00 per cutting and Beaver Island Transfer Station at $70.00 per cutting and Pam O'Brien's bid for flower care and landscaping at the price of $35.00 per hour, motion approved.

MOTION Welke, second Lodico to adjourn the meeting at 9:40 p.m., motion approved.

Peaine Township Meeting, April 8, 2009, at 7 p.m. at the Peaine Twp Hall

Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke

Motion LoDico, second Kubic to approve the March 6, 2009 special meeting minutes, motion approved

Motion Welke, second LoDico to approve the March 11, 2009 regular meeting minutes, motion approved

Motion Gallagher, second Kubic to approve the payment of all current bills presented, motion approved.

Motion Welke, second LoDico to apoint Jim Birdsall and Tom Kludt for a 3-year term on the Beaver Island Waste Management Committee, term beginning April 1, 2009 through March 31, 2012, motion approved.

Membership openings:

Zoning Board of Appeals (two openinings); Airport Committee (three openings); Cemetery Committee (possibly one opening); Planning Commission (one opening); Trails Committee (five openings).

Motion Welke, second Kubic to increase the Trails Committee to 7 members, motion approved.

Board of Review Report- there were 30 protests.

Cemetery Report---Fencing in need of replacement

Planning Commission Report-Work being done on the Agricultural Section of the Zoning Ordinance

Announcement mad for a "Coast Guard Appreciation Day" to be held on June 20, 2009.

Resolution #2009-5 offered by Welke, supported by Kubic:

Whereas the Michigan Freedom of Information Act and the Michigan Open Meetings Act impose duties and responsibilities on all "public bodies" which include boards, commissions, and committees established by a local governing board, and,

Whereas the Peaine Township Board supports public participation, involvement, and knowledge of Peaine Township and transparency in government, and,

Whereas the Peaine Township Board believes all of its commissions, committees, authorities, and joint committees and authorities of Peaine and St. james Township should operate in an open and transparent manner and at a location that is accessible and convenient for the public and which has adequate facilities and seating for the public and with notice that readily informs the public of its meetings,

Now, therefore, Be it resolved that all boards, committees, commissions, joint committees and authorities established by the Peaine Township Board or operated in whole or in part by Peaine Township public tax funds shall follow the provisions of the Open Meetings Act and the Freedom of Information Act and that it is the policy of the Township to create open, noticed, convenient meetings as following:

1. All such boards, committees, commissions, and authorities and Joint Committees and Authorities (hereafter "Entities") shall: publish a list of the times and places of their regular meetings within ten days of their first meeting of the calendar or fiscal year. These lists and notices of special meetings shall be provided to the two Beaver Island newspapers, posted at the Peaine Township Hall, the St. James Township Hall, the Beaver Island District Library, the Beaver Island Post Office, and at the Beaver Island Community Center.

2. All of the Entities meetings except those exempted by law, shall be open to the public and shall be held at a public place that is designed to accommodate the public for such purposes. Meetings of the Waste Management Committee, the Airport Authority, and any other Entities which manage operations located in Peaine Township shall be held at Peaine Township Hall. The approved places on Beaver Island for other meetings are Peaine Township Hall, St. James Township Hall, the Beaver Island Community Center, and the Beaver Island District Library, and any other facility that can accomodate 25 or more people with public accessibility.

3. It is further resolved that all such Entities shall keep minutes of their meetings, make them available to the public and that the minutes be deposited with the Peaine Township Clerk within 8 days of the meeting and that after the approval of minutes, they be available and deposited with the clerk within 5 days of the meeting at which the minutes were approved.

4. It is further resolved that Public Notices of each meeting shall be posted in a minimum of 4 locations to include the Peaine Township Hall outdoor bulletin board, St. James Township Hall, the Beaver Island Post Office, The Beaver Island District Library, and the Beaver Island Community Center.

5. It is further resolved that the Chairman of each of these Entities shall report in person to the Peaine Township Board at least once each fiscal year and shall provide to the Peaine Township Clerk copies of all financial reports prepared for or by the Entity within 10 days of receipt of such financial reports.

This resolution is adopted this 8th day of April, 2009, and shall be distributed by the Clerk to all Township Entities.

AYES: Paul Welke, Larry Kubic, Pete LoDico, Colleen Martin, Jack Gallagher Resolution adopted.

Motion Welke, second LoDico to explore the Phragmities Administrator position, and to post a job opening for this position, motion adopted.

Motion LoDico, second Welke to approve the purchase of a new computer and scanner for the Peaine Township Planning Commission secretary, motion approved.

Dust Control Suppliers and prices are as follows:

Bay Dust Control--38% calcium @ $.88 per gallon

St. James Marine Dust Control--26% calcium @ $.60 per gallon

Further research on the two products will continue before making a decision.

Rich Gillespie has supplied Road Gravel for Peaine Township Roads over the last several years. Gallagher suggested that Peaine Township solicit bids for the road gravel to insure the best price.

Motion Welke, second Kubic to adjourn, motion approved..Meeting adjourned at 8:50 p.m.

Peaine Township Special Meeting, March 11, 2009, at 7 p.m. at the Peaine Twp Hall

Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke

Meeting called to order at 7:08 p.m. by Supervisor Jack Gallagher.

Motion Welke, second Kubic to approve the February 11, 2009, minutes. Motion approved.

Motion Welke, second LoDico to approve the current bills presented for approval. Motion approved.

Don Spencer reported that to size u the generators from 18.5 kw to 60 kw would raise the cost from approximately $7000 to $16,000. The Board will defer the deision on the generator size until the next meeting, and possibly reapply for more grant money.

Motion LoDico, second Kubic, to approve the set Peaine Townships regular meeting dates for the second Wednesday of every month at 7 p.m. Motion approved.

Motion Welke, second LoDico to invite Cherry Capital Connection, LLC to Beaver Island to discuss with the Peaine Township Board the high-speed Internet access and services they can offer for Beaver Island. Motion approved.

Motion Welke, second Kubic to continue to follow the federal regulations on the Poverty Level requirements for taxes. Motion approved.

Motion Kubic, second LoDico to enter into the Agreement for Legal Services with Young, Graham, Slsenheimer & Wendling, PC. Motion approved. The firm has provided Peaine Township with good service. The hourly rate will be $135.00.

Motion Welke, second LoDico to recommend that the Peaine Township Planning Commission, Beaver Island Waste Management Committee, Beaver Island Airport Committee, Peaine Township Board of Review, Peaine Township Zoning Board of Appeals, and Peaine Township Trails Committee shall al be held at the Peaine Township Hall and that these committees will have adequate posting of their meeting, and the posting of the committee minutes will be on the Internet. Motion Approved.

Motion Welke, second Kubic to approve for Peaine Township Board to develop policy guidelines for all committee, commissions, and boards to follow. Motion approved.

Motion Welke, second LoDico to amend the General Fun by $10,000 to correct over spending. Motion approved.

Motion Welke, second LoDico to adopt the April 1, 2009-March 31, 2010 propsed budget. Motion approved.

Motion LoDico, second Welke to adjourn. Motion approved.

Meeting adjourned at 8:50 p.m.

Peaine Township Special Meeting, March 11, 2009, at 10 a.m. at the Peaine Twp Hall

The meeting from March 6, 2009, was reconvened and was called to order at 10:17 a.m.

Hugh Mason attended to answer various concerns on the financial audit and budget concerns presented by the supervisor.

Mr. Mason comments towards questions of concern were:

1) The state only requires the townships to get audited every 2 years.

2) Township is on a modified accrual accounting system.

3) Budgets should not have contingencies.

4) Savings and Certificate Deposits should be reflected on the budget.

5) Long term debts should be part of the budget.

Mr. Gallagher stated that the USDA requires an annual audit for the Fire Department Substation Loan.

The proposed budge for April 1, 2009, through March 31, 2010, was reviewed.

Motion LoDico, second Gallagher to adjourn. Motion approved. Meeting adjourned at 12:45 p.m.

Peaine Township Special Meeting, March 6, 2009, at 9 a.m. at the Peaine Twp Hall

Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke

Meeting called to order at 9:16 a.m.

Jack Gallagher reviewed the issues to be addressed with the township auditor:

State Fiscal Reporting Requirements, Determine existing deficiencies and develop a plan for corrections, Fund Budget Reporting with account numbering system, Debt service reporting, SOS contribution fund, Review Peaine Township fiscal audit ending March 31, 2008.

Hugh Mason, township auditor was unable to attend the meeting due to weather.

Motion Welke, second LoDico to postpone the special meeting until March 11, 2009, at 10:00 a.m., motion approved.

Peaine Township Regular Meeting, February 11, 2009, at 7 p.m. at Peaine Twp Hall

Members present: John Gallagher, Colleen Martin, Larry Kubic

Members absent: Pete LoDico, Paul Welke

Motion Kubic, second Gallagher to approve the January 14, 2009, minutes with presented changes Motion approved.

Motion Gallagher, second Kubic to approve the current bills presented for payment. Motion approved.

Motion Kubic, second Martin to appoint Cathy Jones to fill the vacancy on the Planning Commission (previously held by Paul Welke) Committee position is for a 2-year term beginning February 11, 2009, through February 11, 2011, Motion approved.

Motion Kubic, second Gallagher to appoint Christina Morgan as an alternative Board of Review member. Board of Review appointment is for a 2-year term beginning January 1, 2009, through December 31, 1020. Motion approved.

The Libaray Board has no vacancies at this time. John Works, Laurain Dawson, Donna Stambaugh, and Kathy Ruis were re-appointed by the Township Board in January 2007, for a three-year term ending in December 31, 2009.

Jean Wierenga reported that the Transfer Station Committee had met three times in January to deal with personnel issues. Wierenga reported that John McNeil has resigned his position at the Beaver Island Transfer Station and the committee appointed Tim Myers; a 3-year transfer station employee to be promoted to fill John McNeil's position. Motion Kubic, second Gallagher to approve Tim Myers Transfer Station promotion. Motion approved. Bookkeeping position for the transfer station will be posted and possible appointment will be made at our next regular meeting.

Don Spencer reported that he had begun research on the emergency generators. The 18k generators will not produce the necessary power to operate the entire township hall building or fire hall substation. More research will be done before any decisions will be made.

Jim Birdsall reported that Kings Highway is on the county's priority list for road improvements. He also reported that the CCRC is in agreement to a 2-acre parcel of land next to the Beaver Island Transfer Station, and in return, will give the CCRC property in town to St. James Township.

Resolution #2009-3 offered by Kubic, supported by Martin: Whereas, the Township Board previously authorized the St. James Supervisor to negotiate for the purchase of a 5-acre parcel adjacent to the Beaver Island Airport for the sum of $20,000 or less; and Whereas, an agreement of sale has been reached for purchase of this property for $19,000, Be it resolved, the respective supervisors of St. James Township and Peaine Township are hereby authorized to execute any and all documents to complete the purchase and authorize payment to be made to Barron Title Agency. Ayes: Kubic Gallagher, Martin. Absent: LoDico, Welke. Resolution passed.

Motion Kubic, second Gallagher to set the Annual Electors Meeting and the Budget Public Hearing date for March, 21, 2009, at 11:00 a.m. at the Peaine Township Hall. Motion approved.

Motion Kubic, second Gallagher to agree that there will not be any elected township official salary increase for the fiscal year beginning April 1, 2009. Motion approved.

Peain Township Budget Worksheet was presented for review. Supervisor welcomes input from the public for the April 1, 2009, - March 31, 2010, fiscal budget.

Resolution #2009-4 offered by Kubic, supported by Gallagher; Whereas the residents and visitors of Beaver Island have been informed of an embarkment fee of $1.00 to be assessed for travel between Beaver Island and Charlevoix, and Whereas, for a large part of the year, air travel is our only means of transportation to Beaver Island and back to Charlevoix, the imposition of such a fee would cause harm.

BE IT RESOLVED, the Peaine Township Board hereby protest the imposition of the embarkment fee and request the City of Charlevoix not to institute this fee. Ayes: Larry Kubic, John Gallagher, Colleen Martin. Absent: Paul Welke and Pete LoDico. Resolution passed.

Motion Martin, second Gallagher to adjourn. Meeting adjourned at 9:20 p.m.

Peaine Township Regular Meeting, January 14, 2009, at 7 p.m. at Peaine Twp Hall

Members present: John Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke

Motion LoDico, second Kubic to approve the proposed agenda, motion approved.

Motion Welke, second LoDico to aprove the December 10, 2008, minutes, motion approved.

Motion Martin, second Kubic to approve the Special Meeting minutes on December 22, 2008, motion approved

Motion Welke, second Kubic to approve the payment of current bills presented, motion approved.

RESOLUTION #2009-01 "Poppe's Path" offered by Welke, and supported by Kubic:

WHEREAS, the Charlevoix County Equalization Department has request a Peaine Township resolution acknowledging an existing private road called Poppe's Path, located in Section 19 T38N R10W, Charlevoix County, Michigan, recorded at Liber 646, page 768, Charlevoix County Records; and

WHEREAS, All requirements of the Peaine Township Planning Commission Land Division Case Number P-1542 have been satisfied; therefore,

BE IT RESOLVED the Peaine Township Board hereby acknowledges the existing private road know as Poppe's Path in accordance with the request of the Charlevoix County Equalization Department.

Ayes: Welke, Kubic, Martin, LoDico, Gallagher Resolution Passed.

Don Spencer, an electrical engineer will do research on the emergency generators to determine what kilowatt is needed to run the Peaine Township Fire Hall Substation and the Peaine Township Hall.

RESOLUTION #2009-02 "Communications Tower Gift" offered by Welke, and supported by LoDico:

WHEREAS The Peaine Township Board has previously encouraged and facilitated creation of a high-speed internet network, and has entered into a land lease agreement with E. W. Marine, Inc. covering a high speed communications tower, and has supported development of this type of communication; and,

WHEREAS E.W. Marine, Inc. has constructed a communications tower in Peaine Township to facilitate these communication at at cost of $160,000; and,

WHEREAS E.W. Marine, Inc. has delivered ownership of this tower through a gift to Peaine Township to accelerate development of high speed communications within the township and the Island; therefore,

BE IT RESOLVED Peaine Township hereby accepts this contribution from E. W. Marine, Inc. as of December 22, 2008, expresses its gratitude for the donor's generosity, and hereby releases E. W. Marine, Inc. from the Land Lease as of January 14, 2009.

Ayes: Welke, Kubic, Martin, LoDico, Gallagher Resolution Passed.

Copies of the 2008-2009 budget will be available at the Peaine Township Hall on Fridays from 1:00 p.m. to 4:00 p.m. for the public to review.

Motion Welke, second LoDico to pay the Deputy Supervisor, Deputy Clerk, and Deputy Treasurer an hourly rate of $20.00, not to exceed $3000 annually, and to present a monthly work schedule to be approved by the Supervisor, Clerk, or Treasurer prio to payment, motion approved.

Motion LoDico, second Kubic to appoing Jean Kinsley to replace Christin Morgan on the Board of Review for a 2-year term, January 1, 2009, through December 31, 2010, motion approved. Welke abstained.

John Works and Laurain Dawson's terms have expired on the Beaver Island District Library Board. Motion LoDico, second Kubic to reappoint Laurain Dawson for a 4-year term, August 2008 through August 2012, motion approved.

Motion Welke, second LoDico to authorize Jack Gallagher to proceed in conversation with the Charlevoix County Road Commission to pursue the idea of the township donating a 2 or 3 acre parcel of land adjoining the Beaver Island Transfer Station for the construction on a new Charlevoix County Road Commission garage, motion approve.

Motion Gallagher, second LoDico to adjourn, motion approved. Meeting adjourned at 8:30 p.m.

Peaine Township Regular Meeting, December 10, 2008, at 7 p.m. at Peaine Twp Hall

Members present: John Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke

Resolution #0112008 offered by LoDico, supported by Welke

WHEREAS: It is in the best interest of Peaine Township and our local government to ensure public openness and board accountability for all Township decisions; and,

WHEREAS: It is in the best interest of Peaine Township and our local government to have active public participation and input into our deliberations and decision-making:

BE IT RESOLVED: that Peaine Township Board members affirm their commitment to public disclosure of, and ready access to all pertinent Township information, and the development and use of policies and practices that increase public understanding and participation in local government--with public accountability assured throughout.

AYES: Welke, Kubic, Gallagher, LoDico, Martin

Motion Welke, second Kubic to move public comments to the beginning of the meeting, and to post the agendas two days in advance of each meeting, motion approved.

Motion LoDico, second Welke to approve the 11/12/08 minutes with Paul Welke's request to note the reason for his Planning commission resignation was because only one township board member can be on the Planning Commission Board, motion approved.

Motion Welke, second Kubic to approve payment of all current bills, motion approved.

Financial Audit report reviewed. Waste Management and Airport Funds exceeded the proposed budget. Budgets will be amended as needed.

Motion Welke, second LoDico to purchase generators for the Peaine Township Hall and Beaver Island Fire Substation. Peaine Township will pay approximately $13,000 for the two generators, and will get reimbursed by the USDA with a $7000 grant, motion approved.

Resolution #021208 offered by Paul Welke, and supported by John Gallagher:

WHEREAS: John W. Works, Jr, has served as Peaine Township Supervisor for a period of 12 years and served on other township committees for an additional 10 years;

WHEREAS: during this period he has provided loyal and dedicated service and exceptional leadership and contributed immensely to the benefit of Peaine Township, it residents and taxpayers and the Beaver Island community,

THEREFORE: the Peaine Township Board recognizes John Works loyal and dedicated service with sincere thanks for all his efforts.

Resolution passed.

John Works accomplishment included the Peaine Township Fire Hall substation, Transfer Station improvements, Beaver Island Airport improvements, road improvements, Township Hall addition, Beaver Island Rural Health Center, and involvement in the phragmities education and eradication. It was suggested that the board recognize John Works with a plaque and for the community to gather at the township hall and give him "THANKS" for his dedicated service. Signs will be posted around town when the date is determined.

Don Vyse, Beaver Island Airport Committee Chairman stated that there is a 5-acre parcel of property for sale at the end of Runway 23. It is recommended by the Airport Committee to purchase this property. Motion Welke, second LoDico to approve an appraisal on the 5-acre parcel and make a $20,000 offer on the land purchase. Motion approved.

John Gallagher stated that he appointed Jim Birdsall to be his deputy supervisor. The deputy supervisor cannot moderate a meeting or vote on any matters. He will only assist the supervisor in duties that require additional help. Motion Welke, second Kubic to table the discussion on what compensation the deputy supervisor should receive, motion approved.

Motion LoDico, second Kubic to appoint Jean Kinsley to fill vacancy on the Board of Review by Arnie Rich. Martin objects to the appointment since the position was not posted. LoDico withdraws his motion. Position will be posted for 3 full Board of Review members, and two alternative Board of Review members. Appointments will be made at a special meeting on December 22, 2008, at 7 p.m. at the Peaine Township Hall.

Motion Welke, second Gallagher to accept the Resolution offered by John Gallagher for the Senior Housing Project to the Grand Traverse Band of Ottawa and Chippewa Indians:

BE IT RESOLVED that the Peaine Township find that Beaver Island does not have adequate, affordable housing for Seniors and the disabled, that such housing is a priority for the Island, and that Beaver Island Community Development Corporation has a plan to provide such housing which the Township supports.

BE IT FURTHER RESOLVED that Peaine Township supports the grant request by the Beaver Island Community Development Corporation in the amount of $62,000, and urges the Grand Traverse Band of Ottawa and Chippewa Indians to fund the request. Motion approved.

Motion Welke, second Gallagher to authorize Pete LoDico to pursue funding for the repaving of Kings Highway, Motion approved.

Letter from Ed Welter concerning the 3 communication towers erected on Beaver Island for cell and high-speed communication. Ed Welter will donate 2 of the 3 towers to the Townships. It is suggested that grant money be applied for. It is time to move forward and get the communication towers in operation for the safety, education, and economic growth of Beaver Island.

Letter presented for the Charlevoix County Equalization Department requesting approval for a private road name of "Poppe's Path" on Section 19 T38N R10W. The deed showing this road name was dated 10/25/2004. The decision to approve the private road name will be tabled until a later date.

Airport Committee report: Martin reported that the new Airport Terminal Building plans will be put on hold until the Land Acquisition purchase with Albin is resolved. The committee approved the purchase of the 5-acre parcel at the end of Runway 23.

Planning Commission report: Welke reported there is a vacancy on the Peaine Planning Commission. Motion Welke, second Kubic to post an opening for the Peaine Township Planning Commission member position and to appoint a new member at the Peaine Township Board Meeting in February 2009. Motion approved.

Motion, Welke, second Kubic to adjourn at 9:30 p.m. Motion approved.

 

Peaine Township Regular Meeting, November 12, 2008, at 7 p.m. at Peaine Twp Hall

Members present: John Works, Colleen martin, Christina Morgan, Pete LoDico, Paul Welke

Motion Works, second Morgan to approve the October 9, 2008, minutes, motion approved.

Motion Morgan, second LoDico to approve payment of current bills presented, motion approved.

Motion Welke, second LoDico to hire Veronica Mestelle for the cleaning position at Peaine Township Hall, motion approved. Sandy LoDico will show Vernonica what is expected and the treasurer will given Veronica a monthly calendar of the hall usage.

John works stated that the $7000 grant has been approved by the USDA for the emergency generators for the Peaine Township Hall and the Peaine Township Fire Hall substation.

Pete LoDico reported that he spoke with Bob Welke (head of the MDOT) and would like to proceed to apply for an Economic Development grant for funding to repave Kings Highway, and to work with the Charlevoix County Road Commission to hopefully get funding from the county road millage that was passed in the November election.

Paul, Welke, Planning Commission reported that Rich Gillespie's zoning permit was approved to rebuild a pole barn and to include a green belt. Paul Welke stated that he has resigned from the Planning Commission. (There can only be one Township Board member on the Planning Commission.)

John Works was given recognition by the audience and fellow board members on his hard work, dedication and accomplishments during his 12 years as Peaine Township Supervisor. John was also given recognition for his 10 years of service to the Peaine Township Planning Commission.

John Works presented Christina Morgan with an appreciation plaque for her 6 years of service as Peaine Township Treasurer.

Meeting adjourned at 7:17 p.m.

Peaine Township Regular Meeting, October 9, 2008, at 7 p.m. at Peaine Twp Hall

Members present: John Works, Colleen Martin, Christina Morgan, Pete LoDico, Paul Welke

Motion LoDico, second Morgan to approve the 9/10/08 minutes, motion approved.

Motion Works, second Morgan to approve the payment of current bills, motion approved.

Janitorial Job Opening--Sandy LoDico is resigning her cleaning position at the Peaine Township Hall. Clerk will post a notice for any interested person in the cleaning position and the board will hire a new cleaning person at the November meeting.

Motion Works, second Morgan to appoint Kathy Ruis, Betty Scoggins, Janet O'Donnell and Donna Stambaugh as Election Inspectors for the General Election on November 4, 2008, motion approved.

Motion LoDico, second Welke to approve John Works to write a letter of support for the Beaver Island Rural Health Center to go in Partnership with Mackinac Island Medical Center, and Drummond Island Clinic to apply for a $100,000 grant to be shared equally by these three entities, motion approved.

John Works read a letter to Joyce Angel-Link, at the DNR Gaylord office concerning the county road conditions on the Camp 3 Trail where logging is being done, due to a complaint by Mr. Dan Wardlow. It was stated that the road would return to its original condition with no cost to the county or township. John Works, the DNR, and the County Road Commission will do the final inspection.

Works was questioned on the cost of the millage graph charts that were printed to help people get a better understanding of millage. Works state that he personally paid for the printing cost and there was NO cost to the township.

Meeting adjourned at 7:26 p.m.

Peaine Township Regular Meeting, September 10, 2008, at 7 p.m. at Peaine Twp Hall

Members present: John Works, Colleen Martin, Christina Morgan, Pete LoDico. Member absent: Paul Welke

Motion Works, second LoDico to approve the regular meeting minutes of 8/13/08 and the special meeting minutes of 8/19/08, motion approved.

Motion Works, second Morgan to approve the payment of all current bills, motion approved.

Motion Works, second LoDico to approve the renewal of our Cemetery C. C. for 36 months at 3.99% interest, motion approved.

RESOLUTION #010908 offered by John Works and supported by Christina Morgan to approve the General Fund Millage renewal ballot language for the General Election on November 4, 2008.

Ayes: Morgan, Works, LoDico, Martin Absent: Welke. Resolution passed.

A letter was read from the Beaver Island Property Association objecting to the use of ATV's on the roads.

Jack Gallagher requested that our accountant be asked to determine the overall aviation gas costs and profit in Peaine Township financial audit report.

John Works reported that over 600 phragmities sites have been hand swiped, registered and documented.

The trails committee reported that a culvert was installed on the Buffalo's Camp Trail.

Meeting adjourned at 8:06 p.m.

Peaine Township Regular Meeting, August 13, 2008, at 7 p.m. at Peaine Twp Hall

Members present: John Works, Colleen Martin, Christina Morgan, Pete LoDico, Paul Welke

Motion LoDico, second Morgan to approve 7/9/08 minutes, motion approved.

Motion Morgan, second Works to approve the payment of current bills, motion approved.

Copy of e. W. Marine's Liability Insurance was presented. Paul Welke commented that Peaine Township is not listed on the Insurance certificate. Table tower lease agreement approval until E. W. Marine's Insurance certificate is presented with the change.

RESOLUTION #010808 offered by Paul Welke and supported by Pete LoDico to approve the Phragmities Ordinance. Ayes: Welke, MOrgan, Works, LoDico, Martin Nays: none Absent: none Resolution passed.

John Works presented information on ORV ordinance. Counties or Townships cannot act on adopting an ordinance until July 2009. The public expressed the pros and cons for having an ORV ordinance. Main reason for opposing the use of ORV's on the roads is serious safety issues.

General Fund operational millage was defeated at the August primary election. A special meeting will be held on August 19, 2008, at 9:00 a.m. to approve the millage wording for the November General Election.

RESOLUTION #020808 offered by John Works, and supported by Christina Morgan to approve the Airport Land Acquisition. Award funding is estimated to be $300,000.00 and the Beaver Island Airport share will by $7500.00.

WHEREAS, the Beaver Island Airport will be awarded funding for land acquisition in the Runway 9 approach, Donald Vyse, Beaver Island Airport Committee Chairman is authorized to sign all contracts, agreements, and approved payments related to this project. Ayes: Welke, Morgan, Works, LoDico, Martin Nays: none Absent: none Resolution passed.

Motion Works, second Welke to empower Christina Morgan, treasurer, to open up an SOS savings account for the donation and disbursement of Phragmities funds, motion approved.

Resignation presented from Arnold Rick to resign from the Peaine Township Board of Review and the Peaine Township Zoning Board of Appeals effective August 31, 2008.

MOTION Works, second Welke to approve the appointment of Jim Luteyn to the Peaine Township Trails Committee for a 1-year term, motion approved.

Meeting adjourned at 8:25 p.m.

Peaine Township Special Meeting, August 19, 2008, at 9 a.m. at Peaine Twp Hall

Members present: John Works, Colleen Martin, Christian Morgan, Pete LoDico Members Absent: Paul Welke

Meeting called to order at 9:15 a.m.

MOTION Works, second LoDico to approve the ballot language for the Peaine Township General Fund Operational Renewal Millage for the November 4, 2008, General Election. Motion approved.

Meeting adjourned at 9:25 a.m.

Peaine Township Regular Meeting, July 9, 2008, at 7 p.m. at Peaine Twp Hall

Members present: John Works, Colleen Martin, Christina Morgan, Pete LoDico, Paul Welke

MOTION LoDico, second Welke to approve the June 11, 2008, minutes, motion approved.

Motion Works, second Morgan to approve payment of the current bills, motion carried.

Tower Lease Agreement with e. W. Marine was presented and discussed. The leased site is 5625 sq. ft. and the term is a 20 yr. lease. E. W. Marine will take on all liabilities. The tower lease can be terminated at any time by either party. E. W. Marine will invite any and all cell tower companies to lease the towers.

Peaine Township will require a copy of E. W. Marine insurance certificate prior to signing the contract and will extend the contract to 30 years. MOTION Welke, second LoDico to accept the tower lease agreement with E. W Marine with provisions and empower John Works to sign contract, motions approved.

Motion Morgan, second Works to appoint Kathy Ruis, Betty Scoggins, Janet O'Donnell, and Donna Stambaugh to be election inspectors for the August Primary Election, motion approved.

ORV research is in progress and a report will be made at the August township meeting.

Meeting Adjourned at 7:25 p.m.

Peaine Township Regular Meeting, June 11, 2008, at 7 p.m. at Peaine Twp Hall

Members present: John Works, Colleen Martin, Christina Morgan, Pete LoDico, Paul Welke

Motion Works, second Welke to approve the 5/14/2008 minutes, motion approved.

Motion LoDico, second Morgan to approve the payment of all current bills, motion approved.

Mike Hurkman was present to as the township for approve to use ATV's and ORV's on the township roads. The public commented that the State of Michigan approved the use of these vehicles on secondary roads with the approval of the County and Township.

Motion Welke, second LoDico to have our township attorney look into this matter. Motion approved.

Supervisor as for public comment on the $7000.00 USDA grant application for two emergency generators (18 KW) for the Peaine Township Hall and the Peaine Township fire hall substation. A question was asked if the generators would still be purchased if the grant is denied. This will be decided at a later date.

Martin Gas and Oil fuel bid submitted for $4.78 per gallon.

Motion LoDico, second Welke to accept the fuel oil bid, motion approved. Martin abstained.

Motion Welke, second Morgan to accept the auditors proposed price of $5,250.00 for the Peaine Township audit for 2008, motion approved.

Phragmities public hearing to review the Phragmities Ordinance will be held on June 24, 2008, at 7:30 p.m. at the Peaine Township Hall.

Mr. and Mrs. Stanley Burns are donating 2 acres adjacent to the Beaver Island Airport. Motion Welke, second Morgan to accept the property gift from Mr. and Mrs. Stanley Burns, motion approved.

Motion Works, second Morgan to approve to empower John Works to sign a letter of support to the Grand Traverse Band of Ottawa and Chippewa Indians for the Senior House Development Project, motion approved.

Quality of gravel being used on the county roads was discussed. The grave is a little short of the required requirement (in the binder) and will be continued to be tested. Public comment was made that the roads are the best they have been in 15 yrs.

Meeting adjourned at 7:58 p.m.

 

Peaine Township Regular Meeting, May 13, 2008, at 7 p.m. at Peaine Twp Hall

Members Present: John Works, Colleen Martin, Christian Morgan, Pete LoDico, Paul Welke

Motion Works, second Welke to approve the April 9, 2008, minutes, motion approved.

Motion LoDico, second Morgan to approve payment of all current bills, motion approved.

The Township Board present a draft of the Phragmities Ordinance for review, prepared by township attorney, Brian Masterbrook (DNR) and Gary Crawford will be on the Island June 16th to evaluate the phragmities kill from last fall. Anything less than an 85% kill will be sprayed again.

The Charlevoix County Road Commission will send over a grader and 2-10 yard trucks. 29,000 gallons of chloride has been ordered @$.88 per gallon, and 3 ton of Dow flake chloride.

Motion Works, second Welke to approve of the wording for the Fire Department, Transfer Station, and Operational renewal millages to be put on the ballot for the August 5, 2008, primary election, motion approved.

Motion Works, second Welke to approve the relocating the Beaver Island Community School playground equipment to the Font Lake Park location, motion approved.

Township board empowered Treasurer to sign waiver stating Peaine Township is not interested in purchasing 6 parcels of foreclosure property in Peaine Township.

John Works will apply for a 55% USDA ($7000) grant to purchase 2-16K generators for emergency purposes; one for the East Side Fire Hall, and one for the Peaine Township Hall.

Joint township boards, and joint planning commission boards will have a meeting on June 17th at 7 p.m. at the Peaine Township Hall to discuss the Storm Water Ordinance with the Charlevoix Storm Water Committee.

Tom Whitman reported that 35 trees have been girded at Hannigan Rd. and Fox Lake Rd. intersection area. Township will give a reward for any information.

A Thank You went out to BJ Wycoff and Marvin Gardens for the donation of $3000 in plants for the Beaver Island Rural Health Center.

Meeting adjourned at 7:46 p.m.

Peaine Township Regular Meeting, April 9, 2008, at 7 p.m. at Peaine Twp Hall

Members present: John Works, Colleen Martin, Christina Morgan, Paul Welke, Pete LoDico

Motion Works, second LoDico to approve the 3.12.08 minutes, motion approved.

Motion Morgan, second LoDico to approve the current bills for payment, motion approved.

Motion LoDico, second Morgan to approve the 2008-2009 proposed budget, motion approved.

New Business:

Township board empowered John Works to sign the EMS and Paramedic Salary agreement.

Motion Works, second Morgan to approve to amend the Peaine Township Zoning Ordinance to include the towers, short-term rentals, and adult sexually oriented businesses, motion approved.

Motion Works, second Morgan to approve the rezoning of John Pacquin property (15-012-015-008-000 from A (Agricultural) to R-2 (Residential), motion approved.

Dust Control was discussed. Beckman's dust control is 38% of calcium chloride and Robert Gillespie's is 26% calcium chloride. The township will start out with Beckman's chloride and then use Gillespie's later in the season.

Treasurer, Tina MOrgan announced that she would not be running for the Treasurer's position. Candidates interested in running for township offices must turn in their nominating petition to the township clerk by 4:00 p.m. on May 13, 2008.

Peaine Township Regular Meeting, March 12, 2008, at 7 p.m. at Peaine Twp Hall

Members present: John Works, Colleen Martin, Christina Morgan, Paul Welke, Pete LoDico

Motion Works, second Welke to approve the 2/13/2008 minutes, motion approved

Motion LoDico, second Morgan to approve payment of current bills, motion approved.

Proposed budget was reviewed and the only change was to the Beaver Island EMS Budget for the EMS Director's wages.

Supervisor reported that there were fourteen Board of Review protests, and there are usually thirty on average.

Commission on Aging meeting will be held on April 9, 2007 at 4 p.m. Shirley Roloff will be attending.

Annual Meeting and Budget Hearing will be held on March 22, 2008, at 11 a.m.

Meeting adjourned at 7:16 p.m.

 

Peaine Township Regular Meeting, February 13, 2008, at 7 p.m. at Peaine Twp Hall

Members present: John Works, Colleen Martin, Christina Morgan, Paul Welke

Members absent: Pete LoDico

Motion: Morgan, second Works to approve the 1/10/08 minutes, motion approved

Motion: Morgan, second Welke to approve payment of current bills, motion approved

WHEREAS, Michigan compile Law 41.95 authorizes the township board of Peaine Township to determine the salaries for the offices of supervisor, clerk, treasurer, and trustees for the 2008 fiscal year, by adoption a resolution at least 30 days prior to the township annual meeting, and

WHEREAS, the township board deems that adjustments in the salaries of these elected township officials is warranted in consideration of the increase in the cost of living, now

BE IT RESOLVED, that as of April 1, 2008, the salaries of the township board members shall be as follows:

Supervisor $15,455.09 ($347.48 increase) moved by Morgan, supported by Welke

Clerk $14,559.13 ($328.23 increase), moved by Morgan, supported by Works

Treasurer $14,559.13 ($328.23 increase) moved by Works, supported by Welke

Trustees (2) $5,129.51 ($115.33 increase) moved by Works, supported by Morgan

BE IT ALSO RESOLVED that this resolution shall be submitted to the electors at the annual meeting to be held on March 22, 2008, at which time the electors can modify these amounts. Modifications made by the electors cannot result in a reduction of salary during the official's term of office.

Ayes: Works, Morgan, Welke, Martin

Absent: LoDico

Resolution passed.

MOTION Works, second Morgan to appoint the following committee members:

Board of Review; 2 year terms Joan LaFreniere, Jacque LaFreniere, Arnold Rich

Zoning Board of Appeals; 3 year term William Markey

Trails Committee; 3 year term Terry Saxton, Doug Tilly

Waste Management Committee; 3 year term Darrell Butler

Cemetery Committee; 3 year term Carolyn Works

Medical Center Board; 2 year term Pete LoDico

Planning Commission; 3 year term Paul Welke

RESOLUTION #010208 offered by Works, supported by Morgan to approve the Estoppel Agreement with Global Tower Partners; Ayes: Works, Welke, Morgan, Martin Absent LoDico Resolution passed.

The Planning Commission approved a property split for Terry Scully at Deerwood. A phragmities ordinance is being drafted.

Meeting adjourned at 7:27 p.m.

 

Peaine Township Regular Meeting, January 9, 2008, at Peaine Twp Hall

Members present: John Works, Colleen Martin, Christina Morgan, Pete LoDico, Paul Welke

Motion: Morgan, second Lodico to approve the 12/12/07 minutes, motion approved

Motion Works, second Morgan to approve the payment of current bills, motion approved

RESOLUTION #010108 offered by Works, and supported by Morgan to adopt the Poverty Guideline Resolution.

Ayes: Welke, Morgan, Works, LoDico, Martin......Resolution passed

Supervisor reported: Gordon Heikka Liability Insurance certificate was received as requested. Tub Grinder Savings Account was opened as requested by the USDA. CCRC snow plowing policy for 'no weekend snow plowing' was discontinue for Beaver Island.

Meeting adjourned at 7:10 p.m.

Peaine Township Regular Meeting, December 12, 2007 at 7 pm

Members present: John Works, Colleen Martin, Christina Morgan, Pete LoDico, Paul Welke

Motion: Morgan, second LoDico to approve the 11/14/07 minutes, motion approved.

Motion: Works, second Morgan to approver the payment of current bills, motion approved.

Motion: LoDico, second Welke to accept Gordon's Auto Clinic Plowing Service snow plowing bid of $87.00 per hour for the Beaver Island Transfer Station and request Gordon to give the Clerk a copy of his liability insurance to have on file and to request that Peaine Township be a rider on his insurance certificate, motion approved. It was also suggested that the snow plowing bid be posted from now on.

Motion: Martin, second Morgan to appoint Kathy Ruis, Betty Scoggin, and Margaret Hoogendoorn to be Election Inspectors for the Presidential Primary Election to be held on January 15, 2008, motion approved.

Letter presented from the Charlevoix County Road Commission stating that there will be no snow plowing on the weekends, unless there is a Life Threatening Medical or Fire emergency. It was suggested that the CCRC give the township a copy of their snow plowing policy. John works stated that individual contractors that helped with last weekend's snow plowing would be paid by the CCRC. Kath Jones suggested that board member should attend the CCRC monthly meetings so that Beaver Island 's concerns are heard, but this effort was tried in the past with no results.

John Works announced that Peaine Township has re-applied for the $77,000.00 USDA grant for the tub grinder, and it has been awarded to Peaine Township . Peaine Township is required to open up a separate bank account to deposit the grant monies into. Motion: works, second Morgan to approve a Peaine Township Tub Grinder Savings Account, motion approved.

A rezoning request by John and Joanne Paquin to rezone their 34 acre parcel of property on the east side of Lake Geneserath in Peaine Township from Agricultural (A) to Single Family Residential (R-2) has been approved by the Peaine Township Planning Commission and the Charlevoix county Planning Commission. Motion: Welke, second LoDico to approve the rezoning of John and Joanne Paquin property from (A) Agricultural to (R-2) Single Family Residential, motion approved.

Meeting adjourned at 7:34 pm

Peaine Township Meeting Minutes, November 14, 2007 at 7 p.m.

Members present: Colleen Martin, Christina Morgan, Paul Welke, Pete LoDico

Members absent: John Works

Meeting called to order by Colleen Martin at 7:00 pm.

Motion: Morgan, second Welke to approve the 10/10/07 minutes, motion approved

Motion: LoDico, second Morgan to approve the payment of current bills, motion approved

Motion to re-approve the zoning amendments presented by the Peaine Township Planning Commission (This motion was needed to be after the Charlevoix County's Planning commission staff report), motion approved.

Don Spencer spoke on behalf of the BIRHC---Request for financial help to purchase Medical Disaster supplies for disasters in case of a major Island emergency, such as, major fires, flu epidemic, plane crash, multi vehicle crash, or a boating accident. Supplies needed would include cots, bedding, pillows and medicines. The Medical Center (BIRHC) could house up to 25 patients. It was suggested that the Old Medical Center basement would be a good location to store these supplies. Motion: Welke, second Morgan to table this matter until a dollar amount can be given on the supplies, motion approved.

Motion Welke, second Morgan to approve Martin Gas & Oil's fuel oil bid for $3.60 per gallon for the 2007-2008 heating season. (November 2007-May 2008), motion approved.

The supervisor wrote a letter of support for the Beaver Island Cultural Arts Association grant request to purchase musical instruments for the young people of Beaver Island.

Motion: Martin, second Morgan to adjourn, motion approved.

Meeting adjourned at 7:26 p.m.

Peaine Township Regular Meeting--October 10, 2007 at 7 p.m.

Members present: John Works, Colleen Martin, Christina Morgan, Paul Welke

Members absent: Pete LoDico

Motion Welke, second Morgan to approve 9/11/07 minutes, motion approved.

Motion Welke, second Morgan to approve payment of current bills, motion approved.

Motion Welke, second Morgan to pay K&M Diversified Contractor for the Beaver Island Transfer Station addition in the amount of $54,822.00, motion approved.

It was suggested that the Planning commission secretarial hours be itemized for future reference.

John Works report that the tub grinder grant for $77,000.00 was declined, and that the Beaver Island Transfer Station will have to get a loan for the total purchase price of $140,000.00 for the tub grinder before December. The Townships will borrow the money from the Charlevoix State Bank with annual loan payments for about 10 years.

The Peaine Township Planning commission has made amendments to the Township Zoning Ordinance. Amendments include Rentals, Towers, and State of Nudity. Motion: Welke, second Morgan to approve the amendments to the Zoning Ordinance, motion approved.

E.W. Marine (Ed Welter) is financing the Communication Towers for the high speed Internet, and would like to proceed with the construction of the tower at the Beaver Island Fire Department substation. The board agrees to allow the construction to begin o the tower. John Works, don Vyse, and two other board members will meet with Ed Welter and decide on the terms of the lease agreement. Our attorney, before board approval, will review the lease agreement.

John Works reported that the Phragmities had been sprayed, and that it takes 3 weeks to see results. It appears that some areas, especially Cables Bay and McCauley's Point still have green left. Brian Mastenbrook will come and do a fly by to look over these areas. It was suggested that a drive by would be more productive. It was also suggested that the public continue to be informed on the spraying results and continued effort.

Paul Welke reported that the Planning Commission had an application from the BI Golf Course for 2 buildings. It was suggested that the planning commission board members receive agendas prior to the meetings.

Meeting adjourned at 7:50 p.m.

Peaine Township Regular meeting--September 12, 2007--7 p.m.

Members present: John Works, Colleen Martin, Christina Morgan, Paul Welke, Pete LoDico

Motion: LoDico, second Welke to approve the 8/8/07 minutes, motion approved.

Motion Morgan, second Works to approve the payment of current bills, motion approved.

Resolution #010907 offered by Morgan, and supported by LoDico; WHEREAS, the Beaver Island Airport will be awarded funding for land acquisition in the Runway 9 approach, the Chairman of the Beaver Island Airport Committee is authorized to sign all contracts, agreements, and approved payments relating to this project.

Yeas: Works, Morgan, Welke, LoDico, Martin

Nays: None

Resolution declared adopted.

The appraisal will be done on the 40-acre parcel owned by Keith Albin. This parcel needs to be purchased so the trees can be cleared for the Runway 9 approach. The state will make an offer to Albin for his property and if a price cannot be negotiated this time, the state will condemn the property and take it. This is a safety issue and needs to be settled!

Resolution #020907 offered by Morgan, and supported by LoDico; WHEREAS the Beaver Island Airport will be awarded funding for the airport Terminal Area Study and Design, the Chairman of the Beaver Island Airport Committee is authorized to sing all contracts, agreements, and approved payments relating to this project.

Yeas: Works, Morgan, Welke, LoDico, Martin

Nays: None

Resolution declared adopted.

Motion: Works, second LoDico to approve the 8.7780 mills for the 2007-2008 tax year, motion approved.

Reports: It was reported that the Phragmities team has arrived on the Island today to do the eradication of the phragmities. Signs will be posted on the property to indicate that the spraying has been done.

Meeting adjourned at 7:35 p.m.