Unapproved Minutes of St. James Township Meetings

(Updated June 16, 2016)

New Planning Commission Ordinance HERE

Complete Critical Dunes Ordinance 2015

All Minutes on this page are Draft Minutes

August 3, 2016

Supervisor Bill Haggard called the regular meeting of the St. James Township Board to order at 7pm on August 3, 2016.  Also present were Jim Wojan, Kitty McNamara, Rick Speck and Jean Wierenga.
Meeting opened with Pledge of Allegiance.
Motion by Wojan and seconded by McNamara to approve the minutes of the July 6, 2016 meeting as written.  Motion carried.
Motion by Wojan and seconded by Haggard to approve the minutes of the special meeting held July 18, 2016 as written.  Motion carried.
Motion by Wojan and seconded by Speck to approve the schedule of payments.  Motion carried.
All correspondence properly acknowledged.
Reports:  Election results
Old Business:
Sewer Rate Update:  Nothing to report

Library Board Appointment:  Motion by Haggard and seconded by Wierenga to appoint John Fiegen to the Beaver Island District Library Board.  Motion carried.

No letters received for appointment to either the Planning Commission or the Waste Management Committee.  Will post again.

Update on EMS Millage:
First step is the need for a resolution from the board to add millage for EMS.  This is a new request for 2 mills.  If approved by board, after language is prepared by attorney, a special meeting will need to be held to place this millage request on November ballot. Also, board requesting a complete report from EMS of their operations. Motion by McNamara to support EMS in its seeking of 2 mills to maintain ALS support and require ESA to provide written report for our October meeting.  Motion seconded by Haggard.  Roll call vote, all in favor.

New Business:

Airport Resolution:  Approve the relocation of fuel monitor. Roll call vote, all in favor.  Resolution attached to minutes.

BITA Appointment: Motion by Wojan and seconded by Wierenga to appoint Ed Troutman to the Beaver Island Transportation Authority.  Motion carried.

Motion by Wojan and seconded by Haggard to adjourn meeting at 7:45pm.  Motion carried.

Respectfully submitted,

July 6, 2016

Supervisor Bill Haggard called the regular meeting of the St. James Township Board to order at 7pm on July 6, 2016.  Also present were Jim Wojan, Kitty McNamara, Rick Speck and Jean Wierenga. 

The meeting opened with the Pledge of Allegiance.

Motion by Wojan and seconded by McNamara to approve the minutes of the June 1, 2016 meeting as written.  Motion carried.

Payments: Wierenga explained the funds are low in the Yacht Dock Fund.  Motion by Wierenga and seconded by McNamara to borrow $2,500 from General Fund for a short time.  Motion carried.  It was further learned the credit card payments had not properly been recorded since the reservation system is not working.  Wierenga will contact bank to get a credit card terminal installed ASAP to properly handle the docking fees.  Motion by McNamara to accept the schedule of payments and seconded by Wierenga.  Motion carried.

Correspondence: A letter was received from Joe Moore stating he was resigning from the Beaver Island District Library Board and the Waste Management Committee.  The board recommends a letter of appreciation be sent to Joe for his many years of service.

Reports: Board recommends stopping the ticketing process served on Evan Karns for non-compliance on his property on Main St. since the building has been properly closed up.  Motion by Speck and seconded by Wierenga to stop the ticketing process.  Motion carried.

Lighthouse Project moving forward. The fresnel lens is to be taken out on July 12, 2016 and stored in the township hall.  Plans for permanent placement in hall incomplete at this time. 

Fences at Pocket Parks:  All replacement parts available and some repairs already made.

Sewer Rate Study:  Study underway.  A special meeting of the board will be needed soon with Maureen Turner to go over whatever info she may need.

Old Business:
Insurance Agent: Nothing definite at this time when Township Insurance Agent will come to Island.  Working on possibly a joint meeting with Peaine Township to review all insurance coverage.
Enbridge Pipeline Resolution:  Motion by McNamara and seconded by Wojan to approve resolution attached to minutes regarding the Enbridge Pipeline submerged in the Great Lakes.  Motion carried.  Roll call vote, all in favor.

New Business:
Yacht Dock Harbormaster:  Due to the recent resignation of Jim White as Harbormaster, Mike Collins was hired as the temporary harbormaster.  Joe Timsak will remain as assistant in the evenings and on the weekends.  Doug Edgar and Larry Hansz will fill in if needed. Motion by Wierenga and seconded by McNamara to pay Collins $15.00 per hour and same hourly pay for Edgar and Hansz.  Motion carried.

Resolution for AWOS at Township Airport:
Motion by Wojan and seconded by Haggard to approve the updated agreement with MDOT Office of Aeronautics.  Motion carried. Resolution attached to minutes.

Motion by Wierenga and seconded by Wojan to adjourn meeting at 8:30pm.  Motion carried.

Respectfully submitted,

Jean Wierenga, Clerk
St. James Township

 

June 1, 2016 Minutes

Special Meeting on May 26, 2016

Supervisor Bill Haggard called the special meeting of the St. James Township Board to order at 12:45pm on May 26, 2016.  Also present were Rick Speck, Kitty McNamara, Jean Wierenga and Township Attorney Peter Wendling.  Jim Wojan was absent.
Purpose of Meeting:  Gillespie Lawsuit
Meeting opened with Pledge of Allegiance
Moved by Speck and seconded by Wierenga to go into closed session pursuant to Section B€ of the Open Meetings Act, being MCL 15.268€, to consult with its attorney regarding trial or settlement strategy in connection with the pending of Gillespie Enterprises v St. James Township County Circuit Court File No. 15-0367-25-CZ, since discussion of trial or settlement strategy in an open meeting would have a detrimental financial effect on the Township’s position.  Motion carried.
Motion by Haggard and seconded by Speck to come out of closed session at 1:40pm.  Motion carried.
Motion made by Speck and supported by Wierenga to assign Trustee Kitty McNamara as board liaison
Regarding any settlement offers.  Motion carried.

Motion made by McNamara and seconded by Wierenga  to authorize in settlement of all claims against the township without admission of liability from any party in the amount of $13,000.  Dismissal with prejudice and without costs.   Motion carried.

Motion by Wierenga and seconded by Haggard to adjourn meeting at 1:50pm.  Motion carried.

Respectfully submitted,

Jean Wierenga, Clerk
St. James Township

May 4, 2016 Minutes

April 16, 2016 Regular Meeting Minutes

March 2016 Minutes

Special Notice of Openings

February 3, 2016 Minutes

January 6, 2016 Minutes and Resolution

November 4, 2015 Minutes

October 2015 Minutes

September 2015 Minutes

August 5, 2015 Minutes Minutes and Resolution

 

July 2015 Meeting Minutes and Attachments

This includes Resolution on Harbor Dredging and Resolution on Sewer System

June 11, 2015 Special Meeting

Supervisor Bill Haggard called the special meeting of the St. James Township Board to order at 7:00pm on June 11, 2015.  Also present were Jim Wojan, Kitty McNamara, Rick Speck and Jean Wierenga.
The meeting opened with the Pledge of Allegiance.
Purpose of Meeting: 
To Discuss Upcoming Sewer Project and To Discuss CRS reservation at Yacht Dock:

Sewer Project:
The upcoming installation of the clean-outs for the sewer was discussed at the regular meeting held on June 3, 2015.  At that time the board, by motion, agreed the project should remain on time to be completed by July 1, 2015.  However, after careful consideration the board now felt with the tourist season beginning, this time would not be good to have sewer line torn up.  If any breakdowns on the line were to occur, it would become very costly to keep the sewer functioning.  At the May meeting it was suggested the current bid by Gillespie Enterprises should be thrown out since he had not completed the project and re-bid.  Since that idea was rejected, the board now feels it must rescind the motion made at the June meeting and delay any further work on the sewer line until after Labor Day. Also, require the Engineer, Zach Voogt, or a representative from his firm be on site to do inspections of the installation of the clean-outs, not have someone else do the inspections.  Also enforce the $100 a day fine if work not completed by October 1, 2015.Motion by McNamara and seconded by Speck to rescind motion for previous sewer clean out completion date to be July 1, 2015.  Motion carried.

Motion made by McNamara with regret that project not completed by 5/31/2015 or 7/1/2015, in public safety, extend date to 10/01/2015 and to impose a daily fee of $100 thereafter until completed.  It is also understood that cleanouts will be inspected as completed.  Motion seconded by Speck.  All in favor.

Yacht Dock:
Nothing further to be done on the Reservation System until further research done.   Clerk will purchase an answering machine for the yacht dock .

Picnic Tables:
Jackie LaFreniere is requesting the township board purchase 3 or 4 picnic table kits from hardware store.  A group of boy scouts will be coming over to the Island to do a project of building the tables.  The tables would then be placed in the township campground when completed.  Motion by Wierenga and seconded by Wojan to approve purchase of 3 or 4 kits to build tables.  Motion carried.

Motion to adjourn meeting at 7:45pm.  Motion carried. 

Respectfully submitted,
Jean Wierenga, Clerk

June 3, 2015 Regular Meeting

Supervisor Bill Haggard called the regular meeting of the St. James Township Board to order at 7:00pm on June 3, 2015. Also present were Jim Wojan, Kitty McNamara, Rick Speck and Jean Wierenga.
The meeting opened with the Pledge of Allegiance.
Motion by Wojan and seconded by McNamara to approve the minutes of the meeting of May 6, 2015 as written.  Motion carried.
The schedule of payments was reviewed.  Before payments approved the board needed to address the Yacht Dock Fund, which does not have the funds in it at this time to meet expenses.  Motion by Wojan and seconded by Haggard to transfer up to $10,000 from the General Fund and to be paid back or accounted for on a monthly basis.  Motion carried.  The bill from Gary Voogt in the amount of $5,400 will not be paid at this time.  Supervisor Haggard will contact him concerning this bill.  United Design submitted a bill in the amount of $18,300 also will not be paid at this time.  Supervisor Haggard will also contact this company about these fees.  The billing from Young, Graham, and Elsenheimer has included with their        expenses the charges by the Rehmann Auditing Firm of Traverse City.  The Clerk has been trying to get a printout of those charges, but to date not getting a proper printout.  Will try again.  Motion by Wojan to hold the Gary Voogt bill and the United Design bill and pay all others, and motion seconded by Wierenga.  Motion carried.
Correspondence:
Memo received from Chamber of Commerce requesting permission for the mounting of a 9&10/FOX 32 TV Sky/Weather Camera on the roof of St. James Township Property – specifically the office rented to chamber or the harbor master building or perhaps the street light pole located adjacent to the chamber office.  The camera remains the property of Heritage Broadcasting.  The Chamber of Commerce will supply a needed internet connection.  The camera uses a small amount of electricity – on the level of a compact fluorescent light bulb.  Installation will be done by Heritage Broadcasting employees and supervised by Jim Wojan and Darrell Butler.  Motion by Wierenga and seconded by Haggard to approve installation of camera on township property.  Motion carried.

Bill McDonough presented to the board information on the proposed Beaver Island Water Trail.  Beaver Island may be one of the last great opportunities for coastal water trail expansion in the state according to the DNR.  Designating all public sites as water trail sites may assist with preserving public areas from MI DNR’s Land Consolidation Strategy which would allow for the sale of state property which is not continuous with other state lands and under 200 acres. The following resolution was approved by Wierenga and seconded by Haggard.  Motion carried.  Roll call vote:  All in Favor.

WHEREAS, the Michigan State Legislature enacted the Water Trail Act (Public Act 210-214) in 2014 establishing the Michigan Water Trail, a growing network of launching and landing sites that allows non-motorized small boat users to better enjoy the historic, scenic, cultural, and environmental richness of costal Great Lakes region: and
WHEREAS:  the Water Trail is implemented under the leadership of the Land Information Access Association, working in close collaboration with federal and state agencies: and
 WHEREAS:  4.6 million people in the Midwest are water trail participants with $1.78 billion in related trip spending: and
WHEREAS, the Water Trail benefits the region by improving and increasing recreational access for non-motorized small boat use by persons of all abilities: and
WHEREAS:  the Water Trail fosters stewardship of Beaver Island and reduces impacts to sensitive wildlife and habitat through education of boaters: and
WHEREAS, the Water Trail provides economic benefits to waterfront and water-oriented businesses by promoting opportunities for single and multi-day excursions: and
WHEREAS, the Beaver Island townships recognizes the benefits on non-motorized small boat recreation to circumnavigate the 50 mile waters of Lake Michigan and wants to encourage this activity as part of a state’s Pure Michigan Water Trail network:
WHEREAS, the recreational use of public sites surrounding Lake Michigan will aid in support of the current preservation of lands from the State Michigan’s Land Consolidation Strategy:
NOW, THEREFORE, BE IT RESOLVED that St. James Township officially endorses the concept of the Beaver Island Water Trail.

Reports:
Dangerous Structures:  Nothing new to report.
Committee Report/K. McNamara:  Meeting held in Charlevoix with both Auditors , Vel Kammerman and Steve Peacock, Attorney Bryan Graham, and Clerk and Deputy Treasurer went very well. Peacock will be coming to Island later in June to look over township material and then present his final report.
Yacht Dock Report:  The proposed reservation system may be ready for use in six to eight weeks.  Suggestion made to get input from boaters on this reservation system with a simple survey done at the Harbormaster office.  Speck will contact Pete Plastrik to draw up a form to use for the survey.

Old Business:
1. Donegal Bay Road Project:  Proposed upgrade of road to Gull Island Road. Three or four locations will need to be made wider and safer.  In the widening process, there are areas that will go over private land, which the county will be working on this.  Motion by Speck and seconded by Wierenga to have the Supervisor send letter of intent to the Charlevoix County Road Commission in favor of project.  Motion carried. Wojan abstained as a potential bidder.
2. Hiring Bookkeeper for Sewer Billing:
McNamara reported two applicants responded, however Maureen Turner was the only one interviewed and well qualified for the position.  Motion by McNamara and seconded by Wojan to approve the appointment of Maureen Turner as the new bookkeeper for sewer billing at a rate of $25/hr.  Motion carried.
3. Board Review of Cover Letter to Sewer Users:
Letter to go out with first billing in June, to cover April, May, and June sewer use fees.
4. Confirm current REU Rate for Sewer Billing:
Motion by McNamara and seconded by Wojan to confirm assigned REU rate as was established in 2003.  Motion carried.
5. Appoint Board Member to work with Atty. on Collection Options:
Motion by Wierenga and seconded by Wojan to appoint Supervisor to work with Atty. on collection options.  Motion carried.  McNamara stated she would assist if necessary.
6. Board Approval to Post for 2014-2015 Audit
Motion by Wojan and seconded by Speck to rebid for audit with June 26, 2015 as date for bids to be in.  Motion carried.
7.  Update on Installation of Sewer Clean-outs by July 1, 2015:
An e-mail received day of meeting from Engineer Zach Voogt recommends delaying installation of clean-outs until after Labor Day with a completion date of October, 1, 2015.  Board questions his authority to make this decision.  Motion by Wierenga and seconded by Speck to stand firm on the July 1, 2015 date for completion of work.  Motion carried. Haggard voted no.

The sign in front of the Township Hall is deteriorating and Wierenga is suggesting having it repainted.  Dawn George submitted a letter to the board to do the work for $300 plus materials.  Board agreed to have her do work.

Motion by Wierenga and seconded by Wojan to adjourn meeting at 9:10pm.

Respectfully submitted,
Jean Wierenga, Clerk

May 6, 2015 Regular Board Meeting

April 1, 2015 Regular Board Meeting

March 4, 2015 Corrected Minutes

March 4, 2015 Regular Meeting

March 4, 2015 Special Meeting

February 4, 2015

Special Meeting, Jan 16, 2015

New Sewer Ordinance

Minutes for December 2015

Minutes for December 2014

Minutes for November 2014 Meeting

Resolution for Grant approved 10/1/14

October 1 2014

September 2014

August 6, 2014

July 1, 2014

Airport Resolution

Supervisor Bill Haggard called the regular meeting of the St. James Township Board to order at 7pm on July 2, 2014.  Also present were Jim Wojan, Don Tritsch, Rick Speck and Jean Wierenga.

Valerie Snyder, Candidate for Judge of Circuit Court in Charlevoix County introduced herself to the Board and gave a brief presentation.

Motion by Tritsch and seconded by Speck to approve the minutes of the June 4, 2014 meeting with one correction.  Line #16 of the reports should be Northwest Design, not United Design.  Motion carried.

Motion by Wojan and seconded by Tritsch to approve minutes of the June 12, 2014 special meeting as written.  Motion carried.

Motion by Wojan and seconded by Tritsch to approve the schedule of payments.  Motion carried.

Correspondence:  None

Reports:
 1. Dangerous Structures Ordinance Letters: A certified letter was sent to Evan Karns on June 11, 2014,  
      however no reply by meeting time.
      A letter was sent to Eric Hodgson, not certified, on July 2, 2014.  No reply.
      A letter was sent to Charlevoix County regarding the Maudrie property, and a reply came back
      stating the information would be forwarded to whoever purchases the property regarding cleanup.
  It was recommended by the board that all letters sent certified.
 2.  Campground Rest Rooms:  At the June meeting it was discussed moving the existing RR structure off
      the concrete pad but that may not be possible.
 3.  Governmental Building Upgrades:  Haggard stated he received an estimate to replace all 13 windows 
      at the building and labor to install the windows would be $9,000.  Quote came from a private
      contractor.  The board felt this project should be put out on bids, not just the recommendation from                  
      one contractor.  It was recommended the Supervisor contact the same independent engineer who is
      doing the work for the upgrades to the Fire Hall be contacted to do the same at the Governmental
      Center.
 4.  Yacht Dock Roof:  Have same engineer work on this project, and possibly bid both Yacht Dock roof
       and  Governmental Center windows together.
 5.  Fire hall windows and siding: No report
 6.  Fire Hall Generator: No report
 7.  Donegal Bay Road Improvements: No report
 8.  Sewer Repairs:  Report read from Moore & Bruggink Engineer, Zack Voogt.  The force main was not
       broken during the winter.  The major problem during the winter months is the lack of flow thru the  
       system and a possible solution is to keep water running constantly.  More manholes are also               
       needed.  How to pay for repairs not finalized at this time.  Also the grease in the lines indicates the
       lack of proper grease traps.  Motion made by Wojan and seconded by Wierenga to authorize the
       supervisor to enforce use of grease traps.  Motion carried.  Also need to find out if County checking
       for grease traps.  Motion made by Wierenga and seconded by Wojan to approve $500 fee be paid to
       Gary Voogt for his work on this project.  Motion carried.
Page 2;

 9.  Emergency Services Authority:  At this time Peaine Township Supervisor Bill Kohls is working with
      their Township Attorney to prioritize what needs to be done first. 
10.  EMS Staffing:  No report
11.  Tribal Grants:  Closed
12.  Township Hall Improvements:  Will have independent Engineer look at repairs in hall also. Jim
        Wojan stated he would meet with the Engineer and Haggard whenever they look at hall.
Other Reports:
New Township Airport Terminal Building ribbon cutting and open house to be held on July 18, 2014 at 1pm
Transfer Station:  All running smoothly

Old Business:
Critical Dune Ordinance:  The critical dune ordinance should not have come to the board at this time.   The Planning Commission is aware the township board wants to keep the ordinance in place, however, the wording will need to be amended in accordance with state guidelines.

New Business:
Fireworks Approval for August 12, 2014(Broder Family):  The Broder family is requesting to have fireworks on August 12, 2014, same display as put on by township on the 4th of July and set off by the Fire Department.  Motion by Speck and seconded by Wierenga to approve fireworks display with the Fire Department setting them off or by other professional pyrotechnics.  Motion carried.

Township Fireworks:  Motion by Speck and seconded by Tritsch to authorize supervisor to sign paperwork for fireworks display on the 4th of July for Township.  Motion carried.

Erosion at Yacht Dock:  The erosion at the end of the Yacht Dock property has been caused by improper work done by adjoining property owner Jon Bonadeo when he was preparing to put in a new dock at his property.  Any action taken must be by township board, not DEQ. Best documentation is to take pictures of the erosion and for the township to send letter to DEQ saying we have a problem.

Airport Resolution:  Paperwork attached to minutes.

NRESC Appointment:  Motion by Haggard and seconded by Tritsch to appoint Marie Shimenetto to the NRESC as a St. James Township representative.  Motion carried.  Wojan and Wierenga opposed. 

Meeting adjourned.

Respectfully submitted,
Jean Wierenga, Clerk

June 4. 2014

May 7, 2014

Supervisor Bill Haggard called the regular meeting of the St. James Township Board to order at 7:00pm on.  Also present were Jim Wojan, Don Tritsch, Rick Speck, and Jean Wierenga.

Motion by Wojan and seconded by Tritsch to approve the minutes of the April 2, 2014 meeting as written.  Motion carried.

Motion by Wojan and seconded by Tritsch to approve the minutes of the April 28, 2014 meeting as written.  Motion carried.

The schedule of payments was presented.  The salaries of the deputies(Supervisor, clerk, and treasurer) were questioned as having been doubled in the budget without board approval.  Normal increase in township for anyone is 3% with board approval.  Brief discussion followed with motion by Haggard and seconded by Wojan to approve the increase.  Motion carried.  Wierenga  against.

Reports:
 1.  Public Restrooms – John McCafferty Construction to do upgrade and Mark LaFrienere to do painting.
     Estimated cost $8,000.
 2.  Campground Outhouse – Nothing definite at this time
 3.  Governmental Building – Waiting for engineer cost estimate for parking lot.
 4.  Yacht Dock – Nothing definite whether to post bids for roof on Harbormaster building and to include
      windows for Governmental Building in same bid.
 5.  Fire Hall Repairs – Fire Chief McDonough to have plans ready for June meeting for repairs to fire hall
      In town.
 6.  Generator – Generator located at fire hall in town needs to be hooked up.
 7.  Gravel Prices - Gravel price from Charlevoix County Road Commission will cost $9.25 a ton.
 8.  Donegal Bay Road – If Township purchases gravel,  County will put it down. 
 9.  Sewer Repairs – Engineer coming to Island soon to assess the problems with sewer and
      hopefully come up with a plan to not freeze again.
10. Emergency Services Authority – Agreement drawn up in 2002 but never implemented.  Township  
      Supervisor’s met to review and update agreement.  Haggard recommends Rick Speck be appointed
      Work with Bill Kohls on the agreement and come up with set plans then come to boards for approval
       Motion by Haggard and seconded by Wierenga to appoint Speck to work with Bill Kohls.  Motion
       carried.  Peaine Twp will need to appoint Kohls at their next meeting and for the time being the two
      men will be the board.  More members will be appointed in the future.
11. EMS Staffing:  Will be addressed under new business
12  Tribal Grant:  Letter sent
13. Township Hall Improvements:  On hold at this time.
14.  WMC:  Roll off truck located for $16,000.
Other:  Verizon approves radio station to put equipment on Peaine Tower.
             B.I. Association:  No one at meeting to discuss the birding signs to be placed all over Island.
             A permit is needed for these signs, plus permission from property owners needed.  Any signs
             To be placed on Township property must have approval from the board first.

Old Business:
Zoning Administrator Appointment:  Two letters of interest received and read, from Rick Speck and Steve Boyle.  Even though Speck is a Trustee, Township law allows for him to hold both positions.  Motion by Wierenga and seconded by Tritsch to appoint Rick Speck as Zoning Administrator.  Motion carried.  Speck abstained.
New Business:
Adopt Policy and Procedure for Public Inspection and Copying of Public Records:  Motion by Wojan to adopt the policy and seconded by Speck.  Motion carried.

Purchase Upgraded Assessing Software Program for Township Assessor:  Total cost of the software is $2,800, with the option from BS&A Assessing to pay over a two year period.  Motion by Wierenga and seconded by Haggard to purchase the software and pay over a 2 year period.  Motion carried.

Request by Human Services Commission for Assistance with applying for a grant for a hearing assist device:  HSC is proposing this equipment to be placed in the Community Center.  Motion by Speck to support collaboration on grant for hearing device and seconded by Tritsch.  Motion carried.

Dangerous Structure Ordinance Letter: Board recommends a 30 day response from property owner rather than the 7 day suggested in the draft letter from the attorney.  With the letter a copy of the ordinance with the wording highlighting the specific issue with the property owner.  Motion by Wierenga and seconded by Wojan to appoint Haggard as the elected official to sign the letter.  Motion carried.

Approval of EMS Director:  Motion by Wojan and seconded by Wierenga to appoint Rachel Chamenoy as EMS Director.  Motion carried.

Grounds Maintenance Approval:  Insurance coverage paperwork and Affidavit presented for upcoming season by Jean Wierenga, Jean’s Lawn Service.  Pricing same as last year.  Motion by Haggard and seconded by Wojan to approve Jean’s Lawn Service.  Motion carried.  Wierenga abstained.

Landscape Maintenance Approval:  No price sheet included with letter from Pam O’Brien to take care of the pocket parks and Paradise Park downtown, but clerk will contact O’Brien for that information.  Motion by Wierenga and seconded by Haggard to approve O’Brien.  Motion carried.

Post for Library Board opening:

Public Comment:
Questions asked regarding road paving in several locations.  No one has come to the board to discuss paving and it was made clear the board does not rely on Facebook and Forum for information. 

A stop sign at the corner of Lake Dr. and Maple St. was discussed last year, but nothing done, so a reminder to Supervisor to follow up with the CCRC on getting that sign in place.

Motion by Wojan and seconded by Haggard to adjourn meeting at 9:05pm.  Motion carried.

Respectfully submitted,
Jean Wierenga, Clerk

April 2, 2014

Supervisor Bill Haggard called the regular meeting of the St. James Township Board to order at 7:00pm on .  Also present were Jim Wojan, Don Tritsch, Rick Speck, and Jean Wierenga.

Motion by Wojan and seconded by Tritsch to approve the minutes of the regular meeting held on March 5, 2014.  Motion carried.

Motion by Tritsch and seconded by Haggard to approve the minutes of the special meeting held on March 10, 2014.  Motion carried.

Reports:
Wierenga reported plans underway toward the purchase of a roll-off truck for the Transfer Station.
Motion made by Wierenga and seconded by Haggard to appoint Ernie Martin as the 7th member of the Waste Management Committee.  Motion carried.

Speck reported the first grant application was submitted on time for the proposed boat launch, fishing pier project.

Old Business:
Library Board Appointment:  Sally Lounsberry stated the present Library Board endorses the appointment of Kim Mitchell to the board.  Motion was made by Speck and seconded by Tritsch to appoint Kim Mitchell to the Beaver Island District Library Board.  Motion carried.

Board of Review Appointment:  Wierenga stated even thou the Board of Review now has the three required members, a letter was received from Kathy Speck to serve on the BOR.  Motion made by Wierenga and seconded by Haggard to appoint Kathy Speck as alternate to the BOR.  Motion carried.

New Business:
Riley Justis, BICS, To Discuss Upcoming Millage on Ballot for May 6 School Election:  Mr. Justis explained to the board the two ballot proposals for the upcoming election.  The renewals are for two years.

Approve Gravel Purchase:  Motion by Haggard and seconded by Wierenga to approve the purchase of 5000 tons of gravel @ $8.00 /per ton from the Charlevoix County Road Commission.  Motion carried.

Approval to Borrow from Road Fund for Sewer Loan Payment:  Due to the sewer system freezing up this winter, and creating major expense for repairs, and more work to be done this year, the costs are extreme.  The loan payment is due April 1 and not enough funds to cover both loan and repair costs at this time.  Motion made by Wierenga and seconded by Wojan to borrow from Road Fund at this time.  Motion carried.  Haggard against.  The board will need to look at this fund and the sewer use rates now assessed  in the very near future, to decide if rates need to be increased for those hooked up to the sewer.

NRESC requesting Cindy Ricksgers be added to NRESC Membership:   The NRESC did not come back to the St. James Township Board with the changes to their NRESC Steering Committee, so therefore the board will not act on any new member until these changes are in place. 

Zoning Administrator Doug Tilly to retire in June:  Posting will be done for this opening with selection to be made at the May board meeting.

Discuss letter received from Joe Moore regarding future of EMS and the Services provided: 
Moore explained the most critical needs of the EMS at this time. Other than Moore the Island does not have another paramedic.  Paramedic training will no longer be given here on Island.  It is a 2 year college course. The Director and the Paramedic positions need to be filled. The numbers of EMT’s available is down drastically.  He feels an incentive pay should seriously be considered.  Also the ambulance needs repair or consider another newer ambulance.  Speck then stated money has been set aside in the 2014-2015 budget toward a newer ambulance and for repairs to what is here.  Discussion followed on the formation of the Emergency Services Authority.  Haggard stated he has been meeting with Peaine Twp Supervisor regarding the authority. 

Use of Lighthouse Park by BICA on August 2nd:  Motion by Tritsch and seconded by Haggard to allow use of the park for an outdoor concert and allow hookup at the Township Hall for electric..  Motion carried.

Board comments:
Haggard stated he is having B. Tidmore doing research on a new outhouse for the township campground.
Wojan stated all is in place for repairs to the Public Rest Rooms.
Wierenga will contact Township Engineer for information regarding cost to pave the parking area at the Governmental Center as requested by paving company.
Wojan stated the needed repairs to roof at Yacht Dock will need to bid out.

Motion by Haggard and seconded by Wojan to adjourn meeting at 8:45pm.  Motion carried.

Respectfully submitted, Jean Wierenga, Clerk

March 5, 2014

Supervisor Bill Haggard called the Public Hearing to order at 7pm on Wednesday March 5, 2014.  Also present were Rick Speck, Don Tritsch, and Jean Wierenga.  Jim Wojan was absent.  Many Island residents were also present.

Purpose of Hearing:
 A Hearing on the Michigan Natural Resources Trust Fund (MNRTF) Grant Application Proposal for development of a boat launch facility. 

Lucas Porath from Northwest Design Group presented a Construction Scope Summary and a Budget  
Summary on the proposed boat launch project.  Phase 1 is for the boat launch with associated sheet pile seawalls, paved drive, segmental retaining walls, railings, sidewalk, skid pier and restoration. The total estimated project cost is $450,000.  The MNRTF grant is $240,000; MDNR Waterways grant is $93,750; MDEQ Costal Zone Management grant is $41,250; Other Grants and Foundations are $63,750; and local match would be $11,250. 

Public Comment followed and the public hearing closed at 7:15pm.

The regular meeting of the St. James Township Board followed immediately with the Pledge of Allegiance.

Motion by Tritsch and seconded by Speck to approve the minutes of the February 5, 2014 meeting as written.  Motion carried.

Motion by Tritsch and seconded by Speck to approve the schedule of payments as presented.  Motion carried.

Reports:
WMC Report:
Wierenga reported no problems at Transfer Station.

Tritsch reported the plans for an Island radio station moving forward, however not sure where the antenna will be placed.  Hope to reach an agreement to place antenna on tower on Kings Highway.  If not, may request space on tower on Donegal Bay Road.

New Business:

Resolution by St. James Township Board Authorizing Submission of a Michigan Natural Resources Trust Fund Grant Application – Boat Launch Development
     WHEREAS, St. James Township adopted a 5-year Township Parks and Recreation Master Plan; and

     WHEREAS, the Parks and Recreation Master Plan includes this project; and

     WHEREAS, the Township Board held a public hearing and received comments on the conceptual plans 
     and MNRTF grant application; and

     NOW, THEREFORE, BE IT RESOLVED,  that the St. James Township Board of Trustees does hereby  
     resolve to take all actions necessary to submit a 2014 St. James Township Michigan Natural Resources
     Trust Fund (MNRTF) grant application in connection with the above-referenced project.

     Moved by R. Speck , supported by D. Tritsch, to adopt the above resolution
     at a regular meeting of the St. James Township Board of Trustees on March 5, 2014.
     Roll call vote:  All in Favor.

Homestead Poverty Resolution:
The St. James Township Board of Review shall base the asset level test on the application for the Homestead Poverty Exemption in 2012 on the 2012 poverty guidelines provided by the US Department of Health and Human Services.  Motion by Wierenga and seconded by Haggard to approve the Homestead Poverty Exemption.  Motion carried.  Roll call vote.  All in Favor.

Approve Letter Of Support for the Airport Committee in Seeking a Grant from the Tribal Council for furnishings at the new Beaver Island Airport Terminal Building:  Motion by Wierenga to approve letter of support and seconded by Tritsch.  Motion carried.

Airport Committee Appointment(Board Member):  Motion by Haggard and seconded by Tritsch to re-appoint Jim Wojan to the Airport Committee.  Motion carried.

Planning Commission Appointment:  Motion by Haggard and seconded by Tritsch to appoint Bob Tidmore to the St. James Township Planning Commission.  Motion carried.

Library Board Appointment:  No letters of interest received, so will be posted again.

Road Name Approval (Connelly Lane).  Motion by Speck to approve the name “Connelly Lane”  requested by Jim Connelly, 35895 Indians Wood Rd.  This is a road into the Connelly property, which is in the process of dividing the property into several lots for sale.  Motion by Speck and seconded by Tritsch to approve the road name.  Motion carried.

Due to the resignation or absence of Board of Review members at the time of BOR, it is necessary to post for the position.

Set Annual Meeting Date:
Motion by Wierenga and seconded by Speck to set date of March 29, 2014 and time as 1pm for the St. James Township Annual Meeting.  Motion carried.

Proposed Budget:
Discussion followed on what is needed:  Board recommended Supervisor check further on outhouse for campground, check with area contractors on costs to update the public restrooms, and cost for the parking area and steps at Governmental Center. Also talk with CCRC engineer on upgrading of shoulders and drainage ditches on Donegal Bay Road rather that paving.  Check cost of good gravel with CCRC engineer.  Haggard requested hiring someone to prepare budget rather than he doing it, but board not in favor of paying anyone.  Clerk will help with the budget preparation.

Public Comment:
Cindy Ricksgers reported on how successful the phragmities eradication has been and the monies received from the property owners, over $8,000 in donations. 

Ed Wojan reported the property transaction between The Woollam Foundation and the Grahams for the purchase of the property located on Main St. next to Am Vets Park is complete.

Motion by Tritsch and seconded by Wierenga to adjourn at 8:55pm.  Motion carried.

Respectfully submitted,
Jean Wierenga
Clerk, St. James Township

 

February 5, 2014

Supervisor Bill Haggard called the regular meeting of the St. James Township Board to order at 7pm on.  Also present were Jim Wojan, Rick Speck, Don Tritsch, and Jean Wierenga.

Haggard welcomed Don Tritsch as new Township Trustee.

Motion by Wojan and seconded by Haggard to approve the minutes of the January 2, 2014 meeting as written.  Motion carried.

Motion by Haggard and seconded by Tritsch to approve the schedule of payments.  Motion carried.

Reports:
Wierenga reported Transfer Station running smoothly.  Waste Management Committee in the process of selecting the 7th committee member.  Wierenga suggested the board consider benefits for the part time employees.  No decision made at this time.

Marie Shimenetto reported on the grant writing seminar she attended recently.

Jim Wojan reported on the Township Airport project.  Bids to be in by end of February for removal of old terminal building.

New Business:

Northwest Design/Lucas Porath:
Lucas Porath from Northwest Design presented to the board the updates to the Fishing Pier/Boat Launch project and to review the plans from last year.  At this time since the first grant application for the fishing pier was denied, the focus will be on the boat launch.  Porath stated the choices must be made on what is priority.  The board felt #1, the boat launch; #2, the toilet building: and #3 the parking: and #4, the fishing pier.  If the toilet building cannot be included at this time, porta units could be used. The wish list for grants was discussed, which Porath had a complete printout and when grant applications must be in.  The first application must be in by 4/01/14, which he felt was possible.  A public hearing for this project will be held before next board meeting on March 5, 2014.  Motion made by Speck and seconded by Tritsch to accept Northwest Design proposal and to apply for funding.  Motion carried.

ZBA Appointment: 
Motion by Wierenga and seconded by Haggard to appoint Don Tritsch to the Zoning Board of Appeals as Township Board representative.  Motion carried.

Planning Commission Vacancy: 
Beaver Island District Library Board Vacancy:
Motion by Haggard and seconded by Wierenga to post both vacancies.  Motion carried.  Letters of interest to be in before March meeting.

Salary Resolution:
A resolution to establish township officers salary must be adopted by the board at least 30 days prior to holding an annual meeting.  The following resolutions were passed:
Motion by Wojan and seconded by Wierenga to set Supervisor salary at $14,267.  Motion carried.  Haggard abstained.
Motion by Wierenga and seconded by Haggard to set Treasurer salary at $14,267.  Motion carried.
Wojan abstained.
Motion by Speck and seconded by Haggard to set Clerk salary at $15,534.  Motion carried.  Wierenga abstained.
Motion by Haggard and seconded by Wojan to set salary for Trustees at $4,421 each.  Motion carried.  Speck and Tritsch abstain.

Budget: 
Haggard asked board for their input of the township projects to be considered in the 2014-2015 budget.  Wojan stated the township campground outhouse should be #1 due to its deplorable condition.  He recommended Haggard get some prices on getting rid of the old structure and building a new outhouse. Also suggested were repairs to the interior of the township hall, the township public restrooms downtown and also the parking area and steps at the Governmental building.  Haggard also stated he was looking into paving a portion of Donegal Bay Road.  He also handed out a proposed budget and ask board members to review.

Ed Wojan/Harbor Property Purchase:
Wojan stated to the board the plans taking place by The Woollam Foundation to purchase the two lots next to the Am Vets Park.  This is being done with the Little Traverse Conservancy.  Wojan stated John Woollam will allow use of the property as an access site to get on the ice during the winter time.  Otherwise the area will remain open to view and kept in its natural state.  The property will eventually be turned over to St. James Township.  Motion made by Haggard and seconded by Wojan to accept the property with conservation easement and willing to accept whatever restrictions are placed on it.  Motion carried.  A letter will be sent by the Clerk to Little Traverse Conservancy stating the above agreement.

Emergency Services Authority:  After considerable discussion it is recommended the Townships start over with the joint authority.

Motion by Tritsch and seconded by Haggard to adjourn meeting at 9:05pm.  Motion carried.

Respectfully submitted,
Jean Wierenga, Clerk
St. James Township

 

January 2, 2014

Supervisor Bill Haggard called the regular meeting of the St. James Township Board to order at 7pm on January 2, 2014.  Also present were Jim Wojan, Rick Speck and Jean Wierenga. 

Motion by Wojan and seconded by Haggard to approve the minutes of the December 4, 2013 meeting as written.  Motion carried.

Motion by Haggard and seconded by Wojan to approve the schedule of payments.  Motion carried.  Wojan stated the bill from Wojan Excavating should be forwarded to the Charlevoix County Road Commission for payment as the tree work he did was to clear a branch from the Donegal Bay roadway plus take down two trees along side of the same road.  Haggard then suggested the Island residents should urge the CCRC to hire another employee for the Island to help take care of the roads.

Reports:
Wierenga reported the Transfer Station running smoothly at this time.  The committee is still short one member and Wojan stated that member should be selected by the existing committee as has been the practice in the past.

Dangerous Structures Ordinance:  Motion by Speck and seconded by Wierenga to adopt Dangerous Structure Ordinance #1 for 2014.  Motion carried.

Trustee Appointment:  Wierenga reported 5 letters of interest were received by the December 16 deadline.  However, Theresa McDonough, one of the applicants withdrew her letter of interest on December 17 with a call to the clerk’s office.  The other four applicants were Brian Cole, Marie Shimenetto, Don Tritsch, and Kitty McNarama.  Haggard presented a petition signed by people wanting McDonough to be appointed as trustee, however he was told she withdrew which he disputed.  He stated she had tried to call the clerk’s office retracting her withdrawal, which was not fact.  A motion was made by Wojan and seconded by Wierenga to appoint Don Tritsch as the new trustee to fill the vacancy since Tim McDonough had resigned in December.  Motion carried.  Haggard opposed.

Request by Jon Bonadeo for two slips at Municipal Yacht Dock:  Haggard reported Bonadeo is requesting to reserve to seasonal slips at the yacht dock for the year 2014.  Wojan reported there is already a waiting list for seasonal slips, as the yacht dock only has three seasonal slips available and all are spoken for at this time.  He stated Bonadeo would need to talk to Jim White, Harbormaster, and get his name   on the waiting list. Wojan is also suggesting John Woollam be contacted regarding his purchase of the Bonadeo property and rather than have the Little Traverse Conservancy involved, be sold directly to the Township.  The Little Traverse Conservancy has more restrictions on the property than Wojan feels would be beneficial to the Island.  It restricts how it can even be used as a park.   

Grant Request:  Speck stated the Township will need to apply for a grant for the proposed boat launch and fishing pier since the first grant application was denied.  The boat launch will be the priority at this time.  Motion by Wierenga and seconded by Wojan to approve a letter of intent to Northwest Design to write the grant.  Motion carried.

Motion by Wojan and seconded by Wierenga to adjourn meeting at 7:50pm.  Motion carried.

Respectfully submitted,
Jean Wierenga, Clerk

December 4, 2013

Supervisor Bill Haggard called the regular meeting of the St. James Township Board to order at 7pm on December 4, 2013.  Also present were Jim Wojan, Rick Speck and Jean Wierenga.

Motion by Haggard and seconded by Speck to approve the minutes of the regular meeting held on November 6, 2013.  Motion carried.

Motion by Wojan and seconded by Speck to approve the minutes of the special meeting held on November 11, 2013.  Motion carried.

Motion by Wojan and seconded by Haggard to approve the minutes of the special meeting held on November 19, 2013.  Motion carried.

Motion by Wojan and seconded by Wierenga to approve the schedule of payments.  Motion carried.

Reports:
WMC report given by Wierenga.  The committee is requesting the number of board members be reduced to five rather than the current seven member board.  Motion made by Wojan to deny that request and keep the current seven member board in place.  Motion seconded by Haggard.  Motion carried.

Wojan announced dredging of harbor will be in spring of 2014.

The grant to Great Lakes Fisheries Trust for fishing pier was denied.  Grant applications will now go elsewhere and request the boat launch be first with a small fishing pier.

Old Business:
WMC Appointment:  Motion by Wierenga and seconded by Speck to appoint Joe Moore to the Waste Management Committee.  Motion carried.

NRESC Amendment Approval:  The board will approve only one change to the NRESC document since the original agreement should stand as previously written.  The amendment will be for approval from the township boards for any new organizations to be added.  Motion by Wojan and seconded by Wierenga to approve adding to the amendment of the old agreement, ‘approval of any new organizations” must come from township boards.
 Motion carried.

Dangerous Structures Ordinance:  Tabled

New Business:
Board of Review Date Change:  Motion by Speck and seconded by Haggard to change BOR date to December 13, 2013.  Motion carried.

Page 2:

Letter of Support for Beaver Island Community Housing:  Motion by Wierenga and seconded by Haggard to write a letter of support from Township for the BICH next grant application.  Motion carried.

Resignation of Trustee:
Wierenga read a letter from Tim McDonough to the board stating he has resigned from the township board effective December 1, 2013. Motion by Wojan and seconded by Speck to accept the resignation.  Motion carried.   

Beaver Island Cultural Arts Association:  The BICAA is requesting permission to place banners on 17 of the light poles around the harbor.  Wojan demonstrated with cardboard how large the proposed banners would be, hanging from the poles.  After considerable discussion the board agreed to allow three banners, if approval comes from the Planning Commission and conforms with the ordinance.  Motion by Wojan to allow three banners, to see how it works providing it goes thru zoning, and seconded by Haggard.  Motion carried.

Township Board Member to WMC:  Motion by Haggard stating he volunteered to take the position previously held by Tim McDonough and seconded by Speck.  Motion carried.  Clerk will post for the trustee position with decision to be made at meeting in January who will fill the vacancy.  Letters of interest to be in by December 16.

Kiosk for front of Lighthouse:  Don Vyse stated a kiosk will need to be constructed in front of the lighthouse as a requirement to recognize contributors.  He is asking for approval to sign the contract for the kiosk.  Motion to give Vyse authority to sign documents and seconded by Haggard.  Motion carried.

Greg Cary, who was approved by the board to do the snowplowing at the Governmental Center for $43/per plowing is asking for an additional $5 to do the steps and walkway.  A follow up letter will be sent by Haggard approving of the additional amount.

Motion by Wojan and seconded by Haggard to adjourn meeting at 8:05pm.  Motion carried.

Respectfully submitted,
Jean Wierenga, Clerk

November 6, 2013

Supervisor Bill Haggard called the regular meeting of the St. James Township Board to order at 7pm on .  Also present were Jim Wojan, Tim McDonough and Jean Wierenga.  Rick Speck was absent.

Motion by Wojan and seconded by McDonough to approve the minutes of the October 2, 2013.  Motion carried.

Motion by Wojan and seconded by McDonough to approve schedule of payments with one change to only pay ½ of the fireworks bill at this time.  Motion carried.

Reports:
Election held on November 5, all millage proposals passed.
Verizon up and running
AT&T not ready at this time
Waiting on permit for dredging

Old Business:
Proposal from Pt. St. James Property Owners for Twp Property:  A letter received from K. McBride proposes to St. James Township to turn over to Pt. St. James the two lots to the Association which in turn could be used for a parking lot.  However, this would be breaking their covenant.  The board requests to table this proposal until next month until further research can be done and send to township attorney for review.  Motion by Wojan and seconded by McDonough to table.  Motion carried.

Fuel Oil and Propane Bid:
A bid was received from Martin Gas & Oil for $4.20/gal for fuel and $3.28 for propane.  Motion by McDonough and seconded by Haggard to accept the bid from Martin Gas & Oil.  Motion carried.

Snowplowing Bid:
A bid was received from Cary Concrete in the amount of $43.00/per hour for snow plowing the Governmental Center and at the Twp. Hall, with no mention of shoveling the sidewalks and steps. 
A bid was received from Gordon’s Plowing Service in the amount of $64.20/per hour and would be billed by the minute at $1.07 which would include shoveling.  Since shoveling was not mentioned on bid notice the clerk will contact Cary Concrete to determine if additional work would be included in bid.  Motion by Wojan and seconded by Haggard to accept low bid if shoveling would be included.  Clerk will contact Cary regarding the shoveling.

New Business:
Property Acquisition by Woollam Foundation: 
A letter was received from John Woollam regarding purchase of the Bonadeo property, along with a Conservation Easement from Little Traverse Conservancy. The Woollam Foundation is working along with the Little Traverse Conservancy. When purchased the property would then be cleared and leveled and become a park with benches and tables. The property would then be turned over to St. James Township.  Motion was made by Wojan and seconded by Wierenga to approve the request by John Woollam pending approval from St. James Township Attorney.  Motion carried. 

Dangerous Structures Ordinance:
Motion by McDonough and seconded by Haggard to move forward with the Dangerous Structures Ordinance.  Motion carried.

Transfer Station Manager Appointment:
The meeting held by the Waste Management Committee to affirm their decision on the Transfer Station Manager did not comply with the Open Meetings Act, so no action can be taken at this time on the manager appointment.  Special Meeting to be held on November 11, 2013 to approve manager appointment.

Proposed Ice Rink on Township Parking Lot:
John Robert is asking the township board for approval to put an ice rink on the township parking lot.  Only concern would be harm to the blacktop at the parking lot. Also lot is in the road right of way.  Motion made by Wierenga and seconded by Wojan to approve the ice rink if not a harm to black top and if approved by the Charlevoix County Road Commission.  Motion carried.

Township Board Approval of NRESC Amendments to their by laws:
No action taken at this time.  Board needs time to review.

Notice to be posted for opening on Waste Management Committee

Discuss Possible Meeting for Additional Insurance Coverage:  Board will wait to hear from Peaine Township if they are interested also.

Chimney Swifts Tower:
Motion was made by Wojan and seconded by Haggard to allow placement of tower on Governmental Center property but agreement to move or relocate if problem arises.  Motion carried.

D. Vyse reported on the work at the Lighthouse.  The windows will be repaired and new door put in before end of the year.  Nothing further on the future of the lens at this time  Vyse also stated he wants to step back as most of the restoration is complete.

Motion by Wojan and seconded by Wierenga to adjourn meeting at 9:06pm.  Motion carried.

Respectfully submitted,
Jean Wierenga, Clerk

 

October 2, 2013

Supervisor Bill Haggard called the regular meeting of the St. James Township Board to order at 7pm on October 2, 2013.  Also present were Jim Wojan, Tim McDonough, Rick Speck, and Jean Wierenga. 

Motion by McDonough and seconded by Haggard to approve the minutes of the September 4, 2013 meeting as written.  Motion carried.

Motion by Wojan and seconded by McDonough to approve the minutes of the special meeting held September 18, 2013 as written.  Motion carried.  The special meeting was held to open bids for the new roof at the Public Restrooms.  The bid submitted by Steve Boyle was accepted, but because of medical reasons, he could not do the work.  The bid submitted by KM Contractors was then accepted to do the roofing. 

Motion by McDonough and seconded by Wierenga to accept the schedule of payments as presented.  Motion carried.  Questions arose as to why the propane tank at the Sheriff’s residence was filed just be fore bids posted and who gave permission to fill? Haggard will report back to board with answers.

Reports:
Transfer Station Director has turned in letter of resignation effective 10/11/13.

Old Business:
Hall Heating System: The new heating system for the Township Hall is now being installed.  The date for completion was to have been September 15, 2013, however, Mike Deurr of Beaver Island Electric stated he was not aware of the date for completion.  He plans to be finished with work by the 4th of October.

Oil Tank:  Bud Martin submitted a bid of $475 to remove the oil tank.  J. Wojan stated if the work was not completed within one week, he would remove it.

Update on Harbor Dredging:  United Design Associates, who is handling all the paperwork in preparation for the dredging needs approval from the Board to proceed with the permit for the Corp of Engineers.  The documents show a total of $40,089 in fees to be paid, however the Township Board had been assured no local funds would be used on the project.  Motion was made by Wojan to tentatively approve the contract with the understanding that Township not responsible for monies in contract.  Seconded by Wierenga.  Motion carried.  Wojan will contact UDA on Thursday morning to get a clarification on the contract.

New Business:
St. James Township Greenspace (Lot at Donegal Bay):  Kirk McBride with the Port St. James Property Owners Assn. is questioning what is meant by “Greenspace” the term used to define property (lots 168 and 169) owned by St. James Township on Donegal Bay Rd. as is shown in the new map of Beaver Island?  It was explained by Ed Wojan, who helped prepare this new map, that it is land left in natural state, or called greenspace.  The township has no plans to do anything with this land.  Motion by Wojan that lots 168 and 169 are township property and board has no problem the lots being called greenspace.  Seconded by Wierenga.  Motion carried.
Lighthouse Fresnel Lens:  A letter was received from the Coast Guard stating they will be  removing the lens at the lighthouse, clean the lens, and put the lens in an environmentally controlled atmosphere.  Not sure where the Coast Guard would take it, but could be to the state of Maryland.  The board however, would like to have the lens remain here on the Island in St. James Township.  A proper environmentally controlled display case could hold the lens here and displayed in the Township Hall.  Since Don Vyse has spearheaded the entire Lighthouse project from the beginning, the board appointed Vyse as the spokesman for this project.  He will put our concerns in writing in a letter to the Coast Guard.  Motion was made by Wojan stating yes the lens should be removed, but remain on Beaver Island in St. James Township for the people of Beaver Island and to be in close proximity to the lighthouse.  Seconded by Speck.  Motion carried.  Roll Call Vote:  All in favor.
Motion by Wierenga and seconded by Haggard to post for snow plow bids and to include in bid notice to repair grounds if torn up during plowing.  Motion carried.  Posting is for plowing at the Governmental Center and the Township Hall.  Open bids at November meeting
Motion by Haggard and seconded by McDonough to post bids for Fuel Oil and LP gas.  Motion carried.  Open bids at November meeting.
Motion by Speck and seconded by Wierenga to appoint Ed Troutman to a three year term on the Beaver Island Transportation Authority Board.  Motion carried.  Wojan and McDonough abstained.
Public Comment:  Haggard stated he will be off Island from October 10 thru October 29. Deputy Supervisor will be in office on Wednesday’s.
Motion by Wierenga and seconded by Haggard to adjourn meeting at 8:35pm.  Motion carried.
Respectfully submitted,
Jean Wierenga, Clerk

St. James Township Board, September 4, 2013

Supervisor Bill Haggard called the regular meeting of the St. James Township Board to order at 7pm on September 4, 2013.  Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Wierenga.

Motion by McDonough and seconded by Haggard to approve the minutes of the August 7, 2013 meeting as written.  Motion carried.

Motion by Wojan and seconded by Wierenga to approve the schedule of payments.  Motion carried.

Reports:
Wierenga reported on the progress of the Feasibility Study done by Northwest Design for the proposed fishing pier and boat launch.  The study is completed and grant application submitted for the fishing pier.  Total cost of the project estimated to by $675,000.  The first phase of the project is to build a fishing pier, sea wall, and sidewalks at a cost of approximately $300,000. 

Don Vyse reported work on the restoration of the exterior of the lighthouse going well.  A proposal was received from National Restoration to install new windows, new door, clean other areas, remove all glazing panels at the lantern and replace with clear glass, and paint exterior.  Plans are to go ahead with this work since donations exceed the initial cost of the work being done at this time.

McDonough stated the Fire Department has received, as a gift, a fire truck from Saugatuck, MI.  Repair costs total approximately $4,000 to make it ready for use here.
A letter of thank you has been written and will be signed by board members.

Old Business:
NRESC Appointment:  No letters of interest received.

Library Bd. Appointment:  Motion made by Wierenga and seconded by Haggard to appoint Sally Lounsberry to the Beaver Island District Library Board.  Motion carried.

NRESC:  It is recommended the NRESC members meet and determine the future of the organization. 

New Business:
Fair Housing Policy:  The Township needs to adopt the Fair Housing Policy to complete all the paperwork relating to Forest View Senior Housing as the money funneled thru the Twp. at the time of the construction of the facility. The St. James Township Fair Housing Policy Statement is as follows:
Equal housing opportunity for all persons, regardless of race, color, national origin, religion, age, sex, familial status, marital status, or disability, is a fundamental policy of St. James Township.  St. James Township is committed to diligence in assuring equal housing opportunity and non-discrimination to all aspects of its housing financing activities.  St. James Township has an ethical as well as legal imperative to work aggressively to ensure that St. James Township financed housing programs comply fully with all state, and federal housing laws.  The following resolution was passed by the St. James Township Board:
WHEREAS, under the Federal Fair Housing Law, Title VIII of the Civil Rights Act of 1968, it is illegal to deny housing to any person because of race, color, religion, gender, physical or mental disabilities or nation origin; and,

WHEREAS; UNDER THE Michigan Elliott-Larsen Civil Rights Act, PA 453 of 1976, as amended, it is illegal to deny the opportunity to obtain housing to any person because of religion, race, color, national origin, age, sex height, weight, familial status, or marital status.

LET IS BE KNOWN TO ALL PERSONS that it is the policy of St. James Township to implement programs to ensure equal opportunity in housing for all persons regardless of religion, race, color, national origin, age, sex height, weight, familial status, or marital status.  Therefore, St. James Township does hereby pass the following Resolution:

     BE IT RESOLVED that St. James Township shall not discriminate in the sale, rental,   leasing, or financing of housing because of religion, race, color, gender, physical or mental disabilities, national origin, age, height, weight, familial status, or marital status;

     St. James Township will assist all persons who feel they have been discriminated against because of religion, race, color, gender, physical or mental disabilities, national and state laws by providing information to said persons on how to file a complaint with the Michigan Department of Civil Rights.

     St. James Township will at a minimum post this policy or the Fair Housing poster or other posters ,flyers or other information which will bring to the attention of owners of real estate, developers and builders their respective responsibilities and rights under the Federal Fair Housing law and Michigan Elliot Larsen Act.

Roll Call Vote, all members in favor.  This resolution shall take effect as of September 4, 2013.

Dangerous Structure Ordinance: 
The Planning Commission is recommending to the Township Board to consider adopting a Dangerous Structure Ordinance.  At this time however no action will be taken as the Supervisor would like to contact the property owners of structures needing repair.

Removal of Oil Tank at Township Hall:  Haggard stated the oil tank no longer being used needs to be dug up. Board recommends Supervisor get two quotes for removal of tank.

Millage Rate Approval:  The 2013 Tax Rate Request was reviewed.  One change requested to levy 1.0000 instead of the 0.9081 for the airport.  Motion by Speck to approve the millage rates as presented with 1.0000 for the airport and three expired millages put on the ballot.  Seconded by Haggard.  Motion carried.  (Copy of the 2013 Tax Rate Request attached to minutes).

Repairs to Public Restroom Building: 
The roof of the restroom building needs to be replaced yet this year.  Recent heavy rains have caused major leaks in the roof and destroyed some of the ceiling inside structure.  Board recommends posting for bids immediately and have special meeting on September 18, 2013 to open bids.  Also recommend using 40year shingles.  Motion by Haggard to repair roof and bids be in by 18th of September and seconded by Speck.  Motion carried.

Phragmities:
Motion by Wojan and seconded by McDonough to give township approval for the committee to ask for donations from property owners for continuing the spraying of the invasive plant.  Motion carried. 

Motion by McDonough and seconded by Wojan to adjourn meeting at 8:10pm.  Motion carried.

Respectfully submitted,
Jean Wierenga, Clerk
St. James Township

 

St. James Township Board, August 7, 2013

Supervisor Bill Haggard called the regular meeting of the St. James Township Board to order at 7pm on August 7, 2013.  Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Wierenga.

Motion by McDonough and seconded by Wojan to approve the minutes of the July 3, 2013 meeting as written.  Motion carried.

Motion by McDonough and seconded by Haggard to approve minutes of the special meeting of July 25, 2013 as written.  Motion carried.

Motion by Haggard and seconded by Wojan to approve the schedule of payments.  Motion carried.

Reports:
  Don Vyse stated the crew for restoration of the lighthouse will be on Island soon and project to take approximately 60 days to complete, weather permitting.  Concerns regarding removal of the lens from the light tower will not be happening at this time.

Tim McDonough stated the Fire Department recently received a donated truck from Saugatuck, with some repairs needed.  He will send a letter of thank you to Saugatuck.

UDA/Yacht Dock Dredging:  Motion by Wierenga and seconded by Haggard to approve UDA to move forward with securing the necessary permits.  Motion carried.

EMS Director:  Danielle Dedloff, Director for the EMS has submitted her letter to take a year off from her position.  Vince Pickhard has agreed to serve as office manager in her absence however she will still be available if needed.  Motion by Speck and seconded by Wierenga to accept her leaving the position for one year.  Motion carried.

Old Business: 
Open Bids for Township Hall Heating System:  Beaver Island Electric submitted a bid of $5,840 and Atlas Electric from East Jordon submitted a bid of $6,100.  Motion by McDonough and seconded by Wojan to accept the bid from Beaver Island Electric in the amount of $5,840.  Motion carried.  Bryan Kubish will be removing the old heating system and B. Haggard has added Kubish to his insurance policy.  The township needs a copy of this insurance coverage.

Update on Fishing Pier & Boat Launch:  Motion made by Wojan and seconded by Haggard to accept plans from Northwest Design and to approve Speck to work on grant applications with Northwest Design engineers for the fish pier only at this time.  Motion carried.

Deputy Supervisor:  Motion by McDonough and seconded by Speck to approve the appointment of Marie Shimeneto as Deputy Supervisor.  Motion carried.

Approve the NRESC Recommendations for Natural Resources Management:  Wojan stated the plan does not include a blight ordinance in Peaine Township and since what the NRESC is proposing should be Island wide, he recommends that Peaine Township board adopt the ordinance before this is finalized.  Motion by Wojan to approve the NRESC plan and that Peaine Township establish the blight ordinance and seconded by Wierenga.  Motion carried.

NRESC Appointment from St. James Township:  No letters of interest received at this time.

New Business: 
Township and Island Airways Agreement Extension for 90 Days:  Speck stated the agreement in a holding pattern at this time until billing straightened out as there is a large amount outstanding.  Island Airways agreed to back off and get billing cleared up BC/Bs is two to six weeks behind but are catching up.  An extension of the agreement at this time will not be needed.

Resolution to Approve Acceptance of the $100,000 Loan Toward Construction Administration Services for the Site Improvements with the Terminal Building Project:
Resolution attached to minutes.  Motion by Wojan and seconded by Speck to approve resolution.  Roll call vote.  All in favor.

Millage Language Approval and Review Millage for 2014:  The three millages up for renewal are Fire Department, Street and Road, and Beaver Island Rural Health Center.  Copies of proposals to renew millages attached to minutes:  Motion by Speck and seconded by McDonough to accept the language for proposals as presented.  Motion carried.  A copy of the millage rates was passed out and reviewed and will be adopted at September meeting. 

Library Board Vacancy:  Motion by Wojan and seconded by Wierenga to post for the one opening on the Library Board.  Motion carried.

Public Comment: 
It was recommended the hours for the Supervisor at Governmental Center to definitely be on Wednesdays 10am to 2pm unless announced otherwise.

Motion by Wierenga and seconded by Haggard to adjourn meeting at 8:25pm.  Motion carried.

Respectfully submitted,
Jean Wierenga, Clerk

St. James Township Board, July 3, 2013

Supervisor Bill Haggard called the regular meeting of the St. James Township Board to order at 7:00pm on July 3, 2013.  Also present were Jim Wojan, Tim McDonough, Rick Speck, and Jean Wierenga.

Additions to agenda:  NRESC/Pete Plastrik , Airport Grant, and Millage.

Motion by Wojan and seconded by McDonough to approve the minutes of the regular meeting held on June 5, 2013 as written.  Motion carried.

Motion by McDonough and seconded by Wojan to approve the minutes of the special meeting held on June 19, 2013 as written.  Motion carried.

Motion by McDonough and seconded by Wierenga to approve the schedule of payments as presented.  Motion carried.

Reports:
Pete Plastrik presented to board the NRESC Recommendations for Natural Resource Management in the Beaver Archipelago and requests the board review and adopt as soon as possible. Wojan thanked Plastrik for all his work on the NRESC.

Wojan reminded the public not to push their grass clippings or other debris out into the streets as all streets were swept by the County this spring.  He also stated the County Road Commission is taking care of the bike path along Donegal Bay to the drain field.  Their equipment is too large to take care of cutting the remainder of the bike path to the campground, so he recommended Jean’s Lawn Service cut along the sides of the path the rest of the way to the campground.

Old Business:

Planning Commission Appointment:  McDonough made a motion and it was seconded by Wojan to remove the motion made at the June meeting appointing Bill Haggard to the Planning Commission.  Motion carried.  The Supervisor can not serve on the Planning Commission.  Motion made by Haggard and seconded by Wierenga to appoint Rick Speck to the board vacancy on the Planning Commission.  Motion carried.

DNR Building Update:  There was considerable discussion by the Board regarding the letter Haggard wrote to B. Martin regarding moving the barges from the property now owned by the township.  The letter was a thank you for moving the one barge rather than to move both barges.  The board further stated Haggard must write another letter to B. Martin to move the second barge as well.

Heating System for Township Hall:  Haggard wanted to change the date for receiving the bids for the new heating system to July, which was not the agreement made at the June meeting.  Motion was made by McDonough and seconded by Wojan to post the notice to state the bids would be due by 5pm on Wednesday August 7, 2013.  Motion carried.

New Business: 

Airport Grant Resolution:  No action needed.

Board of Review Date Change:  Motion made by Wierenga and seconded by Haggard to change the Board of Review date to July 19, 2013, as requested by our Township Assessor.  Motion carried.

Chimney Swift Tower:  Pam Grassmick is requesting placing a tower on Township ground at the Governmental Center.  The tower would not exceed 15ft.  There would be no charge to the Township.  Structure to be built either in July or August.  Motion by Speck to place tower at corner of Governmental Center property and seconded by Haggard.  Motion carried.

Millage:  Speck stated there are three millages up for renewal this year.  They are Fire Department millage, Street and Road, and Beaver Island Rural Health Center.  It will be necessary to have a special election in November for these renewals.  Speck recommends board review the millages at the August meeting and adopt the millage at our September meeting.

Resignation of Pete Plastrik:  Pete Plastrik has submitted his letter of resignation from the NRESC to the township board to be effective on 7/11/13.  Motion by Wojan and seconded by Wierenga to accept the resignation.  Motion carried.  A notice to be posted for the opening. 

Resignation of Deputy Supervisor:  Haggard announced that Bob Tidmore was resigning as Deputy Supervisor.  However, he did not submit a letter of resignation, only verbally told Haggard.  Wojan stated he must submit a letter of resignation. 

New Stop Sign:  McDonough is recommending the board approve sending a letter to the CCRC to place a stop sign at the corner of Lake and Maple Streets. With small children in the area, the vehicles are moving too fast thru there, and a stop sign instead of a yield sign is needed. Action is needed from the township board first, then a letter to the CCRC.  Motion by Wojan and seconded by Wierenga to request sign placement.  Motion carried.

Phragmities:  Motion by Wojan and seconded by Wierenga to authorize Peaine Township Supervisor Bill Kohls to accept the bid for phragmities spraying since the funds for the project are handled by Peaine Township.  Motion carried.

Motion by Wojan and seconded by Wierenga to adjourn at 8:30pm.  Motion carried.

Respectfully submitted,
Jean Wierenga, Clerk

 

Regular Meeting of the St. James Township Board, June 5, 2013

Supervisor Bill Haggard called the regular meeting of the St. James Township Board to order on June 5, 2013 at 7:00pm . Also present were Jim Wojan, Tim McDonough, and Jean Wierenga. Ray Cole was absent.

Motion by McDonough and seconded by Wojan to approve the minutes of the meeting on May 1, 2013 . Motion carried. Haggard abstained.

Motion by McDonough and seconded by Wojan to approve the minutes of the special meeting on May 13, 2013 . Motion carried. Haggard abstained.

Motion by McDonough and seconded by Wierenga to approve the payment schedule. Motion carried.

Reports:

Wierenga stated Pam O'Brien sent a letter stating her rates for the 2013 season would be $3,000, which was omitted from her previous request to do the pocket parks.

Contracts all signed with Verizon and ATT promised to be ready to proceed by June 30, 2013 .

New Business:

Trustee Resignation: Haggard read a letter from Ray Cole, Trustee resigning his position on the board effective immediately. Motion by Haggard and seconded by Wojan to accept the resignation. Motion carried.

Board Appointment of Trustee: Haggard read letters from both Rick Speck and Brian Cole stating their interest in serving on the board. Brian Cole is now serving on the school board which, by law, eliminates him from serving on the township board. Motion by Wojan and seconded by Wierenga to appoint Rick Speck to serve as trustee on the St. James Township Board. Motion carried. The board was questioned why this opening was not posted before a decision made. Ray Cole has been off Island for 6 months and the board felt they needed to act immediately. Having been appointed to the position at this time, R. Speck will have to run in the 2014 election to retain this seat.

Resolution Authorizing Treasurer to Sign Documents Regarding Verizon: Motion by McDonough and seconded by Haggard authorizing Treasurer Jim Wojan to sign necessary documents with Verizon. Motion carried.

Discuss Lease of Tractor from Beaver Island Transportation Authority: A skid steer, owned by the BITA which is not being utilized at this time, will lease to St. James Township for $1/per year for 5 years. Upon the completion of year five the skid steer will be removed from BITA's inventory and insurance and fully conveyed to St. James

Township. All costs related to operations and maintenance to the equipment would be the responsibility of St. James Township . St. James Township will not sell, rent, loan or dispose of this equipment and/or attachments during this five year period. Motion by Haggard and seconded by Wojan to accept the offer from BITA. Motion carried.

Lighthouse Restoration Resolution Authorizing Acceptance of Bid for Restoration and Authorize Don Vyse to Sign Documents: Vyse explained the low base bid amount of $54,400 and a total bid amount of $87,600. The low bid was from National Restoration, Inc. of Milford , MI . Project to begin on June 24, 2013 , and to be completed by August 31, 2013 . Motion by Wierenga to accept bid of Preservation Company to restore lighthouse and authorize Don Vyse to sign proper documents and seconded by McDonough. Motion carried.

Lighthouse Stamps: Bob Tidmore explained that individuals who travel around looking at lighthouses have a ‘passport' book that contains stamps of all the lighthouses they see. The Beaver Island Transportation Authority would like to provide a stamp of the lighthouse here. Request is to authorize BITA to sell them, and proceeds to go to the Lighthouse Fund. At this time this subject has not been discussed at a BITA board meeting. Motion made by Haggard to accept this proposal subject to approval of BITA and seconded by Wojan. Motion carried.

Discuss Posting Bids for Heating System for Township Hall: Board members recommended Haggard prepare a bid notice and have bid opening at August board meeting. Motion by Wojan and seconded by McDonough to authorize Haggard to prepare bid notice and be ready for August meeting. Motion carried.

Plans for DNR Property: Board requests Haggard send letter to Bud Martin to move the two barges on DNR property. Copies of letter to township board members.

Appoint Board Member to Airport Commission: Motion by Wojan and seconded by Wierenga to appoint Rick Speck to airport commission. Motion carried.

Appoint Board Member to Planning Commission: Haggard stated he would like to serve on the planning Commission Motion by McDonough and seconded by Haggard to appoint Supervisor Haggard to Planning Commission. Motion carried. Haggard abstained. Clerk questioned if this is proper procedure and appointment pending Township Attorney approval

BI Cultural Arts Assn: Mrs. Igoe presented to the board a plan to put flags or banners on the light poles around the harbor. The BI Cultural Arts Assn: is requesting assistance to provide brackets for the light poles. This project would need to go thru the Planning Commission first and possibly a sign permit would be needed. No decision at this time.

Phragmites Coordinator Lisa Welke is resigning from her position. The position will need to be posted. Motion by Wojan and seconded by McDonough authorizing Haggard to work with Peaine Township Supervisor B. Kohls to post for new Phragmities Administrator. Motion carried.

Motion by Wierenga and seconded by Wojan to adjourn meeting at 8:25pm . Motion carried.

Respectfully submitted, Jean Wierenga, Clerk

St. James Township Board, May 1, 2013

Clerk Jean Wierenga called the regular meeting of the St. James Township Board to order at 7pm on May 1, 2013 in the absence of the Supervisor Bill Haggard. Also present were Jim Wojan and Tim McDonough. The meeting was turned over to Trustee Tim McDonough who chaired the meeting.

Motion made by Wojan and seconded by McDonough to approve the minutes of the April 6, 2013 meeting as written. Motion carried.

Motion by McDonough and seconded by Wojan to approve the minutes of the special meeting held on April 19, 2013 as written. Motion carried.

Motion by Wojan and seconded by Wierenga to approve the schedule of payments as presented. Motion carried.

Reports:

No definite date when Verizon will begin work at Tower site on Donegal Bay Road to enlarge existing building.

New Business:

Resolution approving Airport Commission to file an application for a loan:

The Beaver Island Airport Commission is requesting approval to apply for a loan in the amount of $100,000 from the Michigan Aeronautics Commission Airport Loan Program. It has not been definitely determined at this time how much over and above the grant the project will cost, but would like to have the funds available when needed. The loan would be paid back over a 10 year period, with no additional millage to the property owners. Motion by McDonough and seconded by Wierenga to approve the request. Roll call followed. All in favor. (Resolution attached to minutes).

Approval for Abandonment of a portion of road to Township Airport :

The new terminal building to be constructed will be located within the existing right-of-way for Airport Road . St. James and Peaine Township as owners of the Beaver Island Airport , St. James Township will request that the Charlevoix County Road Commission vacate the existing right-of-way of Airport Road, west of Fox Lake Road and reestablish a new Airport Road, that takes into account the new terminal building and parking lot configuration which will be constructed in 2013. Motion by Wierenga and seconded by McDonough to approve St. James Township making this request of the Charlevoix Road Commission. Motion carried. Roll call vote followed. All in favor. (Resolution attached to minutes).

Approval for Lawn Maintenance for 2013:

Jean Wierenga Clerk, owner of Jean's Lawn Service, is requesting approval from the board to continue doing the lawn maintenance for all township property for the 2013 season. She presented her affidavit, proof of insurance, and price list to the board. Motion by Wojan and seconded by McDonough to approve Jean's Lawn Service take care of township grounds. Motion carried. Wierenga abstained.

Approval for Gardening of Pocket Parks and Paradise Park for 2013 season:

Wierenga read a letter from Pam O'Brien requesting she continue with the gardening service for 2013 season. No price list included with letter, but Wierenga will check with her for a price list. Motion by Wierenga and seconded by Wojan to approve O'Brien continue with the gardening. Motion carried.

A special meeting of the St. James Township Board will be held on May 13, 2013 at 7pm at the St. James Township Hall for the purpose of opening the bids for both concrete and construction of the new pole barn to be built behind the resale shop located at 27096 Donegal Bay Road .

A special joint meeting with Peaine Township Board will be held on May 15, 2013 at 7pm at Peaine Township Hall regarding contract approval for the airport project.

McDonough announced The Beaver Island Christian Church is no longer interested in handling the 4 th of July carnival. It is the hope of the church someone else will take it over and keep the carnival going.

Public Comment:

McDonough congratulated Joe Moore as State Paramedic of the year as well as Beaver Island Citizen of the Year.

Motion by Wojan and seconded by Wierenga to adjourn meeting at 7:40pm . Motion carried.

Respectfully submitted, Jean Wierenga, St. James Township Clerk

Budget Hearing and Regular Meeting, April 3, 2013

Supervisor Bill Haggard called the Public Budget Hearing to order at 7:00pm on April 3, 2013 . Also present were Jim Wojan, Tim McDonough and Jean Wierenga. Hearing was previously recessed on March 30, 2013 to be held on April 1, 2013 , but due to the short time to review and make corrections to the proposed budget, the hearing was re-scheduled for April 3, 2013 .

Proposed budget was corrected by Rick Speck, however Haggard questioned his beginning balances for each fund. Many of the figures thru out the budget were the same, as noted by Haggard. Speck did not attend the hearing so Haggard requested clarification on how he arrived at the beginning balances. Also Wierenga questioned if the township employees would be receiving the COL raise as that had not been discussed during budget preparation. Haggard stated he had figured the increase into the budget. Motion by McDonough and seconded by Wojan to approve the proposed budget with a clarification from Speck on balances. Motion carried.

Motion by Haggard and seconded by Wojan to adjourn public hearing at 7:10pm . Motion carried.

Regular meeting immediately opened after hearing with pledge of allegiance.

Motion by McDonough and seconded by Haggard to approve the minutes of the March 6, 2013 as written. Motion carried.

Motion by Haggard and seconded by McDonough to approve the minutes of the special meeting held on March 19, 2013 as written. Motion carried.

Motion by Wojan and seconded by Haggard to approve the schedule of payments. Motion carried.

Reports:

Haggard stated survey for Yacht Dock to be done soon before any dredging can be done.

However, dredging may not be done before fall.

New Business:

Beaver Island District Library Board Appointment: Two letters of interest were received, from Joe Moore and one from Kathy Tidmore. Board members stated they had talked with current library board members before making a decision on which one would be appointed and all favored Joe Moore at this time. Motion by Wierenga and seconded by Wojan to appoint Joe Moore to Beaver Island District Library Board. Motion carried.

Motion by Wojan and seconded by Wierenga to adjourn meeting at 7:35pm . Motion carried.

Respectfully submitted,Jean Wierenga, Clerk

 

St. James Township Board, March 6, 2013

Supervisor Bill Haggard called the regular meeting of the St. James Township Board to order at 7:30pm on March 6, 2013 . Also present were Tim McDonough and Jean Wierenga. Absent were Jim Wojan and Ray Cole.

Motion by McDonough and seconded by Haggard to approve the minutes of the February 6, 2013 meeting as written. Motion carried.

Motion by Wierenga and seconded by McDonough to approve the schedule of payments. Motion carried.

Correspondence: None

Reports:

Wierenga reported the grant money has been received from Great Lakes Fisheries towards the Environmental Study for a proposed fishing pier and boat launch along the harbor of property owned by the township.

McDonough reported a representative from Preston Feather had been on Island to look at the Fire Barn in town in preparation for improvements to the facility. No reply back at this time with totals for the work.

McDonough also reported plans are moving forward towards building of “Carol's Barn” behind the resale shop.

Haggard reported plans moving forward towards dredging at the Municipal Yacht Dock.

Old Business:

Top O' MI Trails: Doug Tilly explained the Top O' MI Trails is moving forward with their plans to work on the trails on the Island . A committee is being formed to oversee the work. From St. James Township the names suggested to serve on the committee are Eric Hodgson, Phil Becker, and Marie Shimmineto. Motion by Haggard to appoint Becker to a 3yr term, Hodgson to a 2yr term and Shimmineto to a 1yr term on the committee and seconded by McDonough. Motion carried.

New Business:

Board of Review Appointment: Motion by Wierenga and seconded by Haggard to appoint Garrett Cole as alternate to the Board of Review in the absence of regular BOV member Jim McDonough. Motion carried.

Annual Meeting Time and Date: Motion by Wierenga and seconded by Haggard to set 2pm , March 30, 2013 as date and time for Public Budget Hearing and Annual Meeting. Motion carried.

Airport Authorization Resolution:

BEAVER ISLAND AIRPORT GRANT – CONTRACT NO. 22013-0151

WHEREAS THE Beaver Island Airport has been awarded funding under

M-DOT Contract 2013-0151. Federal Project D-26-0090-1512

To update the Airport Layout Plan and Exhibit A Property Map,

The Chairman or Vice Chairman of the Beaver Island Airport Commission

IS HEREBY AUTHORIZED

To sign all contracts and approve payments relating to this project.

Motion by Haggard to authorize resolution and seconded by Wierenga. Roll call vote followed. All in favor.

Human Services Commission Request from Pam Grassmick:

Grassmick stated there a number of meetings held in Petoskey that members of the committee who live on Island should attend. She is requesting the Township purchase four round trip airplane tickets to help with the costs for those attending the meetings. Same request will be asked at Peaine Township board meeting. Motion by McDonough and seconded by Haggard to approve purchase of four round trip tickets. Motion carried.

DNR Building Repairs: Travis Williams presented to the board pictures of the outdated kitchen and the need for new cupboards and sink for the kitchen. Also a new window is needed for the living room. Total cost not available at this time, but request that total be provided by Williams. Motion by Wierenga and seconded by McDonough to approve the repairs for the DNR building. Motion carried.

Budget Review: Preliminary budget presented. The increase in salary for the Fire Chief and Officers was discussed several years ago but never followed thru on, so will need to go in budget for this coming year. Also need to share cost of work done at Public Beach with Peaine Township or take sign down as it has both Township names on it. Also need to be sure costs of all jointly owned properties to be shared equally.

Motion by Wierenga and seconded by McDonough to adjourn at 8:25pm . Motion carried.

Respectfully submitted, Jean Wierenga, Clerk, St. James Township

St. James Township Board, February 6, 2012

Supervisor Bill Haggard called the regular meeting of the St. James Township Board to order at 7:30pm on February 6, 2012 . Also present were Jim Wojan, Tim McDonough, and Jean Wierenga. Ray Cole was absent.

Motion by McDonough and seconded by Wojan to approve the minutes of the regular meeting on January 2, 2013 and the special meeting held on January 14, 2013 as written. Motion carried.

Motion by Wojan and seconded by Wierenga to approve the schedule of payments. Motion carried.

Correspondence: None

Reports:

Bob Tidmore reported on a recent seminar he attended in Traverse City about the low water level on Lake Michigan .

Reminder from Wojan that St. James Township needs to get the permit in for dredging at the Municipal Yacht Dock.

Wojan reported that Verizon is requesting space on township tower for an antenna. This would be in addition to the space already approved for AT&T to place an antenna on tower. He also asked for permission from board to send lease paperwork he received from Verizon to township attorney for review. Motion by Wojan and seconded by Haggard approving request. Motion carried.

Wojan reported on airport commission meeting held on January 26 th regarding the terminal design. Commission also worked on their proposed budget for upcoming year.

Wojan also reported he will be going to Lansing on February 12 to try and secure more funds for the terminal project.

Old Business:

Heating System in Township Hall: Haggard stated he is getting estimates on replacing the heating system in hall. Nothing further at this time.

EMS Financial Assistance: Haggard will meet with the director of the EMS , Danielle Dedloff and EMT Joe Moore to come with a possible plan for Financial Assistance. Haggard also will contact Peaine Twp Supervisor Bill Kohls to meet with them.

New Business:

BIHS Letter of Support: Beaver Island Historical Society is requesting a letter of support from St. James Township for a grant application. The BIHS wants to place small historical signs around the harbor identifying specific historical sites. Signs would be 12”X16”. Motion by Haggard and seconded by McDonough to write letter of support. Motion carried.

Top of MI Trails: Information limited as to the plans for improving the bike trails around the Island , as spokesperson Bill McDonough was not at meeting to explain. Volunteers will be coming to Island in April to do the work and each township is asked to put in $2,500 towards materials and signs for the project. A joint committee will oversee the operations. The members already named from St. James Township are Marie Shimmeneto, Eric Hodgson, and Phil Becker. Motion was made by McDonough to put $2,500 into budget for project, but need more information about the project and exactly who all the members are on the committee. Motion seconded by Wojan. Motion carried.

Charlevoix Leadership Program/Ann Partridge: Ann Partridge explained the Charlevoix Leadership Program and what it is doing and its goals. She stated Karen Johnson is the Island representative on the program. They are requesting financial support from the Township, however Michigan Township Law does not allow for money to be given to a private organization. It was suggested by Board to seek private donations.

Beaver Island Rural Health Center Appointment: Jim Wojan submitted his letter of interest to serve on the BIRHC Board as the Township Board representative. Motion by Haggard and seconded by Wierenga to appoint J. Wojan as representative from the Township Board. Motion carried.

Board Authorization to allow Twp Attorney to assist in process of removing old delinquent property taxes from roll: Any delinquent personal property taxes for 2006 are required to be stricken from the tax rolls according to the Charlevoix County Treasurer. Our Township Attorney will assist with this process with township board authorization. Motion by Wojan and seconded by Haggard to approve Attorney assist with tax removal. Motion carried.

Planning Commission Appointment: Nothing further to be done at this time.

Salary Resolution: A resolution to establish township officers salary must be adopted by the board at least 30 days prior to holding an annual meeting. The following resolutions were passed:

Motion by McDonough and seconded by Wierenga to set Supervisor salary at $14,267. Motion carried. Haggard abstained.

Motion by Wojan and seconded by McDonough to set Clerk salary at $15,534. Motion carried. Wierenga abstained.

Motion by Wierenga and seconded by Haggard to set Treasurer salary at $14,267. Motion carried. Wojan abstained.

Motion by Wierenga and seconded by Haggard to set salary for Trustees at $4,421 each. Motion carried. McDonough abstained.

NRESC Annual Report tabled at this time.

Budget Plans: For General Fund expenses: $6,500 for the engineering study for the Beaver Island Harbor Development project; $2,500 for the Top O' MI Trails; $6,500 for new heating system for Township Hall; and also possible work at Township campground. For Road Fund: Possible purchase of gravel for some township roads.

McDonough presented his proposed budget for the Fire Department. Included in budget are repairs to fire barn in town. A representative to be on Island soon from Preston Feather, to give an estimate on total cost for repairs.

Haggard stated a new computer is needed for the Township office. Rather than wait until new budget is in place Wojan made a motion to go ahead and purchase a computer at this time. Motion seconded by Wierenga. Motion carried.

Motion by Wojan and seconded by Haggard to adjourn meeting at 8:45pm . Motion carried.

Respectfully submitted, Jean Wierenga, Clerk

St. James Township Board January 2, 2013

Supervisor Bill Haggard called the regular meeting of the St. James Township Board to order at 7:30pm on January 2, 2013 . Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga.

Motion by McDonough and seconded by Wojan to approve the minutes of the December 5, 2012 meeting. Motion carried.

Motion by Cole and seconded by Wierenga to approve the schedule of payments. Motion carried.

Correspondence:

Trustee Ray Cole submitted a letter of resignation to take affect immediately from the Airport Commission due to his absence from the community thru the winter months. Due to the fact that he is an elected official on the board and each board member must serve on various committees, motion was made by Wojan and seconded by Wierenga to deny his request. Motion carried. Cole abstained.

Letter read from Gordon Heikka regarding snowplowing at Governmental Building :

Heikka stated he would continue to plow at the same rate as last year at $1.07 per minute. Motion by Wojan and seconded by Haggard to accept the bid. Motion carried.

Reports:

Doug Tilley, Zoning Administrator stated no permits issued in December 2012.

Haggard reported on the Airport Commission meeting held recently with representative from Mead & Hunt and the Architect for the project.

Old Business:

Nothing new on site for Charlevoix County Road Garage.

New Business:

Approval for Supervisor to sign Great Lakes Fishery Grant Agreement: Motion by McDonough and seconded by Cole to approve Supervisor sign agreement. Motion carried. Roll call vote. All in favor.

Motion by Wierenga and seconded by Cole to re-appoint Ed Troutman, Jim McDonough and Don Vyse to the Board of Review. Motion carried.

Motion by Wierenga and seconded by Wojan to re-appoint Don Tritsch to the Planning Commission. Motion carried. With one vacancy on the PC at this time, a posting will be done for anyone interested in submitting a letter of interest to serve. Letters to be read at February board meeting with appointment to be made at that time.

Motion by Cole and seconded by Haggard to re-appoint Ed Troutman and Dave Adams to the Zoning Board of Appeals. Motion carried.

Paperwork submitted by Joe Moore regarding the EMT's schooling and cost incurred. This was discussed by board a year ago, but nothing done at that time. Clerk will research minutes to determine how it was addressed previously. No action taken at this meeting but will be on agenda for February.

The Township Hall furnace again is malfunctioning and Wojan stated he had given Robert's John Service the go ahead to repair it at this time. Motion was made by Cole and seconded by McDonough to approve the necessary repairs. Motion carried.

Motion by Cole and seconded by Haggard to adjourn at 8:25pm . Motion carried.

Respectfully submitted, Jean Wierenga, Clerk

St. James Township Board, December 5, 2012

Supervisor Bill Haggard called the regular meeting of the St. James Township Board to order at 7:30pm on December 5, 2012 . Also present were Jim Wojan, Tim McDonough, and Jean Wierenga. Ray Cole was absent.

Motion by McDonough and seconded by Wojan to approve the minutes of the November 7, 2012 meeting. Motion carried.

Motion by McDonough and seconded by Wojan to approve the minutes of the November 28, 2012 special joint meeting. Motion carried.

No correspondence:

Reports:

McDonough reported the receipt of a Fire Assistance Grant in the amount of $2,400 for Brush Fire Equipment. Grant funds must be used before September 2013.

Haggard reported meeting with Jon Bonadeo regarding the deed restriction on Beaver Island Transfer Station property adjoining Bonadeo's property. At this time Bonadeo does not seem willing to lift the restriction to allow for construction of a new building for the Charlevoix County Road Commission garage.

Haggard announced he will have office hours at the Governmental Center on Wednesdays from 10am to 2pm .

New Business:

Request from Fire Auxiliary to write letter of support for Grant Application in the amount of $25,000 to construct pole barn behind Resale Shop: Motion by Wierenga and seconded by Wojan to write letter of support. Motion carried.

Motion by McDonough and seconded by Wierenga to re-appoint Karen Wojan as Deputy Treasurer. Motion carried.

Motion by Wojan and seconded by Haggard to re-appoint Lori Souders as Deputy Clerk. Motion carried.

Motion by Wojan and seconded by Haggard to appoint Bob Tidmore as Supervisor Assistant. Motion carried.

Update Yacht Dock Committee: Members are Haggard, Wojan and Wierenga. Motion by McDonough and seconded by Haggard to approve update. Motion carried.

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Update Election Committee: Members are Haggard, Wojan and Wierenga. Motion by McDonough and seconded by Haggard to approve update. Motion carried.

Motion by Wojan and seconded by Haggard to adjourn meeting at 7:55pm. Motion carried.

Respectfully submitted, Jean Wierenga, Clerk, St. James Township

 

St. James Township Board, November 7, 2012

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30 pm on November 7, 2012 . Also present were Jim Wojan, Tim McDonough, and Jean Wierenga. Ray Cole was absent.

Motion by McDonough and seconded by Wojan to approve the minutes of the October 3, 2012 meeting as written. Motion carried.

Correction to minutes of the special meeting held on October 22, 2012 : In last paragraph add to motion: “written proposal forthcoming”. Motion by McDonough and seconded by Wojan with correction. Motion carried.

Correspondence: All correspondence properly recognized.

Reports: Report given by Wierenga regarding additional recycling equipment coming to the Transfer Station.

Old Business: The request from resident on Gull Harbor Drive for snowplowing of a seasonal road has not been resolved. Pat Harmon, Charlevoix County Road Commission Chairman has been to Island to assess the situation, but Engineer Vanek for the Road Commission has not. It may be too late for this year to consider any upgrades to bring the road to County standards. Board does not feel it should enter into sharing cost of upgrades, as it would set a precedent for further upgrades of other seasonal roads.

New Business:

Resolution to set alternate meeting date for Board of Review to December 14, 2012 : Motion by McDonough and seconded by Wierenga to approve date of December 14, 2012 as alternate date. Motion carried. Roll call vote: All in Favor.

Motion to convene a special joint meeting at 7pm on November 28, 2012 at Peaine Twp. Hall. Purpose of meeting is a public hearing on the plans for a new terminal building at the Township Airport with Mead & Hunt, the Township's Consultants. Motion by Speck and seconded by Wierenga to approve meeting. Motion carried.

Discuss need to lift deed restrictions on Township property adjacent to the Waste Management site, so that a new county garage can be constructed: Township Attorney will be contacted to look into the possible lifting of restrictions.

Board and Public Comment: Thanks to Rick Speck given by each board member and the public for his years of service to the Township Board.

Motion by Wojan and seconded by Wierenga to adjourn meeting at 7:55pm . Motion carried.

Respectfully submitted, Jean Wierenga, Clerk

Regular Meeting of the St. James Township Board, October 3, 2012

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on October 3, 2012 . Also present were Jim Wojan, Tim McDonough, Ray Cole and Jean Wierenga.

Motion by Cole and seconded by McDonough to approve the minutes of the September 5, 2012 meeting. Motion carried.

Motion by Speck and seconded by Wojan to approve the minutes of the special meeting held on September 24, 2012 . Motion carried.

Motion by Cole and seconded by McDonough to approve the schedule of payments. Motion carried.

Correspondence: All correspondence properly acknowledged by Speck.

Reports: Speck read a report from the NRESC which was prepared by Pete Plastrik.

New Business:

EMS Letter to Board: EMS is requesting $3,500 from each Township because of a revenue shortfall from billings. Motion by Wojan and seconded by Cole to approve payment. Motion carried.

Discuss Homeowner Request for Snowplowing of Seasonal Road. Request by Audrey Van Dyke, 37795 Gull Harbor Drive to have seasonal road plowed. Speck will contact Charlevoix County Road Commission Chairman Pat Harmon to survey situation and also information on any costs incurred.

Discuss Adopting Uniform Storm Water Management Ordinance for Charlevoix County :

A Public Hearing and presentation by Marc Seelye, Drain Commissioner for Charlevoix County , was held in July at which time Seelye explained to the Board the need for this ordinance, county wide. A deadline of October 26, 2012 has been set for the Townships and municipalities to make their decision to be a part of this. Motion by Wojan and seconded by Wierenga to adopt the Storm Water Ordinance. Motion carried. Roll call vote, all in favor.

Adopt Intergovernmental Agreement for Administration and Enforcement of the Uniform Storm Water Management Ordinance. Motion by Cole and seconded by McDonough authorizing Supervisor to sign agreement. Motion carried. Roll call vote, all in favor.

Motion by Cole and seconded by McDonough authorizing Supervisor to sign the Uniform Storm Water Management Ordinance Permit Fee Schedule. Motion carried. Roll call vote, all in favor.

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Authorize Supervisor to sign AT&T Option and Lease Agreement: Speck explained the paperwork is expected to be here by Friday October 5, 2012 . Terms are the same to pay $500 for the option and $1,500 a month after lease signed. No date set for installation, however surveyor due on Island on October 8. Board determined no future action should be taken by the Board as approval given at previous meeting for Speck to sign paperwork.

Authorize Supervisor to Write Letter of Support from the St. James Board to the Charlevoix County Road Commissioners to Release the Funds Set Aside to Build a New County Garage on Beaver Island : Motion by McDonough and seconded by Cole for Supervisor to write letter to CCRC to release funds. Motion carried.

Authorize Supervisor to sign a Contract with Sanders & Czapski Associates to Provide Administrative Services for the Completion of Phase 1 of the St. James Light Tower Restoration: Motion by Cole and seconded by Wojan approving Supervisor to sign necessary contracts. Motion carried.

Discuss Township Hall Heating System: Due to the age of the present heating system for the Township Hall if it would go down again, it would not be advisable to try to repair it. If it fails during this winter, will put in temporary electric heaters, and then address a new system, next spring.

Election Inspectors for the upcoming November General Election: Motion by Wojan and seconded by McDonough to appoint Delores Gallagher, Judith Harmon, Joan Vyse, and Sue Welke as inspectors. Motion carried.

Board Comment: Trustee Ray Cole stated he would be off Island for winter, but come back in March and if in an emergency he can be called.

Public Comment: Nancy Ferguson introduced herself as a candidate for County Commissioner of the 5 th District, which includes Beaver Island .

Motion by Wojan and seconded by Cole to adjourn at 8:20pm . Motion carried.

Respectfully submitted, Jean Wierenga, Clerk St. James Township

SPECIAL NOTICE 

ST. JAMES TOWNSHIP BOARD WILL HOLD A SPECIAL

MEETING ON SEPTEMBER 24, 2012 AT 7:00 P.M.

AT ST. JAMES TOWNSHIP HALL 

AGENDA:

1. BID OPENING FOR NEW ROOF AT ST. JAMES TOWNSHIP HALL

2. APPOINTMENTS TO NRESC

Jean Wierenga, Clerk, St. James Township, September 21, 2012

St. James Township Board, September 5, 2012

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on September 5, 2012 . Also present were Jim Wojan, Tim McDonough, Ray Cole and Jean Wierenga.

Motion by McDonough and seconded by Cole to approve the minutes as written of the regular board meeting held on August 1, 2012 . Motion carried.

Motion by Cole and seconded by McDonough to approve the minutes as written of the special joint board meeting held on August 24, 2012 . Motion carried.

Motion by Cole and seconded by McDonough to approve the schedule of payments with the deletion of invoice from Otec. Motion carried.

All correspondence properly acknowledged.

Reports:

Report given by Don Vyse regarding the funding for the St. James Light restoration: Phase 1 project estimate total is $157,500. Monies received and promised total $131,269. A private donation in the amount of $26,231 from John Woolumm will make the start of Phase 1 a reality. Jim Wojan stated a big thank you to Don Vyse for all his work on this project.

Tim McDonough announced the Fire Department has received over $13,000 from the William Scherer Memorial Fund.

New Business:

Adopt Millage Rates: Total millage rates to be levied are 11.6379, which is .4692 mills less than in 2011. Motion by Wojan and seconded by Speck to set the millage rates at 11.6379. Motion carried. Roll call vote followed, all in favor.

Two Openings on the Beaver Island Transportation Authority:

Motion by Speck and seconded by Wojan to appoint Don Vyse and Kitty McNamara to serve on the Beaver Island Transportation Authority three year terms each, ending on September 30, 2015 . Motion carried.

Posting Bid Notice for Roofing at Township Hall:

Propose bid notice be out by September 10, 2012 and bids in by September 23, 2012 . Bid notice to request bids be for both asphalt and pole barn metal roof. Bid opening scheduled for September 24, 2012 , in a special meeting of the St. James Township Board.. Project to be completed three weeks after bid opening. Motion by Cole and seconded by McDonough to post bids. Motion carried.

Discuss Dredging at Municipal Yacht Dock:

Wojan stated he is waiting for information if and when the DNR and the Corp of Engineers will come to Island to review the conditions at the Dock. With the water levels down and the fill having drifted in from adjoining property, dredging needs to be done. Many boats could not get in to the docks in this area which created a loss in revenue this boating season.

Motion by Wojan and seconded by Cole to adjourn meeting at 8:10pm . Motion carried.

Respectfully submitted, Jean Wierenga, St. James Township Clerk

 

St. James Township Board Regular Meeting, August 1, 2012

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on August 1, 2012 . Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga.

Motion by Wojan and seconded by Speck to approve the minutes of the July 10, 2012 meeting as written. Motion carried.

Motion by Cole and seconded by McDonough to approve the minutes of the special joint meeting held on July 12, 2012 . Motion carried.

Motion by Cole and seconded by McDonough to approve the schedule of payments as presented. Motion carried.

All correspondence properly acknowledged.

Motion made by Speck and seconded by Wierenga to have Twp. Maintenance Man, Darrell Butler, do the extra cleanings necessary on the out house at the St. James Township Campground. Motion carried.

Old Business:

Speck stated he now has the paperwork ready to sign to complete the transfer of Whiskey Island for DNR property: Motion made by Wojan and seconded by McDonough authorizing the land transaction and authorizing the Supervisor to sign the documents. Motion carried. Roll call vote. All in favor. A check in the amount of $1,501.50 from St. James Township , to go with the documents.

New Business:

Update on status BIEMS Air Ambulance Service Agreement. Resolution to authorize Executive Director, Danielle Dedloff to sign the agreement as soon as it is finalized:

The agreement paperwork is in the hands of the attorney's at this time with a few changes recommended. Motion by Cole and seconded by McDonough that once the agreement is finalized approval given for Executive Director Danielle Dedloff authority to sign the agreement. Motion carried. Roll Call vote. All in favor.

Discuss the CCE Dispatch Authority lease agreement with the township for use of the tower. Resolution to authorize the supervisor to sign the completed agreement. Upon review by Township Attorney, Bryan Graham, he was not in favor of the fuel oil back up generator because of the liability. Bob Bradley with the CCE Dispatch stated a portable propane generator would be put in use instead. Motion by Wierenga and seconded by Cole to authorize Supervisor to sign agreement when received. Motion carried. Roll call vote. All in favor.
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Update on grant proposal to GLFT. Resolution to authorize the Supervisor to submit the grant and commit the Township to funding 30% of the Engineering study if the grant funded: Results on the grant will be known in November 2012. If grant approved the Township share of the cost would be $6,810. Motion by Wojan and seconded by Wierenga to approve the 30% share. Motion carried.

Millage Proposal: Speck presented a draft of the proposed millage rates for the upcoming year. The total mills down 4.2760, dropping total taxes $14,242. EMS and BIHS both up for renewal and will be on August primary ballot.

Library Bd. Appointment: Motion by McDonough and seconded by Cole to appoint Lillian Gregg to the Beaver Island District Library Board. Motion carried.

Speck again reminded the public that any calls to the Township Attorney are made only by Township Board members. If anyone has a question or concern, contact a board member who will then make the calls.

Motion by Wojan and seconded by Cole to adjourn meeting at 8:02pm . Motion carried.

Respectfully submitted, Jean Wierenga, Clerk, St. James Township

 

 

 

Regular meeting of the St. James Township Board, July 10, 2012

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on July 10, 2012 . The alternate date was selected due to regular first Wednesday of the month date for meetings was July 4. Board members also present were Jim Wojan and Jean Wierenga. Absent was Tim McDonough and Ray Cole.

One addition to meeting: Allow Supervisor to apply for grant thru Great Lake Fisheries Trust for design and feasibility study at the DNR Site.

Motion by Wojan and seconded by Speck to approve the minutes of the June 6, 2012 as written. Motion carried.

Motion by Wojan and seconded by Wierenga to approve the schedule of payments. The portion of the statement from Beaver Island Boat Co. for $312.00 for the round trip for Central Dispatch truck and two people to come to Island and return will be paid by Township but a statement will be sent to Central Dispatch for re-imbursement. Motion carried.

Correspondence properly acknowledged by Speck

No reports.

No Old Business.

New Business:

1. Board of Review Appointment: Motion by Speck and seconded by Wierenga to appoint Dave Adams to the Board of Review to fill out the term of Dan Connaghan until January 2013. Motion carried.

2. Motion to schedule joint Township Meeting Thursday or Friday evening at Peaine Township Hall regarding the Air Evacuation: The committee appointed to work on an agreement for Air Evacuation with Island Airways was not successful as no agreement could be reached. Wojan stated he felt this meeting must be held soon to get all the facts out in the open for everyone to fully understand. After an agreement is reached the documents will need to go to Township Attorney's for final review. Motion by Wierenga and seconded by Speck to schedule meeting for Thursday evening July 12, 2012 . Motion carried.

3. Allow Supervisor to apply for grant thru Great Lakes Fisheries Trust for design and feasibility study at the DNR Site: Motion by Wierenga and seconded by Wojan to allow Supervisor to apply for grant. Motion carried.

Motion by Wojan and seconded by Wojan to adjourn meeting at 8:05pm . Motion carried.

Respectfully submitted, Jean Wierenga, Clerk

 

PUBLIC HEARING, June 6, 2012 at 6:45pm

Informational Public Hearing with Marc Seelye, Charlevoix County Drain Commissioner to discuss Proposed Storm Drain Ordinance

Supervisor Rick Speck called the Public Hearing to order at 6:45pm . Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga.

Speck read a memo from Township Attorney Bryan Graham approving of the ordinance.

M. Seeley explained the purpose of developing this proposed ordinance. It will give control to monitor new developments and make the developer of new properties responsible for the construction of driveways and graded properly for run off into ditches and not onto roadways.

M. Seelye stated if ordinance is approved will be good for five years. Any further wording or agreements with the ordinance will be prepared by Township Attorney.

Hearing adjourned at 7:30pm .

St. James Township Board Meeting for June 6, 2012

Regular meeting of the St. James Township Board for June 6, 2012 was called to order by Supervisor Rick Speck immediately after the closing of the hearing. All board members present.

Motion by McDonough and seconded by Cole to approve the minutes of the May 2, 2012 as written. Motion carried.

Motion by Cole and seconded by McDonough to approve the schedule of payments as presented. Motion carried.

Clerk stated a new automatic washer had been purchased for the Sheriff and board felt cost should be shared by both Townships as this is not building expense but sheriff expense.

All correspondence recognized by Supervisor. A letter received from Dan Connaghan resigning from the Board of Review. Since Don Vyse was previously approved as alternate to the Board of Review he will fill the vacancy until a replacement is appointed.

Reports:

Pete Plastrik reported on the activities of the NRESC.

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New Business:

Approve Amendment of Beaver Island Human Services Commission By-Laws:

Motion by Cole and seconded by McDonough authorizing the Supervisor and Clerk to sign the amendment. Motion carried.

Discuss adopting Beaver Island Waste Management Benefit Plan for Manager and Full Time Employees:

Tabled at this time. Needs to go back to Committee for further review, then on to Attorney to review.

Resolution to approve selection of July 20 th as date for 2012 St. James Township July Board of Review.

Motion by Wojan and seconded by Cole to approve July 20 th as alternate date for Board of Review. Motion carried. Roll call vote: All approved

Motion to share cost of new computer, printer, and backup system for Township Zoning Administrator, Doug Tilly. Cost of equipment $1,500 to $1,800.

Motion by Cole to share with Peaine Township the cost of new equipment, and seconded by McDonough. Motion carried.

Resolution to allow Supervisor to sign an amended aeronautics grant for tree clearing at the township airport:

Motion by Cole and seconded by Wojan to sign grant. Motion carried. Roll call vote: All approved.

Motion by Wojan and seconded by Wierenga to adjourn meeting at 8:10pm . Motion carried.

Respectfully submitted, Jean Wierenga, Clerk

 

St. James Township Board, May 3, 2012

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on May 3, 2012 . Also present were Jim Wojan, Tim McDonough, Ray Cole and Jean Wierenga.

Motion by McDonough and seconded by Cole to approve the minutes of the April 4, 2012 meeting. Motion carried.

Motion by Cole and seconded by McDonough to approve the schedule of payments. Motion carried.

All correspondence acknowledged by Speck

Old Business:

An informational Public Hearing will be held before the regularly scheduled township meeting in June to hear from Mark Seeley, Charlevoix County Drain Commissioner regarding the new storm water ordinance. Time of the hearing will be at 6:45pm on June 6, 2012 . Speck stated both the Planning Commission Chairman and the Zoning Administrator need to be in attendance at this hearing.

The liquid chloride bid for dust control from St. James Marine in the amount of 87cents a gallon for 38% chloride with total amount of 10,000 gallons was approved. Also two pallets of chloride flake have arrived on Island . They are stored at Wojan Excavating property. Two bags per individual for use, on the roads only, may be picked up at Wojan's.

The meeting with Prosecutor Jarema and Attorney Herrman is tentatively set for May 22 nd at 2pm . This meeting is to discuss the FOIA and OMA rules and regulations.

New Business:

The ongoing training for EMT's and how the training is paid for was discussed. Speck suggest the Townships adopt a contract with the EMS and a percentage of the training costs be paid by the Townships when training completed by the EMT. Motion was made by Cole to direct the supervisor to discuss and develop a cost sharing plan with the EMS and seconded by Wojan. Motion carried.

Speck explained to board the paperwork and pictures received from Nancy Ferguson with Camp Quality , a game called Octaball. The game is played inside a wooden structure, with sides approximately 3 feet high. This would not be a permanent structure, which could be moved and sits directly on the ground. Suggested spots are either at Public playground or at the school. Speck will contact Kitty McNamara regarding this request.

The new meter base for the Am Vets Park will be in St. James Township name as the park is township property. There is an initial installation fee of $500 which will be billed to township and then reimbursed by the Am Vets. The monthly bill will also come to the township which also will be reimbursed by the Am Vets.

The Planning Commission is asking for the township board to write a letter to Evan Karns regarding the old resale shop. The outside stair steps on the outside of the building are a safety hazard. The Planning Commission sent a letter to Karns but did not receive a reply back. Speck will contact the township attorney on how best to proceed with this request.

Motion by Wojan and seconded by Cole to adjourn meeting at 8:20pm . Motion carried.

Respectfully submitted, Jean Wierenga, Clerk St. James Township

St. James Township Board, April 4, 2012

Clerk Jean Wierenga called the regular meeting of the St. James Township Board to order at 7:30pm on April 4, 2012 in the absence of Supervisor Rick Speck. The meeting was then turned over to Trustee Tim McDonough who chaired the meeting.

Motion by Wojan and seconded by Cole to adopt the proposed budget for 2012-2013. Motion carried.

Motion by Wojan and seconded by Cole to accept the minutes of the March 7, 2012 meeting as written. Motion carried.

Motion by Cole and seconded by Wojan to approve the schedule of payments as presented. Motion carried.

Correspondence: None

Reports: Wierenga reported the fee of $15 for the FOIA request was established several years ago by the board.

Old Business:

Drain Commissioner: Wojan is requesting that St. James Township Board go ahead and schedule a meeting with Mark Seeley, the Charlevoix County Drain Commissioner. Wojan stated he would discuss this with Supervisor as soon as he is back on Island , to set up a meeting.

New Business:

Possible Meeting with Charlevoix County Prosecuting Attorney tabled until May meeting.

Young, Graham, Elsenheimer, and Wendling, the law firm representing St. James Township is requesting approval of their new legal services contract for 2012. The new rate would be an hourly rate of $140 for zoning services and an hourly rate of $145 for non-zoning services. This is a $10 increase over the last contract approved in 2009. Motion by Wojan and seconded by Cole to approve the additional $10 raise and authorize Supervisor to sign contract. Motion carried.

Terrorism Coverage: An optional plan submitted by the Township Insurance Carrier for Terrorism coverage for the Township was discussed. Motion by Cole and seconded by Wierenga to decline coverage. Motion carried.

Lawn Service for 2012: McDonough stated the Affidavit, which is required by law, was turned in at 9am on March 28, seven days prior to the meeting by the Clerk, who is the owner of the lawn service business serving the township. Motion by Cole and seconded by Wojan to approve the renewal of the lawn service contract for 2012. Motion carried. Wierenga abstained.

Motion by Wojan and seconded by Wierenga to adjourn meeting at 7:46pm . Motion carried.

Respectfully submitted,, Jean Wierenga, Clerk

 

Budget Hearing and Annual Electors Meeting, St. James Township, March 24, 2012

Supervisor Rick Speck called the St. James Township Budget Hearing to order at 2:00pm on Saturday March 24, 2012 . Also present were Jim Wojan, Ray Cole, and Jean Wierenga. Tim McDonough was absent.

The proposed budget for 2012-2013 was reviewed. No changes proposed for the budget. Discussion on screening of sand at beach area. Also possibly purchase of one new piece of playground equipment this year. Also discussed repairs to bike path, sealing cracks, and sealer for the complete length of the bike path. Wojan stated he would contact CCRC about, at least, paying for the materials.

Motion by Wojan and seconded by Cole to accept budget and levy millage necessary to support the budget. Motion carried.

Motion by Wojan and seconded by Cole to adjourn budget hearing at 2:20pm . Motion carried.

Motion by Cole and seconded by Wojan to approve the minutes of the annual meeting held March 26, 2011 . Motion carried.

Board Salaries:

1. Motion by Wojan and seconded by Cole to approve same salary as previous year

at $14,267 for Supervisor. Motion carried. Speck abstained.

2. Motion by Speck and seconded by Cole to approve same salary as previous year

at $14,267 for Treasurer. Motion carried. Wojan abstained.

3. Motion by Speck and seconded by Wojan to approve same salary as previous year

at $15,534 for Clerk. Motion carried. Wierenga abstained.

4. Motion by Speck and seconded by K. Speck to approve the salary of $4,421 each for Trustees. Motion carried. Cole abstained.

Township Agencies served by Township to be approved by Board.

1. Township Attorney: Young, Graham, Elsenheimer, and Wendling.

2. Township Accountant: Mason and Kammerman

3. Township Insurance: Municipal Underwriters Insurance

4. Township Banking Institution: Charlevoix State Bank

5. Township Engineer: Moore and &Bruggink

Motion by Cole and seconded by Wierenga to approve the above agencies. Motion carried.

Land Use Policy: Motion by Speck and seconded by Wojan to allow the Township to buy, sell, or receive land as a gift. Motion carried.

Municipal Yacht Dock Rates: Motion by Wojan and seconded by Cole to use the rates set by the State Waterways Commission for the Municipal Yacht Dock for the year 2012. Motion carried.

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The meeting dates for St. James Township Board will be the first Wednesday of every month. Time of the meeting will be 7:30pm year round. One change for 2012, first Wednesday in July is the 4 th so meeting date changed to July 10 th . Motion by Wojan and seconded by Cole to set meeting dates with one change. Motion carried.

Reports:

Speck reported Township completed 5 year recreation plan.

Engineers who handled the Yacht Dock project have been contacted to do a feasibility study for launch site on Michigan Ave. across from Sheriff's residence.

Possible use of tower by ATT moving along.

Annual Report from Human Services Commission read by Speck

Yearly Report from Fireman's Auxiliary read by Speck. He also praised them for their continued good work.

Surcharge on Great Lakes Energy monthly statement will remain there until 2030.

Public Comment:

Connie Wojan questioned the Officers Wages not having been paid in the Fire Fund. This will be discussed with Fire Chief T. McDonough. Also she questioned the amount spent for legal fees.

Elaine West thanked the Board for serving during another difficult year.

Motion by Wojan and seconded by Cole to adjourn meeting at 2:50pm . Motion carried.

Respectfully submitted, Jean Wierenga, Clerk, St. James Township

 

St. James Township Board, March 7, 2012

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on March 7, 2012 . Also present were Jim Wojan, Tim McDonough, Ray Cole and Jean Wierenga.

Motion by McDonough and seconded by Cole to approve the public hearing minutes of February 1, 2012 as well as the regular meeting minutes same date. Motion carried.

Motion by Cole and seconded by McDonough to approve the schedule of payments. Motion carried.

Correspondence: All correspondence properly acknowledged by Speck. Three of the letters were discussed at this time.

1. FOIA request fees: Clerk will check on current rates thru MTA.

2. Phragmities Coordinator: Post for position

3. Continued surcharge on Great Lakes Energy statements. Will be researched further.

Reports: Clerk announced that Waste Management Committee had approved the appointment of Don Welke as new Manager for the Transfer Station. Jim Wojan questioned why the final decision of the Manager did not come before both Township Boards. Final approval for the position is not in the by-laws of the Committee. It was then suggested the by-laws be changed so in the future, the final decision comes before the Township Boards.

Old Business:

Speck announced Joint Public Hearing on Air Evacuation with M. Slattery is scheduled for March 8 th at 7:00pm at St. James Township Hall.

New Business:

--Speck distributed copies of the proposed township budget for 2012-2013 at meeting. Copies are also available for review on BINN and at Supervisor's office.

--Budget Hearing and Annual Meeting: March 24, 2012 at 2pm was the date and time set for the budget hearing and annual meeting.

--Appoint St. James member for a (3) year term to the Beaver Island Airport Committee. Motion made by Speck and seconded by McDonough to appoint Elaine West from St. James Township to serve on the airport committee. Motion carried.

--Appoint member to Planning Commission to fill remainder of Jayne Bailey's term expiring 1/1/13 . Motion by Wojan and seconded by Cole to appoint Linda McDonough to the Planning Commission with term expiring in 2013. Motion carried.

--Resolution: BOR shall base asset level test for Homestead Poverty Exemption for 2012 as set by the Poverty Guidelines set by the US Health & Human Services. A resolution is already on the books, but it must be updated to conform to this year's poverty guidelines. Motion by Speck and seconded by Wierenga to approve. Motion carried. Roll call vote followed. All in favor.

--Write a letter of support for Charlevoix County Road Commission, which is applying for a federal TIGER grant. Also restate the Township's willingness to donate land behind the Transfer Station for construction of new county garage. The building would house the road commission, sheriff's dept. and county transit. Motion by Cole to authorize Supervisor to write letter of support to CCRC in favor of TIGER grant and seconded by Wojan. Motion carried.

--Discuss setting a joint meeting to meet with the Charlevoix County Drain Commissioner and have him make a presentation on the new storm water ordinance. No reply back from Peaine Supervisor to set a meeting date.

Public Comment:

Cole stated as he has been contacting our younger people about serving on the various committees or running for office, they are not interested because of all the negativity that is so directed at the current people serving. He stated there is a real need to try and correct this and try to fix this concept or the Island will be in trouble in the future. The younger people feel this perception will only hurt their reputation and or business.

Connie Wojan asked if any money allotted in proposed new budget for bike path repair. Speck stated some patching will be done as soon as weather conditions allow.

Motion by Wojan to adjourn meeting at 8:30pm and seconded by Cole. Motion carried.

Respectfully submitted, Jean Wierenga, Clerk, St. James Township

Regular meeting of the St. James Township Board, February 1, 2012

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 8:04pm on February 1, 2012 . The later time occurred because of the Public Hearing on the proposed St. James Township Recreation Plan which was held first. Also attending the meeting were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga.

 

Motion by Cole and seconded by McDonough to approve the minutes of the January 4, 2012 as written. Motion carried.

Motion by Wojan and seconded by Cole to approve the schedule of payments. Motion carried.

All correspondence properly acknowledged by Speck

Reports:

Clerk announced Election Inspectors for the upcoming February Presidential Primary. They are Delores Gallagher, Sally Lounsberry, Joan Vyse, and Jean Wierenga.

Old Business:

At the January meeting the Board was questioned regarding the posting for positions on any Boards or Commissions. Before the question came up the Board had approved Jim McDonough, Ed Troutman, and Dan Connaghan to serve on the Board of Review. No further action taken on their appointments at this meeting. Don Vyse had submitted his letter of interest for a Board of Review position after the posting, so it was suggested he be appointed as an alternate. Motion by Wojan and seconded by McDonough to appoint D. Vyse as alternate for the Board of Review. Motion carried.

The Assessors have sent a notice to Township for posting for Board of Review dates and times which will be posted by Clerk.

Motion by Speck and seconded by McDonough to appoint Joan Vyse to the Beaver Island District Library Board. Motion carried.

Marina Committee Report: The committee reported the Marina will accept reservations for the Harbor Springs boat regatta, however only a small number of slips would be made available because at the time of year this regatta is held is the busiest time for the marina and is full at that time.

Speck gave several suggested dates that Michael Slattery would try to come to the Island for a joint meeting to discuss the air ambulance. Wojan stated we need to do this as soon as possible because of delays already. The first choice would be February 8, 2012 which Wojan stated we should try for. Motion was made by Cole to try to get Slattery here on February 8, 2012 and the alternate date being February 29, 2012 and seconded by Wojan. Motion carried.

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New Business:

Letter of Support of Beaver Island Rural Health Center Grant, to Grand Traverse Band of Ottawa and Chippewa Indians for new air conditioner for the Center. Motion by Speck and seconded by Wierenga to send letter of support. Motion carried.

Land Acquisition Grant Authorization Resolution:

WHEREAS, St. James Township and Peaine Township have been awarded funding for the final condemnation costs of Parcel 6, under Contract Number 2012-0291, Federal Project Number F-26-0090-1411 Richard Speck. Supervisor is authorized to sign this contract in behalf of St. James Township . Motion by Wojan and seconded by Cole to approve resolution. Motion carried with roll call vote, all in favor.

Approval given to post notices for Manager and Bookkeeping positions both at Beaver Island Transfer Station.

Pass Salary Resolutions for upcoming fiscal year 2012-2013:

Speck recommends the Supervisor, Treasurer, and Clerk salaries remain same as last year. He also is recommending a 3% raise for the Trustees.

Motion made by McDonough and seconded by Cole to set salary for Supervisor at $14,267. Motion carried. Speck abstained.

Motion made by McDonough and seconded by Cole to set salary for Treasurer at $14,267. Motion carried. Wojan abstained.

Motion made by McDonough and seconded by Wojan to set salary for Clerk at $15,553. Motion carried. Wierenga abstained.

Motion by Speck and seconded by Wierenga to set salary for each Trustee at $4,442. Motion carried. Cole and McDonough abstained.

Annual Report from NRESC: One page report read by Speck.

Charlevoix County Foundation Grant received for restoration of Lighthouse.

Motion by Wojan and seconded by Wierenga to adjourn at 8:55pm . Motion carried.

Respectfully submitted, Jean Wierenga, Clerk St. James Township

Public Hearing on the Proposed 5 year Recreation Plan for St. James Township

Supervisor Rick Speck called the Public Hearing to order at 7:30pm on February 1, 2012 . Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga. Purpose of this public hearing is to hear comments on the Proposed 5 year Recreation Plan for St. James Township .

Peter Plastrik who was authorized by the St. James Township Board to prepare this draft of the recreation plan, explained to the board and those in attendance at this hearing, the development process he followed in preparing this draft. A survey of the residents of St. James Township resulted in 262 responses. He also conducted focus group discussions with St. James Township Planning Commission and with teachers at Beaver Island Community School . A recommendations summary included:

1. Long-term fight against invasive species

2. Creating a fitness center in partnership with Rural Health Center and the school system.

3. Add hiking and biking trails

4. Implement “best practice” Island wide in signage and other materials that will encompass, natural, historical, and recreational opportunities for residents and visitors, while not marring the Island 's beauty.

5. Create a barrier-free public boat launch site with sufficient parking.

6. Work with Natural Resources & Ecotourism Steering Committee and the Chamber of Commerce to initiate an annual bird-watchers event on Island .

7. Maintain a partnership with the Conservation Resources Alliance.

8. Request St. James Township commit a minimum of $5,000 as a 1:1 challenge grant to raise an additional $5,000 from donors during the next five years to support special-needs recreation opportunities in the township.

9. Encourage businesses, CMU, environmental and outdoor organizations to examine the potential benefits and feasibility of establishing a Great Lakes Islands center on Beaver Island .

10. St. James Township should invest up to $5,000 a year during each of the next five years to improve the quality of existing recreation facilities.

Comments:

With the interest in the outdoor sports of hunting and fishing the following paragraph was recommended to be added.

Add #11 to read: St. James Township recognized the economic importance and family values associated with the traditional outdoor sports of hunting and fishing. As well as working with the new NRESC on new opportunities like birding we encourage the Chamber of Commerce to continue to support and promote traditional outdoor sporting activities like hunting and fishing.

The Chamber of Commerce should promote every organization.

The Township would not be able to provide the total amount of funds requested at this time but will make the best effort possible to set aside at least $2,500 this year and more next year and each year thereafter.

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Attached to minutes is the resolution passed by St. James Township Board to adopt the “St. James Township Recreation Plan”

Public Hearing closed at 8:04pm .

Respectfully submitted,

Jean Wierenga, Clerk St. James Township

St. James Township Recreation Plan Resolution of Adoption

St. James Township Recreation Plan Resolution of Adoption Board of Directors of St. James Township

WHEREAS, the Board of Directors of St. James Township has undertaken a Five Year Parks and Recreation Plan which describes the physical features, existing recreation facilities and the desired actions to be taken to improve and maintain recreation Facilities during the period between 2012 and 2016, and

WHEREAS, a public comment session was held February 1, 2012 , at 7:30pm to Provide an opportunity for citizens to express opinions, ask questions, and discuss all Aspects of the Recreation Plan, and

WHEREAS, the Board of Directors of St. James Township has developed the plan for the benefit of the entire community and to adopt the plan as a document to assist in meeting the recreation needs of the community, and

WHEREAS, after the public meeting the Board of Directors of St. James Township voted to adopt the said recreation plan.

NOW, THEREFORE BE IT RESOLVED the Board of Directors of St. James Township hereby adopts the St. James Township Recreation Plan as a guideline for improving recreation for the residents of St. James Township .

Yeas: 5

Nays: 0

Absent: 0

I, Jean Wierenga, Clerk of St. James Township, do hereby certify that the foregoing is a true and original copy of a resolution adopted by the Board of Directors of St. James Township at a Regular Meeting thereof held on the 1 st day of February, 2012

Signature: Seal

St. James Township Board, January 4, 2012

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on January 4, 2012 . Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga.

Agenda Item Changes:

1. Delete re-appointment of Joan Vyse to Cemetery Bd.

2. Add re-appointment of Lori Souders to Library Bd.

3. Add Resolution to Approve Daniel Dedloff as new EMS Director

At this time B. Tidmore questioned if the above positions had been posted? Reply from Board they had not been posted.

Motion by Cole and seconded by McDonough to approve the minutes of the December 7, 2011 meeting as written. Motion carried.

Motion by Cole and seconded by McDonough to approve the schedule of payments. Motion carried.

Correspondence:

E-mail from Brad Riggs with AT&T stating a representative with company came to Island to observe Twp cell tower site and has submitted an option and lease agreement. Speck stated he forwarded paperwork on to Twp Attorney for review and copy to each Twp Board member.

Paperwork received from the law firm of Law & Weathers stating the judgment had been signed on December 28, 2011 by presiding judge regarding the airport law suit case.

Letter read from Sara McCafferty current director of the EMS stating she is resigning as of April 1, 2012 and is proposing the Board approve the appointment of Danielle Dedloff to fill the position.

Reports:

Pete Plastrik stated the St. James Township Recreation Plan is now complete and will need to go to the DNR by mid February.

Old Business:

Motion by Cole and seconded by McDonough to set January 23, 2012 at 7pm as the date for a joint Twp. meeting with M. Slattery regarding the air ambulance service. Motion carried. Meeting to be held in St. James Township Hall.

New Business:

Discussion of option & structure lease agreement with AT&T for lease of the St. James cell tower: Speck stated no reply back as of meeting time on the proposed agreement he had forwarded to Attorney for review. The proposed contract is a one year option which AT&T would pay $500 and if not exercise option first year would like to extend to 2 nd year. AT&T only needs 15ft space on tower taking higher ground. They will also need to expand fence area for a larger building 12X20ft. The existing building is 10X12ft. The lease agreement would be for five years and renewable and at each renewal there would be a 10% increase in cost of the lease. At this time the proposed lease would be $1,500 a month. The expense of the new building, additional fence, and any equipment would be the responsibility of AT&T. The tower structure or maintenance of, is the responsibility of the Township. Motion made by Cole to give Supervisor the authority to further negotiate the option and sign lease agreement with AT&T once it comes back from Attorney. Seconded by McDonough. Motion carried.

Re-appoint J. McDonough, E. Troutman, and D.Connaghan to the Board of Review: Motion by Wierenga and seconded by Cole to approve the appointments. Motion carried.

Request from Stoney Acre Grill for a new Entertainment Permit as required by the MI Liquor Control Commission: Motion by Wojan and seconded by Wierenga to approve request. Motion carried.

Library Bd. re-appointment tabled until February meeting. Motion by Wojan and seconded by Cole to post for the opening. Motion carried.

EMS appointment: Motion by Speck to approve the appointment of Danielle Dedloff as Director of EMS and seconded by Cole. Motion carried. Cole expressed a thank you to Sara McCafferty for her service as the present director.

Board Comment: McDonough relayed a message from Fred Walstrom regarding the possibility of a boat regatta coming to Beaver Island the first week of August 2012. Walstrom is requesting reservations be allowed at the Municipal Yacht Dock for as many as 40 to 50 boats. A meeting will be planned later in January with the Dock Committee and Jim White, Harbormaster, to discuss this request.

Public Comment: The Island owes a great debt to Ed and Willie Welter for construction of the towers.

Motion by Wojan to adjourn meeting at 8:07pm and seconded by Speck. Motion carried.

Respectfully submitted,

Jean Wierenga, Clerk

St. James Township Board, November 2, 2011

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on November 2, 2011 . Also present were Jim Wojan, Ray Cole, and Jean Wierenga. Tim McDonough was absent.

Motion by Wojan and seconded by Cole to approve the minutes of both the regular meeting of October 5, 2011 and the special meeting held on October 17, 2011 . Motion carried.

Motion by Cole and seconded by Wojan to approve the schedule of payments. Motion carried.

Correspondence:

Speck read recent information received from the EMS regarding the proposed air ambulance. A joint meeting with Peaine Township will be held in the near future with the consultant for the project. It was suggested the cost for the consultant be paid by the Townships. Motion by Wojan and seconded by Cole to pay half of the consultant fees. Motion carried.

All other correspondence acknowledged by Speck

Reports:

Two representatives from CMU presented to the Board the plans by CMU to build an experimental mesocosm (an experimental ecosystem) facility at the boathouse located next to the Township Hall. Construction to begin soon on this phase of the proposed plans for the boathouse. Also a 28ft research vessel, under construction at this time will be berthed at the boathouse arriving here sometime during the summer of 2012. Plans also for a museum on the upper floor of the boathouse.

Old Business:

Attorney Feedback on combining EMS and BIRHC: The Intergovernmental Agreement Creating Beaver Island Emergency Services Authority was formed in 2002, however the Authority never impaneled and no members chosen. This agreement between the Beaver Island Rural Health Center and the two townships would need to be amended before combining EMS and BIRHC. The Beaver Island Rural Health Center's articles of incorporation and bylaws would need to be amended to reflect an additional purpose of the nonprofit corporation is to provide ambulance services. Other legal issues to consider include: (1) Townships would be contracting with the BIRHC to provide ambulance services in the townships as well as the health care services they now provide. (2)An agreement would need to be reached concerning the price the townships would pay to the BIRHC for ambulance services and (3) The townships would need to arrive at an agreement concerning the legal status of the ambulance vehicles, whether the townships would retain title or be transferred to the BIRHC. St. James Township Board is in favor of a merger, but will wait and see what Peaine Township Board and their attorney present. Motion by Wojan stating we are in favor of the merger and seconded by Wierenga. Motion carried.

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New Business:

Presentation by Robert Bradley, Executive Director of Central Dispatch Authority (911) for Charlevoix, Emmet & Cheboygan Counties, regarding leasing space on our communications tower: Presentation tabled as Mr. Bradley unable to get to Island due to bad weather. Speck stated the CDA is proposing placing an antenna on the tower with the hope of improving cell phone use on the Island . The board suggests leaving space open for others also. A suggested term of lease to be 30 years, but board suggests five years and then be revisited. The negotiations are on ongoing and nothing definite at this time. Motion by Cole and seconded by Wojan for Supervisor to continue negotiations. Motion carried.

Pass a resolution to pursue a $60,000 MSHDA Lighthouse restoration grant:

Rather than the $40,000 grant approved at the last board meeting in October, the opportunity is there to apply for a $60,000 grant from MSHDA. Roll call vote. All in favor.

Discuss Recreation Assets Inventory:

Pete Plastrik presented an inventory list of 23 different sites in St. James Township . Board stated a couple small parcels not included on the list as well as ½ of Iron Ore Bay .

Post Bids for Snowplowing:

Also, a notice needs to be posted for Fuel Oil. The snowplowing bid must be on an hourly basis for plowing at Governmental Center , Township Hall, DNR Building , and Island Treasurers Resale Shop. Motion by Cole authorizing Clerk to post bid notices. Seconded by Wojan. Motion carried.

Board of Review:

Motion by Wojan and seconded by Cole to approve December 16, 2011 as the date for the 2011 St. James Township December Board of Review. Motion carried.

Motion by Wojan and seconded by Cole to adjourn at 8:55pm . Motion carried.

 

St. James Township Board on October 5, 2011

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on October 5, 2011 . Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga.

Motion by Cole and seconded by McDonough to approve the minutes of the September 7, 2011 meeting as written. Motion carried.

Motion by Cole and seconded by McDonough to approve the schedule of payments as presented. Motion carried.

All correspondence acknowledged.

Old Business:

Banking Resolution: The Treasurer and Clerk approved to sign all the documents for Commercial On-Line Banking, and the Treasurer as the Primary Administrator. Motion by Cole and seconded by Speck to approve the banking resolution. Motion carried. Roll call vote followed. All in favor.

New Business:

Resolution to Apply for Lighthouse Grant: Motion by Cole and seconded by McDonough to approve applying for a $6,000 Lighthouse Restoration Grant. Motion carried. Roll call vote followed. All in favor.

Motion by McDonough and seconded by Cole to approve Supervisor to sign second grant application thru the Michigan State Housing Development Authority in the amount of $40,000 also for the lighthouse restoration. Motion carried. Roll call vote followed.

Request Bid for Re-Roofing Township Hall with tear-off or without tear-off: Work would need to be completed by November 1, 2011 . A special meeting is scheduled for October 17, 2011 to open bids. Motion made by Cole authorizing Supervisor to solicit bids for roof. Motion seconded by Wierenga. Motion carried.

Revised Copy of NRESC By-Laws for Approval: Motion by Wojan and seconded by Cole to approve the by-laws as there are no changes at this time. Motion carried.

Request from NRESC to Approve Jeff Powers from Wildlife Club: Motion by McDonough and seconded by Cole to approve adding Jeff Powers to the NRESC. Motion carried.

Request from Office of Emergency Management to Submit Letter to Participate in FEMA Hazard Mitigation Plan Update: Motion by Cole and seconded by Wierenga to authorize Supervisor to submit letter. Motion carried.

Township to Contact Township Attorney to discuss EMS to be under the Rural Health Center : Motion by Wojan and seconded by McDonough for Supervisor to contact Twp Attorney regarding the EMS to be under the Rural Health Center . Motion carried.

Motion by Cole and seconded by Wojan to adjourn at 8:10pm . Motion carried.

Respectfully submitted,

Jean Wierenga, Clerk

 

St. James Township Board, September 7, 2011

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on September 7, 2011 . Also present were Jim Wojan, Tim McDonough, Ray Cole and Jean Wierenga.

Motion by McDonough and seconded by Cole to approve the minutes of the August 3, 2011 as written. Motion carried.

Motion by Cole and seconded by McDonough to approve the schedule of payments. Motion carried.

All correspondence acknowledged by Speck.

Resignation letter from Jackie LaFreniere resigning as coordinator of the phragmities project effective 2012.

Old Business:

Speck stated he is proposing lowering the millage rates 8.5% from last year. Board approved with a motion from Wojan and seconded by McDonough to set the millage rates as follows: Allocated Operational .9643; Voted Operational 2.9976; Fire .9643;

Rural Health Center 2.0000; Airport .9014; Street and Road 1.0636; Transfer Station 1.4464; EMS .9948; and Historical Society.2347 for a total mils of 12.1071. Motion carried.

Motion by Cole and seconded by Wierenga to authorize Pete Plastrik to proceed with preparing an interim 5yr recreation plan. Motion carried.

New Business:

Motion by Speck and seconded by Cole to appoint Bob Tidmore and Larry Hansz to three terms each to the Beaver Island Transportation Authority Bd. Motion carried.

Motion by Wojan and seconded by Speck to approve the Amended Hedge and Fence Ordinance. Motion carried.

Motion by Wojan and seconded by Wierenga to approve the updated list of members to the NRESC. Motion carried.

Proof of Insurance would be needed by owner/operator of the Hot Air Balloon to set up at Lighthouse Park .

Public Comment:

There was further discussion regarding allowing reservations at the Municipal Yacht Dock by Ray Cole. Speck suggested before another boating season that Cole meet with the Yacht Dock Committee, Jim Wojan and Jean Wierenga, and Jim White Harbormaster to discuss this issue.

St. James Township Board Regular Meeting, August 3, 2011

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on August 3, 2011 . Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga

Minutes: One correction to the minutes of the July 6, 2011 meeting: On page two under the heading of re-instatement of NRESC, McDonough's name was omitted as seconding the motion for approval. Motion by Cole to approve the minutes with the correction and seconded by McDonough. Motion carried.

Payments: Wojan questioned the charges from CCRC for the number of bags of granular salt received. He recommended holding that bill under he could check in to it. Motion by Cole to approve the schedule of payments without the CCRC payment, and seconded by McDonough. Motion carried.

Correspondence: All recently received correspondence recognized by Speck.

Reports: Speck reported the proposed millage figures were ready for review. He stated the proposed figures are 8% less than allowable. Final approval will be at the September meeting.

Old Business:

Phragmities Bid Award and Public Information Hearing: The bid opening has taken place and again this year the same bidder and only bidder, JF New, with a bid of $11,900, which includes all state land. A Public Information Hearing will be held on August 11, 2011 at 7pm at St. James Township Hall.

Update on Possible Reservation System for Municipal Marina: Harbormaster Jim White submitted a report stating how a reservation system would not be practical for the Marina . His report stated that in May and in September both, which is the slower times, he does take an occasional reservation. But during the other months it is first come first serve. Also if a boater only plans to be docked for a few hours there is no charge. Both Board members, Wojan and Wierenga, members of the Yacht Dock committee agreed that a reservation system would not be practical at this time.

NRESC Township Member: Motion was made by Speck and seconded by McDonough to appoint Pete Plastrik to the NRESC as the representative from St. James Township . Motion carried.

Township 5 Year Recreation Plan: The previous 5 year recreation plan for St. James Township expired in 2007. Any request for grants must have the recreation plan in place, so Speck is requesting the NRESC make this one of their first projects with Pete Plastrik spearheading this project. Motion was made by Speck and seconded by Wierenga to place this updated 5 year recreation plan in the hands of the NRESC. Motion carried.

Motion was made by Speck and seconded by Wojan to reappoint Pam Grassmick to the Human Resources Commission. Motion carried.

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Wojan stated the new flag here and progress being made to get it on pole here at Point.

EMS Fixed Wing Medical Evacuation Plan is available for review.

Motion by Wojan and seconded by Cole to adjourn at 8:25pm

Respectfully submitted,, Jean Wierenga, Clerk St. James Township

 

 

St James Township Board, July 6, 2011

Supervisor Rick Speck called the regular meeting for the St James Township Board to order at 7:30pm July 6, 2011 . Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga.

Motion by Cole and seconded by McDonough to approve the minutes of the June 1, 2011 meeting as written. Motion carried.

Motion by Cole and seconded by McDonough to approve the schedule of payments. Motion carried.

Correspondence:

Speck read a letter received from K. Taylor regarding a recent FOIA request. The request was for information about the sewer system. This information was not available from the Township Clerk, the FOIA Officer, so the request was forwarded on to Moore & Bruggink, the engineering firm for the sewer system. The firm returned to the Clerk the information requested for the system, which was then forwarded on to Taylor , with the invoice stating for preparation of these documents the total cost is $186.44. Taylor stated he received more information than he wanted, plus the cost was excessive and he did not feel he should have to pay that amount. After considerable discussion by the board how to handle the outstanding invoice a motion was made by Wojan and seconded by Wierenga to go ahead and pay the $186.44, since the invoice was made out to St. James Township . Motion carried.

Reports:

Cole stated a Harbor property owner has inquired whether it would be possible to hook into the existing sewer system. The property is located just beyond the Ray Matela on Main Street . The owner is exploring all options at this time and would like a cost estimate from the engineer. A motion was made by Cole and seconded by Speck to contact the engineers and get a rough cost estimate and design estimate. Motion carried.

Speck reported the GPS system for the Phragmite survey crashed so nothing further to report on this project at this time.

On July 22, 2011 the Board of Review will meet to update errors on the assessment roll. They will not be taking comments from property owners at this time.

New Business:

Mileage Re-imbursement Policy: With the increase cost of fuel a re-imbursement to a Township employee using their own vehicle on the job is being considered. A notification from the County Clerk stated a re-imbursement of .51 per mile is being paid at this time. Motion made by Cole and seconded by Wierenga for St. James Township to adopt the mileage re-imbursement policy. Motion carried.

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Amended and Restated Resolution to Establish the NRESC: (Natural Resources and Ecotourism Steering Committee)

Several board members from both Townships as well as others from the community met recently and made substantial changes to the NRESC. The committee will act as a committee of the Townships, reporting to each Township with recommendations for action. Any plan, regulations, laws, or ordinances proposed by the Steering Committee shall be presented to the public, the Planning Commissions of each Township, and the St. James and Peaine Township Boards, who shall be the decision-makers for their respective Townships. The Committee will give an annual report to a joint meeting of the Township Boards. Motion was made by Cole and seconded to adopt the amended and Restated NRESC. Motion carried.

Public Comment:

Reservations at Municipal Yacht Dock: Questions arose again about taking reservations at the Municipal Yacht Dock. Nothing decided at meeting other than to agree for those interested in this process to do some further research.

Flag on Tower near St. James Township Hall: Jim Wojan stated he is investigating this as a crane is needed because of the height of the tower. Wojan is working with CMU to get this project done.

Bud Martin gave several suggestions to improve the area owned by the Township beyond the Lighthouse out to the waters edge. It would be necessary to update the 5year recreation plan before any improvements could be made.

Motion by Wojan and seconded by Speck to adjourn meeting at 8:50pm . Motion carried.

Respectfully submitted,

Jean Wierenga, Clerk

St. James Township Board, June 1, 2011

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on June 1, 2011 . Also present were Jim Wojan, Tim McDonough, Ray Cole and Jean Wierenga.

One correction to minutes of May 4, 2011 : On page two, line four, change word will to with. Motion by Cole to approve minutes with correction and seconded by McDonough. Motion carried.

Motion by Cole and seconded by McDonough to approve the schedule of payments. Motion carried.

Correspondence:

Letter from the State of MI read by Speck stating that AD Assessing had completed their report to the State and received a perfect score of 200 for their work for St. James Township .

Other correspondence acknowledged by Speck.

Reports:

Report given by Barb Schwartzfisher updated the board on the status of plans for new ferry, which is at least 5 years away. The plans are in the designing stage at this time.

Report given by Don Vyse regarding restoration of the Lighthouse: Rather than painting the lighthouse at this time, the use of whitewash is allowable.

Old Business:

Speck stated the WWT system rehabilitation is now complete and paid. Payments for this project will be made quarterly, so the property owners hooked up to system will need to be billed regularly on a quarterly basis.

Pat Nugent was hired to fill the positions as assistant Harbormaster, restroom cleaning, trash pickup, and care of the Township Campground, beginning work on May 24.

Motion made by Wierenga and seconded by Cole to reappoint John Fiegen to the Planning Commission. Motion carried.

New Business:

Resolution to Change Sewer Use Charge:

The Sewer Ordinance that was adopted in 2003 when the sewer was constructed must be amended to allow for a rate change. The current rate is $14 per REU per month and new rate to be $24 per REU per month, billed quarterly. Resolution passes by roll call vote.

Resolution to set the starting date for the July Board of Review:

Motion made by McDonough and seconded by Cole to set July 22, 2011 as the date for the 2011 St. James Township July Board of Review. Motion carried.

Page 2:

Millage Allowance for Township Employees:

Tabled until July meeting.
Re-Visit Phragmities Five Year Plan:

The State has pulled out of all funding for the phragmities project. The funding would have paid for an assistant to help Jackie LaFreniere, who is the phragmities coordinator, to do a survey of our shorelines for the invasive species. The survey will take approximately 45 hours to complete at a cost of $450 for the second person. LaFreniere would identify the plant and the assistant do the survey. No one knew this money would not be available from the State. Contractors will be on Island in mid-July. A Public Hearing is planned for August 4, 2011 to let people know of their option, with spraying to be done in late August and into September. A letter will need to go out to the property owners 20 days before the hearing. Speck stated he wants St. James Township to commit to having the Public Hearing on August 4, 2011 , and getting bids out and having contractors here in mid July and send letters out 20 days before hearing. He also stated we can write letters to the State for re-imbursement for the cost of treating the state owned properties and the outer Islands, but at this time plan on Township doing it and if no funds come from the State will need to put money in again next year. Motion made by Cole to hire additional person prior to survey, write and post results on survey, and solicit bids for treatment and to hold Public Hearing prior to treatment. Also to know cost of the treatment before signing contract. Seconded by Speck. Motion carried.

Motion was made by Cole and seconded by Wojan directing the Supervisor to write letter to the State to request they pay their share for treatment on state owned land. Motion carried.

Re-vamped NREC:

Ed Wojan presented paperwork revising the NREC with new name of NRESC(Natural Resources and Ecotourism Steering Committee) He stated he would like to see the NREC re-instated as a Steering Committee and be more pro-active. The NREC should include Businesses, Real Estate, and Contractors on the committee. It was also suggested the organizations previously apart of the old NREC be contacted whether they want to be a part of the new group. At this time the amended and revised paperwork will be sent to Township Attorney for review. Will look at again at July meeting.

Omitted from May minutes:

Assistant Harbormaster/Trash Pickup, and Restroom Cleaning Position:

Motion made by Cole to post for position for a two week period and authorize Supervisor to hire from respondents for the Assistant Harbormaster and cleaning positions and seconded by McDonough. Motion carried.

Motion by Cole and seconded by Wierenga to adjourn meeting at 8:38pm . Motion carried.

Respectfully submitted, Jean Wierenga, Clerk

St. James Township Board, May 4, 2011

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on May 4, 2011 . Also present were Jim Wojan, Tim McDonough, Ray Cole and Jean Wierenga.

Motion by McDonough and seconded by Cole to approve the minutes of April 6, 2011 meeting as written. Motion carried.

Motion by Cole and seconded by McDonough to approve the schedule of payments as presented. Motion carried.

Correspondence: All recent correspondence read by Supervisor Speck.

Reports:

Jackie LaFreniere presented to the board the plans for the future control of the invasive phragmities. She stated a five year plan would be more effective than just a one year plan. This year her suggested plan is to do the GPS mapping and hire a chemical company to do spraying, as the DNR will no longer be a part of the bidding process. At this time she stated they are not aware how much of the previously sprayed areas have new growth. The funds for the eradication of the phragmities are held by Peaine Township . Motion made by Speck and seconded by Wojan to support the five year plan and authorize, if also approved by Peaine Township Board, to expend the necessary funds for this project. Motion carried.

Old Business:

Resolution Authorizing Installment Purchase Agreement for rehabilitation of WWT system septic tanks. Motion by Cole and seconded by McDonough to approve authorizing the installment purchase agreement Motion carried. Roll call vote followed: All in Favor.

Discuss appraisals of DNR and Whiskey Island properties. Speck stated Bill McDonough will be going to Lansing to meet with Russ Stokes of the DNR and the Governor and requests we wait one week and see what comes from this meeting. Board agreed. Motion made by Cole authorizing the Supervisor to contract appraisals of properties if necessary and seconded by Wojan. Motion carried.

Planning Commission Appointment: No letters of interest received to date, so will post again for another month.

New Business:

Discuss erecting volleyball nets on public beach playground property: Kerry Smith and Heather Cary presented to board their request to have a volleyball court on the pubic beach playground property. They are requesting monetary support from the board to get the nets and poles and hope with donations can pay back the money. The concrete for the poles will be donated. Liability at beach was questioned and contact will be made with Township Insurance Agent to find out if this would be covered in the existing Township plan. Motion made by McDonough to give the go ahead for the project and donate $400 will possible re-imbursement and seconded by Wierenga. Wojan opposed.

At 8:30pm regular meeting recessed and went into closed session. After a brief closed session regular meeting re-opened and at 8:38pm motion was made by Cole and seconded by Wierenga to adjourn. Motion carried.

Respectfully submitted, Jean Wierenga, Clerk St. James Township

St. James Township Board, April 6, 2011

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on April 6, 2011 . Also present were Jim Wojan, Tim McDonough, Ray Cole and Jean Wierenga.

Motion by Wierenga and seconded by Cole to approve the 2011-2012 Budget for St. James Township . Motion carried.

Motion by Cole and seconded by McDonough to approve the minutes of the March 2, 2011 as written. Motion carried.

Motion by Cole and seconded by McDonough to approve the schedule of payments. Motion carried.

Correspondence: All correspondence received during the month of March acknowledged by Supervisor

Old Business:

Waste Water Treatment Refit: The deteriorating sewage tanks that are in need of being relined are not a result of poor construction when built 10 years ago. The sulfuric acid build up in the tanks is eating away the concrete, which was an unknown problem when built, so they must be drained and a protective coating put on each tank. The repairs must be done either in spring or fall when flow low, not during busy season. Speck recommends moving ahead with project this spring. A representative from the company that would do the repairs will be on Island soon to assess the repairs needed and give a firm price for the work. Motion was made by Cole authorizing Supervisor to get firm quote and proceed with project and seconded by Wojan. Motion carried.

New Business:

Dissolve and re-create Planning Commission and re-appoint Planning Commission Members: A change in the State Statute under the Michigan Planning Enabling Act requires the dissolution of existing Planning Commission which was created by the Township Planning Act 168 of the Public Acts of 1959. The new commission is to be created by ordinance under the provisions of the Michigan Planning Enabling Act, Act 33 of the Public Acts of 2008. Roll call vote all members approve the reformation of the Planning Commission under Ordinance #3 of 2011. Ordinance #4 of 2011, AN ORDINANCE TO CREATE A TOWNSHIP PLANNING COMMISSION PURSUANT TO ACT 33 OF THE PUBLIC ACTS OF 2008, AS AMENDED, TO PROVIDE FOR ITS ORGANIZATION, AND TO DEFINE ITS POWERS AND DUTIES. Motion by Cole and seconded by McDonough to approve Ordinance #4. Roll call vote, all approved.

EMS Air Emergency Transportation:

Director Sara McCafferty explained to board members their desire to hire a consultant to begin the process of describing the tasks and activities necessary to establish a fixed wing air ambulance program for Beaver Island . The EMS would incur the initial expenses for this project which amount to approximately $5000.00 EMS is requesting the expertise of this consultant to begin the process of achieving compliance with the FAA and the state of Michigan regulations. Once this is accomplished, the hopes are that EMS can become a State approved licensed air transport agency. Motion made by Cole to authorize EMS to pursue consultant and get us licensed. Seconded by McDonough. Motion carried.

Post Planning Commission Opening:

A letter from member Travis Martin resigning creates an opening on the Planning Commission. Motion by Cole authorizing posting for Planning Commission member to serve for a two year term. Seconded by Wierenga. Motion carried.

Motion by Wojan and seconded by Wierenga to adjourn at 8:30pm . Motion carried.

Respectfully submitted, Jean Wierenga, Clerk

 

St. James Township Board March 2, 2011

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on March 2, 2011 . Also present were Ray Cole and Jean Wierenga. Absent were Jim Wojan and Tim McDonough.

Motion by Cole and seconded by Speck to approve the minutes of the February 2, 2011 meeting as written. Motion carried.

Motion by Cole and seconded by Wierenga to approve the schedule of payments. Motion carried.

Correspondence: Letter from Am-Vets acknowledged for purchase of bench for their park. Speck stated he had put it into the proposed budget in the amount of $1,341.

E-mail from Bill McDonough stating four State Senators to be on Island on April 15. Letter written by Paul Director of the Beaver Island Association read.

Information from Jeff Powers of the Beaver Island Wildlife Club concerning Wildlife Certification was well received in Lansing .

Speck ask board at this time if the NREC should be put back on agenda, but answer was no.

Note from Don Vyse regarding Lighthouse Committee meeting to be held March 12 at 1pm in St. James Township Hall.

Reports :Meeting recently held regarding transport of patients with EMS Director Sara McCafferty, Donna Kubic from the BIRHC, Jack Gallagher and Jim Birdsall from Peaine Township as well as Rick Speck from St. James Township.

New Business:

Resolution/The Board of Review shall base asset level test for Homestead Poverty exemption for 2011 as set by the Poverty Guidelines set by the US Health and Human Services: A resolution is already on the books for the poverty exemption but must update and conform to this year's poverty guidelines. Motion was made by Speck and seconded by Wierenga to conform to this year's poverty exemption. Motion carried.

Date and Time for Annual Meeting: Motion by Speck and seconded by Cole to set March 26, 2011 at 2pm for meeting. Motion carried.

Speck stated proposed budget for 2011-2012 ready for review.

March 15 th set as a tentative date for a joint public hearing for the evacuation of patients.

Speck explained the process to rehabilitate the present sewer system as major repair work will need to be done this year 2011.

Motion by Wierenga and seconded by Cole to adjourn meeting at 8:01pm . Motion carried.

Respectfully submitted, Jean Wierenga, Clerk

 

St. James Township Board, February 2, 2011

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on February 2, 2011 . Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga.

Motion by Cole and seconded by McDonough to approve the minutes of the regular meeting held on January 5, 2011 . Motion carried.

Motion by Cole and seconded by McDonough to approve the schedule of payments. Motion carried.

Correspondence: Speck acknowledged all correspondence received. Letters from Elaine West and Jackie LaFreniere regarding the NREC read by Speck as requested.

Reports:

Speck reported the Fire Department Auxiliary has taken in over $28,962 over the past year and they deserve big congratulations from St. James Township for all their hard work.

Letter read from Sara McCafferty, Director of the EMS regarding the air ambulance service. Island Airways will not be transporting patients at this time due to federal regulation changes and need to secure required insurance coverage.

Speck reported a payment to be made from General Fund to Street and Road Fund in the amount of $6,555 for the loan for purchase of Whiskey Island .

Waste Management Report given by Wierenga.

Old Business:

Motion by Wojan and seconded by McDonough to set February 7, 2011 as date for joint closed Township meeting at Peaine Hall. Motion carried. Meeting time will be 1pm . The purpose of this meeting is to discuss the acquisition of property for expansion of township airport.

New Business:

Motion by McDonough and seconded by Cole to post Board of Review dates and times. Motion carried. Roll call vote, all in favor.

The following resolution to allow local residents to protest in writing also entered into the record:

In order to ease the burden on taxpayers, the assessor and the board of review and to ensure that all taxpayers have an equal opportunity to be heard by the board of review, the Township of St. James hereby resolves, according to provisions of MCL 211.30(7) of the General Property tax Act, that the board of review shall receive letters of protest regarding assessments from resident taxpayers from the first Tuesday in March until it adjourns from the public hearings for which it meets to hear such protests.

All notices of assessment change and all advertisements of board of review meetings are to include a statement that the resident taxpayers may protest by letter to the board.

(Signed by Supervisor and Clerk) Motion by Speck and seconded by Wierenga to approve resolution. Motion carried. Roll call vote, all in favor.

Motion by Wierenga and seconded by Cole to authorize Supervisor to sign new agreement with AD Assessing for next three years. Motion carried.

Doug Tilly gave a written report of his work for first year as Zoning Administrator.

Jeff Powers gave a thorough report on the Beaver Island Wildlife Certification Outline, and requesting approval and support of this outline that will be presented to the MDNR Natural Resources Council on February 10, 2011 . Motion was made by Speck and seconded by Wojan to support this Wildlife Certification here on Beaver Island . Motion carried.

Recent activities by one member and a non member of the NREC writing letters to Lansing without approval have been made public after requests by the Northern Islander in a FOIA request. This letter writing by individuals to government agencies was not what the Township Board had agreed to when this Commission was being formed as representatives came to board asking for support. Concerns regarding this activity were heard from all board members, as well as many in audience. Motion was made by Speck to rescind the motion made previously by the board creating the NREC and seconded by McDonough. Motion carried. It was further stated it can be a good cause and still function but not thru the Township.

When a township holds an annual meeting a resolution must be passed authorizing the Township Board to set the salaries for the offices of Supervisor, Clerk, Treasurer and Trustees for next fiscal year by adopting a resolution at least 30 days prior to the township annual meeting of the electors. Speck recommends the salaries of Supervisor, Clerk and Treasurer remain the same as 2010. He recommends a 2% raise for Trustees. Separate resolutions were adopted for each position as follows:

Motion by Wojan and seconded by McDonough to approve salary of $14,267 for Supervisor for fiscal year 2011-2012. Motion carried. Roll call vote, all in favor. Speck abstained.

Motion by Wierenga and seconded by McDonough to approve salary of $14,267 for Treasurer for fiscal year 2011-2012. Motion carried. Roll call vote, all in favor. Wojan abstained.

Motion by McDonough and seconded by Wojan to approve salary of $15,534 for Clerk for fiscal year 2011-2012. Motion carried. Roll call vote, all in favor. Wierenga abstained.

Motion by Speck and seconded by Wojan to approve salary of $4,312 each for Trustees for fiscal year 2011-2012. Motion carried. Roll call vote, all in favor. Cole and McDonough abstained.

Motion by Speck and seconded by Wojan to extend the phragmities contract for Jackie LaFreniere for one year. Motion carried.

Motion by Wojan and seconded by McDonough to adjourn at 8:40pm . Motion carried.

Respectfully submitted, Jean Wierenga, Clerk

St. James Township Board, January 5, 2011

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on January 5, 2011 . Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga.

Motion by McDonough and seconded by Cole to approve the minutes of the meeting of December 1, 2010 . Motion carried.

Motion by Cole and seconded by Wojan to approve the schedule of payments. Motion carried.

Correspondence: All recent correspondence acknowledged by Speck.

Reports: Audit for 2009-2010 now completed and copy will be in Beaver Island District Library for review.

Old Business: The Township Board did not receive any letters of interest for the snow plowing for the Township. At this time the maintenance man, Darrell Butler will do the work, after he completes the plowing at the Township airport. He will continue during the winter unless time will not allow.

New Business: The plans for a joint township meeting to approve the Airport Acquisition is tabled until Attorney and official from MDOT can meet with both Township Boards.

Motion was made by Wierenga and seconded by Cole to appoint Jim McDonough, Ed Troutman, and Dan Connaghan to serve on the Board of Review until January 2013. Motion carried.

St. James Township policy and procedure for the public inspection and copying of public records in lieu of customary business hours. Motion was made by McDonough, and seconded by Cole to adopt the following policy: Motion carried. Said policy shall include but not be limited to:

1. Requests for public inspection and copying of public records may be made verbally and/or in writing.

2. Said requests may be directed to the township official and/or authorized individual responsible for said public records.

3. Any requests made pursuant to Michigan 's Freedom of Information Act, shall be made to the FOIA coordinator and shall be subject to the statutory requirements of FOIA.

4. If a verbal request is made, the responding township official and/or authorized individual shall prepare a checklist of items/records requested to be copied and/or inspected. Said listing shall be presented to the requesting party on the date set for inspection or copying.

5. The responding township official and/or authorized individual may require the requesting party to counter sign the checklist to indicate compliance with the verbal request.

6. The responding township official and/or authorized individual shall be responsible for the production of the requested copies.

7. The requesting party shall be billed for the copies and preparation time, if applicable, pursuant to the schedule of charges established by the Township Board.

8. If the request is for inspection of public record, the responding township official and/or authorized individual shall respond in a timely manner, not to exceed 5 business days, from the date of said request. Said response shall indicate the date, time, and place when said public inspection of the requested public records shall take place.

9. The establishment of the date and time of the public inspection of the requested public records shall be in the discretion of the responding township official and/or authorized individual. The place designated for the requested inspection shall be the Governmental Center or the location where said public records are officially retained.

10. The responding township official and/or authorized individual shall allow such inspection between the hours of 9:00 am and 5:00 pm. , Monday through Friday, unless mutually agreed to by the responding township official and/or authorized individual and the requesting party.

Motion by Wojan and seconded by Wierenga to adjourn meeting at 7:52 pm . Motion carried.

Respectfully submitted, Jean Wierenga, Clerk St. James Township

 

St. James Township Meeting December 1, 2010

(These minutes received on December 14, 2010, Thank you.)

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on December 1, 2010 . Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga.

Motion by McDonough and seconded by Wojan to approve the minutes of the regular meeting held on 11/3/10 and the special meetings held on 11/4/10 and 11/17/10 . Motion carried.

Motion by Cole and seconded by McDonough to approve the schedule of payments. Motion carried.

Correspondence: An e-mail received by Speck asking if St. James Township will be putting the assessment records on the Township website. No, because it is costly to the Township and if anyone has a question regarding other properties other than their own, the Assessors, Dawn Plude and Amy Jenema will provide that information. They stated they have been doing assessing for several other townships as well, and very few people request individual property information, so they don't recommend paying to have it put on the website when it is available thru them.

Old Business:

Rezoning of Connelly Property: In July the Township Board approved the request for re-zoning of the Connelly property in Port St. James. However, the paperwork should have gone to the Charlevoix County Planning Commission for review first, then back to Twp Board for approval. The County Planning Commission has now reviewed the paperwork and sent back with no major changes. Motion made by McDonough and seconded by Speck to re-approve Ordinance #3 of 2010. Motion carried.

New Business:

Board of Review will meet on December 17, 2010 at 4pm at St. James Township Hall. This meeting is to correct errors and mutual errors of fact.

Adopt Airport Rules of Procedure: Motion was made by Wierenga and seconded by Cole to adopt the Beaver Island Airport Commission Rules of Procedure. Motion carried.

Approve Airport Authorization/Resolution for MDOT Grants: Motion by Speck and seconded by Wojan to adopt Airport Authorization. Motion carried.

Request from BIAC for Office Space at Governmental Center : Speck stated at this time there are two empty rooms available at the center. Rental cost would be either $80 or $90 per month depending on which room would be used. The rental cost would be shared by both Townships if Peaine Twp agrees. Motion by Speck and seconded by McDonough to rent space to the BIAC. Motion carried.

Motion by Cole and seconded by Wojan to post a notice for snowplowing for the Resale Shop, Governmental Center , and DNR Building . Motion carried. Letter of interests must be in within 10 days and work done on an hourly rate.

Amend the NRETC Bylaws: Request from the Natural Resources and Eco-Tourism Commission to amend their bylaws to include the Beaver Island Chamber of Commerce, Little Traverse Conservancy, Beaver Island Conservation Club, Beaver Island Historical Society, and the Little Traverse Bay of Ottawa and Chippewa Indians. Motion by Speck and seconded by Wierenga to approve this amendment. Motion carried. Roll call vote, all in favor.

DNR Building Improvements:

Deputy Sheriff Travis Williams presented to the Board proposed plans to add one bedroom to the existing building. His proposal is to use one corner of the garage for this bedroom. The proposed cost for this job would be $1,037 which comes from Runberg Drywall. Williams will also take this proposal to Peaine Twp, asking their board to share in the cost of the work. Cole stated before any materials were purchased, he would check into a possibility of some donated materials. Motion was made by Speck and seconded by Cole to approve this addition. Motion carried.

Motion by Wojan and seconded by Wierenga to adjourn meeting at 8:05pm . Motion carried.

Respectfully submitted, Jean Wierenga, Clerk

 

St. James Township, November 3, 2010

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on Wednesday, November 3, 2010 . Also present were Jim Wojan, Tim McDonough, and Jean Wierenga. Ray Cole was absent.

Motion was made by Wojan and seconded by McDonough to approve the minutes of the October 6, 2010 meeting as written. Motion carried.

Motion was made by McDonough and seconded by Wojan to approve the schedule of payments. Motion carried.

Correspondence:

All correspondence noted.

Old Business:

Approval of Waste Management Committee ByLaws: McDonough pointed out the term limits language in the proposed by-laws, which he had already questioned at a WMC meeting previously, as being too restrictive. After further discussion, Speck made a motion to send the proposed bylaws back to the WMC and delve into committee members term limits as there so few people to fill these committees. Seconded by Wojan. Motion carried.

Planning Commission Appointment:

Two letters of interest were received for the opening on the Planning Commission, from Katherine Tidmore and Travis Martin. Motion was made by Speck to appoint Travis Martin to the Planning Commission to fill the term of retiring member John Fiegen which expires in May, 2011. Seconded by Wierenga. Motion carried.

Transportation Authority Appointment:

It was brought to the attention of the Board at the October meeting when Ed Troutman was appointed to the Beaver Island Transportation Authority by the board that Jim Wojan and Tim McDonough should have abstained due to their being members of the Beaver Island Boat Co. Since the motion was not made by either one of the two board members, and a quorum not present at this meeting to vote, a motion was made by Speck to re-affirm the previous appointment and motion seconded by Wierenga. Motion carried.

Tower Usage:

Speck requested approval from board members to approach ATT or Verizon to put their equipment on our tower located on Donegal Bay Road . Contacting either company can only be done by the owner of the tower, which is now owned by the township. Motion was made by McDonough and seconded by Wojan to pursue this possibility. Motion carried.

Motion by Wojan and seconded by Wierenga to adjourn meeting at 8:02pm . Motion carried.

Respectfully submitted: Jean Wierenga, Clerk

 

(These minutes were received on October 16, 2010. Thank you very much!)

St. James Township Board, October 6, 2010

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on October 6, 2010 . Also present were Jim Wojan, Tim McDonough, Ray Cole and Jean Wierenga.

Motion by McDonough and seconded by Cole to approve the minutes of the regular meeting held on September 1, 2010 . Motion carried.

Motion by Cole and seconded by McDonough to approve the minutes of the special meeting held on September 21, 2010 . Motion carried.

Motion by Wojan and seconded by McDonough to approve the schedule of payments. Motion carried.

Speck acknowledged the correspondence received. A letter received from Gary Voogt was read by Wierenga.

Reports:

Jackie LaFreniere reported the recent phragmities treatment was successful and requested the board pass a resolution recognizing the many volunteers who helped with the process. Motion was made by Speck to recognize the 46 volunteers and thank them for keeping the invasive species off the Island . Seconded by Cole. Motion carried.

Jim Jones representing the NRETC gave a report on the activities of the commission.

Old Business:

Speck stated we are still waiting on the proposed governance agreement for the Township Airport to come from Peaine Township Attorney. A date for a joint meeting depends on when this document arrives and time for it to be reviewed by both boards. Considerable discussion followed by members of the audience all wanting St. James Township to push harder to get this agreement in place. Motion was made by Cole to set Wednesday, October 27, 2010 as the date to review and adopt the governance agreement and procedures for the Township Airport and seconded by McDonough. Motion carried.

New Business:

A resolution was read by Speck authorizing an inter-fund loan:

Recitals:

  1. The Township has a fund known as the Street and Road Fund for the maintenance and construction of public roads with the township.
  2. The balance within the Street and Road Fund is more than the immediate needs of the township.
  3. The Township has purchased Whiskey Island .
  4. Because there was excess funds within the Street and Road Fund, the Township board borrowed $13,980.00 from the Street and Road Fund and placed that amount in the township General Fund, used that amount to pay the purchase price of Whiskey Island , and intends to repay the Street and Road Fund pursuant to the terms and conditions of this resolution.

Resolution:

NOW, THEREFORE, BE IT RESOLVED that:

  1. The Township board hereby ratifies the loan taken from the Street and Road Fund in the amount of $13, 098.00, which was used to pay the purchase price of Whiskey Island .
  2. The Township shall repay the Street and Road Fund from the Township General Fund under the following terms and conditions:

•  Interest on the outstanding balance shall be 1.5% per annum, an interest rate in excess of the interest the Township would otherwise earn on investments from the money within the Street and Road Fund.

•  The outstanding balance of the amount borrowed and all interest due shall be paid in full no more than six (6) months from the date this resolution is adopted by the Township board, and shall be repaid in two(2) equal quarterly installments, the first payment being due and payable three (3) months from the date this resolution is adopted by the Township Board.

•  The Township may pay principal in advance without penalty.

Motion was made by Cole to approve resolution as read and seconded by Wojan. Motion carried. Roll call vote followed, all in favor.

Motion was made by Wojan and seconded by Wierenga to authorize Supervisor Speck to sign the Subrecipient Agreement between St. James Township and Beaver Island Community Development Corporation for Beaver Island Senior Apartments. Motion carried.

Motion was made by McDonough and seconded by Speck to approve the Forest View Apartments Program guidelines 2010. Motion carried. Cole abstained since he is working for Beaver Gems General Contractor for the facility.

Waste Management Committee By Laws: Tabled until November meeting as Board would like time to review the document.

Motion by Wojan and seconded by McDonough to approve Delores Gallagher, Judith Harmon, Sally Lounsberry, Kathy Merriman and Sue Welke as Election Inspectors for the November election. Motion carried.

Motion by McDonough and seconded by Cole to set December 17, 2010 as date for December Board of Review. Motion carried.

Motion by Wojan and seconded by Speck to adjourn meeting at 8:55pm . Motion carried.

Respectfully submitted,

Jean Wierenga, Clerk

 

(Minutes of below meeting received on September 13, 2010. Thank you.)

St. James Township Board September 1, 2010

Supervisor Rick Speck called the regular meeting of the to order at 7:30pm on . Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga.

Motion by Cole and seconded by McDonough to approve the minutes of the August 4, 2010 meeting as written. Motion carried.

Motion by Wojan and seconded by Cole to approve the schedule of payments. Motion carried.

Speck read the recent correspondence received.

Reports:

Quarterly report of Township financials distributed.

Old Business:

No response from Township Attorney to date on proposed meeting with Peaine Twp for airport governing documents. Motion was made by Speck and seconded by Wojan to go ahead and schedule tentative meeting for September 15, 2010 . Motion carried.

New Business:

Millage Rates for 2010: Motion by Cole and seconded by McDonough to approve the following millages for 2010; Allocated General Operating Millage, .9445; Voted Operating Millage, 2.9699; Voted Fire Millage, .9658; Voted Med Center Millage, 2.0000; Vote Airport Millage, .9025; Voted Street & Road Millage, 1.6696; Voted Transfer Station Millage, 1.5033; Voted EMS Millage, .9948 and Voted Historical Society Millage, .2350. Total millage requested will generate $580,524 and total mills is 12,2535. Motion carried.

Motion by Cole and seconded by Speck to appoint Dan Connaghan to fill the unexpired term of Garrett Cole on the Board of Review. Motion carried. Appointment will expire in Jan 1011.

Motion by Speck and seconded by Wojan to approve the Dance Permit application that was applied for by the Beaver Island Lodge thru the State Liquor Commission. Motion carried. Cole abstained.

Motion by McDonough and seconded by Wierenga to re-appoint Ed Troutman to the Beaver Island Transportation Authority. Motion carried.

Motion by Speck and seconded by Wierenga to accept the resignation, with deep regret, of John Fiegen from the Planning Commission. Motion carried.

Motion by Cole to authorize the Supervisor and Clerk to advertise the position on the Planning Commission and motion seconded by McDonough Motion carried.

Motion by Speck and seconded by Wojan to approve the resolution presented to the Board in support of the Quality Deer Management. Motion carried. Roll call followed, all in favor.

Assessors Dawn Plude and Amy Jenema presented to the Board and those in attendance at the meeting an update on their work in St. James Township . They stated all field work done at this time. During the 1 st. week of October their will be an Assessors Board of Review.

Motion by Wojan to adjourn meeting at 8:45pm .

Respectfully submitted,Jean Wierenga, Clerk St. James Township

Resolution Supporting Quality Deer Management Plan For Beaver Island

  1. WHEREAS, Beaver Island recognizes a need to actively manage natural resources, and:
  1. WHEREAS, Whitetail Deer are recognized as the top game species in the State, with over 1.2 million licenses sold in 2009, and:
  1. WHEREAS, hunting related tourism is an important component of Beaver Island economy and can play an increased role in the future, and:
  1. WHEREAS, Quality Deer Management has been scientifically proven to improve the health and wellbeing of deer herds, and:
  1. WHEREAS, the Michigan Department of Natural Resources has signed a historic memorandum agreeing to work with the Quality Deer Management Plan, and:
  1. WHEREAS, THE Beaver Island Wildlife Club and the Beaver Island Conservation Club have agreed on a Quality Deer Management Plan, and:
  1. WHEREAS, the Beaver Island Chamber of Commerce has endorsed a resolution supporting QDM representing over 120 island related businesses, and;
  1. WHEREAS, the NRETC's guest speaker, Eric Ellis, endorsed the Beaver Island QDM Plan.
  1. NOW, THEREFORE BE IT RESOLVED, that ton this day the township of St. James endorsed the proposed Beaver Island Quality Deer Management Plan And will provide support for the inclusion of this plan in the 2011 Hunting Regulations.

St. James Township Board August 4, 2010

(These minutes were received by email on August 17, 2010. Thank you Jean Wierenga.)

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30 pm on August 4, 2010 . Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga.

Motion by McDonough and seconded by Cole to approve the minutes of the July 7, 2010 meeting as written. Motion carried.

Motion by Cole and seconded by McDonough to approve the minutes of the Special meeting to award bid for Indian Point Road Project held on July 15, 2010 as written. Motion carried.

Motion by Wojan and seconded by Cole to approve the schedule of payments. Motion carried.

All recent correspondence read by Speck.

Reports:

All millage proposals on ballot for August Primary passed for three years 2010 through 2012 inclusive. They are Township Operating Millage, Fire Department Millage, Street and Road Millage, Landfill and Transfer Station Millage, Airport Millage, and Beaver Island Rural Health Center Millage.

Old Business:

Whiskey Island/DNR Property: As of this date, no news from the DNR on the property swap. Speck explained the urgency of completing this transaction before the end of this year 2010, as the current legislators or DNR officers will be done. Comments for and against this swap were heard by the Board. A second Public Hearing is not being planned. Motion was made by Cole and seconded by Wojan authorizing the Supervisor to continue with original intent. Motion carried.

New Business:

Airport Committee & Airport Governing Document: Peaine Township Supervisor is requesting Mead & Hunt be invited to come to Island at this time to discuss the 10year Capitol Improvement Plan, but St. James Township is not in favor as their coming at this time is premature. Peaine Township approved a sub-committee to allow the business of the Airport to continue and for Don Vyse to remain as Chairman. Speck stated next step would be to amend the current airport ordinance which would explain how the committee is structured and then a joint meeting of the two Township Boards would be held after both Townships Attorney's have reviewed the proposed changes to the ordinance.

Request from Veterans for bench for Memorial Park: A request from the Am-Vets was made to purchase a bench for their new memorial park. At this time Speck stated the Township did not have the extra funds available, but would consider the request when preparing the new budget for 2011.

Request NRETC to amend their founding resolution to add Chamber of Commerce and Conservation Club to their membership: This proposal has now been taken care of by the NRETC.

Motion to approve American Waste as carrier of Transfer Station Debris: The Waste Management Committee is requesting approval to change companies who haul the debris on the mainland. In the past the carrier was Waste Management, but after research, found that American Waste cost was considerably less. New contract would take effect on September 1, 2010 . Motion was made by Cole and seconded by Speck to approve American Waste as carrier. Motion carried.

Motion to allow Clerk to pursue pension withdrawal for former Board member: Motion by Speck and seconded by Cole to allow Clerk to pursue the withdrawal. Motion carried.

Transportation Authority Appointment: Motion made by Cole and seconded by Wojan for Clerk to post for the opening on the Transportation Authority as of September 30, 2010 . Motion carried.

Jim Wojan stated he is requesting that a joint Township meeting with Peaine should be set within a month to amend the current airport ordinance. This needs to be settled soon. A draft agreement needs to be put together then reviewed by both Township Attorneys and hold a joint meeting by September 15. Motion made by Wojan authorizing Supervisor to start discussion with Peaine Township Supervisor Jack Gallagher and have draft agreement put together and reviewed by Township Attorneys and then have joint meeting by September. Seconded by Cole. Motion carried.

Motion by Wojan and seconded by Wierenga to adjourn meeting at 8:20pm . Motion carried.

Respectfully submitted:

Jean Wierenga, Clerk

 

(Thank you Jean Wierenga. These minutes were received by email on July 17, 2010.)

Regular St. James Township Board Meeting, July 7, 2010

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on July 7, 2010 . Also present were Tim McDonough, Jim Wojan Ray Cole, and Jean Wierenga.

Motion by Wojan and seconded by Cole to approve the minutes of the June 2, 2010 meeting. Motion carried.

Motion by Cole and seconded by McDonough to approve the schedule of payments. Motion carried.

Correspondence:

All recent correspondence read by Speck.

Old Business:

Oil Bids: One bid received from Martin Gas & Oil for #2 fuel oil. The bid was $3.19 a gallon. All tanks to be filled at this time, and then topped off in December. Motion made by Cole to accept the bid of $3.19 a gallon from Martin Gas & Oil and seconded by Wierenga. Motion carried.

Grounds Maintenance Affidavit & Grounds Maintenance Contract: Jean Wierenga, Township Clerk and owner of Jean's Lawn Service submitted an affidavit seven days prior to meeting to the Supervisor showing she has financial interest in Grounds Maintenance Bid. Adam Wirth also submitted bid for the Grounds Maintenance. Motion was made by Cole and seconded by Wojan to award bid to Jean's Lawn Service as the bid was lower in all categories. Motion carried. Wierenga abstained.

Address Township 's power to exercise control of NRETC: Speck contacted Township Attorney for a clarification if the Township Board has any control over the activities of the Natural Resources Eco Tourism Commission. Since it was not specifically spelled out in the agreement between the NRETC and the Board, at this time the Township Board does not have control. However, if necessary the agreement can be amended.

New Business:

Announcement of Board Members Affidavit & Announcement of Interest in Road Contract: Jim Wojan, Township Board member and bidder for road project has submitted his Affidavit for project.

Schedule Special meeting to act on Bids for Road Contract: Motion made by Cole and seconded by Wierenga to schedule meeting for July 15, 2010 at 7pm . Motion carried.

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Motion to approve transfer of Whiskey Island to DNRE in exchange for DNRE property on Harbor: Speck stated the deed has been recorded and sent back to St. James Township . Next step is to negotiate transfer of property. Motion made by Cole authorizing Supervisor Rick Speck to negotiate transfer of parcel of DNRE property on harbor on Beaver Island and seconded by Wojan. Motion carried.

Resolution to set Board of Review for July 23, 2010 . This meeting is to correct errors of fact. Resolution: #10 – 1 .

At a regular meeting of the ST. JAMES TOWNSHIP BORAD OF TRUSTEES held on July 7, 2010 , the ST. JAMES TOWNSHIP BORD OF TRUSTEES, on a motion made by R Speck, and seconded by T. McDonough. passed the following resolution by a vote of 5 in favor and 0 opposed.

WHEREAS, Public Act 122 of 2008, effective May 9, 2008 allows the Township Board by resolution to select an alternative starting date in July when the Board of Review shall initially meet.

WHEREAS, MCL 211.53b(7) provides the alternative starting date shall be during the week of the third Monday in July;

WHEREAS, the St. James Township board of Trustees deems that it is in the best interest of the township select an alternative starting date for the Board of Review for July 23, 2010 such that the Assessor will be available to assist the Board of Review on that date,

NOW THEREFORE BE IT HEREBY RESOLVED, that the St. James Township Board approves selection of Friday July 23, 2010 as the date for the 2010 St. James Township July Board of Review.

Motion to contract with Krys Lyle to put Township Information on County Website: Krys Lyle will put minutes or any other information on County Website for St. James Township . Her fee is $20/hr. Her estimation in total cost would be approximately $200 per year. Motion by Cole to authorize a contract with Krys Lyle, cost not to exceed $500 per year, to put information on County Website. Seconded by McDonough. Motion carried.

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Approve Amendment to Zoning Ordinance:

A parcel of property owned by James M. Connelly, Government Lot 4, Section 21, T.39, R10W, Tax Code Number 013-221-006-00 located on Indian Woods Road was approved by the St. James Township Planning Commission to be rezoned from A-Agricultural to R-2 Single Family. Next step is to come to Township Board for approval. Motion by Wojan and seconded by Wierenga to approve rezoning of above named property. Motion carried.

Board Comment & Public Comment:

Wierenga stated a complaint came from a citizen regarding unsightly grounds at Bonadeo property on the Harbor. Grass has not been cut all season. Board suggested Speck write a letter to Bonadeo urging him to clean up property.

Motion by Wojan to adjourn meeting at 8:40pm and seconded by Wierenga. Motion carried.

Respectfully submitted, Jean Wierenga, Clerk, St. James Township

 

The below St. James Township Meeting took place on June 2, 2010. The Freedom of Information subscription letter from BINN was referred to in this meeting. The date that this is posted is June 17, 2010, which is more than the eight day requirement for this Michigan FOI act and more than ten business days after the meeting. A reminder email was sent to the St. James Township Clerk on June 14, 2010. This is yet another violation of the Freedom of Information Act by St. James Township. The minutes were received this morning after an email was sent to St. James Supervisor Rick Speck. Yes, this website will document, for future court action, if necessary, the dates of receipt of the minutes from the St. James Township Clerk.

(These minutes were received on June 17, 2010, again past the time period required by the Freedom of Information Act.)

Regular Meeting St. James Township June 2, 2010

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on June 2, 2010. Also present were Jim Wojan, Tim McDonough, Ray Cole and Jean Wierenga.
Motion by McDonough and seconded by Cole to approve the minutes of the May 5, 2010, meeting and the Public Hearing on May 18, 2010. Motion carried.
Clerk read e-mail received from Charlevoix County Treasurer notifying St. James Township the exact price to purchase Whiskey Island is $13,087.96 plus a $10.00 recording fee. Motion was made by Wojan and seconded by McDonough to approve the schedule of payments plus the addition of the Whiskey Island purchase. Motion carried.

Correspondence:
All recent correspondence read by Speck. (Please note that neither FOI request was mentioned in the minutes.)

Old Business:
Speck announced the agreement has been signed between St. James Township and the Am Vets for Aaronmore Park. Both Speck and Bob Tidmore, the Am Vets representative signed paperwork. Sent to Wolverine for final signatures.


Lease has been(Signed between St. James Township and Chamber of Commerce for use of a part of the building at the Municipal Yacht Dock. C of C has paid rent for the upcoming year.


Approval was given at May board meeting for Speck to talk with Pam O'Brien about her bid for the Garden Maintenance which was opened at the May meeting. She had included soil and mulch in bid which was not in the posting for a bid. After she backed those extras out, her bid was the lower of the two bids received, at $2,500. She was awarded the bid for Garden Maintenance for this year.
Two bids were received for the Trash Pick up and Restroom cleaning. Melvin Napont submitted a bid of $20/hr and Roland Cull submitted a bid of $15/hr. Motion by Cole to accept the bid of Roland Cull for $15hr for trash pick up and restroom cleaning and seconded by McDonough. Motion carried.


Judy Boyle has submitted a request to be appointed as Supervisor Coordinator for the 4th of July Carnival. She is doing this on behalf of the Volunteer Corps. She will be paid $850 and Twp will pay for rentals and other expenses. Money raised will go towards next year's carnival. Motion by Wojan and seconded by Speck to appoint Judy Boyle as Supervisor Coordinator of the 4th of July Carnival. Motion carried.
Posting for oil bids delayed one month.


The Assessors Dawn Plude and Amy Jenema will be on Island the week of June 21st to answer questions regarding the recent reappraisal.

Since our nuisance ordinance does not cover unsightly conditions along Main St., which are the two old buildings and the areas not mowed in the area, Speck is requesting this go to the Planning Commission and Zoning Administrator for review and possible additions to the existing nuisance ordinance.

The Fire Quxiliary is requesting to use the public beach and parking area to host the Bike Fewt on June 26th. They are asking to sell beer and brats at the end of the parking lot. They will apply for a one day liquor permit to allow for beer to be sold. Motion by Wierenga and seconded by Cole to approve the request. Motion carried.

Summer relief Deputy Doug Edgar is requesting the township board look into additional ordinance to be adopted. He state the one needed most is an ordinance covering disorderly conduct or disturbance of the peace. Speck is requesting this also go to the Planning Commission for review.

The Natural Resources and Eco Tourism Commission plans for a ymposium have exluded hunting and fishing from their agenda for that meeting. Board is asking why, as the symposium should include everything. Motion was made by Wojan and seconded by Wierenga to have Speck contact legal counsel what our legal rights are, if we have any, say in what goes on in this Commission. Motion carried.

The Beaver Island Human Services Commission is requesting Board support for a meeting with the Charlevoix County Commissioners to resolve the issues with home health care here on the Island. Motion by Cole to endorse Human Services Commission to meet with the Charlevoix County Commissioners and seconded by Speck Motion carried.

Motion by Wojan, second by Wierenga to adjourn the meeting at 8:50 p.m. Motion carried.

Respectfully submitted, Jean Wierenga, Clerk

(These minutes were received on May 24, 2010-nineteen days after the regular meeting, but seven days after a second Freedom of Information Request was mailed by certified mail.)

Special Meeting St. James Township Board May 18, 2010

Supervisor Speck called a special meeting of the St. James Township Board to order at 7:50pm on May 18, 2010. Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga.

Purpose of this meeting was to open bids for garden maintenance. Two bids were received, one from Pam O'Brien (Bloomers) in the amount of $3,500 and the secondreceived from Heidi Vigil(Beaver Island Gardens) in the amount of $2,950. Both bids included some top soil and mulch, and the bid notice specified maintenance only. Board discussed having the Supervisor contact both, if the soil and mulch were included as extra's in the bid and if so back them out. Motion was made by Cole authorizing Supervisor to contact both bidders stating the bid is for maintenance only and give bid accordingly and Supervisor accept lowest bid. Seconded by Wierenga. Motion carried.
Motion by Wojan and seconded by Cole to adjourn meeting at 8:03pm. Motion carried.

Respectfully submitted, Jean Wierenga, Clerk St. James Township

Public Hearing May 18, 2010 7:30 pm
The possible upgrading of Indian Point Road.

Supervisor Rick Speck called the Public Hearing to order at 7:00pm. Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga. 50 residents of the community were also present.
A bid of $10,520 was estimated by the Charlevoix County Road Commission Engineer needed to widen Indian Point Road, where it connects to Donegal Bay Road. The St. James Township Board is requesting input from the residents of Port St. James and any other St. James Township residents concerning this upgrade.

All residents who spoke regarding the upgrade felt it was necessary. This section of road is considered a seasonal road at this time, so not plowed in the wintertime. The additional time needed to go around to Donegal Bay Road is considered a safety hazard in the wintertime especially if the EMS or fire department is needed.

The bids would be let by the CCRC, with bids coming to the Township Board for opening. The funds needed would come out of the Street and Road Fund. If bids come in extremely high will be discussed, but no cap set at this time. Motion made by Wojan and seconded by Speck to pursue the upgrading of 620ft of Indian Point Rd. Motion carried. Roll call vote followed. All in favor.

Hearing adjourned at 7:25pm.

Respectfully submitted, Jean Wierenga, Clerk St. James Township

Public Hearing May 18, 2010 7:30pm

The Possible Purchase of Whiskey Island from Charlevoix County for the amount of the back taxes.

Supervisor Rick Speck called the Public Hearing to order at 7:30pm. Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga. 50 residents of the community were also present.

Supervisor Speck explained to everyone the opportunity that St. James Township could purchase Whiskey Island from Charlevoix County for the back taxes in the amount of $13,000. The main question asked by the public was, did the township have the funds to make that purchase? Speck reassured everyone it would be possible. He then explained the possibility of swapping with the State for the DNR property. The State has owned the DNR building for 40 years or longer, but is no longer interested in the property. The township has been working with our State Representative Kevin Elsenheimer towards acquiring this property and with the purchase of Whiskey Island this would be a possible swap.

The general consensus of the public is to go ahead and purchase Whiskey Island as it is a once in a lifetime opportunity.

Motion was made by J. Wojan and seconded by R. Cole to purchase Whiskey Island from Charlevoix County for the amount of the back taxes of $13,000. Motion carried. Roll call followed. All in favor.

Respectfully submitted, Jean Wierenga, Clerk St. James Township

Regular meeting St. James Township Board May 5, 2010

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:31pm on May 5, 2010. Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga.

Motion by Cole and seconded by McDonough to approve the minutes as written. Motion carried.

Motion by Wojan and seconded by Cole to approve the schedule of payments. Motion carried.

Correspondence: Speck read all recent correspondence received.

Reports: Wierenga reported a change of Insurance Carrier for the Township Maintenance person would be a savings of 23%.
Also reported the Waste Management Committee is trying to work out the details and be sure of insurance coverage with St. James Marine to haul some of the Transfer Station debris off the island.

Old Business:

Phragmities Coordinator will be Jackie LaFreniere who was appointed for one year.

Carnival Supervisor position to be posted.

Two bids were received for Township Grounds Maintenance. Adam Wirth presented a bid with an hourly rate and Jean's Lawn Service presented a bid by the job. Questions were asked by Wirth which were not on the posted bid notice, and since it was not possible to compare the two bids, it was tabled and a new posted bid notice will be more detailed and bids opened at June meeting. Motion made by Cole to allow Jean's Lawn Service to continue the grounds maintenance thru May. Motion seconded by McDonough. Wierenga abstained.

3rd Party Agreement with BIDC: All information incomplete as if this meeting. Public hearing will be held when all paperwork in order.

Schedule Public Hearing for Road Upgrade and Possible Purchase of Whiskey Island: Charlevoix County Road Commission gave an estimate of $10,250 to upgrade the section of Indian Point Rd around the curve to Donegal Bay Road which is approximately 612 feet. Speck recommends a public hearing be scheduled to get input on upgrading that section of road from those residents who reside in Port St. James and any St. James residents. Also to determine if it would be a good use of Street and Road Funds. Information received from Charlevoix County states Whiskey Island can be purchased for back taxes due in the amount of $13,000. The County needs an answer if St. James Township is interested by May 24, 2010. A public hearing is scheduled for May 18, 2010 at 7pm at St. James Township Hall.

A joint township Airport meeting is being scheduled for June 1, 2010 at 7pm at Peaine Township Hall. This meeting will be held if Peaine Township Board agrees.

Fuel Oil Bids to be posted both on Island and off Island. Motion by Cole to post bid for yearly rate soliciting off Island providers as well as on Island and seconded by Wojan. Motion carried.

Post bid for trash pickup around harbor and yacht dock. Also include in bid notice cleaning public restroom and campground restroom. Motion by McDonough and seconded by Cole to post notice with job to run until October 15, 2010. Motion carried.

The Chamber of Commerce is requesting moving back into the small office located on the Yacht Dock property. Same location they were in a few years ago. The DNR Recreation Division must be notified about the possible lease. Rent would be $800 yearly. Board recommends a lease be drawn up between the Chamber of Commerce and the Township to include a 60 day termination clause. Speck stated he has lease agreements that he can possibly use as one for this lease or contact Township Attorney for assistance. Motion was made by Wojan to have Speck contact the DNR and then sign the lease and seconded by Cole. Motion carried.

Two bids have been received for the Landscape Maintenance of the pocket parks and Paradise Bay Park. Since this has not been posted a motion was made by Cole and seconded by Wojan to post for bids and bids be in by May 18, 2010. Motion carried.

Motion by Wojan and seconded by Speck to adjourn meeting at 8:40pm. Motion carried.

Respectfully submitted, Jean Wierenga, Clerk

St James Township Regular Meeting, April 7, 2010

(The following minutes were not provided by St. James Township under a subscriptive Freedom of Information request. They had to be picked up at the meeting of May 5, 2010.)

ST. JAMES TOWNSHIP
P.O. Box 85
Beaver Island, Michigan 49782


The St. James Township Board held two Public Hearings before their regularly scheduled meeting on April 7, 2010. Present were Board Members Rick Speck, Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga and 13 members of the general public. The tirst public hearing was to give Commtmity Input on Community Development and Housing Needs Assessment. (Copy of hearing attached to minutes). The second hearing was to adopt a resolution to MISDA supporting the development of Rental Property for Senior Citizens.


A motion was made by Speck to adopt a resolution authorizing submitting the grant application in the amount of $400,000 to MISDA for the development of a 6 unit Rental Property for Senior Citizens and seconded by Cole. Motion carried. Roll call vote; All in Favor. Hearings adjotnned at 7:50pm.


Supervisor Speck called the regular meeting ofthe St. James Township Board to order at 7:5 1 pm.
Motion by Cole and seconded by McDonough to approve the minutes of the 3/3/10 meeting as written. Motion carried.
Motion by Cole and seconded by McDonough to approve the minutes of the 3/16/10 special meeting as written. Motion carried.
Correspondence:
Four letters of interest for the position of Zoning Administrator were received by the Board. One letter of interest for the position of Phragmities Coordinator was received.
Old Business:
Agreement ready for signing for Aaromnore Park

Motion by Wierenga and seconded by Cole to approve the bid from St. James Marine for chloride in the amount of ,82 a gal. for chloride for a total of 10,000 gallons plus some
bags of chloride. Motion carried.


New Business:
Zoning Administrator Appointment: Speck stated he had talked with four of the current Planning Commission members regarding the applicants for the zoning administrator position. Of the four all felt Doug Tilley would be the best choice because of his years on the Planning Commission and his knowledge ofthe current zoning ordinance. Motion was made to immediately appoint Tilley and motion seconded by Speck. Roll call vote,
all in favor. A yearly review will be done of Tilley with the Planning Commission and the Township Board.

Page 2
Millage Renewals: There are six millages up for renewal this year. The ballot language must be placed on the August Primary Ballot. They are Operating Millage at 3 .25 mills for 5 years; Fire Department at l mill for 3 years; Beaver Island Rural Health Center at 2 mills for 3 years; Beaver Island Airport at 1 mill for 5 years; Street and Roads at 2 mills for 3 years; and Beaver Island Transfer Station at 1.75 mills for 5 years. Motion by Wierenga and seconded by Cole to place rnillages renewals on the August primary. Motion carried.
Beaver Island Youth Consortimn:
Motion by Speck and seconded by McDonough giving approval for Speck to sign resolution dissolving the BIYC, Motion carried.
Speck suggests the Township support the carnival which has always been a part of the BIYC along with Peaine Township, Motion was made by Cole for St. James Township to support the continuation of camival and request Peaine Township buy in. Motion carried.
Notice to be posted for Grounds Maintenance for all Township properties. Bid must be for all locations and proof of insurance included with bid.
Agenda item for May meeting to be fuel oil bids.
Speck stated both his position for supervisor and the trustee position held by Cole will be on the August primary which must be voted on for the balance of the 4 year terms.
Motion by Wojan to adjotun meeting at 8:30pm.
Respectfully submitted: Jean Wierenga, Clerk St. James Township

First Public Hearing
Wednesday, April 7, 2010 - 7:30 p.m.
All St. James Township Board members present
Also present - 13 members of general public Community Input on Community Development and Housing Needs Assessment
What are the major housing and community development needs of low and moderate income residents of St James Township?
Comments:
A market study done has shown need for more rental housing including accessible and affordable housing.
Can think of eight or nine people who might have need of this type of housing - especially because some live on the other end ofthe Island and this facility would be so close to town and the health center. The location is ideal for older people. Would this be limited to older seniors? It was pointed out that they would have to be 62 or older or disabled.
What are other major housing and commlmity development needs ofthe whole community of St. James Township?
Comments:
There is a need not just for affordable, but other people who have built their homes that were originally good for families but now not suitable because of stairs, etc., etc. -they need a smaller place that would be more accessible.
This whole idea came about from the need of people who lived here and wanted to stay on the Island but couldn’t because no one was here with them any more in their houses. There aren’t a lot of year-round rentals available. There is also a market for small senior housing units for those who might want to own. Planned or potential activities to address the needs stated in questions above.
Comments:
A loan from the USDA Rural Development has been procured in the amount of $582,000. There have been fund-raisers over the years where approximately $69,000 was collected. About $50,000 still needed - that is if they get the $400,000 grant. They have been working on this project for years and are ready to go - just need to get the grant. The proposed complex will consist of six apartments. Plans are available for public to look at. This complex will be for people with low to moderate income, i.e. maximmn of $37,400 for a single person and $42,000 for two persons. 1-bedroom apartments will rent for $600, 2-bedroom for $700, and will include utilities - very reasonable.
lt was asked how the incomes were detennined - This is by average incomes in the region; they are set every year.
Over $100,000 is available in contingency funds. The Township will contribute; this will be in
lieu of collecting taxes as if it were a commercial development.
There is an extra acre of land available that could be sold; there has been some interest by potential buyers of this property to build three duplex buildings. Could be purchased as individual units or by the whole building and rented out. It was asked if the might be sold to seniors only. If and when they sell, there by restrictions that it had to be used for senior living. Whoever bought that would have to pay taxes--the arrangement for no tax collection by the Township would be for the senior 6-unit complex only. The possibility of someone buying the land and developing it has nothing to do with this grant. Hearing adjourned at 7:45 p.m.

St James Township Regular Meeting, March 3, 2010

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30 pm on March 3, 2010. Also present were Tim McDonough, Ray Cole, and
Jean Wierenga. Jim Wojan was absent.

Motion by McDonough and seconded by Cole to approve the minutes of February 3, 2010 as written. Motion carried.

Motion by Cole and seconded by McDonough to approve the schedule of payments. Motion carried.

Correspondence:
A proposed Airport agreement was received from Township Attorney Jim Young, however a meeting to review the agreement with Peaine Township has not been set.

A symposium sponsored by the Conservation Club and the Eco-Tourism Commission will be held in June 2010 along with the Phragmities program which will be working with the above named organizations.

The Am-Vets have submitted a detailed drawing of their plans for the memorial to Wolverine Power.

Speck reported the Township will not endorse or take sides at this time with the Conservation Club or the Wildlife Club.

Reports:
Reports by the Human Resources Commission and the Eco-Tourism Commission will be given at the Township Annual Meeting.

New Business:

Resolution to support St. James Township acquiring DNR Property: On February 24, 2010 the Charlevoix County Commissioners passed a resolution in
support of St. James Township's effort to acquire the DNR property where the Deputy now resides. The following resolution was passed by St. James Township to acquire the
property.
Resolution:
WHEREAS, the Department of Natural Resources acquired by quit claim deed, in 1962 for the sum of $1.00 a piece of property in St. James Township; and

WHEREAS, St. James Township has had the permission of the DNR to use the property under special use permits, or leases dating back to 1986; and

WHEREAS, St. James Township has invested over $42,000.00 in improvements to date, in the property; and

WHEREAS, St. James Township is attempting to reacquire this property from the DNR and is requesting that it be transferred to the Township for the reasonable sum of $1.00;
and

THEREFORE BE IT RESOLVED, that St. James Township should proceed with efforts to require the property from the DNR;

BE IT FURTHER RESOLVED that a copy of this resolution be sent to State Representative Kevin Elsenheimer and State Senator Jason Allen.

Submitted by: Ray Cole Supported by: Tim McDonough

Roll Call Vote: All in Favor.

Joint Meeting:
A joint meeting with Peaine Township was tentatively set for March 16, 2010 at7 PM at Peaine Township Hall to pass a joint resolution authorizing the acquisition of property by negotiation or eminent domain if necessary and declaration of taking.

Posting for Zoning Administrator:
A posting will go up immediately for a zoning administrator. A job description will be available at Supervisor's office.

Time & Date of Annual Meeting:
The St. James Township Annual Meeting will be held on March 27, 2010 at 2 PM at. St.James Township Hall.

Approve at-large members to the Waste Management Committee:Motion was made by Speck and seconded by Wierenga to appoint Ed Troutman, Angel Welke, and Jim Birdsall as at-large members of the Waste Management Committee. Motion carried.

Posting for Phragmities Coordinator: A posting will go up immediately for a Phragmities coordinator.

Amend Human Services Commission language: Resolution:
RESOLUTION TO AMMEND RESOLUTION ESTABLISHING A BEAVER ISLAND HUMAN SERVICES COMMISSION

Under the Commission shall be formed as follows: Change the wording of 1D to read as follows.

"other organizations desiring membership in the commission may do so by submitting a letter on behalf of their service organization. Members will be added by a 2/3 vote of the existing members."

Submitted by Rick Speck Supported by Ray Cole

Role Call Vote: All in Favor

Poverty Guidelines Changed: Resolution
The St. James Township Board of Review shall base the asset level test on the application for the Homestead Poverty Exemption in 2010 on the 2010 poverty guidelines provided by the US Dept of Health and Human Services.

Submitted by Rick Speck Supported by Jean Wierenga

Roll Call Vote: All in Favor.

Proposed Budget:
Proposed budget presented for information. Final budget will be presented at Annual Meeting.

Speck stated he will be writing a letter to Pat Harman, Manager of the Charlevoix County Road Commission requesting an estimate be given to bring about 300ft of Indian Point Road up to standards.

Public Comment:
Ken Bruland gave a report on the Eco-Tourism Commission explaining their plans for the coming year. Also noted at this time are the plans for Phragmities spraying for this year.
No commercial spraying on Beaver Island, but spraying will be done on Hog Island with funding of $28,000 having been received from the state. The DNR plans to train volunteers on Island to take care of any necessary spraying here.

Motion by McDonough and seconded by Cole to adjourn meeting at 8:10pm. Motion carried.

Respectfully submitted, Jean Wierenga, Clerk, St. James Township

St. James Township Meeting, February 3, 2010

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on February 3, 2010. Also present were Jim Wojan, Tim McDonough, Ray Cole and Jean Wierenga.

Two corrections to minutes of regular meeting held on January 6, 2010: Remove second entry of name of Cole which appeared twice for approval of December minutes. Memorial Park entry should read 'when list of requirements and detailed scaled drawings are received by Wolverine can proceed with written agreement'. Motion by Wojan and seconded by Cole with corrections. Motion carried.

One correction to special meeting minutes: The four appointed members of boards will not meet with Twp Attorney but initial agreements to be drawn up will be thru phone calls. Motion by Cole and seconded by Wojan to approve minutes with clarification. Motion carried.

Motion by Wojan and seconded by Cole to approve schedule of payments.

Correspondence:
Speck reported three letters of interest received for appointment to Library Board. They are Lori Souders, Kathy Tidmore, and Dan Connaghan. Letter received from Kevin White regarding his position as Assessor. Letter received from Bob Tidmore questioning how Board plans to respond to Kevin White letter.

Reports: None

Old Business:
Acting on Re-Appraisal Bids: Speck stated two proposals received. One proposal was received from Tim Grimm from Harbor Springs, MI. in the amount of $91,190 and the second proposal received from AD Assessing, Inc. from Williamsburg, MI. in the amount of $68,680. Dawn Plude and Amy Jenema from AD Assessing, Inc. were at meeting to present to Board the details on how they do a re-appraisal. Their proposal also included samples of how they document every parcel appraised. They explained if approved by board how they would schedule their time on Island to complete the re-appraisal. The two women are both Level 3 Assessors, and have done numerous re-appraisals in Northern MI and have been very successful with all of them and received approval from the State. The contract terms are '/4 down by March 31, 2010; 1/4 down April 1, 2010 and remaining payment April 1, 2011. Motion by Cole and seconded by Woj an to accept AD Assessing, Inc. as re-appraisers and authorize St. James Township Supervisor to adopt appraisal. Motion carried. Roll call vote followed. Passed unanimously. Amendment to first proposal: Place letter notifying property owners of upcoming re-appraisal in with assessing paperwork to go out soon. This would eliminate additional cost for a second letter. Also authorize Speck to put in proposal the request for an informational meeting for property owners to be held. Exact date for meeting not set at this time but sometime in April.

Library Board Appointment: Motion by Cole and seconded by Wojan to appoint Lori Souders to the Beaver Island District Library Board for a term of three years. Motion carried. Wierenga abstained.

Human Resources Appointment: The Board did not receive any letters of interest for this position, so rather than re-post this appointment, the board asked Kathy Tidmore and Dan Connaghan if either of them would be interested in serving. Kathy Tidmore stated she would. Motion was made by Wojan and seconded by McDonough to appoint Kathy Tidmore to Human Resources Commission. Motion carried.

Community Development Block Grant Application: Speck reported the Senior Housing Has cleared the 1st hurdle with MSHA. The highest level administrative person in the Township, Supervisor Rick Speck will be the authorized official to access the MSHA website and can appoint others to assist. Step #2 is a Partnership Profile and Step #3 is Administrative Agent (St. James Township) to handle the funds for project, which may be available by summer.

Motion was made by Wierenga and seconded by Cole to be the Fiduciary for the Cormorant Study Fund and open a separate bank account for monies received. Motion carried.

New Business:

Salary Resolution:
When a Township holds an Annual Meeting a resolution must be adopted authorizing the Township Board to determine the salaries for the offices of Supervisor, Clerk, Treasurer and Trustees for fiscal year 2010 by adopting a resolution at least 30 days prior to the township annual meeting of the electors. Speck recommends all salaries remain same as 2009. Separate resolutions were adopted for each position as follows:

Motion by Wojan and seconded by Wierenga to approve salary of $14,267 for Supervisor for fiscal year 2010 beginning on 4/01/10. Motion carried. Roll call, all in favor.

Motion by Speck and seconded by McDonough to approve salary of $14,267 for Treasurer for fiscal year 2010 beginning on 4/01/10. Motion carried. Roll call, all in favor.

Motion by Speck and seconded by Wojan to approve salary of $15,534 for Clerk for fiscal year 2010 beginning on 4/01/10. Motion carried. Roll call, all in favor.

Motion by Wojan and seconded by Speck to approve salary of $4,227 for each Trustee for fiscal year 2010 beginning on 4/01/10. Motion carried. Roll call vote, all in favor.

Speck reported the dates set for Board of Review as March 8, 2010 and March 9, 2010. Times for March 8 are 9am to noon and l to 4pm. Times for March 9 are 9am to noon and 6 to 9pm. Hearings to be held in St. James Township Hall.

Public Comment:
Kathy Speck suggests board keep names of those who sent letters of interest for Library Bd. be kept for future consideration when openings occur. Don Vyse stated his displeasure of recent events concerning Assessor.

Motion by Woj an to adjourn meeting at 9pm.

Respectfully submitted, Jean Wierenga, Clerk St. James Township

St. James Township Board, January 6, 2010

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7pm on January 6, 2010. Also present were Tim McDonough, Jim Wojan, Ray Cole, and Jean Wierenga.

Motion by McDonough and seconded by Cole to approve the minutes of the December 2, 2009 as written. Motion carried.

Motion by Cole and seconded by McDonough to approve the minutes of the special meeting on December 16, 2009 as written. Motion carried.

Motion by Wojan and seconded by Cole to approve the schedule of payments as presented. Motion carried.

Correspondence:
Letter from Joe Reed supporting the Airport Committee.
Letter from Joan Vyse resigning from the Human Resources Commission.

Reports:
Wierenga gave report on brief Waste Management Committee meeting held on December 17, 2009.

McDonough reported on new equipment purchased by the Fire Department in the amount of $20,195. $9,848 of the cost was covered by the donations given to Fire Department in memory of Bob McGlothin. Balance was paid by the Fireman's Auxiliary from sales at the Island Treasurers Resale Shop. The Auxiliary also purchased new jackets for each of the Fireman at a total cost of $1,642. McDonough also announced the Resale Shop has grossed over $29,000 to date.

Old Business:
DNR Property: Jim Wojan has been in contact with our State Representative Kevin Elsenheimer seeking his help towards St. James Township acquiring the property.

Memorial Park:
Speck stated he has been contact with Wolverine and has received a written agreement on use of property. Wolverine specifically requests four points be met, which are: Property only to be used for a memorial and flags; a drawing of plans be submitted; no excavation or drilling over old foundation; and no removal of debris from property.

New Business:
Wildlife Club: Jeff Powers, President of the Beaver Island Wildlife Club, stated the Club would like to request that St. James Township be the governmental organization to receive funds from other governmental and non governmental organizations to provide the conduit to USDA Wildlife Services to allow them to conduct an economic analysis of the impact of cormorants on the Great Lakes. This project will be covering up to six counties in northern Michigan. The Beaver Island Wildlife Club would also like to receive a letter of support from the St. James Township Board to have USDA-WS conduct this study. Motion was made by Cole to support the efforts of the Beaver Island Wildlife Club towards the cormorant study in the northern counties and approves a letter of support be sent and seconded by Speck. Motion carried.

Appointments:
Motion was made by Wierenga and seconded by Cole to re-appoint Dave Adams and John Fiegen to the ZBA for three year terms each ending in January 2013. Motion carried.

Motion was made by Wojan and seconded by Speck to re-appoint Jayne Bailey and Ray Cole to the Planning Commission terms ending in 2012. Motion carried.

Motion was made by Wierenga and seconded by McDonough to re-appoint Jim Wojan to the Airport Committee with term ending in 2014. Motion carried. Wojan abstained.

Posting will be done for opening on the Beaver Island District Library Board and also an opening on the Human Resources Commission.

Request for Re-Appraisal:
A letter was received earlier in 2009 from Kelli Sobel, Executive Secretary, State Tax Commission, notifying St. James Township of inappropriate assessing practices. A review was ordered due to inconsistencies in information reviewed by field staff of the State Tax Commission and statements made by Assessor Kevin White. A 14 point review and detailed plan to correct the deficiencies was sent to the Supervisor. The State required a detailed timetable for correcting these items and a reply to come from Supervisor by November 20, 2009. Supervisor Speck submitted a plan and it was accepted by the State. A Request for Re-Appraisal was presented to the Board for review and will be sent out to five possible firms qualified to do the work. Replies must be received back by January 25, 2010 and then will be forwarded to Larry Griggs, Assessment and Certification Division of the State, for review and narrowed down to two and a decision can be made at the February meeting of the Board to hire one. Cost of this re-appraisal will be at least $30 a parcel or more, with total cost up to $55,000. This cost can be paid over a three year period. Motion was made by Cole to solicit proposals for re-appraisal in St. James Township and seconded by McDonough. Motion carried.

Motion by Wojan to adjourn at 8:15pm.

Respectfully submitted, Jean Wierenga

St. James Special Meeting, December 16, 2009

Supervisor Rick Speck called a Special Meeting of the St. James Township Board to order at l0 am on December 16, 2009. Also present were Tim McDonough and Ray Cole. Jim Woj an was absent. Meeting was held in the Governmental Center and was properly posted in a timely manner.

Purpose of meeting was to adopt a resolution for continued dual representation concerning joint island operations as recommended by the Townships law firm Young, Graham, Elsenheimer & Wendling. The law firm recommended one individual to be appointed by each township board to represent their respective board. However, at a meeting held prior to St. James board meeting, Peaine Twp appointed their representative and an alternate. St. James board decided to do the same recommending Supervisor Speck be the representative and Ray Cole the alternate.

Motion by McDonough, seconded by Cole, that the township board has reviewed the memo dated December 9, 2009, from the township's law firm, Young, Graham, Elsenheimer & Wendling, P.C., the township board consents to the continued dual representation by the law firm in connection with joint island operations between Peaine Township and St. James Township, agrees to follow the procedures outlined in the memo, and authorizes the township supervisor to sign the memo on behalf of the township. Motion carried.


Motion by McDonough and seconded by Cole to adjourn meeting at 10:10am. Motion carried.
Respectfully submitted, Jean Wierenga, Clerk

St. James Township Board December 2, 2009

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on December 2, 2009. Also present were Jim Wojan, Tim McDonough, and Jean Wierenga. Ray Cole was absent.

Motion by McDonough and seconded by Wojan to approve the minutes of the regular Township meeting held on November 4, 2009 and the special joint Township meeting held on November 23, 2009 as written. Motion carried.

Motion by McDonough and seconded by Speck to approve the schedule of payments. Motion carried.

Correspondence:

Speck reported two letters of interest to serve on the Waste Management Committee were received, one from Ken Taylor and one from Bob Tidmore. Wojan questioned the recent correspondence received from Jim Birdsall to Don Vyse, Chairman of the Airport Committee, requesting copies of Airport Committee meetings over the last 10 years. Did Birdsall get authorization from Peaine Board to make that request?

Old Business:

Snowplow Bid: One bid was received from Gordon Heikka for snowplowing at the Governmental Center and Island Treasurers Resale Shop. His bid at the Governmental Center is $64/per hour, but billing will be on a per minute basis. His bid for the resale shop is a flat $25. Motion was made by Wojan and seconded by Wierenga to approve the bid. Motion carried.

Memorial Park ( Aaronmore Park ): Speck has finally been in contact with Wolverine Power regarding use of the area. Nothing finalized at this time, but Speck stated he hoped by spring all details will be worked out so Am Vets can start on their monument.

DNR Building : Sheriff Don Schneider has been in contact with Supervisor Speck regarding how to keep the DNR Building They will be in touch with both Kevin Elsenheimer and Jason Allen, lawmakers serving our area, asking them to try to work thru DNR to acquire this property.

New Business:

Snow Plowing on Seasonal Road : This request comes from Travis Martin, of 38193 Indian Point Road . At this time the Manager of the CCRC, Pat Harmon has said some tree trimming must be done along this road, plus a turn around area must be graveled according to County specs. Martin provided to the board and to the CCRC pictures, sketches, and has taken measurements of the area. Harmon has only looked at the pictures, not come over to Island to view the area first hand. Wojan stated it is necessary for Harmon to come over and will try to talk to Harmon. Martin stated this portion of Indian Point Road has been maintained in the summer as well as dust control put down. The Board cannot commit to one property owner to pay for the gravel the CCRC states is needed. The amount of gravel is also in question. Motion was made by Speck to table anything further on this request until Pat Harmon comes to Island to see first hand the area. Motion seconded by McDonough. Motion carried.

Community Center Grant Request:

Motion was made by McDonough and seconded by Wierenga to send a letter of support from St. James Township to the Grand Traverse Band regarding a $25,000 grant for the Center. Motion carried.

Ratify Stump Grinder Loan:

The loan for the stump grinder at the Transfer Station when initially acquired thru Charlevoix State Bank required a payment annually of $18,000. This loan payment thru approval by the bank and both Township Supervisors has been lowered to $8,500 per year. Motion was made by McDonough and seconded by Speck to ratify actions of the supervisors. Motion carried. Wojan noted this action should have come before both boards before finalized.

Board of Review will meet December 15, 2009 at the Governmental Center . No protests will be heard at this meeting.

The next joint meeting of Peaine and St. James Township Boards will be held January 11, 2009. At this time boards will review the proposed Airport Authority as well as an airport contractual contract to govern the airport which is being prepared by Township Attorney Peter Wendling. Also Wendling will provide recommendations for the Waste Management Committee.

Resolution for Current Airport Committee Chairman to handle daily operations: Motion by Wojan and seconded by McDonough to authorize Don Vyse, Chairman, to continue taking care of everyday needs at Township Airport . Motion carried.

Questions arose concerning Transit Bus parked at the Governmental Center . Did they get approval from the Township to park there and who gave approval to use one of the rooms set aside only for the Deputy Sheriff? Motion was made by Wierenga and seconded by Wojan to give Speck authority to work out the details. Motion carried.

Wojan wanted it made known that all new lights need to be purchased for downtown Christmas tree. No board action taken.

Motion by Wojan to adjourn meeting at 8:20pm.

Respectfully submitted, Jean Wierenga, Clerk

 

Joint Township Meeting, December 21, 2009


Peaine Township Supervisor Jack Gallagher called a special meeting of both Peaine and St. James Township Boards to order at 7pm. on November 23, 2009. The meeting was held in the Peainc Township Hall. Also present from Peaine Township were Colleen Martin, Pete Lodico, Larry Kubic, and Paul Welke. Present from St. James Township was Rick Speck, Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga. Also present was Township Attorney Peter Wendling,

The special meeting was called to pass the resolution of necessity for the Township Airport, and to discuss the other jointly funded services for both Townships.

Supervisor Rick Speck recommended the resolution of necessity be withdrawn. He stated it is necessary first to make a decision on how the Township Airport will be governed. There has been two different documents found, first, an ordinance from 1992 and, second a resolution passed in 1983, so a decision must be made which one will be followed or completely changing how the Airport is governed. Township Attorney recommends either an Airport Authority be funned or a Contractual Agreement be put into place. The contractual agreement would he a very narrow contract with both Boards calling the shots. The airport authority would be setting up all long term rules and regulations, which would be a inure effective way of running the airport. Those serving on the authority would be appointed. Motion was made by Cole and seconded by Speck to direct Township Attorney to draw up both a proposed airport authority and a proposed airport contractual contract. Motion carried.

Motion was made by Speck and seconded by Cole to set a date of January 11, 2010 to have next joint meeting to review the proposed documents to be prepared by Attorney. Motion carried.

Motion was made by Speck and seconded by Cole to table the resolution of necessity. Motion carried.

The jointly funded Transfer Station has a joint committee to oversee the operations and has had recent openings on the committee. Gallagher stated Peaine Twp Board had approved appointing three people to the committee. St. James Twp had made one appointment. Questions arose regarding the appointments to the committee as well as one previous member being asked to resign because of a possible conflict of interest, which was later determined not to be an issue. St. James Twp will repost for the position. Motion was made by Cole and seconded by McDonough to repost. Motion carried.
Motion was then made by McDonough and seconded by Cole for Attorney to come back with recommendations for the WMC committee. Motion carried.

Gallagher stated Peaine Twp prepares a proposed budget in August before the millage rates are set. He ask the same from St. James Twp and Speck replied that is not a policy of St. James Twp as a budget for the fiscal year is prepared in March each year. It was agreed by St. James Township Board to provide a proposed budget for the Fire Dept by mid-February each year.

Motion by Cole and seconded by Wojan to adjourn meeting at 9:05pm. Motion carried.

Jean Wierenga, St. James Township Clerk

St. James Township Board Meeting on November 4, 2009


Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on November 4, 2009. Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga.

Correction to October 7, 2009 minutes: Regarding the BITA appointments, the sentence omitted was "McDonough and Wojan abstained from voting because both are members of the Beaver Island Boat Company Board." Motion was made by Cole to amend the minutes to reflect the potential conflict of interest which would not allow the two to vote. Motion seconded by -McDonough. Motion carried.

Motion by Wojan and seconded by Cole to approve the schedule of payments as presented. Motion carried.

Reports:
Letter read by Speck from the State Treasury Department. Speck has a call into the State Tax Commission with a timetable to complete their request.

Old Business:
Motion was made by McDonough and seconded by Wojan to appoint Ray Cole as Township Board representative to the Lighthouse Restoration Committee. Motion carried.

No reply from Wolverine regarding use of Aaronmore Park by Am-Vets.

Fuel Oil Bid:
Island Energies bid for fuel oil for the Township is $3.18/galion. Board will ask twp. maintenance man, Darrell Butler, to check the sizes of the tanks using fuel oil which are both Fire Halls, Township Hall, and Governmental Center.

New Business:
Motion by Speck and seconded by Wojan to appoint Ed Troutman to the Waste Management Committee. Motion carried.

Motion by Speck and seconded by Wierenga to appoint Ed Troutman to the Board of Review. Motion carried.

Schedule for Joint Twp Meeting to discuss jointly funded projects: Board agreed to either November 16th or 23 for meeting at Peaine Hall.

Post for Snow Plowing:
It was decided to post only for snow plowing at Governmental Center and Resale Shop this year. Snow removal on the side walks has not been a good venture because once cleared, the County Road Commission plow trucks push the snow from the streets onto the sidewalks. After much discussion on this issue, it was decided to get public= opinion before any further cleaning of sidewalks. Also the sidewalks downtown are the responsibility of the business owners. Motion by Speck and seconded by Cole to post for snowplowing at the Governmental Center and Resale Shop. Motion carried.

Motion by Wojan to adjourn meeting at 8:14pm.

Respectfully submitted.Jeanan Wierenga. Clerk St. James Township

St. James Township Board, 7:30pm, October 7, 2009

(draft minutes)

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on October 7, 2009. Also present were Jim Wojan, Tim McDonough, Ray Cole and Jean Wierenga.

Motion by Wojan and seconded by Cole to approve the 9/02/09 minutes as written. Motion carried.

Motion by McDonough and seconded by Cole to approve the schedule of payments. Motion carried. Wojan asked if the Board had been notified by letter of the increase in the yearly ramp fees by Beaver Island Marina. The answer was no.

Reports:
Andy Reihl, Project Manager for Central Michigan University, reported to board the CMU Boat House Restoration plans. Plans are to replace roof, doors, and siding with modern materials, but to maintain the overall appearance of the building as it stands now.

Old Business:
Am Vets Memorial:
The Am Vets have changed the location of their planned memorial from the downtown area in front of the Public Rest Rooms to Aaronmore Park. Plans by the Am Vets will be to sell bricks for use at the memorial to raise money for the project. Speck checked withthe people who created Aaronmore Park and they have no problem with new plans for park. Speck stated since the Township has a 40 year lease agreement with Wolverine former owner of property, he has tried to reach them to be sure complying with lease, but to date no reply. Project does not have to go to Planning Commission for approval, but will notify the PC so it will be in their minutes.

Resolution to Ratify Airport Lease:
The previously approved lease agreement by the board in September was not acceptable by Peaine Twp as written, so a few minor wording changes were made so needed approved with changes. Motion by Wojan and seconded by Wierenga to approve the Airport lease as written. Motion carried.

BITA Appointments:
Four applications were received for the two vacancies on the BITA. Motion was made by Wierenga and seconded by Cole to approve the appointments of Don Vyse and Kitty MaNamara to each serve a three year term until 9/30/12 on the BITA. Motion carried.

New Business:
Solicit Oil Bids:
Motion by McDonough and seconded by Speck to post oil bids now, but starting in 2010 the bids will be posted in the spring rather in fall. Motion carried. Roll call vote: All in favor.

Resolution to allow Airport Chairman to sign Grant:: Motion by Wierenga and seconded by Cole to allow Airport Committee Chairman, Don
Vyse, to sign grant for approach clearing on Runway 9. Motion carried. Roll call vote: All in favor.

Set Up Lighthouse Restoration Committee:
The committee will consist of 5 members: Don Vyse as Chairman, one member from the Great Lakes Lighthouse Keepers Association; one member from the Historical Society; one from the Township Board; and one the fifth member to be picked by the committee.

Lighthouse Fund:
To open a separate account for the Lighthouse funds was not necessary as an account was opened previously when the $6,000 Tribal Grant was first received.

DNR Building:
To acquire the DNR Building & Dock at this time is in limbo. The State does not give away property, but will swap land. Anything to be traded by the Township must be appraised and anything bought would put a major hole in our budget. Attempt will be made to get Legislators to intercede on our behalf. At this time both Townships put money into building but do not own it.

Waste Management Committee and Board of Review Openings: Notices will be posted for both positions.

Motion was made by Woj an to adjourn meeting at 8:10pm.

Respectfully submitted,
Jean Wierenga, Clerk

Regular meeting of St. James Township Board, September 2, 2009

Supervisor Rick Speck called the regular meeting of the St. James Township Board to order on September 2, 2009 at 7:30pm. Also present were Jim Wojan, Tim McDonough, and Jean Wierenga.

Motion by McDonough and seconded by Wojan to approve the minutes of the August 5, 2009 meeting, as written. Motion carried.

Motion by McDonough and seconded by Wierenga to approve the schedule of payments. Motion carried,

Reports:
Jackie LaFreniere reported the spraying for Phragmites has been completed. Along with Beaver island, both Garden and High Islands were sprayed.

Speck reported on a letter recently received from Tina Walker suggesting the money budgeted for the Youth Consortium be put into the Parks and Trails Fund, but request denied.

Bob Tidmore representing the Am Vets is requesting to use a portion of the grounds downtown in front of the Public Restrooms for a monument, kiosk, and three flag stand in remembrance of the veterans. The design presented is too large for the area, and board requests scaling it down, and provide a more detailed layout. Also an agreement must be included on the upkeep of the area.

Request came from the Airport Committee Chairman Don Vyse to levy the maximum millage allowable. This is essential and critical for the emergency management plan for the Township Airport.

Old Business:
Millage Renewals: The millage to be levied this year that will remain the same as last year are .9502 allocated operational millage; 2.8500 for the voted operated millage; I .8439 for Street and Roads; 1.5345 for Transfer Station; and .2363 for the Historical Society. The maximum millage allowable to be levied will be .9713 for the Fire Department; .9227 for the Airport; 1.9426 for the Beaver Island Rural Health Center and 1.000 For the EMS. Total millage to be levied is 12.2535. Motion made by Wierenga and seconded by Wojan to adopt the 12.2535 millage. Motion carried.

Appointment to BITA tabled.

Motion by Wojan and seconded by McDonough to appoint Joan Vyse to the Human Resources Commission. Motion carried.

Motion by Wierenga and seconded by Speck to appoint Ken Bruland to the Natural Resources and Eco Tourism Commission. Motion carried.

New Business:
A Resolution to Ratify Beaver Island Airport and Fresh Air Aviation Lease for three years was approved. Roll call vote: All in Favor.

Motion was made by Speck and seconded by McDonough to agree in principal to accept grant funds on behalf of the Beaver Island Development Corporation. Motion carried.

Kathy Speck was approved as Administrative Assistant.

Motion was made by Wojan and seconded by Wierenga to appoint Ray Cole to fill the position of St. James Township Trustee. Motion carried.

Motion by Wojan to adjourn meeting at 7:58pm.

Respectfully submitted, Jean Wierenga, Clerk

Regular Meeting of the St. James Township Board, 7pm, August 5, 2009

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7pm on August 5, 2009. Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Wierenga.

Manager Pat Harmon of the Charlevoix County Road Commission presented Don Vyse with a plaque from the CCRC and thanked him for his years of working with the CCRC. Shirley Roloff of the Charlevoix County Commissioner's also thanked Don Vyse for his service to the community. Charlevoix County Sheriff Don Schneider also presented Don Vyse with a plaque from the Sheriff's Department for his continuing support and his 11 years of dedicated service.

Motion by McDonough and seconded by Wojan to approve the minutes of the 7/01/09 and 7/29/09 meetings. Motion carried.

Motion by Wojan and seconded by McDonough to approve the schedule of payments.
Motion carried.

Reports:
Contract to be ready by September for the $75,000 grant for tree clearing at the Township Airport and the Township share will be $1,875. Letter received from the Beaver Island Rural Health Center requesting maximum millage be levied for the Center,

Old Business:
Supervisor Resignation: Motion made by Wojan and seconded by McDonough to accept the letter of resignation from Don Vyse as Supervisor of St. James Township. Motion carried. Wojan stated he was not happy to make the motion because he has served on the Board thru seven supervisors and Vyse was one of the best.

Letter read from Joan Vyse resigning as Administrative Assistant.

Letter read from Don Vyse resigning from the Waste Management Committee.

Motion by Vyse and seconded by Wojan to participate in the Human Resources Commission. Motion carried.

Motion by Vyse and seconded by Wojan to participate in the Eco-Tourism Commission, Motion carried. Vyse suggested the Board check with Township Attorney on the legal standing of both of the above Commissions.

New Business:

Two appointments need to be made on the Beaver Island Transportationm Authority with terms running until 2012. Both Kitty McNamara and Ken Taylor's terms expire at this time. Notice to be posted regarding openings.

Friends of the Lighthouse:
The engineering phase of the Lighthouse has been finished. The cost was $15,000 which the township paid up front, but all will be reimbursed. Next phase is to form an informal group with a representative from the Township Board, the Historical Society, the Great Lakes Lighthouse Keepers Assn. and other interested people. Motion by McDonough and seconded by Wojan approve the formation of the Friends of St. James Lighthouse. Motion carried.
Don Vyse stated he would like to remain active in this organization.

Resolution to Acquire DNR Building
At this time the Township has a lease with the DNR for the building and waterfront property. The State does not give away land but are trying to come with a solution for this property. Shirley Roloff a member of the Charlevoix County Commissioners and Sheriff Don Schneider both are offering their support to acquire the building.

The following resolution was passed by the board:
The St. James Township board supports the efforts to acquire the Building and the land fof the former Department of Natural Resources Fire Equipment Station located at 38030 Michigan Avenue, Beaver Island, MI 49782 Land Parcel 013-223-039-00
Motion by Vyse, seconded by Woian to pass resolution. Motion carried. Roll call vote followed. All in favor.

Township Assessing:
Vyse stated the board needs to review how better to improve the assessing for St. James Township. First step would be re-assessing with pictures of all parcels.
Next would be requiring the Assessor to be in his office two days a week and out in the field one full day a week. A new program similar to what is done on the mainland would be to pay assessor per parcel. Average salary ranges from $11 tp $15 per parcel. Vyse recommends starting at $12 per parcel. This change would create a salary increase of approximately $3503 a year. No decision made at this time.

Millage Renewals:

There are six millage renewals up at the end of 2009. They are Fire Department, Beaver Island Rural Health Center, Township Airport, Street and Road, Transfer Station and Allocated. Motion by Vyse and seconded by Speck to place six millage renewals on the November ballot. Motion carried.

Supervisor Appointment: The State Statute states the Township Board can appoint a Supervisor at this time with length of office to run until the next election in 2010. Motion was made by Wojan and seconded by Wierenga to appoint Trustee Rick Speck as St. James Township Supervisor. Motion carried. Vyse abstained. Notice will be posted for the Trustee position.

Rick Speck presented to Don Vyse a plaque from the St. James Township Board expressing our thanks to Don for his 11 years of dedicated service to the Township.

Gary Voogt, Ed Wojan, Pam Grassmick, and Jerry LaFreniere all spoke stating their thanks for the many achievements Don Vyse had accomplished during his years of service to St. James Township.

Rick Speck was formally sworn in as St. James Township Supervisor by Clerk Jean Wierenga.

Motion by Wojan to adjourn meeting at 7:50pm.

Respectfully submitted, Jean Wierenga

Special Joint Meeting of St. James and Peaine Township Boards, July 29, 2009

A special meeting of the St. James and Peaine Township Boards was called to order by Peaine Township Supervisor Jack Gallagher at 4 pm on July 29, 2009. Also present from Peaine Township were Colleen Martin, Pete LoDico and Larry Kubic.
Present from St. James Township were Don Vyse, Tim McDonough, Rick Speck and Jean Wierenga.

Purpose of special meeting was to discuss and decide upon a proposed contract with Cherry Capital Connection, LLC. The CCC, with assistance from Aspen Wireless will assist in writing a grant application for Internet service for all of Beaver Island utilizing the use of the three towers already here.
The deadline for the grant application must be filed by August 14, 2009. A motion was made by LoDico and seconded by Gallagher by Peaine Township to approve the proposed contract and the $7500 needed by CCC. Motion carried.
Roll call vote followed, all in favor. A motion was made by Wierenga and seconded by Vyse to approve the proposed contract and the $7500 needed by CCC. Motion carried. Roll call vote followed, all in favor.
Meeting adjourned at 5 pm.
Respectfully submitted, Jean Wierenga, clerk, St. James Township

St. James Township Board, July 1, 2009


Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on July 1, 2009. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Wierenga.

Motion by Wojan and seconded by Vyse to approve the minutes of the June 3, 2009 as written. Motion carried.

Motion by McDonough and seconded by Wojan to approve the schedule of payments as presented. Motion carried.

Reports:
Information from State received stating all documents reviewed and approved giving go ahead for next phase of restoration of lighthouse. Vyse stated it is now time to get a group together and organized.

Old Business:
Township Policy Review:
The Board received a list of various policies from Township Attorney and must establish priorities and get started with the original list. This process will take several months tocomplete.

New Business:
Planning Commission Appointment:
Motion was made by Vyse to appoint Don Tritsch to fill the vacancy on the St. James Township Planning Commission since he has past experience serving on the PC. Motion seconded by Speck. Motion carried.

Youth Consortium:
In May the original group met to discuss what to do with the Youth Consortium. Nothing decided whether to continue as funding is a major issue.

Senior Housing Grant Agreement:
Pete LoDico, President of the Beaver Island Community Development Corporation presented to the board the plans of BICDC to develop six units of low to moderate income rental housing for Seniors and the Disabled. The Michigan State Housing Development Authority (MSHDA) proposes to enter into a Community Development Block Grant(CDBG) agreement with St. James Township since the facility is located in St. James Township. This would require the funding to be run thru St. James Township as the Grantee. A separate banking account would need to be opened to distribute the Community Development Block Grant Funds. It was stated no Township Funds would be involved. LoDico is asking the board if they are willing. Need to complete review of documents by early August. Motion by Vyse seconded by Rick Speck Motion carried-all in favor.

Letter of resignation from Supervisor Don Vyse read by Clerk. Resignation to become effective at the next regular board meeting to be held on August 5, 2009. Motion by Vyse to adjourn meeting at 8 p.m.
Respectfully submitted, Jean Wierenga, clerk

St. James Township Board on June 3, 2009

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on June 3, 2009. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Wierenga.

One correction to minutes of May 6, 2009: Omit ‘Cleaning Porta Johns' in wording of bid notice.

Motion by Wojan and seconded by Speck to approve minutes of May 6, 2009 with correction. Motion carried.

Motion by McDonough and seconded by Wojan to approve the schedule of payments. Motion carried.

Reports:

A notice of an opening on the Planning Commission to be posted.

No progress on hi-speed Internet service.

Road Commission equipment to be on Island soon to sweep streets and clean catch basins.

Old Business:

Bid Policy: A resolution to establish a policy for competitive bidding was reviewed. The Township Attorney recommends putting a dollar amount in the resolution, but to be careful not to make amount too low. A motion was made by Wojan to establish a competitive bidding policy with an amount of $5,000. Seconded by Vyse. Roll call vote, all in favor. Copy of Resolution attached to minutes.

Ethics Policy: Motion by Vyse and seconded by Wojan to adopt a Code of Ethics and Conflict of Interest Policy. Roll call vote: Yes: Vyse, Wojan, Speck and Wierenga. No: McDonough. Copy of Policy attached to minutes.

Restroom Bids: Motion by Vyse and seconded by Wierenga to appoint Rollie Cull to do restroom maintenance at a rate of $14/hr. Motion carried.

New Business:

Township Policy Review: Township Attorney has prepared a list of township policies for the board to consider adopting. Board asked to review the list and contact Supervisor with questions or comments.

Public Comment:

Elaine West expressed her concerns to everyone present at meeting how ‘fed up' she is with all the nit picking that is going on in the Township. She stated how these people are constantly complaining that something is always wrong. They think Beaver Island is a beautiful place to move to, but once here want everything changed.

Motion by Wojan to adjourn at 8:15pm .

Respectfully submitted, Jean Wierenga, Clerk, St. James Township

 

St. James Township Board on May 6, 2009

(draft minutes)

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on May 6, 2009. Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Wierenga.

Motion by Wojan and seconded by Vyse to approve the minutes of the April 1, 2009 meeting as written. Motion carried.

Motion by Speck and seconded by McDonough to approve the schedule of payments. Motion carried.

Reports:

Vyse stated he had received information the Revenue Sharing from the State of Michigan would be cut 15%.

St. James Township share of expenses for plumbing repairs at the DNR Building will be $2,800.

More information to become available on hi-speed internet service for Beaver Island by June 1.

Old Business:

Library Board Appointments:

There are three vacancies on the Beaver Island District Library Board from St. James Township. The three ladies whose terms are up are Sally Lounsberry, Lil Gregg, and Patti Cull. All three have expressed interest in remaining on the Board. Motion by McDonough and seconded by Vyse to re-appoint Patti Cull for a two year term, Sally Lounsberry for a three year term, and Lil Gregg for a four year term. Motion carried.

New Business:

Part-time Employee at Transfer Station:

Motion was made by Vyse and seconded by Wojan to approve the appointment of Amy Burris as the part-time employee at the Beaver Island Transfer Station. Motion carried.

Bid Policy and Ethics Policy:

Copies of the proposed Bid policy and Ethics policy were passed out to Board members. Vyse recommended reviewing these policies and if anyone has questions call. Township Attorney recommends a five year review of policies, which he will send a listing of those policies for the board for review. No action on any policies at this meeting.

Bid notice to be posted for Cleaning Porta John and restrooms.

Public Restroom Improvements:

Will try to get an estimate soon on cost of upgrading the public restrooms.

Bid Openings:

Lawn Maintenance Bid with Insurance included:

One bid received from Jean's Lawn Service with Certificate of Insurance included. Motion by Wojan to accept bid as presented and seconded by McDonough. Motion carried. Wierenga abstained.

Gardening Bid:

Pam O'Brien presented the only bid for $3,500 which included all the pocket parks and Paradise Park. Motion by Vyse and seconded by Wierenga to approve bid. Motion carried.

Public Comment:

Pam Grassmick presented two resolutions for the board to consider, one creating a seven member Human Services Commission and second to create a Natural Resources Commission. No action taken at this time.

Motion by Wojan to adjourn at 8:10pm .

Respectfully submitted, Jean Wierenga, Clerk, St. James Township

St. James Township Board on April 1, 2009

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on April 1, 2009. Also present were Jim Wojan, Tim McDonough, Rick Speck, and Jean Wierenga.

The final review of the budget was discussed. Since the Hanger payment of $2,500 was not made in 2008, it is necessary to pay that amount now and also the $2,500 for the year 2009. To do so the budget must be amended. It was agreed to reduce the Shoreline Maintenance figure from $3,000 to $1,500; reduce the Landscape Maintenance from $4,000 to $3,500; reduce the Lawn Mowing from $3,000 to $2,750; and reduce the Public Restroom expense from $1,000 to $750 to make up the $2,500 difference. Motion by Wierenga and seconded by McDonough to approve the budget for 2009-2010 with the amended changes. Motion carried.

Motion by Wojan and seconded by Speck to approve the minutes of the March 4, 2009 meeting as written. Motion carried.

Motion by Wojan and seconded by Vyse to approve the schedule of payments. Motion carried.

Reports:

Jerry LaFreniere explained to the board the proposed plans to have a Coast Guard Appreciation Day this summer to honor the Coast Guard for all their assistance given to Beaver Island. He is requesting the Township Board write a letter of appreciation for their efforts. Motion was made by Vyse and seconded by McDonough to write a letter to support the efforts of the Coast Guard. Motion carried.

New Business:

Library Board Appointments: Vyse explained three of the Beaver Island District Library Board members are up for re-appointment. The appointments will be one for 2 years, one for 3 years, and one for four years. A notice will be posted for anyone interested in serving on the Library Board. Motion by Wojan and seconded by Vyse to approve this schedule of appointments for the Beaver Island District Library Board. Motion carried.

Innisfree Lane : In 2008 the property of John Adams located on Donegal Bay Road was divided into several parcels to be sold. Innisfree Lane originally was the private road for the Adams family, but with the changes on the property, Innisfree Lane would become a public road to the various parcels, which would require board approval. Motion was made by Vyse and seconded by Wojan to approve the road name of Innisfree Lane. Motion carried. Roll call vote followed with all board members in favor.

Motion by Vyse and seconded by Wojan to adjourn meeting at 7:55 pm. Motion carried.

Respectfully submitted, Jean Wierenga, Clerk, St. James Township

 

St. James Township Budget Hearing, Saturday, March 28, 2009

(Draft minutes)

Supervisor Don Vyse called the St. James Township Budget Hearing to order at 2:00pm on Saturday March 28, 2009. Also present were Tim McDonough, Rick Speck, Jim Wojan, and Jean Wierenga.

The proposed budget for 2009-2010 was reviewed. No changes were proposed for budget. Motion by Speck and seconded by McDonough to levy millage necessary to support the budget. Motion carried.

Motion by Wojan and seconded by Speck to adjourn budget hearing at 2:20pm. Motion carried.

The St. James Township Annual Meeting opened at 2:21pm.

Motion by McDonough and seconded by Vyse to approve the minutes of the annual meeting held March 22, 2008. Motion carried.

Board Salaries: Salaries for Board members to remain the same as last year.

1. Motion by Wierenga and seconded by K. Taylor to approve same salary as previous year at $14,267 for Supervisor. Motion carried.

2. Motion by Vyse and seconded by McDonough to approve same salary as

previous year at $14,267 for Treasurer. Motion carried.

3. Motion by K. Taylor and seconded by E. Troutman to approve same salary as

previous year at $15,594 for Clerk. Motion carried.

4. Motion by E. Troutman and seconded by P. O'Brien to approve same salary as

previous year at $4,227 each for Trustees. Motion carried.

Township Agencies served by Township to be approved by Board.

1. Township Attorney: Young, Graham, Elsenheimer, and Wendling.

2. Township Accountant: Mason and Kammerman

3. Township Insurance: Municipal Underwriters Insurance

4. Township Banking Institution: Charlevoix State Bank

5. Township Engineer: Moore & Bruggink

Motion by Speck and seconded by Wierenga to approve the above agencies. Motion carried.

Land Use Policy: Motion by Vyse and seconded by Speck to allow the Township to buy, sell, or receive land as a gift. Motion carried.

Municipal Yacht Dock Rates: Motion by McDonough and seconded by Wojan to use the rates set by the State Waterways Commission for the Municipal Yacht Dock for the year 2009. Motion carried.

The meeting dates for St. James Township Board will be the first Wednesday of every month. Time of the meeting will be 7:30pm year round. Motion by Wojan and seconded by Vyse to approve the dates and times. Motion carried.

Supervisor's address followed.

Motion by Vyse and seconded by Wojan to adjourn meeting at2:35pm. Motion carried.

Respectfully submitted, Jean Wierenga, Clerk, St. James Township

 

St. James Township Board, March 4, 2009

(Draft minutes for March 4, 2009)

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on March 4, 2009. Also present were Rick Speck and Jean Wierenga. Jim Wojan and Tim McDonough were absent.

Motion by Speck and seconded by Vyse to approve the minutes of the February 4, 2009 meeting as written. Motion carried.

Motion by Speck and seconded by Wierenga to approve the schedule of payments. Motion carried.

Reports:

Wierenga reported that Tim Myers had been approved by both Townships to be promoted at the Transfer Station to Assistant Director and also as Bookkeeper.

New Business:

Legal Services Contract: The Law Firm of Young, Graham, Elsenheimer, and Wendling are requesting changes in the Legal services contract for 2009 with St. James Township. For many years the township was billed quarterly for zoning services based on a formula consisting of taxable value and usage. Due to the changing economy the Township would be billed $130 per hour for zoning services, and $135 per hour for non-zoning issues. Also the law firm is requesting the names of the people approved by the Township Board to phone the firm. Those names would be Planning Commission Chairman, Zoning Administrator, Supervisor, and Clerk. Motion by Vyse and seconded by Wierenga to approve the contract for 2009. Motion carried.

Investment Account Resolution: The following resolution was approved:

WHERE AS: It is a requirement of Primerica Shareholder Services that a St. James Township Board Trustee be authorized to act in behalf of the Deferred Compensation Plan.

THEREFORE BE IT RESOLVED: That Jean Wierenga, St. James Township Clerk, is hereby granted the authority to act on behalf of the plan as of this date of March 4, 2009.

Motion by Vyse and seconded by Speck to approve the resolution. Motion carried. Roll call vote all in favor.

Budget Review:

Motion by Speck and seconded by Wierenga to approve the proposed budget for 2009-2010. Motion carried.

Motion by Wierenga to adjourn at 7:50pm .

Respectfully submitted, Jean Wierenga, Clerk,St. James Township

 

St. James Township Board Meeting, February 4, 2009

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on February 4, 2009. Also present were Jim Wojan, Tim McDonough and Jean Wierenga. Rick Speck was absent.

Motion by McDonough and seconded by Wojan to approve the minutes of the January 7, 2009 as written. Motion carried.

Motion by Wojan and seconded by Vyse to approve the schedule of payments. Motion carried.

Reports:

Connie Wojan, President of the Beaver Island Rural Health Center, explained to the Township Board the plans at the Health Center to explore the opportunity to work with Northern Michigan Hospital to study the needs of the Center, be of help with business relations, to assist in grant writing, to help cut costs in purchase of supplies, and get support in many other ways. A report will be ready by May 1, 2009 on the potential affiliation with NMH.

A Public Hearing on the Future Land Use Plan conducted by the Larry Sullivan of the Charlevoix County Planning Commission will be held February 10, 2009 at Peaine Twp. Hall.

The old office of the Chamber of Commerce located at the Municipal Yacht Dock will not be rented. The room will be available for use by the boaters.

The purchase of the lot at the Township Airport has been completed. The lot was appraised at $20,000 and was purchased for $19,000.

Wierenga reported on the recent meetings of the Waste Management Committee. The Committee again addressed the poor housekeeping conditions at the Transfer Station and the recent resignation of John McNeil. He not only worked in the Transfer Station he was also the bookkeeper. The Committee recommends not having an employee there do the books, but have an outside person handle the billing. The Committee recommends Mary Cook be hired at $31 per hour. Motion was made by Wojan and seconded by Vyse to hire Mary Cook at $31 per hour. Motion carried. The Committee also recommends moving Tim Myers from a part time position to full time position at the Transfer Station. Motion by Vyse and seconded by Wojan to approve Tim Myers move to full time position. Motion carried.

County Garage:

Motion was made by Vyse and seconded by Wierenga to send a letter to the Charlevoix County Road Commission confirming the Townships would give 2 acres to go along with the Stimulus money request by the Charlevoix County Road Commission. Motion carried. This parcel is located behind the Transfer Station.

Downtown Parking:

Jim Wojan and Don Vyse met with Pat Harmon, Chairman of the CCRC recently. The CCRC will not do anything different than they are doing now with snow removal. They will not haul snow and if snow builds up on curbs, each individual business will have to deal with it. That is life in the north country , they say. The CCRC needs to make two passes to clean the streets and cars have been parked in their way at the PABI Center. Also the Townships are not interested in getting into the snow plowing business. As stated by Vyse, it would help relieve the congestion downtown if the PABI's would utilize the parking in back of building. Tidmore responded saying they did not have the money to have that area plowed. He asked about using the Yacht Dock parking lot, but was told the lot is not open for public use.

Internet Tower:

Motion was made by Wojan to give Vyse authority to sign the necessary paperwork to terminate the lease on the Internet Tower with Ed Welter. Motion carried. Insurance covered by Welter until mid July. Another interested party has contacted the Township about hi-speed internet service here. After Peaine Twp makes their decision on this issue, the individual will come over and meet with both boards.

Salary Resolution:

The February Board meeting a decision must be made by the members to recommend raising their salary or to remain the same. The overall consensus of the Board was for salaries to remain the same as 2008-2009.

Motion by McDonough and seconded by Wierenga to approve salary of Supervisor to remain at $14,267. Motion carried.

Motion by McDonough and seconded by Wojan to approve salary of Clerk to remain at $15,534. Motion carried.

Motion by Vyse and seconded by McDonough to approve salary of Treasurer remain at $14,267. Motion carried.

Motion by Vyse and seconded by Wierenga to approve salaries of Trustees remain at $4,227 each. Motion carried.

Annual Meeting set for March 28 th at 2pm.

Motion to adjourn at 8:25pm .

Respectfully submitted, Jean Wierenga, Clerk, St. James Township

St. James Township Board January 7, 2009.

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on January 7, 2009. Also present were Jim Wojan, Tim McDonough, Rick Speck, and Jean Wierenga.

Motion by Wojan and seconded by Vyse to approve the minutes of the December 3, 2008 meeting as written. Motion carried.

Motion by McDonough and seconded by Speck to approve the schedule of payments with the additions. Motion carried.

Reports:

Sara McCafferty, Director of the EMS reported on the activities of the EMS for the year 2008. She also stated the new cot required for the Air Ambulance is here and Island Airways waiting for signed paperwork back from FAA.

New Business:

Internet Tower:

The Internet Tower constructed by Ed Welter and located on Township property has been offered as a gift to the Township. The official paperwork for transfer of ownership to arrive soon.

County Road Garage:

The Charlevoix County Road Commission is again considering a new garage on the Island. This structure would be located behind Transfer Station. If the planned Economic Stimulus Plan for Infrastructure becomes a reality, to replace the existing County garage on Island is one of the Road Commission's project.

Committee Appointments:

Motion by Vyse and seconded by McDonough to appoint Ed Troutman to a three year term on the Planning Commission until 2012. Motion carried.

Motion by Wojan and seconded by Speck to appoint Don Vyse, Tim McDonough and Jean Wierenga to four year terms on the Waste Management Committee until 2013. Motion carried.

Motion by McDonough and seconded by Vyse to appoint Elaine West to a four term on the Airport Committee until 2013. Motion carried.

Motion by Wojan and seconded by Wierenga to appoint Jayne Bailey, Garrett Cole, and Jim McDonough to two year terms on the Board of Review until 2011. Motion carried.

Motion by Wierenga and seconded by McDonough to appoint Ron Stith, and Jan Vyse to three year terms on the Cemetery Committee until 2012. Motion carried.

Downtown Parking:

The parking downtown this winter in front of the Community Center due to all the heavy snow, is becoming a problem. When the cars are parked directly in front of the building flow of traffic is reduced to one lane. Bob Tidmore and Don Vyse will investigate the problem.

Motion by Wojan to adjourn meeting at 8:10pm .

Respectfully submitted, Jean Wierenga, Clerk St. James Township

 

St. James Township Board Meeting, Dec 3, 2008

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on December 3, 2008.  Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Wierenga.

Motion by Wojan and seconded by McDonough to approve the minutes of the November 5, 2008 meeting as written.  Motion carried.

Motion by McDonough and seconded by Speck to approve the schedule of payments.  Motion carried.

Reports:  Sara McCafferty, Director of the EMS , and Angel Welke, Island Airways, reported on the problems at Island Airways in transporting patients across when necessary.  Since Island Airways does not have an Air Ambulance, an FAA approved stretcher must be used for transport, which would be interchangeable in all four Islander planes. This is a custom made stretcher which Island Airways will need to purchase, but won't even be ordered until approval comes from FAA to transport. Approval could take two months or more to receive and if approved could be six to nine months before all completed.  Island Airways will not be doing any emergency flights at this time, unless patient is near death. Coast Guard and North Flight will handle emergencies during this period of time.

The small building at the Municipal Marina, previously rented by the Chamber of Commerce will not be rented at this time.  Waiting on paperwork from the DNR on what building can be used for.

New Business: A 5 acre parcel of land adjacent to the Township Airport at the north/south runway is for sale, listed at $25,000.  Two sides of the parcel are adjacent to airport property.  The Airport Committee recommends purchase of the property which then would give control of the trees at end of runway that need to be cut down.  If approval is given by both Township Boards, the next step would be to have the parcel appraised.  Aeronautics says no to any funding, but the Airport Fund has $27,000 available in the development fund. Motion by Speck to have appraisal done, and in conjunction with Peaine Township to purchase the property and seconded by Wierenga.  Motion carried.

Re-appointment to Health Center Board: Motion by Wierenga and seconded by McDonough to appoint Rick Speck to Health Center Board until January 2011.  Motion carried.

Snowplowing: A proposal received from Gordon Heikka to plow at the Governmental Center , plus at all entries, and also to salt areas when needed at $84/hr.  Motion by Wojan to agree for Heikka to plow at Governmental Center and seconded by Vyse.  Motion carried.

Motion by Vyse and seconded by Wierenga to send a letter of support to the Tribal Council for the Senior Housing Grant as requested by Pete LoDico.  Motion carried.

Motion by Wojan to adjourn meeting at 8pm.

Respectfully submitted, Jean Wierenga, Clerk, St. James Township

St. James Township Board Meeting, Nov. 5, 2008

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on November 5, 2008. Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Palmer.

Motion by McDonough and seconded by Speck to approve the regular meeting minutes of October 1, 2008 and the special meeting minutes of October 28, 2008. Motion carried.

Motion by Wojan and seconded by Vyse to approve the schedule of payments. Motion carried.

Reports:

Vyse distributed proposed ordinance paperwork to the Board members for Operation of Off-Road Vehicles (ORV's) received from the Office of the Sheriff of Charlevoix County. A public hearing will be held after the first of the year.

Vyse also distributed copies of the Conservation Easement from Wolverine for Aaronmore Park.

Vyse reported on a Lighthouse Keepers Association meeting he attended in Lansing on October 23, 2008. During the winter a Friends Committee will be organized to plan the next phase of repairs to the Lighthouse.

Vyse also reported on an Aeronautics meeting he attended in Lansing on October 27, 2008. Funding will require a 5 year plan and nothing more will be done at Township Airport until finalizing land acquisition. Another parcel of land on north side of Airport property is now for sale for $25,000. Tried for funding thru Aeronautics but a no go, so may get appraised and try for both Townships to purchase.

New Business:

Fuel Oil Bids: Our current bid process is not working. The previous agreement for this past year was not honored, due to extremes in the fuel cost. A suggestion was made to put out on bids on mainland as the Beaver Boat Company ferry can haul propane, gasoline, and fuel oil at designated times. Board members agreed to try the bid process on the mainland in spring or summer. Will have all tanks checked by Darrell Butler.

Snowplowing:

Gordon Heikka has been doing the snowplowing at the Governmental Center in the past and Vyse will contact him about continuing and also get a price for the work.

Public Comment:

Ronald Gallagher questioned the future plans for restoring the Lighthouse and if a replica of the Lighthouse keepers residence is in the plans. Gallagher had paperwork signed by each of the residents along Michigan Ave. against any further construction at the site. Vyse explained that it is almost impossible to get approval to re-construct and the cost would we prohibitive to any further construction.

Meeting adjourned at 8pm.

Respectfully submitted,

Jean Wierenga, Clerk

St. James Township

 

St. James Township Board, October 1, 2008

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30 pm on October 1, 2008. Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Palmer.

Motion by McDonough and seconded by Wojan to approve the minutes of the September 3, 2008 meeting as written. Motion carried.

Motion by Wojan and seconded by Vyse to approve the schedule of payments. Motion carried.

Reports:

Beaver Island Community School requests use of Township Hall for their Board meetings until February 2009.

Charlevoix County Road Commission will not be coming to Island this year for their annual Island Board meeting.

New Business:

Transportation Authority appointments:

Vyse stated the appointments would be made from the order in which letters were received requesting an appointment to Authority. Larry Malloy has resigned with two years left on his appointment and also Gary Damstra has resigned as his term is up. Motion by Vyse and seconded by Palmer to reappoint Bob Tidmore for a three year term until 9/30/11. Motion carried.

Motion by Vyse and seconded by Speck to appoint Larry Hansz to fill Damstra's position with term running until 9/30/11. Motion carried.

Motion by Vyse and seconded by Palmer to appoint Ed Troutman to fill Malloy's position with term running until 9/30/10. Motion carried. McDonough and Wojan abstained from voting as they are both members of the Beaver Island Boat Co.

Motion by Vyse and seconded by McDonough to appoint Delores Gallagher, Sue Welke, Kathy Merriman, and Sally Lounsberry as election inspectors for the upcoming General Election on November 4, 2008. Motion carried.

Motion by Wojan to adjourn meeting at 7:45pm .

Respectfully submitted,

Jean Palmer, Clerk

St. James Township

 

St. James Township Board September 3, 2008

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30 pm on September 3, 2008. Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Palmer.

Motion by Wojan and seconded by McDonough to approve the minutes of the August 6, 2008 meeting as written. Motion carried.

Motion by Wojan and seconded by Vyse to accept the schedule of payments. Motion carried.

Reports:

The Phragmite project is now complete. Spraying done last year turned out better than expected.

A check for $6,000 was received from the Tribal Council for use in restoration of the Lighthouse.

The Storm Water Ordinance still being reviewed by Township Attorney. Many flaws found and Attorney working with our Townships in County to correct it.

The Michigan Harbor Guide published this year has incorrectly advertised the Municipal Marina with the wrong phone number. Nothing can be done in the guide however the correction has been made on the website.

New Business:

Road Name: Janice Hannon, Trustee of the Janice Hannon Trust, through her agent Ed. Wojan, Wojan Realty, is requesting the road going north from Hannon Road in Government Lot 2 of Section 28, T39N R10W, be given the name “O'Leary Road” .

This name will not conflict with other road names in Charlevoix County. After Township Board approval a new street address for Parcel #1 will be assigned and future address assignments for Parcels 2, 3 and 4 will be done by the Charlevoix County Equalization Department. Motion by Vyse and seconded by Speck to approve the road name of “O'Leary Road”. Motion carried. Roll call vote followed. All voted in favor.

Road Name: A request by Michael and Cynthia Masini through their agent Ed Wojan, Wojan Realty, is requesting for the West 400 feet of Government Lot 3 of Section 22, T39 R10W be given the name “Masini Lane” after approval by the Charlevoix Equalization Department and the lot split approval by the St. James Township Planning Commission on September 4, 2008. Masini Lane will provide ingress and egress and utility installation access for four lots. Motion by Vyse and seconded by Speck to approve the road name of “Masini Lane” contingent on Planning Commission approval. Motion carried. Roll call vote followed. All voted in favor.

Millage request: The tax rate request for 2008 was reviewed by the board. Copy of millage rates attached to minutes. Motion was made by Wojan to levy the maximum allowable in each category and seconded by Speck. Motion carried.

Correspondence: Letter from Donna Stemberg, President of the Fireman's Auxiliary, reported that Island Treasures has earned $25,000 to date. She is requesting bid be posted for new roof at their building. Also need skirting and siding. Wojan will call UBC about what is needed.

Motion by Wojan to adjourn meeting at 8:20pm .

Respectfully submitted,

Jean Palmer, Clerk

St. James Township

 

St. James Township Board August 6, 2008

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on August 6, 2008. Also present were Jim Wojan, Tim McDonough, Rick Speck, and Jean Palmer.

Motion by Wojan and seconded by Speck to approve the minutes of the July 2, 2008 meeting as written. Motion carried.

Motion by McDonough and seconded by Vyse to approve the payment schedule as presented. Motion carried.

Reports by Vyse:

On June 3, 2008 a representative from the DEQ was on the Island to do operations inspection on the sewer system. The major concern was the additional hookups without an inspection. Also grease in the sewer trap created from an unsuitable grease trap.

An inspection by the DNR at the Municipal Yacht Dock found no serious problems, but did stress following their rules and regulations. No swimming signs, no tipping signs, and a sign showing this is a public marina must be erected.

The Storm Water Control Ordinance is now in the hands of the Attorney for review.

Beaver Island Community School is using two rooms at the Governmental Building for their temporary offices. Kitty McNamara is asking to extend the use of the rooms thru November. Also requesting continued use of Township Hall for their school board meetings.

Chamber of Commerce moving out of Township Building this week of August 6, 2008.

Pending Business:

Request came from Bud Martin of Island Energies for $4.72 a gallon for fuel oil rather than the $3.72 in the bid notice he submitted last December. He wants this price to top off the tanks before the new bids come out. The Board did not agree with a price change, stating if a bid is not binding why bid. Motion was made by Speck and seconded by Vyse to top off fuel tanks at the bid price of $3.72. Motion carried.

New Business:

Airport Grant Authorization:

A $300,000 project grant for land acquisition was awarded to Beaver Island Township Airport. This grant is for funding for Runway 9 approach. The local match is 2 ½ percent share ($7,500). Aeronautics recommends an attorney familiar with airports be hired for this project. Attorney Buchanan with Law, Weathers & Robinson will be handling this project. Authorization Resolution:

WHEREAS, the Beaver Island Airport will be awarded funding for land acquisition in the Runway 9 approach Donald Vyse, the Chairman of the Beaver Island Airport Committee, is authorized to sign all contracts, agreements, and approved payments relating to this project. Motion by McDonough and seconded by Palmer to approve this resolution. Motion carried. Roll call followed: All in favor.

Phragmites Ordinance:

A few minor changes were made to the Phragmites ordinance after the public hearing held on June 24, 2008. The time frame for finding the species was extended thru July rather than ending in June. When the ordinance is approved it must then be published so St. James Township will wait until Peaine Township Board approves the ordinance, then publish the ordinance together which will be less costly. Motion by Wojan to pass the ordinance with the date change, and seconded by McDonough. Motion carried.

Aaronmore Park Easement:

Aaronmore Park Easement has finally been granted to St. James Township by Wolverine. Anything the Township decides to do on the property will require notifying Wolverine of the plans. Motion by Palmer to accept easement and seconded by Speck. Motion carried.

St. James Township Lighthouse Fund:

It has been recommended by the Great Lakes Lighthouse Keepers Association that a separate fund be opened up by the Township for the proposed lighthouse project to track the donations and expenses as they occur. This would be set up as a savings account. Motion by Palmer and seconded by Wojan to set up the fund. Motion carried.

Michigan Harbor Coalition:

Vyse recently received information about this organization having been formed to preserve our harbors. This is for all municipalities. Will table until next month.

Correspondence:

Request received from the Beaver Island Health Center to levee the maximum millage of 1.9426 mills for the upcoming year.

Public Comment:

The recently posted speed limit informational signs in Port St. James are not St. James Township signs. The CCRC agreed to allow the signs. St. James Township received the bill for these signs and will pay the bill but be reimbursed by Port St. James.

Motion by Wojan to adjourn meeting at 8:25pm .

Respectfully submitted,

Jean Palmer, Clerk

St. James Township

St. James Township Board July 2, 2008

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on July 2, 2008. Also present were Jim Wojan, Rick Speck, and Jean Palmer. Tim McDonough was absent.

Motion by Wojan and seconded by Vyse to approve the minutes as written. Motion carried.

Motion by Wojan and seconded by Speck to approve the payment schedule as presented.

Motion carried.

Reports:

A joint Township and Planning Commission meeting was held on June 17, 2008 with Marc Seelye to review the proposed Storm Water Ordinance.

A joint Township informational meeting was held on June 24, 2008 to review the proposed Phragmites Ordinance.

Supervisor Vyse attended the Great Lakes Lighthouse Conference and updated the Board on how best to develop and maintain our lighthouse.

Aaronmore Park proposed conservation easement 40 year lease nearing completion.

New Business:

E.W. Marine Tower Lease completed and approved by Ed Welter. The lease is for 20 years. Motion by Wojan and seconded by Speck giving Vyse and Palmer authority to sign this lease. Motion carried.

Election Inspectors: Motion by Vyse and seconded by Speck to approve Delores Gallagher, Judith Harmon, Kathy Merriman, Sue Welke, and Sharon Nix Cole as election inspectors for the August 5, 2008 Primary Election. Motion carried.

Bids for Fuel Oil and Propane: Tabled

Correspondence:

Recent information received from State Representative Kevin Elsenheimer states the Revenue Sharing on per capita basis goes from $22,986 to $23,080 as recommended by the Government. Motion by Vyse to support formula for per capita revenue sharing basis, and seconded by Wojan. Motion carried.

Motion by Wojan to adjourn meeting at 8:10pm . Motion carried.

Respectfully submitted,

Jean Palmer, Clerk

St. James Township

St. James Township Board, June 4, 2008

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on June 4, 2008. Also present were Tim McDonough, Rick Speck and Jean Palmer. Jim Wojan was absent.

Motion by McDonough and seconded by Speck to approve the minutes of the May 7, 2008 meeting as written. Motion carried.

Motion by McDonough and seconded by Vyse to approve the schedule of payments. Motion carried.

Reports:

New Legislation will now allow the Board of Review to meet anytime during the week of their scheduled meetings.

Bird Botulism: The DNR has set up new guidelines on how to dispose of the many dead birds being found.

Storm Water Ordinance: A meeting will be held June 17, 2008 with both Township Boards, both Township Planning Commissions and Marc Seeley to review the proposed Storm Water Ordinance.

Phragmites Ordinance: A public informational meeting will be held on June 24, 2008 regarding the proposed Phragmites ordinance.

New Business:

Seasonal Boat Slips: The Marina Ordinance does not allow for seasonal boat slips unless approved by Township Board. Harbormaster Jim White recommends two slips be made available, one inside and one outside. The seasonal dates run from May 15, 2008 to September 20, 2008. Motion by Speck to allow for two 30' seasonal slips and seconded by Palmer. Motion carried.

Tribal Grant Approval: Motion by Palmer and seconded by McDonough for Supervisor Vyse to apply for a Tribal Grant for the Lighthouse project. Motion carried.

Bids for Fuel Oil and Propane: The bids for fuel oil and propane approved last fall were for six months only. A check will need to be made on the fill up schedule before posting. Motion by Vyse and seconded by McDonough to post again for bids. Motion carried.

Correspondence: Chloride for roads to begin arriving on June 6, 2008. Street cleaning to be completed by June 13, 2008 .

Motion by McDonough to adjourn at 8:05pm .

Respectfully submitted,

Jean Palmer, Clerk

St. James Township

St. James Township Board, May 7, 2008

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30 pm on May 7, 2008. Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Palmer.

Motion by Wojan and seconded by Vyse to approve the minutes of the regular meeting held April 2, 2008. Motion carried.

Motion by McDonough and seconded by Wojan to approve the minutes of the special meeting held April 15, 2008. Motion carried.

The invoice recently received from Municipal Underwriters for all Township Insurance was reviewed by the Board. An option this year to allow a $500 deductible was discussed. Motion by Speck and seconded by Palmer to approve the $500 deductible. Motion carried.

Motion by Vyse and seconded by McDonough to approve the schedule of payments as presented. Motion carried.

Reports:

The DEQ will be monitoring the soil at the PABI center. A well will be placed in front of the building and another well across the street. A permit will be needed from the CCRC to bore under the street. A trailer will be placed behind the building for one year for this monitoring process.

Municipal Yacht Dock will open May 15, 2008.

DEQ inspectors coming in June to inspect sewer system.

A public meeting on the Phragmites will be held 6/24/2008.

Central Solutions would like to use Chamber of Commerce Building when available.

Two rooms at the Governmental Center Building to be used by Beaver Island Community School for offices while new school is being constructed.

A meeting with Mark Seeley from Charlevoix, will be held in near future with both Township Boards and Planning Commissions regarding a change in the storm water ordinance.

New Business:

Motion by Palmer and seconded by Vyse to approve the ballot language for the EMS millage proposal to go on the August primary ballot. Motion carried.

Motion by Wojan and seconded by McDonough to approve the Poverty Exception Asset Test as presented. Motion carried. The paperwork will now go to Assessor and Board of Review for their review.

Motion by Wojan to adjourn meeting at 8pm .

Respectfully submitted,

Jean Palmer, Clerk

St. James Township

 

St. James Township Board, April 2, 2008

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on April 2, 2008. Also present were Tim McDonough, Jim Wojan and Jean Palmer. Rick Speck was absent.

Motion by McDonough and seconded by Vyse to approve the minutes of the regular meeting held on March 5, 2008 as written. Motion carried.

Motion by Vyse to approve the proposed budget for St. James Township for 2008-2009 as presented at the Public Hearing held on March 23, 2008. Seconded by Wojan. Motion carried.

Motion by Wojan and seconded by McDonough to approve the schedule of payments. Motion carried.

Reports:

A proposed ordinance is being prepared by the Township Attorney for the Phragmites or Invasive Species, which would eliminate the permit process.

Vyse stated there are many volunteers, as well as the Fire Department who deserve credit for all the hours spent getting the resale shop up and going. Fire Chief McDonough will have a list of names for the May meeting of those to be recognized.

A copy of the Poverty Exemption Test was given out to Board members to review. The form was prepared by Garrett Cole. More on this to be discussed at May meeting.

Golf Cars: There is nothing further for the Township to do on the golf cars as there is a State Statute governing their use on the roadways.

New Business:

EMS : Sara McCafferty is requesting she become the full time director of the EMS as well as full time paramedic. She is asking for a salary of $15,000 as director and $11,000 as full time paramedic, totaling $26,000 for the two positions. The Board felt McCafferty has done a good job and taking the EMS in the right direction. By agreeing to this salary total, it will mean a shortfall in the current budget of the EMS in the amount of $19,146. This amount would be shared by both Peaine and St. James Township which would be $9,573 for each Township. It was then suggested since the EMS millage is up for renewal it be raised to 1 mil rather than the .75 mil being levied up until now. One stipulation is the EMS must come to the Township Boards with any plans for a major purchase.

Motion by Vyse and seconded by Palmer to hire Sara McCafferty as full time director and paramedic at $26,000 with the cost shared by both Townships. Motion carried.

Motion by Vyse and seconded by McDonough to make up the shortfall of $9,573. Motion carried.

Motion by Vyse and seconded by Palmer to put the millage on August primary at 1 mil. Motion carried.

Motion by Wojan to adjourn at 8pm .

Respectfully submitted,

Jean Palmer, Clerk

St. James Township

 

March 5, 2008 Meeting

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on March 5, 2008. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Palmer.

One correction to minutes of February 6, 2008 minutes: In fourth paragraph, change word from shouldn't to should. Motion by McDonough and seconded by Wojan with correction. Motion carried.

Motion by Speck and seconded by Vyse to accept the schedule of payments. Motion carried.

New Business:

Transportation Authority Appointment:

Motion by Vyse and seconded by Palmer to appoint Robert Tidmore to the Transportation Authority to fill the balance of the term of Richard Gillespie until 8/30/08. Motion carried.

Golf Carts/Lois Williams:

Williams presented to the Board information she had received from the State of MI stating the law had been amended in 2006 to allow for golf cars on the roadways. A low speed vehicle must be equipped as necessary under both federal standards and Michigan law. The operator must have a driver's license and the vehicle must be registered and insured. No decision was made by the Board, until the paperwork can be reviewed.

Budget Review:

Board reviewed the proposed budget for 2008-2009. Vyse explained proposed budget items to include continued work on the Lighthouse, upgrade the Gull Harbor nature path, improvements at the Township Campground, the upcoming audit, and the purchase of office furniture for the Assessors office. Motion by Speck and seconded by Vyse to approve the proposed budget. Motion carried.

Motion by Wojan to adjourn meeting at 8:00pm .

Respectfully submitted,

Jean Palmer, Clerk

 

February 6, 2008

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order on February 6, 2008 at 7:30pm. Also present were Tim McDonough, Jim Wojan and Rick Speck. Jean Palmer was absent.

Motion by Wojan and seconded by Speck to approve the minutes of the January 2, 2008 meeting as written. Motion carried.

Motion by Speck and seconded by Vyse to approve the schedule of payments. Motion carried.

Reports:

Phragmites: It's best to burn the treated plants however it shouldn't be done with the Fire Chiefs approval. We are working on an Ordinance that would require property owners to control the plants. We will be treating again next fall.

Internet Towers: We are finalizing the lease agreement with E. W. Marine. Final construction will be completed in the spring when a crane can be brought over. Our attorney fees that the concept of leasing public land is for a public purpose therefore ok.

Arranmore Park: Wolverine Power is willing to give the Township a 20 year Conservation Easement and the Township would pick up the tax bill. We continue to negotiate.

EMS Staffing: Sara McCafferty reports that she is only regularly scheduled EMT. She is also the Director is looking for relief and/or a pay adjustment. Millage is due for renewal this year and perhaps we should look at increasing it. The EMS Peaine/St. James Committee will meet to review the situation.

New Business:

Transportation Authority Appointment tabled until March meeting.

Salary Resolution:

Board agreed to raise the salaries the Cost of Living amount of 2.3%.

Motion by Wojan and seconded by Speck to raise the Supervisor salary from $13,946 to $14,267. Motion carried.

Motion by Speck and seconded by Vyse to raise the Treasurer salary from $13,946 to $14,267. Motion carried.

Motion by McDonough and seconded by Wojan to raise the Clerk salary from $15,185 to $15,534. Motion carried.

Motion by Vyse and seconded by Wojan to raise the Trustee salary from $4,132 to $4,227 each. Motion carried.

Motion by Vyse and seconded by McDonough to send a letter of support as requested by the Beaver Island Historical Society. Motion carried.

Motion by Vyse and seconded by Wojan to approve the appointment of Jim White as new Harbormaster at the Municipal Marina. Motion carried.

Annual Meeting date set for March 22, 2008 at 1:00pm.

Motion by Vyse and seconded by McDonough to appoint Ron Stith to the Township Cemetery Committee. Motion carried.

Board of Review dates set for March 10 and March 11.

Motion by Wojan to adjourn meeting at 8:30pm .

Minutes prepared by Supervisor Vyse and Deputy Treasurer Karen Wojan.

January 2, 2008, Meeting

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30 pm on January 2, 2008. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Palmer.

Motion by Wojan and seconded by Vyse to approve the minutes of the December 5, 2007 meeting as written. Motion carried.

Motion by Speck and seconded by Wojan to approve the schedule of payments. Motion carried.

Old Business:

Planning Commission Appointment: Motion by Vyse and seconded by Wojan to reappoint John Fiegen to a three term on the St. James Township Planning Commission. Term runs until 01/11. Motion carried.

Airport Committee Appointment: Motion by Wojan and seconded by McDonough to reappoint Don Vyse to the Airport Committee. Term runs until 1/12. Motion carried.

New Business:

Election Inspectors: Motion by Vyse and seconded by Wojan to appoint Kathy Adams, Delores Gallagher, Judith Harmon, Sally Lounsberry, and Jean Palmer as Election Inspectors for the January 15 th Election. Motion carried.

Poverty Exemption Guidelines Resolution: Michigan Township Association has notified the Township to have a Poverty Guidelines Resolution in place for the Board of Review to follow. The guidelines shall include but not be limited to the specific income and asset levels of the claimant and all persons residing in the household, including any property tax credit returns, filed in the current or immediately preceding year. (Copy of the complete resolution attached to minutes). Motion by McDonough and seconded by Wojan to adopt resolution. Roll call vote followed. All in favor.

Motion by Wojan to adjourn meeting at 7:45pm .

Respectfully submitted,

Jean Palmer, Clerk

St. James Township

 

December 5, 2007

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on December 5, 2007. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Palmer.

Motion by Wojan and seconded by Speck to approve both the special and regular minutes of the November 7, 2007 meetings. Motion carried.

Motion by McDonough and seconded by Speck to approve the schedule of payments. Motion carried.

Reports:

The Internet Tower Lease Agreement with Ed Welter (E.W. Marine) is now being reviewed by Township Attorney.

Wolverine is asking for a 20 year conservation lease agreement, but will not be finalized until the taxes for the property can be worked out.

The Beaver Island Rural Health Center Disaster Plan received a donation from Ken Taylor in the amount of $5,000. A donation of linens from Munson Medical Center in Traverse City was received thru the assistance of Larry Hansz. With the two donations additional equipment will be purchased. Linens and cots will be stored at the Governmental Center. Those in charge will try to get as much of the equipment and linens here before the ferry stops running for the season.

Letter from CCRC read explaining the winter snowplowing schedule. Due to lack of money, very little snow plowing to be done on weekends. Only main arteries will be plowed.

Old Business:

Ordinance Enforcement Officer: John Fiegen and Gordon Heikka have sent letters of interest for the position.

Harbormaster Position: James White sent a letter of interest for Harbormaster position.

Will set up times for interviews in the near future.

July 11, 2007

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on July 11, 2007. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Palmer.

Motion by Wojan and seconded by Speck to approve minutes of June 6, 2007 as written. Motion carried.

Motion by Wojan and seconded by McDonough to approve the schedule of payments. Motion carried.

Reports:

Clerk reported $833.60 was donated for the fireworks fund.

Vyse again suggested the Zoning Administrator and Nuisance Ordinance Officer position be combined and Assessor position be separate.

Pending Business:

Residents who own property along Downer Road brought to the Board several suggested name changes for the road. They are LoughView Trail, Limestone Ridge Trail or Minglewood Trail. Tom James representing the group stated he had checked with the Charlevoix County Equalization Department on use of the names, but Clerk will also check with Equalization Department before August meeting.

New Business:

Beaver Island Airport Resolution Authorization:

WHEREAS the Beaver Island Airport has been awarded funding under MDOT Contract No. 2007-620, Federal Project No. B-26-00090-0804 to complete Airfield Crack Sealing and Paint marking, the Chairman of the Beaver Island Airport Committee is authorized to sign all contracts and approved payments relating to this project. Motion by Wojan and seconded by Speck to approve authorization. Motion carried. Roll Call vote followed. All in favor. Certification attached to minutes.

Phragmite Control:

The growing problem of the phragmite weed on the shorelines was addressed. The DNR approved an off Island company to spray for the weed at $650 an acre. St. James Township approved in budget $2,000 for weed control, along with Peaine Twp and the DNR. Permission letters will be sent to shoreline property owners affected with weed to allow for spraying. The only inland area the weed has shown up is on Lake Geneserath. Motion by Wojan to proceed in program and authorize sending letter and seconded by Palmer. Motion carried.

Township Hall use by Am-Vets:

The previously planned use by the Am-Vets of a portion of the resale shop building will not be possible because there is not enough room for both. The Am-Vets are asking to rent space in the Township Hall with a 99 year lease. That length of lease is no longer feasible according to Township Attorney, but Board would consider a 3 year lease with automatic renewal. If hall no longer available the Twp would assist in finding an alternate site for the Am-Vets. Questions arose, if Board members change, would the agreement still be valid. Vyse will contact Township Attorney to draw up an agreement, which would include a clause stipulating the Township not be able to back out at a future date and the agreement totally acceptable by both sides. Motion by Speck to make an agreement with the Am-Vets subject to clause acceptable terms on both sides and seconded by Wojan. Motion carried.

Correspondence:

Letter from Jack Spanek requesting signs on some Donegal Bay property should go to Planning Commission, not Township Board.

Motion by Wojan to adjourn meeting at 8:20pm .

Respectfully submitted,

Jean Palmer, Clerk

St. James Township

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on December 5, 2007. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Palmer.

Motion by Wojan and seconded by Speck to approve both the special and regular minutes of the November 7, 2007 meetings. Motion carried.

Motion by McDonough and seconded by Speck to approve the schedule of payments. Motion carried.

Reports:

The Internet Tower Lease Agreement with Ed Welter (E.W. Marine) is now being reviewed by Township Attorney.

Wolverine is asking for a 20 year conservation lease agreement, but will not be finalized until the taxes for the property can be worked out.

The Beaver Island Rural Health Center Disaster Plan received a donation from Ken Taylor in the amount of $5,000. A donation of linens from Munson Medical Center in Traverse City was received thru the assistance of Larry Hansz. With the two donations additional equipment will be purchased. Linens and cots will be stored at the Governmental Center. Those in charge will try to get as much of the equipment and linens here before the ferry stops running for the season.

Letter from CCRC read explaining the winter snowplowing schedule. Due to lack of money, very little snow plowing to be done on weekends. Only main arteries will be plowed.

Old Business:

Ordinance Enforcement Officer: John Fiegen and Gordon Heikka have sent letters of interest for the position.

Harbormaster Position: James White sent a letter of interest for Harbormaster position.

Will set up times for interviews in the near future.

 

August 1, 2007

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on August 1, 2007. Also present were Jim Wojan, Rick Speck and Jean Palmer. Tim McDonough was absent.

Motion by Wojan and seconded by Vyse to approve the minutes of the July 11, 2007 meeting. Motion carried.

Motion by Vyse and seconded by Speck to approve the schedule of payments. Motion carried.

Reports:

Principal Kitty McNamara attended meeting to remind everyone of the upcoming school election to be held on August 7, 2007.

Palmer informed Board the tub grinder for the Transfer Station now here and starting to work on brush pile.

Conservation easement paperwork for property adjoining Township Hall being reviewed by CMU Attorney.

Crime of Month: Covered picnic table at public beach area to be taken out due to repeated graffiti scribbled on table even after new paint job on table. Both metal picnic tables in park area have been damaged also.

Old Business:

Road Name: Suggested names given by property owners along Downer Road are LoughView Trail, Limestone Ridge Trail, and Minglewood Trail to replace the existing road name of Downer Rd. Motion by Wojan to change Downer Road to Limestone Ridge Trail as the name fits the nature of the area. Seconded by Palmer. Motion carried.

New Business:

Internet Tower Site Resolution:

Resolution: To make available a site on the St. James Township Campground property on Donegal Bay Road for the purpose of erecting a communications tower. This availability is contingent upon a suitable use agreement that would be reviewed the Townships legal counsel. Motion by Vyse and seconded by Speck to approve this resolution. Motion carried. Roll call voted followed with all approving resolution. Township will not own the tower only offer the land.

Phragmite Funding:

Motion by Wojan and seconded by Palmer to approve $2,500 out of General Fund directed to Phragmite control on Township property only. Motion carried.

Correspondence:

Port St. James Property Owners Assn. requesting letter to establish speed limit signs in Port St. James. Supervisor will write letter to Manager Pat Harmon at the CCRC as Township doesn't set speed limits.

Public Comment:

Connie Wojan questioning regulations regarding distance to adjoining property owners where Internet tower can be constructed. She was informed there was no need to worry.

Am-vet members questioning lease agreement with Township, when and if it will ever be ready. Wording has gone back to Township attorney for revisions.

Motion by Wojan to adjourn meeting at 8:15pm .

Respectfully submitted,

Jean Palmer, Clerk

St. James Township

September 5, 2007

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on September 5, 2007. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Palmer.

Motion by Wojan and seconded by Speck to approve the minutes of the August 1, 2007 as written. Motion carried.

Motion by McDonough and seconded by Vyse to approve the schedule of payments. Motion carried.

Reports:

Phragmite spraying to begin on September 18, 2007 . Property owner contributions and donations total $25,000 for the spraying.

Supervisor Vyse stated he would not continue to have offices hours on Thursday afternoons.

Pending Business:

Am-Vets Lease:

Supervisor Vyse and Fire Chief McDonough met with Doug Hartell and Bob Tidmore of the Am-Vets to finalize the lease agreement for use of the St. James Township Hall. The lease is for 3 years and is renewable after 3 years. Motion by Wojan and seconded by Speck giving permission for Supervisor Vyse to sign lease agreement. Motion carried.

Conservation Easement :

Draft #10, which is the final draft for the Conservation Easement located next to the Township Hall property has been submitted for approval. Motion by Palmer and seconded by McDonough to approve draft #10. Motion carried.

New Business:

Millage Levy:

Vyse stated a letter had been received from the Beaver Island Rural Health Center requesting Board levy the maximum allowable millage. Motion by Wojan and seconded by Vyse to levy the maximum allowable millage for Operations, Fire, Health Ctr., Airport, Roads, Transfer Station, EMS, and Historical Society. Motion carried. Copy of 2007 Tax Rate Request attached to minutes.

Ordinance Enforcement Officer:

Vyse stated he would like to quit as Nuisance Officer and Kevin White would like to quit as Zoning Administrator. Vyse suggests these two positions be combined, paying $5499.00 for zoning administrator and possibly $1200.00 for nuisance officer. These would be yearly salaries. An office would be set up in the Governmental Center with a desk moved to Center from the Township Hall. Motion was made by Wojan and seconded by Palmer to post a notice for this job and applications to be opened at October regular meeting. Motion carried.

Airport Resolutions:

1. A resolution for Land Acquisition: WHEREAS, the Beaver Island Airport will be awarded funding for land acquisition in the Runway 9 approach, the Chairman of the Beaver Island Airport Committee is authorized to sign all contracts, agreements, and approved payments relating to this project. Motion made by Vyse and seconded by Wojan to approve resolution. Motion carried. Roll call vote followed, all in favor.

2. A resolution for Airport Terminal Study and Design: WHEREAS, the Beaver Island Airport Terminal Area Study and Design, the Chairman of the Beaver Island Airport Committee is authorized to sign all contracts, agreements, and approved payments relating to the project. Motion by Palmer and seconded by Wojan to approve resolution. Motion carried. Roll call vote followed, all in favor.

Correspondence:

Letter from Charlevoix County Health Dept. wanting Township to be in charge of checking on grease traps at locations where needed.

Public Comment:

Linda Roath requesting Township put a sign on monument at Lighthouse Park warning everyone to stay off, as children have been climbing on the monument.

Motion by Wojan to adjourn meeting at 8:05 pm .

Respectfully submitted,

Jean Palmer, Clerk

October 3, 2007

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on October 3, 2007. Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Palmer.

Motion by McDonough and seconded by Wojan to approve the minutes of the September 5, 2007 meeting as written. Motion carried.

Motion by Vyse and seconded by Speck to approve the schedule of payments. Motion carried.

Reports:

Ordinance Enforcement Officer: Notice to be prepared by Supervisor and Clerk for position.

Phragmite Spraying: Concerns expressed by several people if the spraying done to kill the Phragmite growth was a thorough job and if all areas were covered. Township's working with DNR to evaluate the work done by Contractor.

New Business:

BITA Appointment: The term of BITA member Larry Malloy expires at the end of this year. Rather than immediately reappoint him members of the Board suggest posting a notice for any interested people to serve on the BITA Board.

Zoning Ordinance Amendments: The changes to the Zoning Ordinance have been completed by the Planning Commissions and a required Public Hearing was held on September 25, 2007 . The changes are being sent to the Charlevoix County Planning Commission for review. Motion was made by Wojan and seconded by Vyse to accept the Zoning Ordinance amendments as written, subject to any Charlevoix County comments that would be adopted by the Planning Commission here. Motion carried. Roll call vote followed: All in favor.

Correspondence:

A letter was received from the Beaver Island Historical Society asking to place a 9”X9” bronze plaque on a small boulder set in the ground near the light house. Approval for this would have to come from the State and as Vyse stated, not easy to get, but he will write letter to State Preservation Association.

Vyse read a letter from Wolverine Power Co. regarding the property where old power plant once stood. Wolverine would grant a conservation easement for 20 years, which Vyse stated he would have to look into what an easement involves. Also Wolverine wants the property keep in a natural state with no buildings constructed on it.

Yacht Dock Report: Harbormaster Glen Felixson gave a report on this 2007 season's activities, stating number of boats using the Yacht Dock increased over 2006. Felixson then read a letter of resignation effective November 15, 2007. Motion by McDonough and seconded by Palmer to accept his resignation. Motion carried. Vyse will send a letter of thanks to Felixson for his 17 years of service at the Municipal Yacht Dock.

Motion by Vyse and seconded by Palmer to adjourn meeting at 8:23pm. Motion carried.

Respectfully submitted,

Jean Palmer, Clerk

St. James Township